02-28-2013 VC WS-M • MINUTES OF THE WORKSHOP SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
FEBRUARY 28, 2013 . • .
Present: David B. Norris, Mayor
William L. Manuel, Vice Mayor
Darryl C. Aubrey, Sc.D., President Pro Tem
Robert A. Gebbia, Councilman
Doug Bush, Councilman
Ed Green, Village Manager
. Leonard Rubin, Village Attorney
Melissa Teal, Village Clerk
ROLL CALL
Mayor Norris called the meeting to order at 8:10 p.m. All members of Council were present.
ANCHORAGE PARK PHASE 2 '
Mr. Green reviewed the revised conceptual plan for Anchorage Park Phase 2, which
incorporates the Recreation Advisory Board's recommended changes and still meets the existing
storage needs of the Village. Mr. Green reported the plan increases the size of the existing day
trailer parking from 20 to 31 spaces, and replaces the existing four dry storage lots with one
larger dry storage lot with 157 spaces—93 thirty-foot spaces and 64 forty-foot spaces. Mr. Green
noted the addition of two new gazebos, a kayak launch, a new observation/fishing deck, and an
increase in the perimeter walking path from one half mile to three quarters of a mile. Community
Development Director Chuck Huff detailed recent plan changes, including relocation of the
walking trail to the south side of the new storage lot, the addition of restrooms between the
volleyball courts and ball field, and two new day docks at the northwest corner of the park.
Residents addressed the Council regarding storage of boats and recreational vehicles and
expressed concerns related to theft, vandalism, fire hazards, fuel spills, and use of park space for
storage purposes. Residents addressed the Council with comments and questions related to
water reclamation, possibility of passive solar, size of the.ball field, size and type of the wall
around the proposed storage area, and storage lease provisions.
A brief recap on the original Anchorage Park Master plan was given. Discussion ensued on
storage needs. Mr. Green reported on potential alternate sites for recreational storage.
Council directed staff to continue efforts to find a suitable location for off-site storage. It was
requested that information on any available off-site storage locations be, presented at the first
• Workshop Session in April, so that Council may consider any storage options in conjunction
with continued discussion of the final design plan.
Minutes of Village Council Workshop Session held February 28,2013 Page 2 of 2
ORDINANCE ADOPTING UPDATED NOISE REGULATIONS
Mr. Green reported on the need to revise the Village's existing noise regulations set forth in
• Chapter 19 of the Village Code of Ordinances. Mr. Green reviewed a draft ordinance adopting
updated noise regulations for the Village, which includes separate standards for unreasonable
noise emanating from commercial/industrial properties and residential properties. Mr. Green
detailed the method of enforcement and the prescribed penalties. Police Chief Richard Jenkins
detailed issues with the current noise regulations and efforts to draft an ordinance with,objective
standards that would be fair to residents and businesses.
Discussion ensued regarding noise levels and equivalent decibel levels. Mr. Rubin discussed the
differing decibel limits in various municipal ordinances. Mr. Rubin noted that ambient noise is
50 — 55 decibels. Discussion took place regarding the "plainly audible" standard. Mr. Rubin
reported the Florida Supreme Court recently affirmed that the "plainly audible" standard is an
enforceable standard and is not considered vague or ambiguous.
Discussion took place concerning the existing provisions pertaining to the allowable time for use
of power mowers.
The proposed ordinance was forwarded to the March 14, 2013 Regular Session for consideration
on first reading.
AUTOMATED TIME AND ATTENDANCE SYSTEM
•
Discussion was held concerning the purchase of an automated time and attendance system and
data server utilizing CIP Funds. Mr. Green detailed the current manual process for entering
timesheet data into the Village's payroll system. Mr. Green noted this labor-intensive manual
process has the potential for errors in data entry and calculation. Mr. Green reviewed cost
estimates for an automated system and recommended the TimeClock Plus product, due to its
lower cost and ability to interface with our Munis accounting system.
Director of Information Technology Michael Applegate described how the automated system'
would work. Mr. Applegate and Chief Jenkins reported on system features and internal controls
related to employee login and supervisor review of time submitted.
Mr. Green reported the TimeClock Plus software would cost $19,823, with an additional $4,000
needed to purchase the necessary data server, for a total project cost not to exceed $23,823.
Mr. Green advised the cost could be funded utilizing Capital Improvement Plan(CIP) funds.
This item was forwarded to the next Regular Session agenda for approval of the purchase.
STRATEGIC PLAN PROJECTS
Discussion of this topic was deferred to an upcoming Workshop Session.
ADJOURNMENT
With no further business to come before the Council,the meeting adjourned at 9:42 p.m.
•
Melissa Teal, CMC, Village Clerk