08-01-2012 VC B WS-MPresent:
ROLL CALL
MINUTES OF THE BUDGET WORKSHOP SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
AUGUST 1, 2012
David B. Norris, Mayor
William L. Manuel, Vice Mayor
Darryl C. Aubrey, Sc.D., President Pro Tern
Robert A. Gebbia, Councilman
Doug Bush, Councilman
Ed Green, Village Manager
Melissa Teal, CMC, Village Clerk
Mayor Norris called the meeting to order at 7:00 p.m. All members of Council were present.
All members of staff were present, except the Village Attorney. Finance Director Samia Janjua,
Chief of Police Rick Jenkins, Fire Chief J.D. Armstrong, Community Development Director
Chuck Huff, Information Technology Director Michael Applegate, and Public Works Director
Wiley Livingston were present.
The purpose of the meeting was to review the proposed FY 2013 Public Safety and Public Works
departmental budgets.
PUBLIC SAFETY DEPARTMENT
• combined Law Enforcement, Fire Rescue, and General Services- Public Safety Facility
budget expenditures were $5,288,742 at the 3rd Quarter ending 6/30/12
• total revenues were at 89.78% on 6/30/12
• total department expenses were at 69.81% on 6/30/12
• $6,918,307 combined personnel costs for FY 2013
• $539,312 combined operating costs for FY 2013
• $365,568 combined capital outlay for FY 2013
• $7,823,187 combined total expenses; 4.45% or $333,267 increase over FY 2012
• 42.41% of total FY 2013 budget
LAW ENFORCEMENT
• $85,000 total police revenues
• $4,332,777 personnel costs
• $248,192 operating costs
• $115,568 capital expenses to replace 4 vehicles
• $4,696,537 total expenses; 2.21% or $101,338 increase over FY 2012
• updated organization chart to reflect 1 part-time CALEA manager position
• 43 full -time employees, 13 part-time employees, 5 volunteers
Discussion took place concerning operating expenses, such as training, uniforms, and equipment;
` personnel changes; and personnel costs related to the step plan. Discussion was held regarding
the composition of the police fleet, lifespan and replacement of vehicles, and policy on take
home vehicles. Discussion ensued on the 5 Year Capital Improvement Plan, which includes
replacement of seven cars in FY 2014. Mr. Green suggested setting up a motor pool fund.
Minutes of Village Council Budget Workshop Session held August 1, 2012 Page 2 of 3
FIRE RESCUE
• $333,000 total fire revenues
• $2,585,530 personnel costs
• $178,521 operating costs
• $200,000 capital expense to replace self - contained breathing apparatus
• $2,964,051 total expenses; 9.69% or $261,799 increase over FY 2012
• no personnel changes
• 24 full -time employees, 18 volunteers
Chief Armstrong distributed a list of current ambulance fees charged by area agencies as
compared to the fees charged by North Palm Beach. Chief Armstrong proposed an increase in
Village EMS transportation fees to be more consistent with the rates charged by other area
municipalities. Chief Armstrong estimated the increase in revenue at $19,250 above the amount
included in the proposed budget.
Discussion was held regarding the 5 Year Capital Improvement Plan. Chief Armstrong
explained the life expectancy and purchase schedule for ambulances and fire trucks.
GENERAL SERVICES — PUBLIC SAFETY BUILDING
• $112,599 operating costs
• $50,000 capital outlay to replace exterior stonework on the building
• $162,599 total expense; 15.52% or 29,870 less than FY 2012
PUBLIC WORKS
• combined Administration, Sanitation, Facility Services, Streets & Grounds, and Vehicle
Maintenance budget expenditures were $2,848,473 at the 3rd Quarter ending 6/30/12
• $426,651 total revenues
• $2,648,025 personnel costs
• $1,485,825 operating costs
• $98,000 capital outlay for Village sidewalk repair and asphalt overlay of the alleys
• $4,231,850 combined total expenses; 3.94% or $160,305 increase over FY 2012
• 22.93% of total FY 2013 budget
• no personnel changes
• 37 full -time employees
PUBLIC WORKS ADMINISTRATION
• $328,374 personnel costs
• $33,215 operating costs
• no capital expense
• $361,589 total expenses; 0.62% or $2,240 increase over FY 2012
• no personnel changes
• 3 full -time employees
Minutes of Village Council Budget Workshop Session held August 1, 2012 Page 3 of 3
FACILITY SERVICES
• $302,902 personnel costs
• $314,224 operating costs
• no capital expense
• $617,126 total expenses; 2.26% or $14,117 decrease from FY 2012
• no personnel changes
• 7 full -time employees
VEHICLE MAINTENANCE
• $200,104 personnel costs
• $236,280 operating costs
• no capital expense
• $436,384 total expenses; 12.19% or $47,406 increase over FY 2012
• no personnel changes
• 7 full -time employees
SANITATION
• $1,309,561 personnel costs
• $160,500 operating costs
• no capital expense
• $1,470,061 total expenses; 0.50% or $7,447 decrease from FY 2012
• no personnel changes
• 19 full -time employees
STREETS AND GROUNDS
• $507,084 personnel costs
• $741,606 operating costs
• $98,000 capital expense
• $1,346,690 total expenses; 10.89% or $132,223 increase over FY 2012
• no personnel changes
• 8 full -time employees
COUNCIL CONSENSUS ITEMS
• increase EMS transportation fees as proposed
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 9:03 p.m.
Melissa Teal, CMC, Village Clerk