02-14-2013 VC WS-M MINUTES OF THE WORKSHOP SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH,FLORIDA
II/ FEBRUARY 14,2013
Present: David B. Norris, Mayor
William L. Manuel, Vice Mayor
Darryl C. Aubrey, Sc.D., President Pro Tem
Robert A. Gebbia, Councilman
Ed Green, Village Manager
Leonard Rubin, Village Attorney
Melissa Teal, Village Clerk
Absent: Doug Bush, Councilman
ROLL CALL
Mayor Norris called the meeting to order at 8:19 p.m. All members of Council were present, except
Councilman Bush who was ill. All members of staff were present. .
STRATEGIC PLAN PROJECTS
Mr. Green reviewed conclusions reached at the 1/24/13 Workshop Session regarding strategic
plan projects. Mr. Green gave a presentation on the Resident Focus Group project. Discussion
ensued on value and effectiveness, estimated cost, and use of the focus group process by other
cities. Mr. Green will research companies that perform this service and report back to Council. '
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. Discussion was held on the following strategic plan projects: a
Renovation of Osborne Park Mr. Green stated the many amenities at Osborne Park are not
visible from the street and pedestrian and vehicle traffic doesn't flow through the park. Mr. Green
cited the need for additional lighting. , Discussion ensued on evaluating recreational needs in
determining the appropriate amenities for various facilities. By consensus, Council considered
• renovation of Osborne Parka lower priority at this time.
Enhanced Marketing and Communication —Discussion took place regarding the need to expand
methods of communicating activities, events, and important information to residents. A •
suggestion was made to find a volunteer who could serve as a Village publicist, in order to get
information and press releases out to the local media. Discussion ensued on electronic signage
at various facilities. By consensus, Council considered this a medium priority.
Work Process Improvements — Mr. Green discussed the need to understand, document, and
measure work processes in order to determine what can be improved and made more efficient.
Council consensus was that this is an ongoing part of the manager's duties.
. Develop a Web Based Appraisal and Evaluation System — Mr. Green briefly reviewed issues
with the current evaluation process and suggested changes in the evaluation form to focus on
• seven to eight critical work categories, with an emphasis on safety, customer service, and
teamwork. Mr. Green explained the use of a web-based appraisal system. Council expressed
that employee evaluations should involve continuous feedback.
Minutes of Village Council Workshop Session held February 14,2013 Page 2 of 2
VETERANS MEMORIAL PARK
Mr. Green requested further direction from Council regarding Veterans Park, based on the
• conceptual drawings by Deanna Rennebaum and the proposed site plan design prepared by
Michael Redd & Associates. Mr. Green stated the design must be finalized and construction
drawings completed in order to issue an Invitation to Bid (ITB) for construction of the project.
Mr. Green reported an approximate cost of $6,000 for preparation of construction drawings.
Mr. Green briefly reviewed cost projections and stated the project could be accomplished
utilizing developers fees from the designated reserve fund and/or with a $200,000 FRDAP
(Florida Recreation Development Assistance Program)grant.
Discussion ensued on alternative materials, as well as possible community involvement in
construction. It was suggested that residents might wish to donate funds to purchase benches,
bricks, or other items for the park in memory of a veteran.
Community Development Director Chuck Huff reviewed the conceptual plan. Mr. Huff noted
that a line item bid would be used for this project.
A concern was expressed regarding parking during large events. The possibility of sharing
parking with North Palm Beach Elementary School was suggested.
Optional materials for the trellis structures were considered. Council consensus was that cedar
be used for the trellis structures. Due to maintenance issues, the bid specs will include a trellis
option using composite material.
By consensus, Council approved the site plan design as proposed.
ADJOURNMENT
With no further business to come before the Council,the meeting adjourned at 9:30 p.m.
Melissa Teal, CMC, Village Clerk
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