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11-14-2013 VC REG-A VILLAGE OF NORTH PALM BEACH AGENDA REGULAR SESSION THURSDAY, NOVEMBER 14, 2013 COUNCIL CHAMBERS 7:30 P.M. William L. Manuel Darryl C. Aubrey Robert A. Gebbia David B. Norris Doug Bush Mayor Vice Mayor President Pro Tem Councilman Councilman Ed Green Leonard Rubin Melissa Teal Village Manager Village Attorney Village Clerk 1. ROLL CALL 2. INVOCATION – MAYOR MANUEL 3. PLEDGE OF ALLEGIANCE – PRESIDENT PRO TEM GEBBIA 4. AWARDS AND RECOGNITION 5. APPROVAL OF MINUTES a. Minutes of Regular Session held 10/24/2013 6. COUNCIL BUSINESS MATTERS A. STATEMENTS FROM THE PUBLIC, PETITIONS AND COMMUNICATIONS Members of the public may address the Council concerning items on the Consent Agenda or any Time Limit: 3 minutes non-agenda item under Statements from the Public. Members of the public who wish to speak on any item listed on the Regular Session or Workshop Session Time Limit: 3 minutes Agenda will be called on when the issue comes up for discussion. Anyone wishing to speak should complete a Public Comment Card (on the table at back of Council Chambers) and submit it to the Village Clerk prior to the beginning of the meeting. 1. Interview Applicant to the Audit Committee B. DECLARATION OF EX PARTE COMMUNICATIONS C. PUBLIC HEARINGS AND QUASI-JUDICIAL MATTERS D. CONSENT AGENDA The Consent Agenda is for the purpose of expediting issues of a routine or pro-forma nature. Councilmen may remove any item from the Consent Agenda, which would automatically convey that item to the Regular Agenda for separate discussion and vote. 1. Receive for file Minutes of the Planning Commission meeting held 10/1/2013 2. Receive for file Minutes of the Waterways Board meeting held 10/22/2013 Recommendation: “make a non-boating area at Lakeside Park and buoy it accordingly” Regular Session Agenda, November 14, 2013 Page 2 of 3 E. OTHER VILLAGE BUSINESS MATTERS RESOLUTION –APPOINTING A MEMBER TO THE AUDIT COMMITTEE 1. Consider a motion to adopt a proposed resolution appointing Christian D. Searcy, Jr. as a member of the Audit Committee. ACTION RESOLUTION –FIRST AMENDMENT TO COMMUNICATIONS SITE LEASE AGREEMENT 2. WITH VERIZON Consider a motion to adopt a proposed resolution approving the First Amendment to the Communications Site Lease Agreement with Verizon Wireless Personal Communications, L.P., to provide additional ground space and grant a utility easement at the North Palm Beach Community Center. ACTION RESOLUTION –BUDGET AMENDMENT – GENERAL FUND FIVE-YEAR CAPITAL 3. IMPROVEMENT PLAN FUNDING Consider a motion to adopt a proposed resolution amending the General Fund Budget for FY 2012-2013 to transfer savings from General Fund accounts to the Capital Projects Reserve Account to fund the Capital Improvement Plan. ACTION RESOLUTION –PUBLIC WORKS SPECIALTY VEHICLES PURCHASE 4. Consider a motion to adopt a proposed resolution approving the purchase of two vehicles for the Public Works Department from Mike Davidson Ford of Jacksonville, at a total cost of $52,757.26, and the purchase of aftermarket components from other vendors at an additional cost of $2,290.35; authorizing a budget amendment to transfer funds for the expenditures; and declaring two Dodge Ram pickup trucks as surplus property. ACTION RESOLUTION –PUBLIC WORKS SKID STEER EQUIPMENT PURCHASE 5. Consider a motion to adopt a proposed resolution approving the purchase of one Skid Steer Loader for the Public Works Department from Bobcat Company pursuant to the Florida Association of Sheriff’s Contract for Off-Road Utilities at a cost of $33,760; and authorizing a budget amendment to transfer funds for the expenditure. ACTION RESOLUTION –DISPOSAL OF SURPLUS MILITARY 5 TON TRUCK 6. Consider a motion to adopt a proposed resolution declaring one five-ton military truck as surplus property and authorizing its disposal in accordance with Village policies and procedures. ACTION Regular Session Agenda, November 14, 2013 Page 3 of 3 RESOLUTION –VILLAGE PURCHASING POLICY REVISIONS 7. Consider a motion to adopt a proposed resolution revising the Village’s Purchasing Procedures set forth in the Accounting Policies and Procedures Manual for Internal Controls. ACTION RESOLUTION –EMPLOYEE HOLIDAY GIFT PACKAGES 8. Consider a motion to adopt a proposed resolution authorizing the purchase and distribution of holiday gift packages to Village employees. ACTION RESOLUTION –PURCHASE OF BENCHES FOR VETERANS MEMORIAL PARK 9. Consider a motion to adopt a proposed resolution approving the sole source purchase of seven additional benches for Veterans Memorial Park at a total cost of $10,909.65. ACTION RESOLUTION –ELECTIONS SERVICES AGREEMENT 10. Consider a motion to adopt a proposed resolution approving an Agreement for Vote Processing Equipment Use and Elections Services with the PBC Supervisor of Elections, and authorizing execution of the agreement. ACTION F. COUNCIL AND ADMINISTRATION MATTERS MAYOR AND COUNCIL MATTERS/REPORTS 1. VILLAGE MANAGER MATTERS/REPORTS 2 . 7. REPORTS (SPECIAL COMMITTEES AND ADVISORY BOARDS) 8. ADJOURNMENT If a person decides to appeal any decision by the Village Council with respect to any matter considered at the Village Council meeting, he will need a record of the proceedings, and for such purpose he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based(F.S. 286.0105). In accordance with the Americans with Disabilities Act, any person who may require special accommodation to participate in this meeting should contact the Village Clerk’s office at 841-3355 at least 72 hours prior to the meeting date. This agenda represents the tentative agenda for the scheduled meeting of the Village Council. Due to the nature of governmental duties and responsibilities, the Village Council reserves the right to make additions to, or deletions from, the items contained in this agenda.