05-14-1998 VC WS-MMINUTES OF WORKSHOP SESSION
OF THE
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
~.., HELD THURSDAY, MAY 14, 1998
Present: Charles O'Meilia, Vice Mayor
Dr. Edward M. Eissey, President Pro Tem
Joseph A. Tringali, Councilman
Dennis W. Kelly, Village Manager
George W. Baldwin, Village Attorney
Kathleen F. Kelly, Village Clerk
ROLL CALL
Vice Mayor O'Meilia called the meeting to order at 8:58 p.m. All members of Council
were present except Mayor Norris and Councilman Gail Vastola, who were out of town.
All members of staff were present.
BID AWARD FOR TENNIS COURT PROJECT AND ACCOMPANYING BUDGET
TRANSFER
Discussion was held concerning the single bid from Fast-Dry Courts, Pompano Beach,
`'`'~-~' Florida in the amount of $169,000 to furnish and install a new tennis court hydrocourt
retrofit system and associated work on 10 existing tennis courts at the North Palm Beach
Country Club; with accompanying budget transfer in the amount of $19,000 from L8070-
49910 (Country Club Contingency) to L8050-66210 (Const. & Major Renov.) Consensus
of the Council was that staff rewrite the bid specifications and solicit more proposals,
since this project only received one bid. Both items will be placed on the Regular
Session agenda of May 28, 1998.
LANDSCAPE DESIGN PLAN FOR LAKESIDE PARK
Numerous property owners whose homes face Lakeside Park were present to address
the Council regarding the proposed landscape design plan. After listening to residents'
concerns, landscape architect Chuck Yanette was directed to meet with the residents for
suggestions and changes. Upon hearing about a current safety hazard of exposed iron
rods in the rip rap at the shore, the Council directed the Village Manager to investigate
and correct the situation immediately. This will be brought back again to Workshop
Session on June 11, 1998.
PROPOSAL FOR PRECAST CONCRETE WALL BEHIND PUBLIC SAFETY FACILITY
Discussion was held concerning a proposal in the amount of $52,800 from American Wall
`~._.~ systems, Inc., Pompano Beach, Florida, for construction of precast concrete wall along
Minutes of Workshop Session
Held Thursday, May 14, 1998
alleyway behind the new Public Safety facility; funds to be expended from K5710-49920
(Public Safety Building-Construction Reserve). On the advice of Village Attorney George
Baldwin, the Village Council agreed to go out to bid on this item.
DRAFT AGREEMENT -FIRST UNION BANK
A brief discussion was held concerning a draft agreement with First Union Bank to
replace existing bank driveway and related work associated with the new Public Safety
facility. Mr. Baldwin reported that the draft agreement has not yet been approved by First
Union Bank, so this item will be addressed at a future workshop.
BID AWARD -PLAYGROUND EQUIPMENT
Discussion was held concerning a bid from Miracle Recreation Equipment Co., Maitland,
Florida, in the amount of $12,659, for playground equipment at the Community Center;
funds to be expended from K1500-02221 (County Recreation). This will be placed on the
Regular Session agenda of May 28, 1998.
BID AWARD -EXERCISE TRAIL EQUIPMENT
Discussion was held concerning bid from Miracle Recreation Equipment Co., Maitland,
Florida, in the amount of $7,986.40, for Exercise Trail Equipment at the Community
Center; funds to be expended from K1500-02221 (County Recreation). This was
forwarded to the Regular Session agenda of May 28, 1998.
MASTER PLAN STUDY - NPBCC
Discussion was held concerning authorizing staff to negotiate a contract with the highest-
ranked architectural firm for a Master Plan study for the North Palm Beach Country Club,
per recommendation of the Country Club Administrative Board. This will be placed on the
Regular Session agenda of May 28, 1998.
RECESS
The Council took a brief recess at 10 p.m. and reconvened at 10:04 p.m.
ARCHITECT'S FEE ADJUSTMENT AND BUDGET TRANSFER
The Council discussed an adjustment to the architect's fees in the amount of $76,800 for
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Minutes of Workshop Session
Held Thursday, May 14, 1998
additional services and actual construction costs and accompanying budget transfer in
the amount of $74,747.37. Although no agreement was reached on the amount of the
adjustment, these two items were forwarded to the Regular Session of May 28, 1998.
PUBLIC SAFETY REORGANIZATION PLAN -SCOPE OF SERVICES
Discussion was held concerning approval of a Scope of Services for Public Safety
Reorganization Plan. The Village Manager was directed to reword the Scope of Services
and bring it back to the next workshop on May 28, 1998.
AMENDING SEC. 2-118 OF CODE -USE OF UNAPPROPRIATED FUND BALANCE IN
BUDGET PREPARATION
The Council discussed the Manager's request to amend Section 2-118 of the Village
Code to allow him to use the Unappropriated Fund Balance to formulate a balanced
budget. This will be brought back to the next workshop on May 28, 1998 for continued
discussion.
ADJOURNMENT
There being no further business to come before the Council, the meeting adjourned at
10:45 p.m.
/ ~ ~~y7~Yc-_
a hleen F. Kelly, CMC, Village Cle
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