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HomeMy WebLinkAbout10-22-2026 VC REG-A with attachments VILLAGE OF NORTH PALM BEACH REGULAR SESSION AGENDA VILLAGE HALL COUNCIL CHAMBERS THURSDAY, OCTOBER 22, 2026 501 U.S. HIGHWAY 1 6:00 PM Lisa Interlandi Orlando Puyol Susan Bickel Deborah Searcy Kendra Zellner Mayor Vice Mayor President Pro Tem Councilmember Councilmember Chuck Huff Leonard G. Rubin Jessica Green Village Manager Village Attorney Village Clerk INSTRUCTIONS FOR “WATCH LIVE” MEETING To watch the meeting live please go to our website page (link provided below) and click the “Watch Live” link provided on the webpage: https://www.village-npb.org/995/16543/Watch-Meetings-Live?activeLiveTab=widgets ROLL CALL PLEDGE OF ALLEGIANCE ADDITIONS, DELETIONS, AND MODIFICATIONS TO THE AGENDA COUNCIL BUSINESS MATTERS STATEMENTS FROM THE PUBLIC, PETITIONS AND COMMUNICATIONS Members of the public may address the Council concerning items on the Consent Agenda or any non agenda item under Statements from the Public. Time Limit: 3 minutes Members of the public who wish to speak on any item listed on the Regular Session or Workshop Session Agenda will be called on when the issue comes up for discussion. Time Limit: 3 minutes Anyone wishing to speak should complete a Public Comment Card (on the table at back of Council Chambers) and submit it to the Village Clerk prior to the beginning of the meeting. REPORTS (SPECIAL COMMITTEES AND ADVISORY BOARDS) CONSENT AGENDA The Consent Agenda is for the purpose of expediting issues of a routine or pro-forma nature. Councilmembers may remove any item from the Consent Agenda, which would automatically convey that item to the Regular Agenda for separate discussion and vote. 1. RESOLUTION – Amending the Master Fee Schedule adopted as part of the Fiscal Year 2027 Budget to amend the Building Department Fee Schedule. 2. RESOLUTION – Approving an Interlocal Agreement with the School Board of Palm Beach County for the reciprocal use of facilities by the Village and The Conservatory School; and authorizing execution of the Agreement. Regular Session Agenda, October 22, 2026 Page 2 of 2 3. RESOLUTION – Approving a Sixth Amendment to the Professional Services Agreement with Chen Moore & Associates, Inc. to modify the hourly rate schedule; and authorizing execution of the Sixth Amendment. 4. RESOLUTION – Approving an increase in the scope of work to Holiday Lighting Contract. 5. Receive for file Minutes of the Audit Committee meeting held 6/3/26. 6. Receive for file Minutes of the Recreation Advisory Board meeting held 9/8/26. DECLARATION OF EX PARTE COMMUNICATIONS OTHER VILLAGE BUSINESS MATTERS 7. RESOLUTION – FY 2026 YEAR-END BUDGET AMENDMENT AND CIP FUNDING REPLENISHMENT Consider a motion to adopt a resolution amending the Adopted General Fund Budget for Fiscal Year 2026 to transfer $800,000 from the General Fund to the Capital Projects Fund and eliminate the $450,000 General Fund transfer to the Country Club; and authorizing the Village Manager to transfer additional available Fiscal Year 2026 General Fund Savings to the Capital Projects Fund. 8. DISCUSSION AND DIRECTION – Follow up on additional issues for Charter Review COUNCIL AND ADMINISTRATION MATTERS VILLAGE MANAGER MATTERS/REPORTS MAYOR AND COUNCIL MATTERS/REPORTS ADJOURNMENT If a person decides to appeal any decision by the Village Council with respect to any mat ter considered at the Village Council meeting, he will need a record of the proceedings, and for such purpose he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105). In accordance with the Americans with Disabilities Act, any person who may require special accommodation to participate in this meeting should contact the Village Clerk’s office at 841-3355 at least 72 hours prior to the meeting date. This agenda represents the tentative agenda for the scheduled meeting of the Village Council. Due to the nature of governmental duties and responsibilities, the Village Council reserves the right to make additions to, or deletions from, the items contained in this agenda. VILLAGE OF NORTH PALM BEACH COMMUNITY DEVELOPMENT DEPARTMENT BUILDING DIVISION TO: Honorable Mayor and Council THRU: Chuck Huff, Village Manager FROM: Valentino Perez, Building Director Dodi Glas, Planning and Economic Development Director DATE: October 22, 2026 SUBJECT: RESOLUTION – Amending the Building Department Fee Schedule Through the adoption of Resolution No. 2026-32 on July 9, 2026, the Village Council amended the Master Fee Schedule to comply with House Bill 803, which prohibits municipalities from using project value to determine building permit fees. The Village adopted an alternate method for calculating building permit fees, which are limited to expenses directly associated with the administration and enforcement of the Florida Building Code. To both comply with state law and ensure that the Village covers its operation expenses, the Building Division is utilizing a two-part methodology:  Building Valuation Baseline: The Village uses the International Code Council's (ICC) Building Valuation Data Table (updated quarterly) to establish average U.S. construction costs per square foot based on occupancy and construction type. Applicants provide the square footage, and the Village applies a locally adopted fee schedule or multiplier.  Inspection Cost Recovery: Fees associated with performing field inspections have been recalibrated. Inspection fees are strictly based on the actual operational cost to perform each inspection, ensuring true cost recovery and compliance with statutory limits. The Building Division is proposing an amendment to the Building Department fee schedule adopted as part of the Fiscal Year 2027 budget. The purpose of this amendment is to reflect actual cost recovery and remain complaint with Florida Statutes. Additionally, Staff has adopted a new fee for review of applications to install artificial or synthetic turf. The proposed fee schedule is attached, with the revisions highlighted. Section 6 of the adopted Budget Ordinance for Fiscal Year 2027 authorizes the Village Council to revise the Master Fee Schedule by Resolution. The attached Resolution has been prepared and/or reviewed for legal sufficiency by the Village Attorney. There is no immediate fiscal impact; rather, the proposed revisions to the fee schedule are intended to ensure actual cost recovery while complying with Florida Statutes. Recommendation: Village Staff requests Council consideration and approval of the attached Resolution amending the Master Fee Schedule to revise the Building Division fees in accordance with Village policies and procedures. RESOLUTION 2026-____ A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING THE MASTER FEE SCHEDULE ADOPTED AS PART OF THE FISCAL YEAR 2027 BUDGET TO AMEND THE BUILDING DEPARTMENT FEE SCHEDULE; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, through the adoption of Resolution No. 2026-32 on July 9, 2026, the Village Council amended the Master Fee Schedule to comply with recent statutory changes governing the method for calculating fees relating to the issuance of building permits, including plan review fees; and WHEREAS, Village Staff is recommending revisions to the Master Fee Schedule adopted by Ordinance No. 2026-07, the Budget Ordinance for Fiscal Year 2027, to amend the Building Department fees to reflect the actual recovery of costs in compliance with Florida Statutes and to add a new fee for synthetic turf applications; and WHEREAS, the Village Council determines that the adoption of this Resolution is in the best interests of the Village and its residents. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, as follows: Section 1. The foregoing recitals are ratified and are incorporated herein. Section 2. The Village Council hereby revises the Master Fee Schedule for Fiscal Year 2027 to amend the Building Department fees as set forth in Exhibit “A” attached hereto and incorporated herein by reference. Section 3. All other provisions of the Master Fee Schedule, to the extent not specifically revised herein, shall remain in full force and effect. Section 4. This Resolution shall become effective immediately upon adoption. PASSED AND ADOPTED THIS DAY OF , 2026. (Village Seal) MAYOR ATTEST: VILLAGE CLERK Description Fiscal 2027 Fee GENERAL PERMIT FEES Minimum Permit Fee $78.00 minimum, plus plan review fee if applicable Technology Fee 4% per permit Administrative Fee 8% per permit Routing Fee / Plan Review – If Applicable $500.00; included in permit cost BUILDING & TRADE PERMIT FEES AC CHANGE OUT MULTI/COMM $300 per system AC Change Out $160 per system Accessory Structure ICC Square Foot Table Addition ICC Square Foot Table - 200 sq ft or less $$335.00 Fee per sq ft - 201-400 sq ft $435 Fee per sq ft - 401-600 sq ft $485 Fee per sq ft - 601-800 sq ft $535 Fee per sq ft - 801 sq ft or greater $750 Fee per sq ft Awning $300 per awning Boatlift $1500 per lift Chickee Hut $300 Concrete Restoration $1,000 Construction Trailer $300 Deck/Patio/Walkway $500 Demo-Exterior $500 Demo-Interior $500 Dock SFD $700 Dock Multifamily/Commercial $2,800 Driveway $500 Electric Panel Change $250 per panel Electrical Multi/Commercial $255 + $75 per required inspection Electrical Service Change $350 Electrical SFD $170 + $75 per required inspection Elevator $200 Fence/Railing $175 Flooring $150 Fuel Tank $400 Garage Door $400 Generator (Up to 30 KW) $250 Generator (31–75 KW)$550 Generator (76–150 KW)$800 Generator (Over 150 KW) $2,500 Irrigation SFD $200 Irrigation Multifamily/Commercial $600 Low Voltage Multifamily/Commercial $800 Low Voltage SFD $200 Mechanical MultiFamily/Commercial $255 + $75 per required inspection Mechanical SFD $170 + $75 per required inspection BUILDING & TRADE PERMIT FEES Building Division New Structure Commercial ICC SQ FT TABLE New Structure SFD ICC SQ FT TABLE Parking Lot Repave/Restripe $1.50 Per Square Foot Plumbing MultiFamily/Commercial $255 + $75 per required inspection Plumbing SFD Flat fee of $170 + $75 per required inspection Retaining Wall/Seawall SFD $1,000 Retaining Wall/Seawall Multifamily/Commercial $2,000 Roof $12 per Square Foot Screen Enclosure Multifamily $250 Screen Enclosure SFD $500 Shutters $30 per opening Sign - Freestanding $400 Sign - Illuminated, Includes Electric $600 Sign-Wall $200 Solar Multi/Commercial ICC SQ FT TABLE/UT Solar SFD $25.00 Per panel Structual MultiFamily/Commercial $255 + $75 per required inspection Structual SFD $170 + $75 per required inspection Swimming Pool SFD $2,500 Swimming Pool Multi/Family Commercial $3,000 Synthetic Turf $200 Tankless Water Heater $300 per system Temp Power Pole $350 Temporary Structure / POD / Tent $60 each Water Heater $78 Window/Door $100 per opening BUILDING DEPARTMENT PLAN REVIEW Plan Review - Not applicable to over-the-counter permits 30% of permit fee Third rejection of plans for the same comment *4 x Plan Review portion of Permit Fee ZONING DEPARTMENT PLAN REVIEW Hourly Review $135 per hour Hourly Inspection $90 per hour FIRE DEPARTMENT PLAN REVIEW Plan Review $3.00 per $1,000 of valuation Minimum Fee $78.00 Civil Plans Review $105.00 Hood Review Fee (excluding fire suppression system )$105.00 OTHER PERMIT FEES & SURCHARGES Sub-Permit - Does not require independent review $20.00 DCA 1.5% of the permit fee / $2.00 Minimum Building Code Administrators and Inspectors Fund 1% of the permit fee / $2.00 Minimum Digitizing Plans-pages over 11"x17" up to 24"x36"$2.30 per page Building Relocation $304.00 Change of Occupancy -No work performed.$78.00 OTHER PERMIT FEES & SURCHARGES Building Demolition $304.00 Construction Trailers $150.00 REINSPECTION FEES First re-inspection $78.00 Second re-inspection $105.00 Uncorrected violation after the second re- inspection* 4 x Re-inspection Fee for Each Subsequent Re- inspection Unscheduled inspection by special request - Regular Hours $78.75 per hour / 1-hour minimum After-hours Inspection - Weekdays $78.00 per hour / 2 hour minimum After-hours Inspection - Weekends and holidays $78.00 per hour/ minimum 4 hours, per inspector or inspection trade. WORK WITHOUT A PERMIT Commencing Work Without First Securing a Permit or Written Approval 4 X Permit Fee Administration Fee- At the discretion of the Building Official $105.00 CHANGE OF CONTRACTOR Primary Contractor $78.00 Per Sub-contractor $26.00 REVISION FEES Residential Revision Fee-After initial submittal, one and two-family dwellings.