Loading...
10-22-1998 VC WS-M revisedRevised copy MINUTES OF WORKSHOP SESSION OF THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA ~ HELD THURSDAY, OCTOBER 22, 1998 Present: David B. Norris, Mayor Charles O'Meilia, Vice Mayor Dr. Edward M. Eissey, President Pro Tem Gail H. Vastola, Councilman Joseph A. Tringali, Councilman Dennis W. Kelly, Village Manager George W. Baldwin, Village Attorney Kathleen F. Kelly, Village Clerk ROLL CALL Mayor Norris called the meeting to order at 8:55 p.m. All members of Council were present. All members of staff were present. COUNCIL COMMENTS The Village Manager updated the Council regarding the status of the NAGE and PBA negotiations. President Pro Tem Eissey asked that the Village Manager take certain items before the Country Club Administrative Board so that the Board may make a recommendation regarding several items, as follows: 1) people who are not full-time employed, but with extenuating circumstances or handicaps to get limited tee times on Saturday mornings; 2) proposed salary increases for part-time golf employees so that the salaries are more in line with the full-time pool and tennis employees; 3) looking into opening up cable tv services to other companies; 4) review the status of 11-year part-time employee and consideration of changing to full-time status. Vice Mayor O'Meilia requested a copy of the signed agreement with Liebowitz & Associates. SALARY SURVEY UPDATE Discussion was held concerning salary survey for purposes of updating the salary scales. The Council by consensus asked that the Manager review what other agencies have prepared for municipal salary surveys, such as the Municipal League of Cities, and if it can't serve the needs of the Village for a salary survey, then Requests for Proposals from independent personnel consultants should be prepared and advertised as soon as possible. The Council also requested that copies of the two Cody Plan resolutions be `~... Minutes of Workshop Session held Thursday, October 22, 1998 provided for its review. The Requests for Proposals will be brought back to the next available agenda. U. S. 1 LANDSCAPE PLAN Discussion was held concerning a landscaping plan along U. S. 1 at the North Palm Beach Country Club. John Morsut, Golf Course Superintendent, reviewed the changes as submitted by himself and Gazebo Landscape, Inc. By consensus, the Council requested that a Landscape Architect be asked to do a plan and make a presentation to the Village Council. The Council also stated that the funds for any landscaping should be expended from Country Club Retained Earnings. This will be brought back to the Council when the plan is completed. WATERWAYS ADVISORY BOARD Discussion took place regarding establishment of a Waterways Advisory Board. The consensus of Council was to amend the duties of the Recreation Advisory Board to include the study and review of matters relating to Village waterways. A code ~' amendment reflecting this will be placed on the Regular Session agenda of November 12, 1998. POOL MANAGER -CONTRACT Discussion was held concerning renewing the agreement with Richard E. Cavanah, Inc. for the purpose of securing a pool manager and pool operations at the North Palm Beach Country Club. Revisions will be made to the draft agreement to clarify Page 1, Paragraph B, to show that the Pool Manager is actually the responsible party. Paragraph D also needs the same clarification, with revisions to be made accordingly throughout the remainder of the contract. Page 2, Concessions, Paragraph A, needs language inserted to show who receives the proceeds of the sales. Page 3, Paragraph C, Special Events, is not clear about deficits, if any should occur, as a result of Special Events. The Council consensus was to go with Option 1 of the Village Manager's memo dated 10/15/98, with the COLA to be paid annually, based on the COLA as of April 1 of each year. Additionally, the Council agreed to go with atwo-year contract, during which time it will consider making the Pool Manager a Village employee. The penciled-in revisions that are indicated on the draft copies will not be changed at this time, but will be changed whenever the Council makes the policy changes. 2 Minutes of Workshop Session held Thursday, October 22, 1998 TENNIS PROFESSIONAL -CONTRACT Discussion took place concerning renewing the agreement with Frank "Buddy" Goeltz for the purpose of securing a tennis professional and tennis operations for the North Palm Beach Country Club. The same revisions as discussed for the Pool Manager's contract will be applied to the tennis pro's agreement, as well as the same terms. AMENDMENT TO PURCHASING RULES AND REGULATIONS Discussion was held concerning amending the Village Purchasing Rules and Regulations to incorporate Ordinance 44-98, which authorized the Village Manager to sign contracts up to $5,000. Village Attorney George Baldwin recommended that the Village Council add to Section 2.01 of the Purchasing Rules and Regulations a paragraph stating that "the Village Manager shall also comply with the resolution when authorizing purchases that involve written contracts". CODE AMENDMENT -OUTDOOR SEATING Discussion was held concerning the Planning Commission's recommendation to allow and ~'' regulate Outdoor Seating at restaurants and similar business establishments. This will be brought back the next workshop agenda of November 12, 1998 for further discussion. LAND CLEARING SERVICES - NPB COMMUNITY CENTER Without discussion, an .agreement for land clearing services to clear and remove exotic trees and undergrowth from 2.65 acres located east of the Community Center ball fields was forwarded to the Regular Session agenda of November 12, 1998. COMMUNITY CENTER BALL FIELDS -BACKSTOP OVERHANG Without discussion, the Village Council forwarded the purchase of material and labor services for construction of backstop overhangs on four existing backstops at the Community Center ball fields to the Regular Session agenda of November 12, 1998. CODE AMENDMENT -LAGOONS A proposed code amendment which regulates construction in dead-end lagoons within the Village of North Palm Beach was forwarded to the Regular Session agenda of November 12, 1998. 3 Minutes of Workshop Session held Thursday, October 22, 1998 CODE AMENDMENT -TREE SPECIES A proposed standard for the use of palm trees in lieu of deciduous trees, pursuant to Village Code Section 27-62(b) Tree Species, will be placed on the Regular Session agenda of November 12, 1998. PURCHASE AGREEMENT -SEACOAST WASTEWATER TREATMENT PLANT The purchase agreement with Seacoast Utility Authority for the wastewater treatment plant property at Anchorage Park will be discussed at the next workshop of November 12, 1998. AMENDMENTS TO COUNTRY CLUB ADMINISTRATIVE BOARD Due to the approaching curfew, this issue was not addressed by the Council, and will be placed on the next workshop agenda of November 12, 1998. ADJOURNMENT Having reached the 11 p.m. curfew, the meeting adjourned. ~' ,- / ~~~ K thleen F. Kelly, C ,Village CI '`...- 4