04-14-2011 VC WS-M MINUTES OF THE WORKSHOP SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
APRIL 14, 2011
• Present: Darryl C. Aubrey, Sc.D., Mayor
David B. Norris, Vice Mayor
William L. Manuel, President Pro Tem
T.R. Hernacki, P.E., Councilman
Robert A. Gebbia, Councilman
Jimmy Knight, Village Manager
Leonard Rubin, Village Attorney
Melissa Teal, Village Clerk
ROLL CALL
Mayor Aubrey called the meeting to order at 8:15 p.m. All members of Council were present.
All members of staff were present.
COMMUNITY DEVELOPMENT DEPARTMENT SOFTWARE
Discussion was held concerning funding the purchase of software for the Community
Development Department. Mr. Knight noted that during FY 2011 Budget Workshop sessions,
Council discussed using undesignated reserves to fund certain capital improvement projects,
such as the purchase of new software for the Community Development Department. Mr. Knight
advised that new software would enhance services to the public by providing for online permit
applications, inspection requests and results, business tax receipt renewals, and code violation
complaints. Mr. Knight reported that the current departmental software system is outdated and
no longer supported. Mr. Knight stated that should Council approve moving forward with the
project, an ordinance appropriating funding from undesignated reserves into the General Fund
Capital Account would be placed on the next Regular Session agenda, followed by a resolution
awarding the bid and approving the software purchase. Mr. Knight advised that the lowest
responsive bidder was Tyler Munis, at a cost of$89,222. Mr. Knight noted that because Tyler
Munis provides our financial software, there would be seamless integration of financial data
between the Community Development and Finance departments.
Discussion ensued on maintenance costs. Mr. Knight reported that the first year maintenance
cost was prorated for this year at $3,997; however, this cost would be waived, as the Village is a
current Munis customer. Community Development Director Chuck Huff advised that
maintenance would be approximately$8,000 for subsequent years, with a 3% increase annually.
Discussion took place regarding compatibility with the software system that will be utilized to
provide Village public records online. Director of Information Technology Michael Applegate
reported the software systems are compatible.
By consensus, Council moved this item to the next Regular Session agenda.
ADJOURNMENT
• With no further business to come before the Council, the meeting adjourned at 8:27 p.m.
Melissa Teal, CMC, Village lerk