10-22-1998 VC WS-MMINUTES OF WORKSHOP SESSION
OF THE
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
~ HELD THURSDAY, OCTOBER 22, 1998
Present: David B. Norris, Mayor
Charles O'Meilia, Vice Mayor
Dr. Edward M. Eissey, President Pro Tem
Gail H. Vastola, Councilman
Joseph A. Tringali, Councilman
Dennis W. Kelly, Village Manager
George W. Baldwin, Village Attorney
Kathleen F. Kelly, Village Clerk
ROLL CALL
Mayor Norris called the meeting to order at 8:55 p.m. All members of Council were
present. All members of staff were present.
COUNCIL COMMENTS
~ The Village Manager updated the Council regarding the status of the NAGE and PBA
negotiations.
President Pro Tem Eissey asked that the Village Manager take certain items before the
Country Club Administrative Board so that the Board may make a recommendation
regarding several items, as follows: 1) people who are not full-time employed, but with
extenuating circumstances or handicaps to get limited tee times on Saturday mornings;
2) proposed salary increases for part-time golf employees so that the salaries are more
in line with the full-time pool and tennis employees; 3) looking into opening up cable tv
services to other companies; 4) review the status of 11-year part-time employee and
consideration of changing to full-time status.
Vice Mayor O'Meilia requested a copy of the signed agreement with Liebowitz &
Associates.
SALARY SURVEY UPDATE
Discussion was held concerning salary survey for purposes of updating the salary scales.
The Council by consensus asked that the Manager review what other agencies have
prepared for municipal salary surveys, such as the Municipal League of Cities, and if it
can't serve the needs of the Village for a salary survey, then Requests for Proposals from
independent personnel consultants should be prepared and advertised as soon as
~. possible. The Council also requested that copies of the two Cody Plan resolutions be
Minutes of Workshop Session
held Thursday, October 22, 1998
provided for its review. The Requests for Proposals will be brought back to the next
available agenda.
U. S. 1 LANDSCAPE PLAN
Discussion was held concerning a landscaping plan along U. S. 1 at the North Palm
Beach Country Club. John Morsut, Golf Course Superintendent, reviewed the changes
as submitted by himself and Gazebo Landscape, Inc. By consensus, the Council
requested that a Landscape Architect be asked to do a plan and make a presentation to
the Village Council. The Council also stated that the funds for any landscaping should
be expended from Country Club Retained Earnings. This will be brought back to the
Council when the plan is completed.
POOL MANAGER -CONTRACT
Discussion was held concerning renewing the agreement with Richard E. Cavanah, Inc.
for the purpose of securing a pool manager and pool operations at the North Palm Beach
`"~-~~' Country Club. Revisions will be made to the draft agreement to clarify Page 1, Paragraph
B, to show that the Pool Manager is actually the responsible party. Paragraph D also
needs the same clarification, with revisions to be made accordingly throughout the
remainder of the contract. Page 2, Concessions, Paragraph A, needs language inserted
to show who receives the proceeds of the sales. Page 3, Paragraph C, Special Events,
is not clear about deficits, if any should occur, as a result of Special Events. The Council
consensus was to go with Option 1 of the Village Manager's memo dated 10/15/98, with
the COLA to be paid annually, based on the COLA as of April 1 of each year.
Additionally, the Council agreed to go with atwo-year contract, during which time it will
consider making the Pool Manager a Village employee. The penciled-in revisions that are
indicated on the draft copies will not be changed at this time, but will be changed
whenever the Council makes the policy changes.
TENNIS PROFESSIONAL -CONTRACT
Discussion took place concerning renewing the agreement with Frank "Buddy" Goeltz for
the purpose of securing a tennis professional and tennis operations for the North Patm
Beach Country Club. The same revisions as discussed for the Pool Manager's contract
will be applied to the tennis pro's agreement, as well as the same terms.
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Minutes of Workshop Session
held Thursday, October 22, 1998
AMENDMENT TO PURCHASING RULES AND REGULATIONS
Discussion was held concerning amending the Village Purchasing Rules and Regulations
to incorporate Ordinance 44-98, which authorized the Village Manager to sign contracts
up to $5,000. Village Attorney George Baldwin recommended that the Village Council
add to Section 2.01 of the Purchasing Rules and Regulations a paragraph stating that
"the Village Manager shall also comply with the resolution when authorizing purchases
that involve written contracts".
CODE AMENDMENT -OUTDOOR SEATING
Discussion was held concerning the Planning Commission's recommendation to allow and
regulate Outdoor Seating at restaurants and similar business establishments. This will
be brought back the next workshop agenda of November 12, 1998 for further discussion.
LAND CLEARING SERVICES - NPB COMMUNITY CENTER
Without discussion, an agreement for land clearing services to clear and remove exotic
trees and undergrowth from 2.65 acres located east of the Community Center ball fields
`'~-~ was forwarded to the Regular Session agenda of November 12, 1998.
COMMUNITY CENTER BALL FIELDS -BACKSTOP OVERHANG
Without discussion, the Village Council forwarded the purchase of material and labor
services for construction of backstop overhangs on four existing backstops at the
Community Center ball fields to the Regular Session agenda of November 12, 1998.
CODE AMENDMENT -LAGOONS
A proposed code amendment which regulates construction in dead-end lagoons within
the Village of North Palm Beach was forwarded to the Regular Session agenda of
November 12, 1998.
CODE AMENDMENT -TREE SPECIES
A proposed standard for the use of palm trees in lieu of deciduous trees, pursuant to
Village Code Section 27-62(b) Tree Species, will be placed on the Regular Session
agenda of November 12, 1998.
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Minutes of Workshop Session
held Thursday, October 22, 1998
PURCHASE AGREEMENT -SEACOAST WASTEWATER TREATMENT PLANT
The purchase agreement with Seacoast Utility Authority for the wastewater treatment
plant property at Anchorage Park will be discussed at the next workshop of November
12, 1998.
ADJOURNMENT
Having reached the 11 p.m. curtew, the meeting adjourned.
~~~
!K thleen F. Kelly, C, Village lerk
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