$26.00 + $10.50 per page Increase to the original job valuation- Residential An additional fee based off the estimated value of work. Commercial Revision Fee-After initial submittal, includes multi-family dwellings $52.00 + $10.50 per page Increase to the original job valuation- Commercial An additional fee based off the estimated value of work. FIRE DEPARTMENT REVISION FEES Pre-issue 10.50% of original fee Post-issue $5.25 per page / $26.25 minimum; if value increases, fee per schedule. RE-ISSUANCE FEES Re-issuance Fee- Within 180 days of expiration $100.00 Residential Re-Issuance fee**35% of Original Permit Fee / $78.00 minimum + Plan Review Fee Commercial Re-Issuance fee:$100.00 TEMPORARY PERMITS, CERTIFICATES & OTHER SERVICES Temporary Signs or Temporary Tents -Each $52.00 + Plan Review and Fire Department Fee if applicable Temporary Certificate of Occupancy Fee $250.00 Early Power Release - Commercial Projects Only $105.00 TEMPORARY PERMITS, CERTIFICATES & OTHER SERVICES Local Product Approval ***$262.00 Document Research - aater 15 minutes Actual Cost Open Code Search - per address $75.00 Open/Expired Permit Search -per address $75.00 RESIDENTIAL PERMIT EXEMPTION - PROJECTS UNDER $7500 Qualifying Single scope Residential; Project Under $7500 ****Permit Exempt; 1% Administrative Fee Commercial - Plan Review + Inspections 50% Discount Residential - Plan Review + Inspections 50% Discount Palm Beach County Impact Fees Impact Fee Collection Collected by Village; see note below NOTES: *** Local Product Approval: Requires Construction Board of Adjustment and Appeals review and approval. **** Residential Permit Exemption: Certain single-scope residential construction work valued under $7,500 is exempt from building permit requirements upon request for exemption. A project may not be divided into multiple projects to avoid the $7,500 threshold. The exemption does not apply to electrical, plumbing, structural, mechanical, or gas work under $7,500, or to work identified in a flood hazard zone. The exemption applies only to nonstructural, non-trade residential improvements, such as cosmetic renovations, painting, cabinetry, flooring, drywall finishing, and similar work that does not involve electrical, plumbing, structural, mechanical, or gas work. Palm Beach County Impact Fees: Palm Beach County impact fees are collected by the Village of North Palm Beach. Impact fee credit approval is required at the time of permit application submittal. Impact fees cannot be collected before issuance of the permit. Private Provider *Plan Review and Re-Inspection: The third rejection of plans for the same comment is subject to a fee equal to four (4) times the plan review portion of the permit fee pursuant to F.S. §553.80(2)(b). An uncorrected violation after the second re-inspection is subject to a fee equal to four (4) times the first re-inspection fee for each subsequent re-inspection pursuant to F.S. §553.80(2)(c). ** Residential Re-Issuance: Applies after one year, defined in the approved schedule as “360 days after issuance or on the effective date of the next edition of the Florida Building Code, whichever is later.” Description Minimum Permit Fee Technology Fee Administrative Fee Routing Fee/Plan Review (if applicable) Commencement Flat Fee $500.00 Flat (Included in permit cost) Flat Fee(Dock)+Flat Fee per lift $300 dock + $300 per lift $2 Per Sq Ft Inspection Area $2 Per Sq Ft Inspection Area $1 Per Sq Ft Inspection Area $1 Per Sq Ft Inspection Area Building Division Fee $78.00 Minimum plus plan review fee if applicable Sign - Illuminated, Includes Electric Flat Fee $600 Sign-Wall Flat Fee $200 Solar Multi/Commercial ICC SQ FT TABLE/UT ICC SQ FT TABLE/UT Solar SFD Fee per panel $25.00 Per panel Structual MultiFamily/Commercial $2 Per Sq Ft Inspection Area $2 Per Sq Ft Inspection Area $1 Per Sq Ft Inspection Area $1 Per Sq Ft Inspection Area Flat Fee $60 Third rejection of plans for the same comment Four (4) times the plan review excluding fire suppression system)$105.00 Minimum Fee SS 553.721 Uncorrected violation after the second re-inspection fee imposed for the first re- inspeciton and for each subsequent re-inspection. Florida Statues SS 553.80(2)(c ) Zoning Department Plan Review Building Department Plan Review (Not applicable to over-the-counter permits) 30% of permit fee $78.00 Fire Department Plan Review DCA 1.5% of the permit fee Building Code Administrators and Inspectors Fund Re-inspection Fee After hours weekdays $78.00/hr minimum 2 hours After hours weekends and holidays per inspector or inspection trade.$78.00/hr minimum 4 hours (At discretion of the Building Official)$105.00 Increase to the original job valuation. An additional fee of the estimated value of work will be charged for revisions. $52.00 plus $10.50 per page Increase to the original job valuation estimated value of work will be charged for revisions Post-issue minimum unless value Residential Re-Issuance fee: after a year, "360 days after issuance or on effective date of the next edition of the Florida Building Code, whichever is later". (Commercial Projects Only) Local Product Approval Open/Expired Permit Search (per address) Unscheduled inspection by special request (subject to availability) $78.75/hr, 1 hour minimum Penalty for commencing work without first securing a permit or written approval Actual Cost Change of Contractor Residential Revision Fee Commercial Revision Fee Fire Department Revision Fee $100.00 35% of Original Permit Fee, $78.00 minimum plus Plan Review Fee $52.00 plus Plan Review and Fire Department Fee if applicable $262.00 and requires Construction Board of Adjustment and $75.00 Palm Beach County Impact Fees New Permit exemptions under $7500 (Excluding electrical, plumbing, structural, mechanical or gas) Residential (Single Scope Project Valuation under $7500) Certain residential construction work valued at under $7,500 will be exempt from building requirements. A request for exemption -law evade the $7500 threshold - SINGLE TRADE ONLY & DOESN’T APPLY for electrical, plumbing, structural, mechanical, or gas work under $7500, which remains subject to permitting requirements or to work trade residential improvements valued under $7500 outside of floor areas, LIKE cosmetic renos, painting, cabinetry, flooring, drywall finishing, and similar that DO NOT involve electrical, plumbing, structural, mechanical, or gas work. 2. Permit must not be expired. 3. No-work has occurred or commenced on the project (verified by the building inspector) and plan review has processed the application) 4. Request must be in writing, addressed to the Building Official. 5. Plan review fees are not subject to refund. Palm Beach County Impacts fees are collected by the Village of North Palm Beach. Impact fee credit approval is required at the time of permit application submittal. Refund of Building Permit Fees: Private Provider Classification Fee Veterinary service from a truck $138.00 Veterinary service to animal specialties $138.00 Animal specialty services, except veterinary $138.00 Building construction - Contractors as defined by the Contractors Licensing Board of Palm Beach County.$138.00 Veterinary Services: Contractor Services Late Fees: All businesses' tax receipts issued hereunder may be renewed without penalty no later than September 30 by application of the receipt holder. Receipts not renewed by October 1 shall be considered delinquent and subject to a delinquency penalty of ten (10) percent of the full year business for the month of October, plus additional five-percent for each month of delinquency full year business tax for that applicant, in addition to the business tax set forth herein. Transfer Fee New Owner: At the time any such receipt is transferred, the person applying such transfer fee equal to ten (10) percent of the annual business tax but not less than three dollars ($3.00) and not more than twenty-five dollars ($25.00). New Location: At the time any such receipt is transferred, the person applying such transfer fee equal to ten (10) percent of the annual business tax but not less than three dollars ($3.00) and not more than twenty-five dollars ($25.00). Electric services (franchise)$607.00 Natural gas transmission (franchise)$607.00 Natural gas distributors $607.00 Liquified petroleum distributors $607.00 Water supply (franchise)$607.00 Sanitation sewer services (franchise)$607.00 Wholesale-durable goods: Inventory value cost - not exceeding $1,000.00 $40.00 Each additional $1,000.00 $9.92 Retail Store: Inventory value cost - not exceeding $1,000.00 $40.00 Each additional $1,000.00 (Maximum cap $7,500.00)$9.92 Filing station, marine/auto/other: 1-4 dispensers $97.00 Each additional dispenser $28.00 Eating place ($57.00 minimum) each seat $2.80 Drinking place (alcoholic drinks) ($57.00 minimum) each seat $2.80 Food service-no seats $138.00 Catalog and mail order $138.00 Automatic merchandise machines operator $294.00 Each machine $34.00 Fuel oil dealer (bottled gas)$138.00 LP gas dealer (bottled gas)$138.00 Direct selling - each person/vehicle $138.00 Per year $363.00 Each canvasser $121.00 Florist $138.00 Tobacco store $138.00 News dealer / news stand $138.00 Optical goods store $138.00 Miscellaneous Retail Store NEC (Consignment, Pawn)$138.00 Depository institution $311.00 Non-depository institution $311.00 Security and commodity brokers/dealers $157.00 Brokers sales agent $39.00 Insurance carriers $138.00 Insurance agents, broker service $138.00 Insurance sales agent $138.00 Retail Store NEC: Finance, Insurance, Real Estate Insurance Electronic, Gas and Sanitary Services Wholesale Trade (see Retail) Retail Trade Real estate operator ($57.00 minimum): Base (1-5 sleeping rooms)$16.50 Each additional room $3.40 Real estate agents and manager $138.00 Real estate sales agent N/A Title abstract office $138.00 Land sub dividers and developers $195.00 Holding and other investment offices $311.00 Hotels, rooming houses, etc. ($57.00 minimum): Base (1-5 sleeping rooms)$17.30 Each additional sleeping room $3.40 Personal Services: Laundry, cleaning, garment service $138.00 Coin operated laundry, dry cleaning $138.00 Operator 1-20 machines $138.00 Each additional machine $6.80 Photographic studio, portrait $138.00 Beauty shop $138.00 Each state licensed operator $39.00 Barber shop $138.00 Each state licensed operator $39.00 Shoe repair shop $138.00 Funeral service $311.00 Additional for ambulance service $195.00 Tax preparation service $138.00 Miscellaneous personal service NEC $138.00 Advertising agency $138.00 Consumer credit reporting/collection $138.00 Mailing, reproduction. Commercial art and stenographic service $138.00 Service to dwelling $138.00 Miscellaneous equipment rental/leasing $138.00 Personnel supply service $138.00 Computer programming, data processing $138.00 Miscellaneous business service NEC $138.00 Business services NEC $138.00 Telemarketing $195.00 Plus each phone $39.00 Auto Rental $138.00 Auto Repair Shop: 2 persons $29.00 3-4 persons $62.00 5-6 persons $115.00 7-10 persons $184.00 11-20 persons $233.00 More than 21 persons $381.00 Car Wash Auto Service/Repair Misc. repair services store $138.00 Misc. repair services from a truck $69.00 Misc. repair services with retail store $69.00 Motion picture production/distributor $138.00 Motion picture theatre/drive-in $288.00 Plus per seat/per space $0.51 Dance studios $138.00 Theatrical producers $138.00 Bowling center (1-5 alleys)$138.00 Each additional alley $39.00 Commercial sports $195.00 Physical fitness facilities $138.00 Coin operated amusement devices operator $294.00 Plus each machine $34.00 Amusement and recreation services NEC $138.00 Fortune teller-fee charged $1,330.00 No fee charged-contribution $2,315.00 Phrenologist-fee charged $1,561.00 No fee charged-contribution $2,315.00 Licensed practitioner each $138.00 Nursing and personal care facility $195.00 Hospital $195.00 Medical and dental laboratory $195.00 Home health care $138.00 Miscellaneous health services NEC $138.00 Attorneys each $138.00 Elementary and secondary school $138.00 Vocational school $138.00 Schools and educational services NEC $138.00 Social Services Individual and family services $138.00 Job training service $138.00 Child care facility (Fla. Statute)$261.00 Family day care (Fla. Statute)$62.00 Community residential home (Fla. Statute)$161.00 Social services NEC $138.00 Membership organizations $138.00 Engineering, architectural and surveying-each practitioner $138.00 Residential designer $138.00 Accounting/bookkeeping service $138.00 Certified public accountant each $138.00 Legal Services Educational Services Engineering, Accounting, Research Management Research, development and testing services $138.00 Management services $138.00 Management consulting services $138.00 Public relation services $138.00 Facility support management services $138.00 Business consulting services NEC $138.00 Management and Public Relations Services Description Right-of-Way Utilization Permit Application & Processing Fee ① Residential Driveway Apron Construction Sidewalk Repair/Construction, first 100' Each additional 100' LF or fraction thereof Crane/Lifting Equipment Placement, per day Roll-off Dumpster Placement, per day Construction Material Placement (Swale/Right-of-Way, per day) Tree Trimming Operation (Rolling locations, per day) Permit extension(s), 30 calendar