06-14-2012 VC REG-M MINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
• JUNE 14, 2012
Present: David B. Norris, Mayor
William L. Manuel, Vice Mayor
Darryl C. Aubrey, Sc.D., President Pro Tem
Robert A. Gebbia, Councilman
Doug Bush, Councilman
Ed Green, Village Manager
Leonard Rubin, Village Attorney
Melissa Teal, Village Clerk
ROLL CALL
Mayor Norris called the meeting to order at 7:30 p.m. All members of Council were present. All
members of staff were present. Mayor Norris introduced Ed Green,the new Village Manager.
AWARDS AND RECOGNITION
Mayor Norris recognized members of Boy Scout Troop 155, who were present to fulfill a
requirement toward the Citizenship in the Community merit badge.
Mayor Norris recognized Community Development Director Chuck Huff for his service as
Acting Village Manager. Mayor Norris thanked Mr. Huff and Village staff for their efforts
during the management transition.
INVOCATION AND PLEDGE OF ALLEGIANCE
Vice Mayor Manuel gave the invocation and Councilman Gebbia led the public in the Pledge
of Allegiance.
APPROVAL OF MINUTES
The Minutes of the Special Session held 5/22/12, Regular Session held 5/24/12, and Special
Session held 6/4/12 were approved as written.
FIRST READING OF ORDINANCE 2012-05 — SMALL-SCALE COMPREHENSIVE PLAN
AMENDMENT 12-2—NORTH PALM BEACH ELEMENTARY SCHOOL
A motion was made by Vice Mayor Manuel and seconded by Councilman Bush to adopt on first
reading Ordinance 2012-05 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, ADOPTING A SMALL SCALE AMENDMENT TO THE VILLAGE
COMPREHENSIVE PLAN (AMENDMENT 12-2) TO AMEND THE FUTURE LAND USE
ELEMENT AND FUTURE LAND USE MAP BY ADOPTING SPECIAL POLICY 5.19 TO
PROVIDE FOR A FLOOR AREA RATIO OF 0.35 FOR AN APPROXIMATELY 9.9 ACRE
PARCEL OF LAND LOCATED AT THE NORTHWEST CORNER OF ANCHORAGE DRIVE
• AND EASTWIND DRIVE KNOWN AS NORTH PALM BEACH ELEMENTARY SCHOOL,
AS MORE PARTICULARLY DESCRIBED HEREIN; PROVIDING FOR SEVERABILITY;
PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Minutes of Village Council Regular Session held June 14, 2012 Page 2 of 3
FIRST READING OF ORDINANCE 2012-05 — SMALL-SCALE COMPREHENSIVE PLAN
AMENDMENT 12-2—NORTH PALM BEACH ELEMENTARY SCHOOL continued
• Kris Garrison, Planning and Real Estate Services Director for the School District of Palm Beach County,
announced the first community input meeting on June 21, 2012 at 6:30 p.m. in the Council
Chambers. Mrs. Garrison advised there would be a joint Planning Commission and community
meeting on August 7, 2012.
Thereafter, the motion to adopt Ordinance 2012-05 on first reading passed unanimously.
CONSENT AGENDA
President Pro Tern Aubrey moved to approve the consent agenda. The motion was seconded by
Councilman Bush and passed unanimously. The consent agenda included the following items:
Receive for file Minutes of the General Employees Pension Board meeting held 5/9/12
Receive for file Minutes of the Golf Advisory Board meeting held 5/14/12
RESOLUTION 2012-38— OLD PORT COVE SOUTH MARINA PUD AMENDMENT
A motion was made by Vice Mayor Manuel and seconded by Councilman Gebbia to adopt
Resolution 2012-38 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA APPROVING A MINOR AMENDMENT TO THE OLD PORT COVE
SOUTH MARINA PLANNED UNIT DEVELOPMENT TO PROVIDE FOR THE
INSTALLATION OF THREE TEMPORARY TRAILERS DURING CONSTRUCTION; AND
PROVIDING FOR AN EFFECTIVE DATE.
