01-26-2012 VC REG-MPresent:
ROLL CALL
MINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
JANUARY 26, 2012
Darryl C. Aubrey, Sc.D., Mayor
David B. Norris, Vice Mayor
William L. Manuel, President Pro Tern
Robert A. Gebbia, Councilman
Edward M. Eissey, Councilman
Jimmy Knight, Interim Village Manager
Leonard Rubin, Village Attorney
Melissa Teal, Village Clerk
Mayor Aubrey called the meeting to order at 7:30 p.m. All members of Council were present. All
members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
The invocation was given by Mayor Aubrey and Councilman Gebbia led the public in the Pledge.
APPROVAL OF MINUTES
The minutes of the Special Session and Regular Session held 1/12/2012 were approved as written.
STATEMENTS FROM THE PUBLIC
Jeff King, 625 Riverside Road, addressed Council concerning the collection of residential yard waste, as
well as the permissible location for water heaters, washer /dryers, refrigerators, trashcans, and recycling bins.
CONSENT AGENDA
A motion was made by Councilman Eissey, seconded by Councilman Gebbia, and passed unanimously to
approve the consent agenda, which included the following items:
Receive for file Minutes of the Golf Advisory Board meeting held 12/11/11
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RESOLUTION 2012 -09 — SIRSI SERVER UPGRADE
A motion was made by President Pro Tern Manuel and seconded by Vice Mayor Norris to adopt
Resolution 2012 -09 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, APPROVING THE PURCHASE OF LIBRARY AUTOMATION SOFTWARE AND
IMPLEMENTATION SERVICES AND AUTHORIZING VILLAGE ADMINISTRATION TO
TAKE ALL ACTIONS NECESSARY TO EFFECTUATE THIS PURCHASE; AND PROVIDING
FOR AN EFFECTIVE DATE.
Mr. Knight explained the Village's participation in the Cooperative Authority for Library Automation
(COALA), in which the North Palm Beach Library shares a cataloging and circulation system with
four other libraries. Mr. Knight detailed the Village's share of the cost to enter into a three -year agreement
for upgrading and off -site hosting of the software and data for this system. Mr. Knight advised that the
purchase must be approved by Council because it is a multi -year agreement with a cumulative three -year
total expenditure exceeding the threshold for Council action.
Minutes of Village Council Regular Session held January 26, 2012 Page 2 of 3
RESOLUTION 2012 -09 — SIRSI SERVER UPGRADE continued
Discussion ensued on the advantages of opting for a "cloud" system instead of a mainframe server
housed in Boynton Beach, as had been used previously.
Thereafter, the motion to adopt Resolution 2012 -09 passed unanimously.
RESOLUTION 2012 -10 — VILLAGE MANAGER AGREEMENT
A motion was made by Vice Mayor Norris and seconded by President Pro Tern Manuel to adopt
Resolution 2012 -10 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, APPROVING AN AGREEMENT WITH JAMES W. KNIGHT, JR. TO SERVE AS
VILLAGE MANAGER ON AN INTERIM VOLUNTEER BASIS AND AUTHORIZING THE
MAYOR AND VILLAGE CLERK TO EXECUTE THE AGREEMENT ON BEHALF OF THE
VILLAGE; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Rubin explained the agreement provides for Mr. Knight to serve as manager on a volunteer basis for a
term of 90 days, and provides for indemnification during his performance as manager. Mr. Rubin stated
the agreement does not provide for any compensation, but does provide for mileage reimbursement at the
IRS rate. Additionally, Mr. Rubin noted, the agreement incorporates termination of the prior consulting
agreement, as voted on by Council at its January 9, 2012 Regular Session.
Thereafter, the motion to adopt Resolution 2012 -10 passed unanimously.
RESOLUTION 2012 -11 — EXECUTIVE SEARCH SERVICES FOR VILLAGE MANAGER
A motion was made by President Pro Tem Manuel and seconded by Councilman Eissey to adopt
Resolution 2012 -11 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, ACCEPTING A PROPOSAL SUBMITTED BY COLIN BAENZIGER AND ASSOCIATES
TO PERFORM EXECUTIVE SEARCH SERVICES AND AUTHORIZING THE MAYOR AND
VILLAGE CLERK TO EXECUTE A CONTRACT RELATING TO SUCH SERVICES; AND
PROVIDING FOR AN EFFECTIVE DATE
Mr. Knight noted the Village contracted with Colin Baenziger and Associates (CB &A) in 2003 and 2007
to assist in identifying Village Manager candidates. Mr. Knight described options for engaging
CB &A through piggybacking Hernando County or City of Madeira Beach contracts, or waiving the
Village's purchasing procedures and accepting CB &A's consulting services proposal at a total cost of
$18,750, for a savings of $1,250. Mr. Knight reviewed the proposed recruitment and selection process.
Council discussion ensued regarding other executive search firms, and the services to be provided by Colin
Baenziger and Associates.
Thereafter, the motion to adopt Resolution 2012 -11 passed unanimously.
MAYOR AND COUNCIL MATTERS/REPORTS
Vice Mayor Norris requested that Mr. Knight investigate the concerns expressed by Mr. King during
Statements from the Public.
Minutes of Village Council Regular Session held January 26, 2012 Page 3 of 3
VILLAGE MANAGER MATTERS/REPORTS
Mr. Knight notified Council of the Public Works Facility wall project closeout, and distributed
"before and after" photos of the project.
Mr. Knight described plans to expand boat and recreational vehicle storage at Anchorage Park. Mr. Knight
noted the opportunity to continue the walking path around the perimeter of Anchorage Park using
grant funds.
Mr. Knight notified Council of the need to appoint a new representative to the Governing Board of the
Seacoast Utility Authority. After discussion, Council consensus was to appoint Councilman Gebbia as
its representative. A resolution appointing Councilman Gebbia as the Village representative on the
Seacoast Utility Authority Governing Board will be placed on the next consent agenda.
Mr. Knight shared information on the General Fund and Country Club quarterly financial reports.
Mr. Knight gave a status report on hiring a new police chief to replace retiring Chief O'Neill. Mr. Knight
announced the HR Director vacancy had been advertised, with 43 applications received to date.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 8:16 p.m
Melissa Teal, CMC, Village Clerk