days (Non-refundable) Permit renewal (expired permit) Maintenance of Traffic Plan Review (2 reviews) Each additional review Roadway Closure/Obstruction (per lane-foot per day) Sidewalk Closure/Obstruction (per linear foot per day) Roadway/Sidewalk Closure Work Completion Delay ② Special Events w/ Road Closure Open Cut Roadway, Per Cut Location Utility Pole Installation - Overhead Facilities, Each Pole Franchise Utility Main / Cable / Line Install, Per 100' Linear Franchise Utility Cabinet Installation, Per Location Permit Violation Charges (All Permits) Work Commencement (without valid permit) ③ Work Commencement (valid permit - without notice) Work Outside Permit Limits (with valid permit) Work with a suspended or expired permit ④ Closure/Obstruction (without valid permit) ⑤ Closure/Obstruction (exceeding permit limits) ⑤ Abandoned Barricade/Temporary Signage Collection/Storage Traffic Signage & VMS Board, per day Barricade (all types), per day Collection Fee (30 calendar days past due) ⑥ Emergency Response Cost Recovery ⑦ Emergency Response - Street Maintenance $25.00 Right-of-Way Permitting Note non-payment of fees. The Village reserves the right to refuse service and permitting to business entities or individuals based on outstanding unpaid fees. Non-payment of fees shall constitute proper fees within twenty (20) business days of receipt of notification. Note:Fees described wherein may adjust annually at a rate equal to the Consumer Price Index or three percent (3%), whichever may be determined more appropriate, each October 1st. Note: Refer to day charges shall be for calendar days, inclusive of weekends and holidays. Fee $35.00 $60.00 $265.00 $163.50 2 x permit fee ⑧ ⑤Violation charges will be assessed for closure/obstruction of roadway,sidewalk,or public access the amount of $500 per day,or fraction thereof,per occurrence.Violation charges will be assessed for closure/obstruction or roadway,sidewalk,or public access in the amount of $150 per day,or fraction thereof, per occurrence for incidents that exceed valid permit work limitations. ⑥Fees assessed for additional work,time extension,late charge,or emergency response are due issuance. Fees are determined to be past due if not paid within 30 calendar days of issuance. ⑦Emergency response cost recovery expenses may be assessed in association with construction,site development,right-of-way construction,and infrastructure maintenance activity that result in damage or disruption of service to a Village owned facility or utility.Additional fines,fees,or cost recovery expenses may be levied by other regulatory agencies. ⑧Actual cost will include,but is not limited to:labor,overhead,equipment,materials, analysis, and municipal contractor cost. ①Right-of-way permits are valid for a maximum of 30 calendar days from date of issue.Permits may extended in 30 calendar day increments at time of issuance.Additional work not authorized by the original permit terms will require a new permit or modification of existing permit.Fees are payable upon submission of permit application. ②Closure/Obstructions exceeding the prescribed permit time limits will be access fees equal to 2 the daily closure rate for each day, or fraction thereof, of additional closure/obstruction. ③Violation charge is applicable in all cases where work commences without a valid Village of NPB of-way permit.Violation charges will not apply to emergency work,if permit is applied for within two (2) business days following the commencement of emergency work.Violation charges will be assessed separately and shall be equal to the total of the permit assessment, effectively doubling the permit fee. ④Violation charges will be assessed for work completed with a suspended or expired permit in amount of $500 per day,or fraction thereof,per occurrence.Work completed with a suspended or expired permit will be assumed defective without inspection and may be rejected in part or entirety. Description Code Compliance Annual Abandoned Property Registration Fee Open Code Enforcement Searches (per address) Finding of Code Violation Reduction of Fine Request Code Citation Fees First Violation Second Violation Third Violation Fourth Violation Planning & Zoning Petitions (*Fees do not include advertising, legal, engineering, or other specialty consultants) Variances * Preliminary or Final Plan filing fee * Comprehensive Plan Major Amendments application fee * Comprehensive Plan Minor Amendments application fee * Rezoning (amendments, modify, supplement or repeal) Planned Unit Development (PUD) application fee * Planned Unit Development Major Amendment application fee * Planned Unit Development Minor Amendment application fee * Planned Unit Development Waiver Fee (per waiver request) * Site Plan Major application fee* Site Plan Major application fee (with waiver)* Site Plan Minor application fee* Site Plan Extension - Administration Fee* Site Plan Extension - VC* Master Plan application fee - Multi Family & Commercial* Master Plan Major Amendment application fee - Multi Family & Commercial* Master Plan Minor Amendment application fee - Multi Family & Commercial* Master Sign Plan - No waivers Master Sign Plan - Waivers* Master Sign Plan - Modifications Site Plan amendment application fee for previously aproved by Planning, Zoning and Adjustment Board and/or Council inspection) Zoning Plan Review Fee Permits Mandatory appearance before Special Magistrate. Planning and Zoning, Code Compliance & Addressing $150 $75 $100 $100 $150 $1,000 $750 $2,500 $2,500 $1,500 $100 $1,500 $750 $500 $1,000 $1,500 $750 $1,000 $750 $600 $2,000 $500 $90 $116 $50 Painting Permit Fee Similar Use Permit Application - Special use Special Event Permit - Profit Special Event Permit - Non Profit Vegetation Removal (which includes up to 2 zoning inspections) Portable Storage Containers Portable Storage Extension Roll-Off Construction Dumpsters (Permit) Roll-Off Construction Dumpsters (Permit Renewal) Tree Removal Permit Fee Payment schedule for contributions to Tree Trust Fund: Native tree with more than 6" DBH up to 12" DBH or native palms with more than 6' of clear trunk up to 12' of clear trunk trunk Inspections Other Fees Development Order Extension Fee * Pre-application Meeting (to be credited to planning petition if filed within 30 days)* Cancellation/postponement Fee (Less than 7 days prior to scheduled meeting) Legal Escrow Minor Applications $250 ; Major Application $750 add'l time at cost Addressing Address Assignment, per address Address Confirmation, per address Address Change, per address $150 $150 $100 $150 $25 $25 $25 per tree Tree Replacement / Trust Fund (In the event of tree loss, cannot be mitigated through relocation) $250 $300 $450 $600 $50 50% of original filing fee $100 $100 $100 $50 $45/hour $250/hour Building Valuation Data – FEBRUARY 2026 The International Code Council is pleased to provide the following Building Valuation Data (BVD) for its members. The BVD will be updated at six-month intervals, with the next update in August 2026. ICC strongly recommends that all jurisdictions and other interested parties actively evaluate and assess the impact of this BVD table before utilizing it in their current code enforcement related activities. The BVD table provides the “average” construction costs per square foot, which can be used in determining permit fees for a jurisdiction. Permit fee schedules are addressed in Section 109.2 of the 2024 International Building Code (IBC) whereas Section 109.3 addresses building permit valuations. The permit fees can be established by using the BVD table and a Permit Fee Multiplier, which is based on the total construction value within the jurisdiction for the past year. The Square Foot Construction Cost table presents factors that reflect relative value of one construction classification/occupancy group to another so that more expensive construction is assessed greater permit fees than less expensive construction. ICC has developed this data to aid jurisdictions in determining permit fees. It is important to note that while this BVD table does determine an estimated value of a building (i.e., Gross Area x Square Foot Construction Cost), this data is only intended to assist jurisdictions in determining their permit fees. This data table is not intended to be used as an estimating guide because the data only reflects average costs and is not representative of specific construction. This degree of precision is sufficient for the intended purpose, which is to help establish permit fees so as to fund code compliance activities. This BVD table provides jurisdictions with a simplified way to determine the estimated value of a building that does not rely on the permit applicant to determine the cost of construction. Therefore, the bidding process for a particular job and other associated factors do not affect the value of a building for determining the permit fee. Whether a specific project is bid at a cost above or below the computed value of construction does not affect the permit fee because the cost of related code enforcement activities is not directly affected by the bid process and results. Building Valuation The following building valuation data represents average valuations for most buildings. In conjunction with IBC Section 109.3, this data is offered as an aid for the building official to determine if the permit valuation is underestimated. Again, it should be noted that, when using this data, these are “average” costs based on typical construction methods for each occupancy group and type of construction. The average costs include foundation work, structural and nonstructural building components, electrical, plumbing, mechanical and interior finish material. The data is a national average and does not take into account any regional cost differences. As such, the use of Regional Cost Modifiers is subject to the authority having jurisdiction. Permit Fee Multiplier Determine the Permit Fee Multiplier: 1. Based on historical records, determine the total annual construction value which has occurred within the jurisdiction for the past year. 2. Determine the percentage (%) of the building department budget expected to be provided by building permit revenue. 3. Example The building department operates on a $300,000 budget, and it expects to cover 75 percent of that from building permit fees. The total annual construction value which occurred within the jurisdiction in the previous year is $30,000,000. Permit Fee The permit fee is determined using the building gross area, the Square Foot Construction Cost and the Permit Fee Multiplier. Permit Fee = Gross Area x Square Foot Construction Cost X Permit Fee Multiplier Example Type of Construction: IIB Area: 1st story = 8,000 sq. ft. 2nd story = 8,000 sq. ft. Height: 2 stories Permit Fee Multiplier = 0.0075 Use Group: B 1. Gross area: Business = 2 stories x 8,000 sq. ft. = 16,000 sq. ft. 2. Square Foot Construction Cost: B/IIB = $274.77/sq. ft. 3. Permit Fee: Business = 16,000 sq. ft. x $274.77/sq. ft x 0.0075 = $32,972.40 Important Points • The BVD is not intended to apply to alterations or repairs to existing buildings. Because the scope of alterations or repairs to an existing building varies so greatly, the Square Foot Construction Costs table does not reflect accurate values for that purpose. However, the Square Foot Construction Costs table can be used to determine the cost of an addition that is basically a stand-alone building which happens to be attached to an existing building. In the case of such additions, the only alterations to the existing building would involve the attachment of the addition to the existing building and the openings between the addition and the existing building. • For purposes of establishing the Permit Fee Multiplier, the estimated total annual construction value for a given time period (1 year) is the sum of each building’s value (Gross Area x Square Foot Construction Cost) for that time period (e.g., 1 year). • The Square Foot Construction Cost does not include the price of the land on which the building is built. The Square Foot Construction Cost takes into account everything from foundation work to the roof structure and coverings but does not include the price of the land. The cost of the land does not affect the cost of related code enforcement activities and is not included in the Square Foot Construction Cost. Square Foot Construction Costs a, b, c Group (2024 International Building Code)IA IB IIA IIB IIIA IIIB IV VA VB A-1 Assembly, theaters, with stage A-1 Assembly, theaters, without stage A-2 Assembly, nightclubs A-3 Assembly, churches A-4 Assembly, arenas B Business E Educational F-1 Factory and industrial, moderate hazard F-2 Factory and industrial, low hazard H-1 High Hazard, explosives H234 High Hazard H-5 HPM I-1 Institutional, supervised environment I-2 Institutional, hospitals I-2 Institutional, nursing homes