02-28-2013 VC REG-MMINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
FEBRUARY 28, 2013
Present: David B. Norris, Mayor
William L. Manuel, Vice Mayor
Darryl C. Aubrey, Sc.D., President Pro Tem
Robert A. Gebbia, Councilman
Doug Bush, Councilman
Ed Green, Village Manager
Leonard Rubin, Village Attorney
Melissa Teal, Village Clerk
ROLL CALL
Mayor Norris called the meeting to order at 7:30 p.m. All members of Council were present. All
members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Vice Mayor Manuel gave the invocation and Councilman Gebbia led the public in the Pledge.
APPROVAL OF MINUTES
A correction was noted on page 3, which should state, "increase Small Business Grant to $7,500."
Thereafter, the Minutes of the Regular Session held 02/14/2013 were approved as amended.
FIRST READING OF ORDINANCE 2013 -03 — BUDGET AMENDMENT TO FUND STORM
DRAIN REPAIRS
A motion was made by Vice Mayor Manuel and seconded by Councilman Bush to adopt on first
reading Ordinance 2013 -03 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, AMENDING THE ADOPTED BUDGET FOR FISCAL YEAR 2012 -2013
TO APPROPRIATE $59,646 TO FUND REPAIRS TO STORM DRAIN PIPES LOCATED
ALONG THE SOUTH SIDE OF LIGHTHOUSE DRIVE AND AUTHORIZING THE MAYOR
AND VILLAGE CLERK TO EXECUTE THE BUDGET AMENDMENT ON BEHALF OF THE
VILLAGE; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Green reported on a recently identified drainage issue along Lighthouse Drive between
Eastwind Drive and U.S. Highway One. Mr. Green reviewed the cost to repair the storm drain
and advised that funding is available using accumulated gas tax reimbursement revenues.
Finance Director Samia Janjua explained the Restricted Fund Balance. Public Works Director
i Wiley Livingston described the storm drain inspection process.
Thereafter, the motion to adopt Ordinance 2013 -03 on first reading passed unanimously.
Minutes of Village Council Regular Session held February 28, 2013 Page 2 of 4
CONSENT AGENDA APPROVED
Item 2, Resolution 2013 -08, was removed from the Consent Agenda. Thereafter, a motion was
made by President Pro Tern Aubrey, seconded by Councilman Gebbia, and passed unanimously, to
approve the consent agenda, which included the following items:
Resolution 2013 -07 Authorizing and directing the Mayor and Village Clerk to amend the
FY 2012 -2013 General Fund budget to transfer $17,300 from Account No. A4904 -34912
(Village Clerk — Election Expense) to Account No. A5540 -49911 (Council Contingency).
Receive for file Minutes of the Police and Fire Pension Board meeting held 11/20/12
Receive for file Minutes of the Golf Advisory Board meeting held 1/14/13
Receive for file Minutes of the Waterways Board meeting held 1/22/13
Receive for file Minutes of the Library Advisory Board meeting held 1/22/13
Receive for file Minutes of the General Employees Pension Board meeting held 2/6/13
Receive for file Minutes of the Recreation Advisory Board meeting held 2/12/13
Recommendation: Regarding Anchorage Park Phase 2 concept "to relocate the walking path from
the area north of the proposed dry storage area to just south of the storage area along the fence
line and move the lot area slightly north and to look into the possibility of installing a floating day
dock in the northwest corner of the property."
RESOLUTION 2013 -08 — EZGO TOW CART SALE
A motion was made by Vice Mayor Manuel and seconded by Councilman Bush to adopt
Resolution 2013 -08 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, DECLARING TWO COUNTRY CLUB TOW CARTS AS SURPLUS PROPERTY
AND AUTHORING THEIR SALE TO INTERNATIONAL GOLF MAINTENANCE, INC.;
AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Green detailed the tow carts to be declared surplus and advised that International Golf
Maintenance would purchase them in "as is" condition at a fair market value of $5,000 for both.
Discussion took place concerning proceeds of the sale. Finance Director Sarnia Janjua advised
the revenue would be deposited in the Enterprise Fund. Thereafter, the motion to adopt
Resolution 2013 -08 passed unanimously.
