2012-40 First Amendment to Interlocal Agreement with Palm Beach County for Direct Connect Radio Access RESOLUTION 2012-40
• A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH
PALM BEACH, FLORIDA, APPROVING A FIRST AMENDMENT TO AN
INTERLOCAL AGREEMENT WITH PALM BEACH COUNTY FOR VILLAGE
ACCESS TO THE COUNTY'S 800 MHZ TRUNKED RADIO SYSTEM AND
AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE
FIRST AMENDMENT ON BEHALF OF THE VILLAGE; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, through the adoption of Resolution 2008-35, the Village Council approved an
Interlocal Agreement with Palm Beach County for access by Village public safety personnel to the
County's 800 MHz trunked radio system; and
WHEREAS, the term of the Interlocal Agreement expires on July 7, 2012, and Village
Administration recommends extending the term for an additional four years in accordance with
Section 13 of the Agreement; and
WHEREAS, Palm Beach County has prepared a First Amendment to the Interlocal Agreement
extending the term and modifying some of the terminology set forth in the original Agreement; and
WHEREAS, the Village Council determines that the adoption of this Resolution approving the
First Amendment to the Interlocal Agreement is in the best interests of the Village and its residents.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA, as follows:
Section 1. The Village Council hereby approves the First Amendment to the Interlocal Agreement
with Palm Beach County for access by Village public safety personnel to the County's 800 MHz
trunked radio system, a copy of which is attached hereto and incorporated herein by reference, and
authorizes and directs the Mayor and Village Clerk to execute the First Amendment on behalf of
the Village.
Section 2. All resolutions or parts of resolutions in conflict with this Resolution are hereby
repealed to the extent of such conflict.
Section 3. This Resolution shall become effective immediately upon adoption.
PASSED AND ADOPTED THIS 14th DAY OF JUNE. 12.
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FIRST AMENDMENT TO INTERLOCAL AGREEMENT
THIS FIRST AMENDMENT to Interlocal Agreement R2008-1178 dated July, 8, 2008
(the "Agreement"), is made as of uu qq , by and between Palm Beach County, a in
political subdivision of the State of Fiona t'eogtiqtg'), and the Village of North Palm Beach, a
municipal corporation of the State of Florida("Village").
In consideration of the mutual promises contained herein, the County and Village agree as
follows:
1. The term of the Agreement, expires on July 7, 2012, and shall be extended to July 7,
2016, pursuant to the exercise of the first four(4) year renewal option.
2. Attachment 1 to the Agreement is hereby deleted in its entirety and is hereby replaced
by Attachment 1 attached hereto and made a part hereof
3. Attachment 2 and Attachment 3 to the Agreement are hereby deleted in their entirety.
4. Section 1.027 of the Agreement is deleted in its entirety and replaced with the
following:
1.027 System Administrator: An employee within the County's Electronic Services
and Security Division of the Department of Facilities Development & Operations
Department with the title Radio System Administrator who is responsible for day to
day administration and management of the System and the County's designated
contact person pursuant to various sections of this Agreement.
5. Section 2.02 of the Agreement is modified by deleting the first sentence and replacing
it with the following:
The Network Maintenance and Administration Plan dated June 6, 2002, as referenced
on Attachment 1 hereto, identifies the general procedures for the management of the
system and procedures for input into operating and technical policy development.
6. Section 3.01 of the Agreement is deleted in its entirety and replaced with the
following:
3.01 The County's 800 MHz Trunked Radio System and Microwave System
consists of ten (10) transmit and receive sites with co-located microwave equipment
and three (3) microwave only sites that provide network connectivity as well as the
ability to interconnect with co-located County owned dispatch equipment.
Page I of 4
• 7. Section 4.043 shall be added to the Agreement as follows:
4.043 All written and oral information not in the public domain or not
previously known, and all information and data obtained, developed, or
supplied by the County will be kept confidential by the Village and will
not be disclosed to any other party, directly or indirectly, without the
County's prior written consent, unless required by law or lawful order.
All system parameters shall remain the County's property, and may only
be reproduced or distributed with the written permission of the County.
The Village agrees that the County has sole and exclusive ownership of
all right, title and interest to the Confidential Information and that such
information may be recalled at any time.