I-3 Institutional, restrained I-4 Institutional, day care facilities M Mercantile R-1 Residential, hotels R-2 Residential, multiple family R-3 Residential, one- and two-family d S-1 Storage, moderate hazard S-2 Storage, low hazard U Utility, miscellaneous a. Private Garages use Utility, miscellaneous b. For shell only buildings deduct 20 percent c. N.P. = not permitted d. Unfinished basements (Group R-3) = $31.50 per sq. ft. VILLAGE OF NORTH PALM BEACH PARKS AND RECREATION TO: Honorable Mayor and Council THRU: Chuck Huff, Village Manager FROM: Ashley Shipman, Director of Parks and Recreation DATE: October 22, 2026 SUBJECT: RESOLUTION – Renewal of an Interlocal Agreement with the Palm Beach County School Board for the reciprocal Use of Facilities. The School Board of Palm Beach County, on behalf of The Conservatory School at North Palm Beach (TCS), is requesting renewal of the Interlocal Agreement governing the reciprocal use of certain facilities between the Village of North Palm Beach and TCS. The agreement supports the longstanding partnership between the Village and TCS, while establishing the procedures, priorities, and responsibilities applicable when either party requests use of the other’s facilities. TCS regularly utilizes the North Palm Beach Community Center and Osborne Park for competitive athletic programs. Because the school does not have an indoor gymnasium or outdoor ball fields suitable to serve as home sites for these programs, access to Village recreational facilities enables TCS students to participate in competitive athletics with other schools. Although the Village has historically used TCS facilities less frequently, the agreement preserves a formal process through which the Village may request access to available school facilities. Previous Village uses have included space for the public charrette conducted during development of the Citizens’ Master Plan, as well as access to school parking. Maintaining the agreement provides the Village with the ability to request nearby space for future public meetings, parking needs, and other qualifying Village-sponsored activities without the need to negotiate a new agreement for each request. All requests remain subject to facility availability, established priorities of use, operating requirements, and the approval procedures contained in the agreement. The renewed agreement therefore provides an immediate benefit to TCS through continued access to Village recreational facilities while preserving an important resource for the Village when school property may help accommodate future municipal or community needs. It also supports the efficient use of existing public facilities and reduces the potential need for either entity to duplicate facility space. The attached Resolution and Interlocal Agreement have been prepared and/or reviewed by the Village Attorney for legal sufficiency. Financial Impact: There is no direct financial impact associated with approval of the agreement. The agreement generally provides for reciprocal use at no cost; however, each party is responsible for actual staffing and utility expenses incurred when the requested facility is closed or not normally staffed during the proposed use. Any additional charges associated with a particular request would be evaluated before that use is approved. Recommendation: Village Administration requests Council consideration and adoption of the attached Resolution approving the Interlocal Agreement with the School Board of Palm Beach County for the reciprocal use of facilities and authorizing the Mayor and Village Clerk to execute the agreement in accordance with Village policies and procedures. RESOLUTION 2026-____ A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPROVING AN INTERLOCAL AGREEMENT WITH THE SCHOOL BOARD OF PALM BEACH COUNTY, FLORIDA FOR THE RECIPROCAL USE OF FACILITIES BY THE VILLAGE AND THE CONSERVATORY SCHOOL AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE AGREEMENT; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, through the adoption of Resolution No. 2021-67 on August 12, 2021, the Village Council approved an Interlocal Agreement with the School Board of Palm Beach County for the use of Village parks and recreation facilities by The Conservatory School an d the use of The Conservatory School’s facilities by the Village; and WHEREAS, the Interlocal Agreement expired this year, and the parties wish to renew the Agreement for a one-year period, with four additional one-year automatic renewals; and WHEREAS, the Village Council determines that the adoption of this Resolution is in the best interests of the Village and its residents. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, as follows: Section 1. The foregoing recitals are ratified and are incorporated herein. Section 2. The Village Council hereby approves an Interlocal Agreement with the School Board of Palm Beach County, Florida, for the use of the Village’s facilities by The Conservatory School and the use of the The Conservatory School’s facilities by the Village, a copy of which is attached hereto and incorporated herein, and authorizes the Mayor and Village Clerk to execute the Interlocal Agreement on behalf of the Village. Section 3. All resolutions or parts of resolutions in conflict with this Resolution are hereby repealed to the extent of such conflict. Section 4. This Resolution shall become effective immediately upon adoption. PASSED AND ADOPTED THIS DAY OF , 2026. (Village Seal) MAYOR ATTEST: VILLAGE CLERK INTERLOCAL AGREEMENT BETWEEN THE VILLAGE OF NORTH PALM BEACH AND THE SCHOOL BOARD OF PALM BEACH COUNTY FOR THE USE OF FACILITIES This Interlocal Agreement is made this ___________ day of _______________, 2026, between the Village of North Palm Beach, a municipal corporation of the State of Florida ("Village") and the School Board of Palm Beach County, Florida, a corporate body politic pursuant to the Constitution of the State of Florida (“Board”), each one constituting a public agency as defined in Part I of Chapter 163, Florida Statutes. WITNESSETH WHEREAS, Section 163.01, Florida Statutes, known as the "Florida Interlocal Cooperation Act of 1969" authorizes local governments to make the most efficient use of their powers by enabling them to cooperate with other localities on a basis of mutual advantage and thereby to provide services and facilities that will harmonize geographic, economic, population and other factors influencing the needs and development of local communities; and WHEREAS, Part I of Chapter 163, Florida Statutes, permits public agencies, as defined therein, to enter into interlocal agreements with each other to jointly exercise any power, privilege, or authority such agencies share in common and which each might exercise separately; and WHEREAS, the Village and Board recognize the benefits to be derived by utilizing each other’s facilities thereby minimizing the duplication of facilities; and WHEREAS, the parties recognize that The Conservatory School at North Palm Beach (“School”) specially benefits from the longstanding positive relationship with the Village and the ability to use Village facilities for The Conservatory School’s activities and programs; and WHEREAS, Board would like to use the Village’s parks and recreation facilities for school related activities and programs when not in use by the Village; and WHEREAS, the Village desires to assist the Board in its efforts to provide world - class programs and offerings to our students; NOW THEREFORE, in consideration of the mutual representations, terms, and covenants hereinafter set forth, the parties hereby agree as follows: 1. Recitals. The foregoing recitals are true and correct and are hereby incorporated herein by reference. 2 2. Purpose. The purpose of this Agreement is to enable the Board and Village to utilize each other’s facilities. 3. Definitions. A. The term “Board Facility” shall mean the parking lots, cafeteria, and playgrounds located at The Conservatory School at North Palm Beach. B. “Village Facilities” and “Village Facility” mean facilities owned or operated by the Village that are made available for public use by the Village and are used primarily for recreational activities, excluding facilities that are leased, licensed or unde r the contractual control of others. The terms “Village Facilities” and “Village Facility” shall mean Anchorage Park, Osborne Park, North Palm Beach Community Center (F.K.A. Delacorte Park) and the athletic fields at any of these parks. C. “Facilities” means the Board Facility and Village Facilities. D. “Priority of Use” means the priority of uses when there are conflicting requests for the use of a Facility. For Board Facilities, the Priority of Use shall be as follows: 1. Board activities and programs or Board facility use agreements; and 2. County activities and programs pursuant to the Mutual Use Interlocal Agreement entered into by the Board and Palm Beach County dated February 2026, as extended, amended, restated or replaced from time to time; 3, Village activities and programs pursuant to this Agreement. For Village Facilities, the Priority of Use shall be as follows: 1. Village activities and programs or Village facility rental agreements; and 2. Board activities and programs pursuant to this Agreement. 4. Use of Facilities by the Parties. A. The Board agrees to make the Board Facility available for use by the Village according to the Priority of Use at no cost or expense to the Village, except as otherwise provided for in this Agreement. The Village’s use of the Board Facility shall be su bject to and in accordance with: (i) the terms and conditions of this Agreement, including but not limited to Exhibit “B” which may be amended or supplemented from time to time upon the mutual written agreement of the Board’s Chief Operating Officer and the Village Manager or his or her designee without formal amendment hereto; (ii) the Board’s rules, regulations and policies governing the use of the Board Facilities; (iii) any grant or bond obligations pertaining to the use of any of the Board Facilities; and (iv) all applicable local, state and federal laws inclusive of executive orders, new legislation, or other lawful directives and 3 other Board guidance reasonably necessary to ensure a safe environment for all participants B. The Village agrees to make available the Village Facilities for use by the Board according to the Priority of Use at no cost or expense to the Board, except as otherwise provided for in this Agreement. The Board’s use of the Village Facilities shall be subject to and in accordance with: (i) the terms and conditions of this Agreement; (ii) the Village’s rules, regulations and policies governing the use of the Village’s Facilities; (iii) any grant or bond obligations pertaining to the use of any of the Village Facilities; and (iv) all applicable local, state and federal laws inclusive of executive orders, new legislation, or other lawful directives and other Village guidance reasonably necessary to ensure a safe environment for all participants. C. The Village and Board shall each be responsible for paying the actual charges incurred by each of them for necessary Facility staff and utilities if all or a portion of the Facility is scheduled to be closed or not normally staffed during the proposed u se. D. The Village shall submit all requests for use of the Board Facilities in writing on the form attached hereto as Exhibit “A” to the Principal of the School or his or her designee no less than thirty (30) days prior to the date that the Village desires to use the Board Facility. The Board shall be responsible for ensuring that a written response to the request is provided to the Village within fifteen (15) days of the date of the request. In the event a request is denied, the reason for denial shall be stated in the written response. The Board reserves the right to deny use of the Board Facility if that particular Board Facility is unavailable, has been selected to remain closed during the summer, Spring break or for any other valid reasons in the sole discretion of the Board. E. The Board shall submit all requests for use of the Village Facilities in writing on the form attached hereto as Exhibit “A” to the Village Manager or his or her designee, no less than thirty (30) days prior to the date that the Board desires to use the Village Facility. The Village shall be responsible for ensuring that a written response to the request is provided to the Board within fifteen (15) days of the date of the request. In the event a request is denied, the reason for denial shall be stated in the written response. The Village reserves the right to deny use of the Village Facility if that particular Village Facility has been selected to close for renovations or maintenance, or for any other valid reasons in the sole discretion of the Village. F. Notwithstanding the requirements