07-28-2003 VC B WS-M
:~ °f°, MEMORANDUM
~~~/P/,LM~~
DOUGLAS E. SMITH
Acting Village Manager
(561) 841-3358 . FAX (561) 848-3344
E-MAIL: dsmilh@village•npb.org
The Village of
NORTH PALM BEACH
50] U.S. Highway ql
North Palm Beach, Florida 33408
TO: Mayor and Village Council
FROM: Doug Smith, Acting Village Manager
SUBJECT: Village Council Budget Workshop - onday, July 28, 2003
DATE: July 9, 2004
The Village Counci] met in Workshop Session on Monday, July 28, 2003 at 6:00 PM to continue
review of the proposed General Fund budget for FY 2003-2004. All Council Members were
present. Acting Village Manager Doug Smith and Finance Director Shaukat Khan were present.
Other staff present were: Public Safety Director Duke Johnson, Captain Gordon Wibrog, Captain
George Warren, Lieutenant Jack Watrous, Fire Chief JD Armstrong and Information Systems
Specialist Scott White.
The Council entered into budget Workshop discussions and made the following changes: see
attachment.
The meeting adjourned at 10:48 PM. The Council completed discussion of the General Fund
budget and the budget will be balanced at 6.8 mills.
cc: Shaukat Khan, Finance Director
u
• VILLAGE COUNCIL BUDGET •
WORKSHOP CHANGES (7-28-03)
Account No, De t: Name Remarks Fromi To:
A5509-34210 General Services - Postage Reduced the budget. $36
000 $35
000
Village Hall , ,
A55D9-34422 General Services - Rental Copiers Reduced the budget. $9
600 $8
000
Village Hall , ,
A5509-34560 General Services - Insurance Package Reduced the budget. $180
000 $170
000
Village Hall , ,
Staff to review cost of mailing newsletter to potential
annexation areas.
A5509-34110 General Services - Telephone Reduced the budget. $4
500 $2
600
Village Hall , ,
A5540-49916 Reserves Reserve -Accrued Benefits Reduced the budget. $80,000 $70,000
A5540-49918 Reserves Safety 8 Succession Eliminate Suggestion Program. $2,000 $0
Awards
A5540-49900 Reserves Village Manager Eliminate line item. $4,879 $0
Contingency
A5540-49913 Reserves Reserve -Group Health Reduced the budget. Village Manager to follow-up on $650,000 $50
000
claims payments by a third party adminstrator. ,
Staff to review cost of living adjustment; 2.3% vs. 2.2%.
Reserves 2003 Salary Adjustment $33,000 funding for bringing additional employees above $589,000 $622,000
mid-point.
Revenues Slaff to begin ordinance revisions for new revenues to be
effective October 1, 2003.
A0618-03300 Revenues Fees-
Engineering/Planning $0 $5,000
Page 1 of 5
~AccountNd _ Dept. ~ Name Remarks c
Staff to determine whether removal of barmcles on
floating docks at Anchorage Park can be done and to
perform general maintenance.
Staff to also start process of looking at seawall and
floating docks.
Funds may be available following the dredging project to
fund dock replacement at Anchorage Park Marina.
Discussion took place concerning Information Systems
personnel and potential department. This item will be
held for the new Village Manager to provide input.
A4801-35110 Village Council Office Supplies Eliminate for 1 year -miscellaneous supplies and budget $200 $0
materials.
A4902-33113 Village Manager Employee Assistance Reduced the budget. $600 $SOD
Program
A4902-34015 Village Manager Auto Allowance Reduced auto allowance. $7,200 $4,200
A4902-35420 Village Manager Membership & Dues Eliminate ICMA membership for Assistant Village $3,540 $2,880
Manager. Also eliminate Civic Club.
A5003-33190 Finance Professional Services Reduced the budget. $3,000 $2,500
A5003-34110 Finance Telephone Reduced the budget. $5,000 $4,500
A5003-34540 Finance Surety Bond Reduced the budget. $1,500 $1,300
A5003-34630 Finance R&M Furniture 8 Office Reduced the budget. $1,500 $1
400
Equipment ,
A5003-34710 Finance Printing 8 Binding Reduced the budget. $3,500 $3,200
A5003-35440 Finance Training & Education Reduced the budget. $600 $500
A4904-33491 Village Clerk Other Contractual Services Reduced microfilming and scanning for FY 2003-2004 $1,500 $1,000
A4904-66430 Village Clerk Furniture & Fixtures Eliminate line item. $500
~age2of5
A4904-34110 Village Clerk Telephone Reduced the budget. $2,400 $2,100
Various Law Enforcement Salary & Benefits Reduce regular and associated fringe benefits by
$70,000, but keeping the number of positions budgeted
as they are.
A5711-66410 Law Enforcement Automotive Patrol boat engines to be eliminated if we own them. If TBD TBD
they are leased, then the item will remain.
Miscellaneous Council will look into re-implementing hiring freeze.
Public Services Part-time Salary & Benefits Remove one part-lime code enforcement officer TBD TBD
A6018-11400 Public Services Overtime Cut overtime. $1,500 $1
000
Admin ,
A6018-34110 Public Services Telephone Reduced the budget. $14
000 $12
700
Admin , ,
A5519-11400 Facilities Overtime Cut overtime. $5
000 $4
000
Maintenance , ,
A5522-11400 Vehicle Maintenance Overtime Cut overtime. $1,500 $1,000
Various Parks Maintenance Salary & Benefits Reduce regular pay and benefits by $5,000 for positions TBD TBD
soon to be vacated.
A8023-11400 Parks Maintenance Overtime Cut overtime. $6,000 $4,000
A8023-35214 Parks Maintenance Building Maintenance Have staff repair the fence at Lakeside Park Tot lot. $12,000 $7
000
Supplies ($2,500 left in the budget) ,
A7321-33190 Street Maintenance Professional Services Reduced the budget. $10,000 $5,000
A7927-34110 Library Telephone Reduced the budget. $8,500 $8,300
A8028-33130 Recreation Physical Exams Eliminate line item. $165 $0
Page 3 of 5
N~ De t. Name Remarks
110 Recreation Telephone Reduced the budget. From:.
$15,500 $15,000
Debt Service -New Loan 5 Year Financing which includes: $139,000 $53,500
EMS Rescue Vehicle - $39,000
Ambulance - $94,000
Reroof - $54,000
Extraction equipment -$43,000
A5711-66410 Automotive Add two police cars. Account may be revised pending $6,000 $62
000
determination of boat engine ownership vs. leasing as ,
described above.
Various Fire Prevention 1 firefighter EMT position added, salary and benefits -
$52,000 and $4,800 to be added for extra expenses for
the position.
A7020-66410 Sanitation Automotive Jittneys added back as purchase vs. finance. Purchase of $106,000 $43
500
packer truck ($106,000 removed). ,
A7321-34682 RB,M Street Paving Street paving removed. $200,000 $0
Village Manager Council consensus is to advertise a millage rate of 6.8
mils. Any difference will be adjusted in the Council's
contingency account, which the Council can review for
approval.
L8070-49901 Country Club Admin. Contingency Country Club Director Contingency eliminated. $3,000 $0
Pay for Performance Council provided direction for pay for performance range
to done as follows:
Evaluations to be conducted and then Council will
determine the range. Successful performance wil be
rewarded.
Discussion took place on budget publicity. A Press
release will be developed.
Page 4 of 5
A5509-35111 CamputerSupplies $0 $10,000
Page 5 of 5