8. Section 4.07 of the Agreement is modified by deleting the last sentence and replacing
it with the following:
The County's Talk Group and Radio ID allocations are on file with the County and
are available upon request.
9. Section 10.05 of the Agreement is modified by deleting the reference to "within the
time frames identified in Attachment 2 and replacing it with "pursuant to the Policies
and Procedures referenced on Attachment I hereto".
10. Section 10.06 of the Agreement is deleted in its entirety and replaced with the
following:
10.06 The County shall be responsible for talk group and fleet mapping
management in accordance with the procedures and policies set forth in
Attachment 1, as may be amended and updated from time to time.
11. Section 13 of the Agreement is amended by replacing the reference to " two (4)year
terms" with"two (2) additional terms of four(4)years each".
12. Section 13 of the Agreement is further amended by deleting the last sentence and
replacing it with the following:
Such renewal will require approval of both parties and the County may not
unreasonably withhold its approval of the renewal.
13. The Agreement is hereby modified to add the following:
SECTION 21: PALM BEACH COUNTY OFFICE OF THE INSPECTOR
GENERAL AUDIT REQUIREMENTS
• Palm Beach County has established the Office of the Inspector General in Palm
Beach County Code, Section 2-421 - 2-440, as may be amended. The Inspector
Page 2 of4
• General is authorized with the power to review past, present and proposed County
contracts, transactions, accounts and records. The Inspector General's authority
includes, but is not limited to,the power to audit, investigate, monitor, and inspect the
activities of entities contracting with the County, or anyone acting on their behalf, in
order to ensure compliance with contract requirements and to detect corruption and
fraud. Failure to cooperate with the Inspector General or interfering with or impeding
any investigation shall be a violation of Palm Beach_County Code, Section 2-421 - 2-
440, and punished pursuant to Section 125.69, Florida Statutes, in the same manner as
a second degree misdemeanor.
14. Except as modified by this First Amendment, the Agreement remains unmodified and
in full force and effect in accordance with the terms thereof and is hereby ratified and
confirmed by the Village and County.
(Remainder of the page intentionally left blank)
•
Page 3 of 4
IN WITNESS WHEREOF,the parties have caused this First Amendment to be
executed as of the day and year first above written.
ATTEST: Y y•C ';,+, �%3 ` 0 1 2 ; Ci u 87 JUN 19 2012
SHARON R. BOCK ICJ./ <�,'., PALM BEACH COUNTY, a political
CLERK& COMPTR E `` 't 4 • Qi, % subdiv' •t a State o lo '•a
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APPROVED AS TO FORM AND APPROVED AS TO TERMS AND
LE UFFICIENCY: CONDITIONS: /
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By: ice. ' '= ,, By: � d ��vj
runty Attome ' , Audrey Wol , Director
Facilities Development & Operation
ATTEST: VILLAGE 0 F NORTH - ,
a municir. a >or. : �■ �1 State
Florida '
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By ,i d /a, ./4.L. By �,:%\
Melissa Teal ,Village Cler Iavi• , Mayor
B
e , - en , Village Manager
APPROVED AS TO FORM
AND L SUF IENC�
Leonard Rubin , Village Attorney
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Page 4 of 4
• Attachment 1
PALM BEACH COUNTY
PUBLIC SAFETY RADIO SYSTEM
POLICIES AND PROCEDURES
June 2002
Policy/Procedure Title Last Revision Date
1. Countywide Use of 800 MHz System (O.P. # I-01) Oct. 1, 2001
2. Countywide Use of 800 MHz System Talk Groups(O.P. #I-04) Oct. 1, 2001
3. Monitoring and Evaluation of Public Safety Radio System Talk
Groups (O.P. # 1-05) Oct. 1, 2001
4. Emergency Medical Communications (O.P. # 1-06) Oct. 1, 2001
5. Reporting of Problems and Modifications of the Public Safety
Radio System (O.P. # 1-07) Oct. 1, 2001
6. Countywide Use of Public Safety Radio System During Times
of Catastrophic Failure which result in non-trunking`conventional"
operation(O.P. # I-10) Oct. 1, 2001
7. Network Maintenance and Administration Plan June 6, 2002
•