set forth in Paragraphs 4.D. and 4.E. above, in the event that a need to use a Facility arises less than thirty (30) days prior to the date the Village or Board Facility is needed, the Village or Board, as applicable, w ill use reasonable efforts to expedite the review of and accommodate such request to the extent practicable under the circumstances. G. The Board and Village acknowledge the waiver of sovereign immunity for liability in tort contained in Florida Statutes Section 768.28, the State of Florida's partial waiver of sovereign immunity, and acknowledge that such statute permits actions at law to recover damages in tort for money damages up to the limits set forth in such statute 4 for death, personal injury or damage to property caused by the negligent or wrongful acts or omissions of an employee acting within the scope of the employee's office or employment. The Board and Village agree to be responsible for all such claims and damages, to the extent and limits provided in Florida Statutes Section 768.28, arising from the actions of their respective employees. The parties acknowledge that the foregoing shall not constitute an agreement by either party to indemnify the other, nor a waiver of sovereign immunity, nor a waiver of any defense the parties may have under such statute, nor as consent to be sued by third parties. H. Without waiving the right to sovereign immunity, the parties acknowledge that they are self-insured for commercial general liability and automobile liability in the amounts specified in Florida Statutes Section 768.28, as may be amended from time to time. In the event either party maintains third-party commercial general liability or business automobile liability insurance in lieu of exclusive reliance on self-insurance, the party maintaining the third-party insurance shall maintain limits of not less than One Million Dollars ($1,000,000) combined single limit for bodily injury or property damage The parties agree to maintain or to be self -insured for worker’s compensation and employer’s liability insurance in accordance with Chapter 440, Florida Statu tes, as may be amended from time to time. Each party agrees to provide the other party with an affidavit or certificate of insurance evidencing insurance, self-insurance and/or sovereign immunity status, which the parties agree to recognize as acceptable for the above- referenced coverages. Compliance with the requirements of this paragraph shall not relieve the parties of their liability and obligations under this Agreement. I. Each party agrees to provide adequate supervision of its own activities to prevent bodily harm to the users and damage to the Facilities, taking into consideration the types of activities planned, when using the other’s Facilities. J. In the event the Facilities are damaged, the party using the Facilities of the other party shall promptly notify the other party in writing of the damage and shall reimburse the other party for the actual costs to repair the damage. Reimbursement shall be made within sixty (60) days of a written request for reimbursement of costs which shall include associated repair estimate(s) and invoices. K. The Facilities shall be surrendered by the party using the Facilities of the other party in the same condition as they were accepted and shall cause to be removed from the Facilities all waste, garbage and rubbish resulting from such party’s use of the Facilities. L. The Village may use a Board Facility or other Board-owned and controlled facility for a one-time Village meeting or annual Village-sponsored community event with prior written authorization from the Board’s Area Superintendent and the Board’s Chief Operating Officer, or designee, provided that the event benefits the community or student population. Such events shall have the same priority as the Village’s other uses of the Board Facilities set forth in this Agreement. 5 M. The Board may use a Village Facility or other Village-owned and controlled facility for a one-time Board meeting or annual Board-sponsored community event with prior written authorization from the Village Manager or designee, provided that the event benefits the community or student population. Such events shall have the same priority as the Board’s other uses of the Village Facilities set forth in this Agreement. N. Notwithstanding any provision of this Agreement to the contrary, the Board shall not be obligated to make the Board Facility available for use for summer camps, tournaments, travel team practices or games or any events where admission, vendor fees and or charges will be collected or imposed by the Village. These events shall require the parties to enter into a lease for use of the Board Facility and the payment of all fees, all in accordance with Board Policy 7.18. 5. Maintenance/Repair of Facilities. The parties acknowledge and agree that either party may deny a request for use of a Facility to perform maintenance or repairs to the Facility. 6. Notification of Responsibilities under Agreement. The Board agrees to notify the School’s Principal of the terms and conditions of this Agreement and the Board’s commitment to make the Board Facilities available to the Village’s Parks and Recreation Department in accordance with the Priority of Use. 7. Dispute Resolution. In the event an issue arises which cannot be resolved between the School’s Principal and the Village’s Director of Parks and Recreation or his or her designee regarding the use or availability of a Facility, the dispute shall be referred to the Board’s Chief Operating Officer and the Village Manager or designee who shall both make a good faith effort to resolve the dispute. If the dispute cannot be settled through negotiation, the parties agree to try in good faith to settle the dispute by mediation before resorting to litigation. 8. Acceptance of Facilities. Neither party shall be required to make any improvements or repairs to the Facilities as a condition of use of the Facilities by the other party. The parties shall accept the Facilities in their “As Is”, “Where Is” condition. The parties acknowledge and agree that neither party has made any warranties or representations to the other party regarding the Facilities, including, but not limited to, any representations or warranties regarding the suitability of the Facilities for use by the other party. 9. License. Notwithstanding any provision of this Agreement to the contrary, the use of the Facilities by either of the parties shall only amount to a license to use the Facilities on a non-exclusive basis, which license shall be revocable by the party licensing the u se for any reason whatsoever. The parties agree that nothing in this Agreement shall be construed as granting either party any title, interest or estate in the Facilities. 6 10. Default. The parties agree that, in the event either party is in default of its obligations under this Agreement, the non-defaulting party shall provide to the defaulting party thirty (30) days written notice to cure the default. In the event the defaulting party fails to cure the default within the thirty (30) day cure period, the non-defaulting party shall be entitled to seek any remedy available to it at law or equity, including, but not limited to, the right to terminate this Agreement and seek damages, if any. 11. Termination. Notwithstanding any provision of this Agreement to the contrary, this Agreement may be terminated by either party: (i) without cause upon thirty (30) days prior written notice to the other party or (ii) with cause upon the expiration of the thirty (30) day cure period provided for in Paragraph 10 above. 12. Annual Appropriation. Each party's performance and obligations under this Agreement shall be contingent upon an annual budgetary appropriation by its respective governing body for subsequent fiscal years. 13. Notice. All notices required to be given under this Agreement shall be deemed sufficient to each party when delivered by United States Mail to the following: IF TO Village: Village of North Palm Beach ATTN: Village Manager 501 US Highway 1 North Palm Beach, FL 33408 IF TO BOARD: Planning and Intergovernmental Relations School Board of Palm Beach County, Florida ATTN: Director of Planning and Intergovernmental Relations 3661 Interstate Park Road N, Suite 200 Riviera Beach, FL 33404 14. Governing Law and Venue. This Agreement shall be construed by and governed by the laws of the State of Florida. The parties agree that any controversies or legal disputes arising out of this Agreement and any action involving the enforcement or interpretation of any rights hereunder shall be submitted to the jurisdiction of the State courts of the Fifteenth Judicial Circuit of Palm Beach County, Florida. If any action at law or in equity is brought to 7 enforce or interpret the provisions of this Agreement, each party shall be responsible for their own attorney’s fees and costs incurred. 15. Subordination to Bond and Grant Obligations. The parties acknowledge that certain Facilities may be subject to bond covenants and restrictions or grant obligations and agree that this Agreement shall be subject and subordinate to any such covenants, restrictions and obligations. Notwithstanding any provision of this Agreement to the contrary, the parties shall not be obligated to make any Facility available for use by the other party in a manner which either party has determined, in its sole discretion, would be contrary to any of its bond or grant obligations, including, but not limited to, making any of the Facilities available at no cost when such an action would be contrary to either party's bond or grant obligations. 16. Equal Opportunity Provision. The parties agree that no person shall, on the grounds of race, color, sex, age, national origin, disability, religion, ancestry, marital status, familial status, sexual orientation, gender, gender identity or expression be excluded from the benefits of, o r be subjected to any form of discrimination under any activity carried out by the performance of this Agreement. 17. Captions. The captions and section designations set forth herein are for convenience only and shall have no substantive meaning. 18. Severability. In the event that any section, paragraph, sentence, clause, or provision of this Agreement is held by a court of competent jurisdiction to be invalid, such shall not affect the remaining portions of this Agreement and the same shall remain in full force and effect. 19. Entirety of Agreement. This Agreement represents the entire understanding between the parties, and supersedes all other negotiations, representations, or agreement, either written or oral, relating to this Agreement. 20. Incorporation by Reference. Exhibits attached hereto and referenced herein shall be deemed to be incorporated into this Agreement by reference. 21. Amendment. Except as otherwise provided for in this Agreement, this Agreement may be modified and amended only by written instrument executed by the parties hereto. 8 22. Waiver. No waiver of any provision of this Agreement shall be effective against any party hereto unless it is in writing and signed by the party waiving such provision. A written waiver shall only be effective as to the specific instance for which it is obtained and shall not be deemed a continuing or future waiver. 23. Construction. Neither party shall be considered the author of this Agreement since the parties have participated in extensive negotiations and drafting and redrafting of this document to arrive at a final Agreement. Thus, the terms of this Agreement shall not be strict ly construed against one party as opposed to the other party based upon who drafted it. 24. Filing. A copy of this Agreement shall be recorded with the Clerk of the Circuit Court in and for Palm Beach County pursuant to Section 163.01(11), Florida Statutes. 25. Effective Date/Term. This Agreement shall become effective when signed by both parties, and recorded with the Clerk of the Circuit Court in and for Palm Beach County. The term of this Agreement shall be for a period of one (1) year and shall be automatically renewed up to four (4) additional consecutive one (1) year terms, unless either party provides a written notice of intent to terminate the Agreement to the other party pursuant to Paragraph 11. 26. Prohibition Against Alcohol, Tobacco and Drones. The manufacture, distribution, dispensation, possession, consumption or use of alcohol, tobacco products of any kind, e-cigarettes or controlled substances on Village or School Board-owned property is strictly prohibited and violation of this provision shall be a material breach of this Agreement. No unmanned aerial vehicles of any kind, also known as drones, shall be permitted on or about Village or School Board-owned property. Violation of this provision by any person associated with the Village shall be just cause for termination of the Village’s privilege to use any Board Facility in the future. 