Marty Minor, Urban Design Kilday Studios, and Rick Morgan, Old Port Cove Holdings, Inc.,
were present to answer questions about the project.
Thereafter, the motion to adopt Resolution 2012-38 passed unanimously.
RESOLUTION 2012-39—ACCOUNTING POLICIES AND PROCEDURES MANUAL REVISION
A motion was made by Vice Mayor Manuel and seconded by President Pro Tern Aubrey to adopt
Resolution 2012-39 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, AMENDING THE ACCOUNTING POLICIES AND PROCEDURES
MANUAL FOR INTERNAL CONTROLS TO REVISE THE SECTION RELATING TO
FIXED ASSETS ACCOUNTING AND RECORDING; PROVIDING FOR CONFLICTS; AND
PROVIDING FOR AN EFFECTIVE DATE.
Mr. Green and Finance Director Sarnia Janjua explained the reasons for recent revisions to the
Accounting Policies and Procedures Manual.
• Thereafter, the motion to adopt Resolution 2012-39 passed unanimously.
Minutes of Village Council Regular Session held June 14, 2012 Page 3 of 3
RESOLUTION 2012-40 — FIRST AMENDMENT TO INTERLOCAL AGREEMENT WITH
PALM BEACH COUNTY FOR DIRECT CONNECT RADIO ACCESS
• A motion was made by Vice Mayor Manuel and seconded by Councilman Gebbia to adopt
Resolution 2012-40 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, APPROVING A FIRST AMENDMENT TO AN INTERLOCAL
AGREEMENT WITH PALM BEACH COUNTY FOR VILLAGE ACCESS TO THE
COUNTY'S 800 MHZ TRUNKED RADIO SYSTEM AND AUTHORIZING THE MAYOR
AND VILLAGE CLERK TO EXECUTE THE FIRST AMENDMENT ON BEHALF OF THE
VILLAGE; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Green related that an Interlocal Agreement was executed in 2008 for integration of the
Village's emergency communications system through Palm Beach County's 800 MHz trunked
radio system. Mr. Green advised that this arrangement is the most cost-effective and
operationally efficient method of accomplishing emergency radio communication. Mr. Green
requested Council approve the First Amendment extending the Interlocal Agreement to July 7, 2016.
Discussion took place concerning $12.50 funding. Mr. Rubin advised that although the
amendment does not necessarily lock-in $12.50 funding, the Agreement can be terminated by
either party with six-month's notice before any fiscal year. It was noted that a determination on
$12.50 monies by the Board of County Commissioners is expected in August 2012.
Thereafter, the motion to adopt Resolution 2012-40 passed unanimously.
VILLAGE MANAGER MATTERS/REPORTS
Mr. Green requested that Council consider changing the funding source for the Head Golf Pro's
travel expenses to compete in the National Club Pro Championship. At its May 24, 2012
Regular Session, Council agreed to approve an expenditure of up to $2,000 for Mr. Stroever's travel
expenses from the Council Contingency account; however, as sufficient funds are available in the
Country Club budget, Mr. Huff and Mr. Stroever felt the Country Club Contingency account would
be more appropriate. A motion was made by Vice Mayor Manuel and seconded by President Pro
Tem Aubrey that funds be taken from the Country Club Enterprise Fund.
Community Development Director Chuck Huff reported on a recent meeting with Palm Beach
County regarding the Turtle Cove project. Councilman Gebbia noted that none of the stakeholders
from the surrounding communities spoke in favor of the project. Councilman Gebbia reported
that should the project come back in any form, the County agreed to notify the Village and hold
another stakeholder's meeting. Vice Mayor Manuel noted an upcoming forum with candidates
for the District 1 County Commission seat and suggested that the candidates be sent a copy of
the Council's letter to the BCC regarding the Turtle Cove project, to advise them of the Village's
views on this project.
ADJOURNMENT
• With no further business to come before the Council, the meeting was adjourned at 8:10 p.m.
Melissa Teal, CMC, Village Clerk