08-03-2011 VC B WS-M MINUTES OF THE BUDGET WORKSHOP SESSION
• VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
AUGUST 3, 2011
Present: Darryl C. Aubrey, Sc.D., Mayor
William L. Manuel, President Pro Tern
T.R. Hernacki, P.E., Councilman
Robert A. Gebbia, Councilman
James Titcomb, Village Manager
Melissa Teal, CMC, Village Clerk
Absent: David B. Norris, Vice Mayor
ROLL CALL
Mayor Aubrey called the meeting to order at 7:00 p.m. All members of Council were present,
except Vice Mayor Norris, who was ill. All members of staff were present, except the Village
Attorney. Finance Director Samia Janjua, Community Development Director Chuck Huff
Public Safety Director Robert O'Neill, Fire Chief J.D. Armstrong, and Public Works Director
Wiley Livingston were present. The purpose of the meeting was to review the Public Safety and
Public Works departmental budgets.
MILLAGE RATES AND SERVICE FEE COMPARISONS
Pursuant to Council request, Mr. Titcomb provided a comparison of millage rates, service fees,
non-ad valorem assessments, and Special Taxing Districts in surrounding municipalities.
PUBLIC SAFETY DEPARTMENT
Mr. Titcomb noted the Public Safety Department achieved recertification by the Commission on
Accreditation for Law Enforcement Agencies (CALEA).
• combined Law Enforcement, Fire Rescue, and General Services-Public Safety Facility
budget expenditures were $5,019,659 or 69.4% of the FY 2011 budget for the 3rd Quarter
ending 6/30/11
• in FY 2011,310 ofthe property tax dollar went to North Palm Beach,with 200 to Public Safety
• zero cost-of-living (COLA) or market adjustment
• step increase as required by collective bargaining agreements
• 6.87% increase in health insurance projected
• 20.03% Village pension contribution, up 2.17% over FY 2011, and 2% employee
contribution from date of hire
• 15% defined contribution pension plan mandatory for all newly hired non-certified PBA
union eligible employees
• • $7,515,901 combined Law Enforcement, Fire Rescue, and General Services-Public Safety
expenses for FY 2012;4% increase over FY 2011;personnel costs comprise 92%of budget
Minutes of Village Council Budget Workshop Session held August 3, 2011 Page 2 of 4
LAW ENFORCEMENT
• Mr. Titcomb reviewed law enforcement revenues. Mrs. Janjua explained how outside service
and donations are recorded. Discussion took place regarding the step plan. Discussion ensued
regarding 175/185 pension funds received pursuant to Florida Statutes.
• $105,400 total police revenues
• $4,352,845 personnel costs; 6% increase over FY 2011
• $204,220 operating costs; 16% decrease from FY 2011
• $57,582 capital expense to replace 2 vehicles; 22% decrease from FY 2011
• $4,614,647 total expenses; 4% increase over FY 2011
• Director of Public Safety position reclassified to Chief of Police
• 43 full-time employees, 12 part-time employees, 5 volunteers
FIRE RESCUE
Discussion took place concerning personnel and revenues. Chief Armstrong reviewed the
reorganization of Fire Rescue personnel and explained the increased revenue from ambulance
fees. Discussion was held regarding the turn-around time on fire inspections and the fire plan
review fee. Discussion took place concerning Worker's Compensation, overtime, and training.
• $332,800 total fire revenues
• $2,532,154 personnel costs; 2% increase over FY 2011
• $176,631 operating costs; 2% decrease from FY 2011
• zero capital expenses
• $2,708,785 total expenses for FY 2012; 2% increase over FY 2011
• delete 1 full-time Admin/Training Lieutenant position; add 1 full-time Captain position
• 24 full-time employees and 18 volunteers
GENERAL SERVICES—PUBLIC SAFETY
Discussion took place regarding the Five-Year Capital Improvement Plan (CIP) and it was
suggested that staff consider ways to even out projected CIP expenditures, in order to avoid large
fluctuations from year-to year. Discussion ensued on funding the CIP, by designating budget
savings at year-end to a capital fund instead of undesignated reserves. Mrs. Janjua suggested
that such funds not be restricted to a specific department. Council will consider this idea at the
end of its budget discussions. Discussion was held concerning the quality and lifespan of the air
conditioning chiller. Mr. Livingston explained operating conditions and cost of replacing components.
• no personnel costs associated with this budget
• $130,969 operating costs for FY 2012; 13%decrease from FY 2011
• $61,500 capital expense to replace air conditioning chiller
• $192,469 total expenses for FY 2012; 28% increase over FY 2011
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Minutes of Village Council Budget Workshop Session held August 3,2011 Page 3 of 4
PUBLIC WORKS
11111 • combined Administration, Sanitation, Facility Services, Streets & Grounds, and Vehicle
Maintenance budget expenditures were at 63.8%of the FY 2011 budget for the 3rd Quarter
ending 6/30/11
• in FY 2011, 310 ofthe property tax dollar went to North Palm Beach,with 80 to Public Works
• no cost-of-living(COLA) or market adjustment
• General and FPE employees receive 0-5% merit increase as required by collective
bargaining agreements
• 6.87% increase in health insurance projected
• 19.57%required Village contribution to General Employees Pension Plan and 6% employee
contribution from date of hire
• 15% defined contribution pension plan mandatory for all newly hired non-union
eligible employees
• $424,273 total revenues, including $365,000 in commercial waste disposal fees and
$47,273 in SWA recycling revenue sharing
• $4,092,404 combined Administration, Sanitation, Facility Services, Streets & Grounds,
and Vehicle Maintenance expenses for FY 2012; 3%decrease from FY 2011
• 37 full-time employees; no personnel changes; personnel costs comprise 65%ofbudget
PUBLIC WORKS ADMINISTRATION
• $326,072 personnel costs; 1% increase over FY 2011
• $34,711 operating costs; 12%decrease from FY 2011
• zero capital expenses
• $360,783 total expenses for FY 2012; 1%decrease from FY 2011
FACILITY SERVICES
• $293,376 personnel costs; 1% increase over FY 2011
• $339,655 operating costs; 1% decrease from FY 2011
• zero capital expenses
• $633,031 total expenses for FY 2012; 12% decrease from FY 2011
VEHICLE MAINTENANCE
Regarding increased operating costs, Mr. Livingston noted a 9% increase in the cost of tires.
Discussion took place concerning cost and availability of parts for the three-wheeled vehicles.
Mr. Livingston anticipates being able to maintain these vehicles for another three to four years.
• $191,603 personnel costs; 3%increase over FY 2011
• $198,325 operating costs; 9% increase over FY 2011
• zero capital expenses
• $389,928 total expenses for FY 2012; 6%increase over FY 2011
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Minutes of Village Council Budget Workshop Session held August 3, 2011 Page 4 of 4
SANITATION
• • $1,308,396 personnel costs; 1% decrease from FY 2011
• $155,150 operating costs; 12% increase over FY 2011
• $26,000 capital expense for"Quick Tip" dumpster attachment
• $1,489,546 total expenses for FY 2012; 0% increase over FY 2011
STREETS AND GROUNDS
• $537,855 personnel costs; 0% increase over FY 2011
• $681,261 operating costs; 6%decrease from FY 2011
• zero capital expenses
• $1,219,116 total expenses for FY 2012; 4% decrease from FY 2011
COUNCIL CONSENSUS ITEMS
• consider creating a capital fund using budget savings determined at year-end
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 8:47 p.m.
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Melissa Teal, CMC, Village Clerk
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