27. Inspector General. The Village agrees and understands that the School Board’s Office of Inspector General (“School Board’s Inspector General”) shall have immediate, complete and unrestricted access to all papers, books, records, documents, information, personnel, processes (including meetings), data, computer hard drives, emails, instant messages, facilities or other assets owned, borrowed or used by the Village with regard to this Agreement. The Village employees, vendors, officers and agents shall furnish the School Board’s Inspector General with requested information and records within their custody for the purposes of conducting an investigation or audit, as well as provide reasonable assistance to the School Board’s Inspector General in locating assets and obtaining records and documents as needed for investigation or audit relating to this Agreement. 9 Furthermore, the Village understands, acknowledges and agrees to abide by School Board Policy 1.092. Similarly, in accordance with Article XII, Section 2-423 of the Palm Beach County Code, the Board acknowledges that this Agreement may be subject to investigation and/or audit by the Palm Beach County Inspector General. The Board has reviewed Article XII, Section 2-423 of the Palm Beach County Code and is aware of its rights and/or obligations under such ordinance. 28. No Third Party Beneficiaries. No provision of this Agreement is intended to, or shall be construed to, create any third party beneficiary or to provide any rights to any person or entity not a party to this Agreement, including but not limited to any citizen or employees of the Villag e and/or Board. 29. Liens. Each party’s respective interest in the Facilities shall not be subject to liens arising from the others’ use of the Facilities, or exercise of the rights granted hereunder. Each party shall promptly cause any lien imposed against the Facility of the oth er party relating to the use of Facilities under this Agreement to be discharged or transferred to bond. 30. No Agency Relationship. Neither party is an agent or servant of the other. No person employed by either party to this Agreement, shall in connection with the performance of this Agreement or any services or functions contemplated hereunder, at any time, be considered the employee of the other party, nor shall an employee claim any right in or entitlement to any pension, worker’s compensation benefit, unemployment compensation, civil service, or other employee rights or privileges granted by operation of law or otherwise, except through and against the party by whom they are employed. 31. Records. Each party shall maintain its own respective records and documents associated with this Agreement in accordance with the records retention requirements applicable to public records. Each party shall be responsible for compliance with any public documents request served upon it pursuant to Section 119.07, Florida Statutes, and any resultant award of attorney’s fees for non-compliance with that law. 32. Jessica Lunsford. While the Board is not responsible for the Village’s compliance with the Jessica Lunsford Act as the Village is not an employee, contractual personnel, contractor, or vendor as outlined under Florida law, when applicable, employees, agents and contractors of the Village who have direct contact with students must undergo Level 2 screening. Level 2 screening consists of fingerprinting and a background check, as set forth in Section 1012.32, Florida Statutes. The Village shall ensure that all required individuals submit to a level 2 background check. The Village agrees that no person who meets the above 10 conditions and who has been convicted or who is currently under investigation for a crime delineated in Section 435.04, Florida Statutes, will be permitted access to the School Board’s facilities when students are present. 33. E-Verify. Each party to this Agreement shall register with and use the E-Verify system to verify the work authorization status of all new employees. 34. Security for Gates and Access Points. Fla. Stat. 1006.07(6)(f) requires that all gates and access points that restrict ingress or egress to a school campus remain closed and locked while students are on campus. The Village acknowledges that this Agreement may qualify for an exception as Shared Use under Fla. Stat. 1013.101. The Village understands that should its use of Board Facilities not qualify as Shared Use as outlined in Fla. Stat. 1013.101, that, when applicable, it will be required to comply with all safety requirements outlined in Fla. Stat. 1006.07(6)(f) at its sole cost and expense. 35. Survival. Provisions contained in this Agreement that, by their sense and context, are intended to survive the suspension or termination of this Agreement, shall so survive. 36. Waiver of Jury Trial. EACH OF THE PARTIES HERETO HEREBY KNOWINGLY, VOLUNTARILY, AND INTENTIONALLY WAIVES THE RIGHT EITHER OF THEM MAY HAVE TO A TRIAL BY JURY IN RESPECT OF ANY LITIGATION BASED HEREON, OR ARISING OUT OF, UNDER OR IN CONNECTION WITH THIS AGREEMENT. 37. Authority to Execute. Each Person signing this Agreement on behalf of either party individually warrants that he or she has full legal power to execute this Agreement on behalf of the party for whom he or she is signing, and to bind and obligate such party with respect to all p rovisions contained in this Agreement. (The remainder of this page is intentionally left blank.) 11 IN WITNESS WHEREOF, the parties hereto have affixed their signatures on the day and year first above written. VILLAGE OF NORTH PALM BEACH SCHOOL BOARD OF PALM BEACH FLORIDA COUNTY, FLORIDA By: _____________________________ By: _____________________________ Lisa Interlandi, Mayor _______________, Board Chair ATTEST: ATTEST: ________________________________ ________________________________ Jessica Green Michael J. Burke Village Clerk Superintendent Date: ___________________________ Date: ____________________________ APPROVED AS TO FORM APPROVED AS TO FORM AND LEGAL SUFFICIENCY AND LEGAL SUFFICIENCY _________________________________ _______________________________ Village Attorney School Board Attorney _________________________________ _______________________________ Village Council Meeting Date School Board Meeting Date 12 EXHIBIT “A” The Village of North Palm Beach and The School Board of Palm Beach County INTER-LOCAL FACILITY REQUEST FORM _______________________ _________________________ __________________________ Date Contact Person School Name (if applicable) _______________________ _________________________ __________________________ Phone Number Fax Number Other Contact Number ___________________________________________________________________________________________ Address Village State/ZIP FACILITY REQUEST: ___________________________________ ________________________________________ Choice #1 Choice #2 ___________________________________ ________________________________________ Activity Age Group Estimated Attendance: Participants: ________________ Spectators: ________________ Total: ____________________ Mark appropriate day(s) facility will be needed: 󠆁Monday 󠆁󠆁󠆁Tuesday 󠆁󠆁󠆁Wednesday 󠆁󠆁󠆁Thursday 󠆁󠆁󠆁Friday 󠆁󠆁󠆁Saturday 󠆁󠆁󠆁Sunday Date(s):___________________________________________________________________________________ Time(s): From: ____________________________ am/pm To: _____________________________ am/pm 󠆁 New Request 󠆁 Repeat Request: Date and location of previous use: _______________________________________________________ Other pertinent information (as necessary): _______________________________________________________ __________________________________________________________________________________________ __________________________________________ ________________________________________ 󠆁 Requesting Principal Date 󠆁 Director of Parks & Recreation ………………………………………………………………………………………………………………………. 󠆁 Approve 󠆁 Disapprove Reason if disapproved: ________________________________________________________________________ ___________________________________________ _________________________________________ 󠆁 Principal Date 󠆁 Director of Parks & Recreation 13 EXHIBIT “B” School Board of Palm Beach County Standard Facility Operating Hours The Board agrees to make the Board Facility available for use by the Village according to the Priority of Use, at no cost to the Village and in accordance with the following maximum operational hours for indoor and outdoor Board Facilities When School is in session: Weekdays (Mon thru Fri) School Parking Lots From the close of school until 9:30 pm Saturdays: School Parking Lots From 8:00 am to 9:30 pm Sundays: School Parking Lots From 8:00 am to 1:00 pm When School is out of session (Summer Break and Spring Break): Weekdays (Monday through Thursday): School Parking Lots From 8:00 am until 9:30 pm Fridays, Saturdays, Sundays: Closed School Holidays and Winter Break: The Board Facility will be closed the day of the school holiday plus any immediately preceding or following weekend days (i.e. the weekend preceding a Monday National Holiday or following Thanksgiving. The Board Facility will also be closed for the entire Winter Break (traditionally beginning on the Saturday prior to Christmas and extending through the Sunday following New Year’s). The maximum operational hours may be amended from time to time upon the mutual agreement of the Board’s Chief Operating Officer and Village Manager or his or her designee. 14 Village of North Palm Beach Hours of Operation Village agrees to make facilities available for use by the Board according to the Priority of Use, at no cost to the Board and in accordance with the maximum operational hours for indoor and outdoor Village’s facilities. Village will make the Park facilities available for use by the School Board during normal hours of operation, as posted on the Village website. The maximum operational hours may be amended from time to time upon the mutual agreement of the Board’s Chief Operating Officer and Village Manager or his or her designee. VILLAGE OF NORTH PALM BEACH COMMUNITY DEVELOPMENT DEPARTMENT TO: Honorable Mayor and Council THRU: Chuck Huff, Village Manager FROM: Dodi Glas, Planning and Economic Development Director DATE: October 22, 2026 SUBJECT: RESOLUTION – Approving a Sixth Amendment to the Professional (Planning) Services Agreement with Chen Moore & Associates, Inc. to modify the hourly rate schedule Through the adoption of Resolution No. 2023-65, the Village Council approved an Agreement for Professional (Planning) Services with Chen Moore & Associates, Inc. (“Chen Moore”). The Agreement capped the total amount of compensation paid to Chen Moore during any fiscal year to $50,000. The Village Council has previously approved five amendments to the Agreement to increase the total amount of compensation for various fiscal years. Chen Moore has requested consideration of a rate increase to reflect their current 2027 rates. Both the approved hourly rates and the revised hourly rates are included in the back up materials. The increase would apply to work performed after October 1, 2026, and would not apply to any lump-sum work authorizations that have already been submitted and approved. The Agreement is for a term of five years, with the ability to extend for two additional one-year terms upon mutual consent of the parties and approval by the Village Council. This is the first request for a fee increase since the Agreement was executed in 2023. The original rates remain in effect through Fiscal Year 2026. Recommendation: Village Staff recommends Council consideration and approved of the attached Resolution approving a Sixth Amendment to Professional (Planning) Services Agreement with Chen Moore & Associates to modify the hourly rate schedule effective October 1, 2026, and authorizing the Village Manager to execute the Sixth Amendment in accordance with Village policies and procedures. Page 1 of 2 RESOLUTION 2026-____ A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING A SIXTH AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH CHEN MOORE & ASSOCIATES, INC. TO MODIFY THE HOURLY RATE SCHEDULE AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE SIXTH AMENDMENT; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, through the adoption of Resolution No. 2023-65, the Village Council authorized the Village Manager to execute an Agreement for Professional (Planning) Services with six firms, including Chen Moore & Associates, Inc. (“Chen Moore”); and WHEREAS, through the adoption of Resolution No. 2024-01, the Village Council approved an Amendment to the Agreement with Chen Moore to increase the total amount of compensation for Fiscal Year 2024 to $80,000; and WHEREAS, through the adoption of Resolution No. 2024-60, the Village Council approved a Second Amendment to the Agreement with Chen Moore to again increase the total amount of compensation for Fiscal Year 2024 to $125,000; and WHEREAS, through the adoption of Resolution No. 2025-14, the Village Council approved a Third Amendment to the Agreement with Chen Moore to increase the total amount of compensation for Fiscal Year 2025 to $150,000; and WHEREAS, through the adoption of Resolution No. 2025-40, the Village Council approved a Fourth Amendment to the Agreement with Chen Moore to increase the total amount of compensation for Fiscal Year 2025 to $275,000; and WHEREAS, through the adoption of Resolution No. 2026-44, the Village Council approved a Fifth Amendment to the Agreement with Chen Moore to increase the total amount of compensation for Fiscal Years 2026 and 2027 to $170,000; and WHEREAS, Chen Moore has requested to modify the hourly rates incorporated by reference into the Agreement, thereby necessitating a Sixth Amendment to the Agreement; and WHEREAS, the Village Council determines that the adoption of this Resolution is in the best interests of the residents of the Village of North Palm Beach. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA as follows: Section 1. The foregoing recitals are ratified as true and incorporated herein. Section 2. The Village Council hereby approves a Sixth Amendment to the Professional Services Agreement with Chen Moore & Associates, Inc. to modify the hourly rates commencing October 1, Page 2 of 2 2026, a copy of which is attached hereto and incorporated herein by reference, and authorizes the Village Manager to execute the Sixth Amendment on behalf of the Village. Section 3. All resolutions or parts of resolutions in conflict with this Resolution are hereby repealed to the extent of such conflict. Section 4. This Resolution shall be effective immediately upon adoption. PASSED AND ADOPTED THIS ____ DAY OF ____________, 2026. (Village Seal) MAYOR ATTEST: VILLAGE CLERK Page 1 of 2 SIXTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT (Planning Services) THIS FIFTH AMENDMENT is entered on this _____ day of _____________, 2026, by and between the Village of North Palm Beach, a Florida municipal corporation (“Village”) and Chen Moore & Associates, Inc., a Florida corporation (“Consultant”). RECITALS WHEREAS, on August 24, 2023, the Village entered into a Professional Services Agreement with Chen Moore & Associates, Inc. (“Chen Moore”) for general Planning Services (“Agreement”) and capped the total amount of compensation at $50,000 per fiscal year; and WHEREAS, on January 11, 2024, the Village executed an Amendment to the Agreement to increase the total amount of compensation payable for Fiscal Year 2024 to $80,000; and WHEREAS, on July 18, 2024, the Village executed a Second Amendment to the Agreement to increase the amount of compensation payable for Fiscal Year 2024 to $125,000; and WHEREAS, on April 24, 2025, the Village executed a Third Amendment to the Agreement to increase the amount of compensation payable for Fiscal Year 2025 to $150,000; and WHEREAS, on August 28, 2025, the Village executed a Fourth Amendment to the Agreement to increase the amount of compensation payable for Fiscal Year 2025 to $275,000; and WHEREAS, on September 24, 2026, the Village executed a Fifth Amendment to the Agreement in increase the amount of compensation during Fiscal Years 2026 and 2027 to $170,000; and WHEREAS, at the request of Chen Moore, the parties wish to amend the Agreement to modify the hourly rates incorporated into Section 5(a) of the Agreement by reference. NOW, THEREFORE, in consideration of the promises and mutual covenants contained in the Agreement, as subsequently amended, the sufficiency of which is hereby acknowledged by the parties, the Village and the Consultant agree as follows: 1. The foregoing recitals are ratified and incorporated herein. 2. Section 5(a) of the Agreement is hereby amended to modify the rate schedule by adopting a new Exhibit “A” attached hereto and incorporated herein by reference. The modified rate schedule shall be effective for services performed on or after October 1, 2026, excluding those projects for which a work order has already been authorized by the Village. 3. All other provisions of the Agreement, to the extent not expressly modified herein, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Sixth Amendment to the Professional Services Agreement (Planning Services) as of the day and year set forth above. VILLAGE OF NORTH PALM BEACH: By: __________________________________ Charles D. Huff, Village Manager Page 2 of 2 CONSULTANT: CHEN MOORE & ASSOCIATES, INC. By: __________________________________ Print Name: Title: ChenMoore Rate Schedule October 2026 Labor Category Hourly Rates Principal Engineer $420.00 Senior Engineer $325.00 Project Engineer $255.00 Associate Engineer $165.00 Engineer $145.00 Principal Landscape Architect $285.00 Senior Landscape Architect $235.00 Project Landscape Architect $170.00 Associate Landscape Architect $165.00 Senior Landscape Designer $155.00 Landscape Designer $135.00 Principal Planner $285.00 Senior Planner $180.00 Project Planner $140.00 Associate Planner $110.00 Urban Designer $110.00 Senior Project Manager $310.00 Senior Environmental Scientist $195.00 Project Environmental Scientist $145.00 Senior Designer $225.00 Designer $155.00 Senior Technician $130.00 Technician $115.00 Senior Construction Specialist $180.00 Construction Specialist $155.00 Administrative Staff $165.00 Intern $85.00 VILLAGE OF NORTH PALM BEACH PARKS AND RECREATION TO: Honorable Mayor and Council THRU: Chuck Huff, Village Manager FROM: Ashley Shipman, Director of Parks and Recreation DATE: October 22, 2026 SUBJECT: RESOLUTION – Amendment to the Contract with Rileighs Outdoor, LLC d/b/a Holiday Outdoor Décor to revise the Holiday Lighting Program for 2026 and provide for a Contract increase. Village Staff requests Council approval of an Amendment to the Contract with Rileighs Outdoor, LLC d/b/a Holiday Outdoor Décor to revise the 2026 Holiday Lighting Program at a total seasonal cost of $98,939.50. This represents an increase of $27,984.00 over the 2025 invoiced and paid amount of $70,955.50, and $25,314.00 over the original Council-approved annual amount of $73,625.50. On November 7, 2024, Council adopted Resolution 2024-98, approving a three-year contract for holiday lighting at Village facilities at an annual cost of $73,625.50. The contract provides for two additional one- year renewal periods. This request addresses the revised scope and cost for the 2026 holiday season. Following feedback regarding the visibility and extent of holiday decorations, staff worked with the vendor to expand displays at several Village facilities while adjusting existing decorations to help offset the additional cost. The revised plan includes:  Osborne Park: Lighting ten oak trees and relocating the deer family display from Anchorage Park at no additional charge for the display.  Community Center: Adding lighting to the front of the building, a monument sign enhancer, and red and white hedge lighting in place of the previous freestanding Happy Holidays display.  Anchorage Park: Adding lighting to a large oak tree and garland with bows to eighteen poles throughout the park.  Public Safety and Public Works: Adding palm tree lighting at both facilities and hedge lighting at Public Works.  Other adjustments: Revising the walkway garland at Village Hall and reducing pergola garland at Veterans Park from thirty-two to twenty sections. The revised program retains the existing banner line item of $5,600.00 for forty holiday banners along U.S. Highway 1. Staff may consider a separate, one-time purchase of custom banners using artwork designed in house at a later date. No additional custom banner purchase is included in this request. Fiscal Impact The total 2026 seasonal cost is $98,939.50, an increase of $27,984.00 over the 2025 invoiced and paid amount of $70,955.50. Compared with the $73,625.50 annual amount approved in Resolution 2024-98, the requested increase is $25,314.00. The vendor’s attached proposal reflects this total and the 2025 expenditure. Account Information Fund Department Account Number Account Description Amount General Public Works / Facilities A5519-33491 Contractual Services $98,939.50 The attached Resolution and Amendment have been prepared and/or reviewed for legal sufficiency by the Village Attorney. Recommendation: Village Staff requests Council consideration and approval of a Resolution approving an Amendment to the Contract with Rileighs Outdoor, LLC d/b/a Holiday Outdoor Décor to approve a revised 2026 Holiday Lighting Program at a total seasonal cost of $98,939.50, an increase of $25,314.00 over the originally approved $73,625.50, with funds expended from Account No. A5519-33491 (Public Works/Facilities – Contractual Services), and authorizing the Mayor and Village Clerk to execute the Amendment in accordance with Village policies and procedures. RESOLUTION 2026- A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPROVING AN AMENDMENT TO THE CONTRACT WITH RILEIGHS OUTDOOR, LLC D/B/A HOLIDAY OUTDOOR DÉCOR TO REVISE THE SCOPE OF WORK FOR THE 2026 HOLIDAY SEASON AND INCREASE THE COMPENSATION; AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE AMENDMENT; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, through the adoption of Resolution No. 2024-98 on November 7, 2024, the Village Council approved a three-year Contract with Rileighs Outdoor, LLC d/b/a Holiday Outdoor Décor for holiday lighting and displays at Village facilities; and WHEREAS, the parties wish the amend the Contract to provide for a revised holiday lighting and display program for 2026 and provide for an increase in compensation; and WHEREAS, the Village Council determines that the adoption of this Resolution is in the best interests of the Village and its residents. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA as follows: Section 1. The foregoing recitals are ratified as true and incorporated herein. Section 2. The Village Council hereby approves an Amendment to the Contract with Rileighs Outdoor, LLC d/b/a Holiday Outdoor Décor, a copy of which is attached hereto and incorporated herein, to modify holiday lighting and display program for 2026 at a total cost of $98,939.50, with funds expended from Account No. A5519-33491 (Public Works/Facilities – Contractual Services). The Village Council further authorizes the Mayor and Village Clerk to execute the Amendment on behalf of the Village. Section 3. All resolutions and parts of resolutions in conflict with this Resolution are hereby repealed to the extent of such conflict. Section 4. This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED THIS ____DAY OF ____________, 2026. (Village Seal) MAYOR ATTEST: VILLAGE CLERK Page 1 of 2 CONTRACT AMENDMENT THIS AMENDMENT is made as of the _____ day of October, 2026, by and between the VILLAGE OF NORTH PALM BEACH, a municipal corporation organized and existing under the laws of the State of Florida, hereinafter referred to as the VILLAGE, and RILEIGHS OUTDOOR, LLC, a Pennsylvania Limited Liability Company authorized to do business in the State of Florida, d/b/a HOLIDAY OUTDOOR DÉCOR, hereinafter referred to as the VENDOR. WHEREAS, on November 7, 2024, the VILLAGE and VENDOR entered into a three-year Contract for holiday lighting in accordance with the Request for Proposals issued by the VILLAGE (“Contract”); and WHEREAS, the parties have agreed to amend the Contract for the 2026 Holiday Season to provide for expansion and adjustments to the approved holiday displays and provide for an accompanying increase in compensation. NOW, THEREFORE, in consideration of the promises and mutual covenants set forth in the Agreement, as revised, and other good and valuable consideration, the receipt and sufficiency of which is acknowledged by both parties, the VILLAGE and VENDOR agree as follows: 1. RECITALS: The foregoing recitals are ratified as true and incorporated herein. 2. SCOPE OF WORK: Section 1 of the Contract is amended to adopt a revised Scope of Work for the 2026 Holiday Season as set forth in Exhibit “A” attached hereto and incorporated herein. 3. COMPENSATION: Section 4 of the Contract is amended to increase the total compensation for the 2026 Holiday Season to Ninety-Eight Thousand Nine Hundred and Thirty-Nine Dollars and Fifty Cents ($98,939.50). 