RESOLUTION 2013 -09 — MUNIS ANNUAL SUPPORT AND LICENSE AGREEMENT RENEWAL
A motion was made by Vice Mayor Manuel and seconded by Councilman Bush to adopt
Resolution 2013 -09 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, APPROVING AN ANNUAL SUPPORT AND LICENSE AGREEMENT
FOR MUNIS SOFTWARE WITH TYLER TECHNOLOGIES, INC. AS A SOLE SOURCE
PURCHASE AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE
i SAME; AND PROVIDING FOR AN EFFECTIVE DATE.
Discussion took place regarding the cost for product support and software upgrades, frequency of
upgrades, and the cost to purchase new accounting software.
Thereafter, the motion to adopt Resolution 2013 -09 passed unanimously.
Minutes of Village Council Regular Session held February 28, 2013 Page 3 of 4
RESOLUTION 2013 -10 — SELF - CONTAINED BREATHING APPARATUS (SCBA) EQUIPMENT
A motion was made by Vice Mayor Manuel and seconded by President Pro Tern Aubrey to adopt
Resolution 2013 -10 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA APPROVING AND AUTHORIZING THE PURCHASE OF MSA
SELF - CONTAINED BREATHING APPARATUS (SCBA) EQUIPMENT FOR USE BY THE
VILLAGE FIRE RESCUE DEPARTMENT FROM TEN -8 FIRE EQUIPMENT, INC.
PURSUANT TO PRICING ESTABLISHED BY AN EXISTING FIRE EQUIPMENT AND
SUPPLIES CONTRACT WITH LAKE COUNTY; AUTHORIZING AND DIRECTING THE
MAYOR AND VILLAGE CLERK TO TRANSFER $177,492.00 FROM THE CAPITAL
RESERVE ACCOUNT TO THE FIRE DEPARTMENT MACHINERY AND EQUIPMENT
ACCOUNT TO FUND THE PURCHASE; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Green advised that pursuant to FDOT regulations and NFPA standards, the SCBA equipment
used by the Fire Rescue Department was due for replacement. Fire Chief J.D. Armstrong reported
the equipment has a 15 -year lifespan.
Thereafter, the motion to adopt Resolution 2013 -10 passed unanimously.
RESOLUTION 2013 -11 — HERITAGE DAY AMUSEMENT RIDES
A motion was made by Vice Mayor Manuel and seconded by Councilman Gebbia to adopted
Resolution 2013 -11 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA ACCEPTING A PROPOSAL SUBMITTED BY BIG FUN, INC. FOR HERITAGE DAY
2013 AMUSEMENT RIDES AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO
EXECUTE A CONTRACT RELATING TO SUCH SERVICES; AND PROVIDING FOR AN
EFFECTIVE DATE.
Discussion took place regarding the proposal process. A suggestion was made to investigate the
possibility of coordinating with other organizations to issue a solicitation for multiple events in
order to obtain more proposals and save on costs.
Thereafter, the motion to adopt Resolution 2013 -11 passed unanimously.
RESOLUTION 2013 -12 — THIRD ADDENDUM TO PBA COLLECTIVE BARGAINING
AGREEMENT
A motion was made by Vice Mayor Manuel and seconded by President Pro Tern Aubrey to adopt
Resolution 2013 -12 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, RATIFYING A THIRD ADDENDUM AMENDING ARTICLE 31 OF
THE COLLECTIVE BARGAINING AGREEMENT WITH THE PALM BEACH COUNTY
POLICE BENEVOLENT ASSOCIATION RELATING TO WAGES FOR BARGAINING UNIT
MEMBERS AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE
ADDENDUM; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Green reviewed the provisions of the addendum. Discussion took place regarding the
percentage of employees eligible for the wage increase.
Minutes of Village Council Regular Session held February 28, 2013 Page 4 of 4
Thereafter, the motion to adopt Resolution 2013 -12 passed unanimously.
VILLAGE MANAGER MATTERS /REPORTS
Mr. Green reviewed cost estimates to have the actuaries prepare reports projecting the Village's
20/30 year funding requirements for employee pension plans and present their findings at a
Workshop Session. Mr. Green stated the pension attorney would attend in order to review recent
legislation. Discussion ensued concerning the estimated cost to prepare the reports and the
information to be included. Consensus of Council was to place this item on an upcoming
Workshop Session agenda for further discussion before authorizing expenditure of funds for the
actuarial projections. It was requested that staff obtain a more detailed description of the work to
be performed. It was suggested that any actuarial information currently available be provided as
part of the agenda backup. Human Resources Director Loren Slaydon addressed the Council
concerning current pension funding levels.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 8:10 p.m.
Melissa Teal, CMC, Village Clerk