4. CONFLICTS: To the extent not expressly modified by this Amendment, all other provisions of the Contract shall remain in full force and effect. [Remainder of page intentionally blank – signatures on the next page] Page 2 of 2 IN WITNESS WHEREOF, the VILLAGE and VENDOR hereto have made and executed this Amendment as of the day and year first above written. RILEIGHS OUTDOOR, LLC D/B/A HOLIDAY OUTDOOR DECOR By: Print Name: Position: VILLAGE OF NORTH PALM BEACH BY:______________________________ LISA INTERLANDI, MAYOR ATTEST: BY: JESSICA GREEN, MMC VILLAGE CLERK APPROVED AS TO FORM AND LEGAL SUFFICIENCY: BY: VILLAGE ATTORNEY The material contained herein is the property of Holiday Outdoor Décor. Reproduction, copying, or use without prior consent is strictly prohibited. Proposal Village of North Palm Beach Holiday Outdoor Décor Pompano Beach, FL Page 1 of 17 PROPOSAL VILLAGE OF NORTH PALM BEACH Revised Holiday Program 2026 AREA 1 – VETERANS PARK Total 23.67 Amps Image from 2023 season Installed by CDFL We will install one (1) 20’ Christmas tree LED Pure White and customer owned topper and decorated in Colors of the Holiday Ornaments. 1 20’ Majestic LED Pure White w/Customer Owned Topper $ 9,590.00 Red, Green, and Gold Ornaments We will install twenty (20) 9’ x 14” LED Garland along the pergolas in Veterans Park. 20 9’ x 14” LED Garland Pure White $ 3,700.00 LEGEND Explanation of symbols on General Terms page The material contained herein is the property of Holiday Outdoor Décor. Reproduction, copying, or use without prior consent is strictly prohibited. Proposal Village of North Palm Beach Holiday Outdoor Décor Pompano Beach, FL Page 2 of 17 Image from 2023 season Installed by CDFL We will install one (1) 60” LED Wreath lit with pure white lights and decorated in colors of the holiday with an18” Red Glitter Bow. Located on the building, under the large trellis closest to the building. 1 60” LED Wreath, Pure White, COTH w/18” Red Glitter Bow $ 495.00 Image from 2023 season Installed by CDFL For each of the six (6) Oaks, we will wrap the trunks with six (6) Pure White Commercial-grade LED light sets. 36 Commercial-grade LED light sets Pure White $ 1,224.00 For each of the thirteen (13) Royal Palms, we will wrap the trunks up to the boot with fourteen (14) Pure White Commercial-grade LED light sets and at the top do a 12" Color Band using two (2) Commercial-grade LED light sets. Alternating between Red and Green. 182 Commercial-grade LED light sets Pure White $ 6,188.00 14 Commercial-grade LED light sets Red $ 476.00 12 Commercial-grade LED light sets Green $ 408.00 Equipment Charge $ 910.00 The material contained herein is the property of Holiday Outdoor Décor. Reproduction, copying, or use without prior consent is strictly prohibited. Proposal Village of North Palm Beach Holiday Outdoor Décor Pompano Beach, FL Page 3 of 17 We will install one (1) 6.4’ x 6.2’ Candy Selfie Station Santa Chair Display. Creating an amazing photo opportunity with in veterans park. 1 6.4’ x 6.2’ Candy Selfie Station Santa Chair Display $ 7,925.00 TOTAL AREA 1 $ 30,916.00 The material contained herein is the property of Holiday Outdoor Décor. Reproduction, copying, or use without prior consent is strictly prohibited. Proposal Village of North Palm Beach Holiday Outdoor Décor Pompano Beach, FL Page 4 of 17 AREA 2 – VILLAGE LIBRARY Total 16.91 Amps Image from 2023 season Installed by CDFL We will outline the entire (all sides) building with a total 400’ of C7 12" spacing white cord light line with Pure White LED bulbs. 400’ C7 12" spacing white cord w/Pure White LED bulbs $ 2,400.00 We will install one (1) 3.9’ X 7.5’ Frozen Winter Sled, to the left of the Library Entrance, in the grass by the bike rack. 1 3.9’ x 7.5’ Frozen Winter Sled $ 3,397.50 TOTAL AREA 2 $ 5,797.50 The material contained herein is the property of Holiday Outdoor Décor. Reproduction, copying, or use without prior consent is strictly prohibited. Proposal Village of North Palm Beach Holiday Outdoor Décor Pompano Beach, FL Page 5 of 17 AREA 3 – ANCHORAGE PARK Total 8.78 Amps Image from 2023 season Installed by CDFL We will outline the entire building with a total 400’ of C7 12" spacing white cord light line with Pure White LED bulbs. 385’ C7 12" spacing white cord w/Pure White LED bulbs $ 2,310.00 For each of the two (2) Light Poles, we will install one (1) 13’5” x 14” Garland, decorated in colors of the holiday with an 18” Red Glitter Bow. 2 13’5” x 14” Garland - COTH w/18” Red Glitter Bow $ 536.00 The material contained herein is the property of Holiday Outdoor Décor. Reproduction, copying, or use without prior consent is strictly prohibited. Proposal Village of North Palm Beach Holiday Outdoor Décor Pompano Beach, FL Page 6 of 17 For the one (1) Large Oak Tree, we will wrap up into the foliage with fifty (50) Pure White Commercial-grade LED light sets. 50 Commercial-grade LED light sets Pure White $ 1,700.00 We will install one (1) Red Glitter Mesh Bow Sign Enhancer on the Anchorage Park Monument Sign. 1 Red Bow Sign Enhancer Value Added The material contained herein is the property of Holiday Outdoor Décor. Reproduction, copying, or use without prior consent is strictly prohibited. Proposal Village of North Palm Beach Holiday Outdoor Décor Pompano Beach, FL Page 7 of 17 For eighteen (18) Light Poles, we will wrap the pole with 12’ of PVC Garland with a Red Glitter Bow on top. PVC will be alternating between white and green. (12) Ball Field. (3) Volleyball. (3) Playground. 18 12’ PVC Garland Wrap w/Red Bow $ 3,150.00 TOTAL AREA 3 $ 7,696.00 The material contained herein is the property of Holiday Outdoor Décor. Reproduction, copying, or use without prior consent is strictly prohibited. Proposal Village of North Palm Beach Holiday Outdoor Décor Pompano Beach, FL Page 8 of 17 AREA 4 – COMMUNITY CENTER Total 10.00 Amps For the front of the building, we will outline the marked areas with a total of 100’ of C7 12" spacing white cord light line with Pure White LED Bulbs. 100’ C7 12" spacing white cord light line w/Pure White LED Bulbs $ 600.00 We will light up fifteen (15) Palm Trees, with eight (8) Pure White Commercial-grade LED light sets each. 120 Commercial-grade LED light sets Pure White $ 4,080.00 The material contained herein is the property of Holiday Outdoor Décor. Reproduction, copying, or use without prior consent is strictly prohibited. Proposal Village of North Palm Beach Holiday Outdoor Décor Pompano Beach, FL Page 9 of 17 We will install one (1) LED Sign Enhnacer on top of the Monument Sign. 1 LED Sign Enhancer $ 1,200.00 We will scatter throughout the hedges with fifteen (15) Pure White Hedge Sets and fifteen (15) Red Hedge Sets. 15 Hedge Sets Pure White $ 300.00 15 Hedge Sets Red $ 300.00 TOTAL AREA 4 $ 6,480.00 The material contained herein is the property of Holiday Outdoor Décor. Reproduction, copying, or use without prior consent is strictly prohibited. Proposal Village of North Palm Beach Holiday Outdoor Décor Pompano Beach, FL Page 10 of 17 AREA 5 – OSBORNE PARK Total 18.50 Amps For each of the ten (10) Oak trees, we will wrap up into the foliage with an average of forty (40) Pure White Commercial-grade LED light sets. 400 Commercial-grade LED light sets Pure White $ 13,600.00 We will install the LED Deer Family Bundle Photo Op within the park. 1 LED Deer Family Photo Op Value Added Includes 3 LED Deer Displays TOTAL AREA 5 $ 13,600.00 The material contained herein is the property of Holiday Outdoor Décor. Reproduction, copying, or use without prior consent is strictly prohibited. Proposal Village of North Palm Beach Holiday Outdoor Décor Pompano Beach, FL Page 11 of 17 AREA 6 – PUBLIC SAFETY – 560 U.S. HWY 1 Total 14.11 Amps We will outline the front (west side) of the Public Safety Builidng with a total of 250’ of C7 12" spacing white cord light line with Pure White LED Bulbs. 250’ C7 12" spacing white cord w/Pure White LED bulbs $ 1,500.00 For each of the thirteen (13) Palm Trees, we will wrap the trunks with sixteen (16) Pure White Commercial-grade LED light sets and at the top do a 12" Color Band using two (2) Red or Green Commercial-grade LED light sets. (alternating color bands) 208 Commercial-grade LED light sets Pure White $ 7,072.00 14 Commercial-grade LED light sets Red $ 476.00 12 Commercial-grade LED light sets Green $ 408.00 Equipment Charge $ 1,430.00 TOTAL AREA 6 $ 10,886.00 The material contained herein is the property of Holiday Outdoor Décor. Reproduction, copying, or use without prior consent is strictly prohibited. Proposal Village of North Palm Beach Holiday Outdoor Décor Pompano Beach, FL Page 12 of 17 AREA 7 – VILLAGE HALL – 501 U.S. HWY 1 Total 37.16 Amps We will outline the entire Village Hall building, including the middle peak, with 750’ of C7 12" spacing white cord light line with Pure White LED Bulbs 750’ C7 12" spacing white cord w/Pure White LED bulbs $ 4,500.00 For each of the six (6) Royal Palms, we will wrap the trunks up to the boot with fourteen (14) Commercial-grade LED light sets. Alternating between Red and Pure White to give a “Candy Cane” effect. We will light up the fronds with ten (10) Green LED Frond Sets 42 Commercial-grade LED light sets Pure White $ 1,428.00 42 Commercial-grade LED light sets Red $ 1,428.00 60 LED Frond Sets Green $ 1,800.00 Equipment Charge $ 600.00 The material contained herein is the property of Holiday Outdoor Décor. Reproduction, copying, or use without prior consent is strictly prohibited. Proposal Village of North Palm Beach Holiday Outdoor Décor Pompano Beach, FL Page 13 of 17 Picture is an example of proposed décor We will install one (1) 8’ x 5’ 3D LED Red and White Ornament Scroll Sign Enhancer, located on the monument sign, matching the candy cane trees. We will scatter thoughout the hedges with ten (10) Pure White LED Hedge Sets and ten (10) Red LED Hedge Sets. 1 3D LED Red and White Ornament Scroll Sign Enhnacer $ 1,300.00 10 LED Hedge Sets Pure White $ 200.00 10 LED Hedge Sets Red $ 200.00 For each of the four (4) Light Poles, located along the walkway on the west side of the building, we will install one (1) 18’ x 14” LED PW Garalnd with an 18” Red Glitter Bow on top. For the Main Entrance Doors, we will install two (2) 24” LED Wreaths lit with Pure White lights and decorated in Colors of the Holiday with a 12” Red Glitter Bow. 4 18’ x 14” LED PW Garland w/18” Red Glitter Bow $ 740.00 2 24” LED Wreath – Pure White – COTH w/1” Red Glitter Bow $ 460.00 TOTAL AREA 7 $ 12,656.00 The material contained herein is the property of Holiday Outdoor Décor. Reproduction, copying, or use without prior consent is strictly prohibited. Proposal Village of North Palm Beach Holiday Outdoor Décor Pompano Beach, FL Page 14 of 17 AREA 8 – PUBLIC WORKS – 645 PROSPERITY FARMS RD Total 7.17 Amps Picture is an example of proposed décor We will outline the front of the the Public Safety Building with 120’ of C7 12" spacing white cord light line with Pure White LED Bulbs. We will install one (1) LED Sign Enhancer. 120’ C7 12" spacing white cord w/Pure White LED bulbs $ 720.00 1 LED Sign Enhancer $ 1,500.00 We will wrap the four (4) Palm Trees, located closest to the building, with six (6) Pure White Commercial-grade LED light sets and at the top do a 12" Color Band using two (2) Red or Green Commercial-grade LED light sets. (alternate color bands) 24 Commercial-grade LED light sets Pure White $ 816.00 4 Commercial-grade LED light sets Red $ 136.00 4 Commercial-grade LED light sets Green $ 136.00 We will scatter throughout the hedge, located in front of the building, with forty (40) Pure White LED Hedge sets. 40 LED Hedge sets Pure White $ 800.00 TOTAL AREA 8 $ 4,108.00 The material contained herein is the property of Holiday Outdoor Décor. Reproduction, copying, or use without prior consent is strictly prohibited. Proposal Village of North Palm Beach Holiday Outdoor Décor Pompano Beach, FL Page 15 of 17 AREA 9 – SHIP WHEELS & BANNER DÉCOR Total 0.00 Amps For each of the twenty-five (25) Village Ship Wheels, located throughout the village, we will install one (1) 24” Red Glitter Bow. 25 24” Red Glitter Bow $ 1,200.00 For each of the forty (40) Streetlight Poles, along the east side of US Highway 1 within the Village of North Palm Beach, we will install one (1) 29” x 96” Holiday Banner. 40 29” x 96” Holiday Banner Palm Tree $ 5,600.00 TOTAL AREA 9 $ 6,800.00 The material contained herein is the property of Holiday Outdoor Décor. Reproduction, copying, or use without prior consent is strictly prohibited. Proposal Village of North Palm Beach Holiday Outdoor Décor Pompano Beach, FL Page 16 of 17 GENERAL TERMS VILLAGE OF NORTH PALM BEACH Holiday Program 2026  No power cords will be run on the ground where there is pedestrian access, Customer is responsible for providing functioning outlets within twenty-five (25’) of areas to be lit, Please note; Customer is responsible for turning power on during installation and service.  All tree trimming to be completed by the 1st week in September and hedges by November 1st. If not completed at time of installation, additional charge may incur.   If your proposal includes an exterior artificial Tree, Christmas Designers Florida always recommends the usage of a fence around the tree to avoid unauthorized access. If your proposal does not include a fence, please talk to our sales team.  All lighting will be serviced throughout the season from “turn on” through December 31st.  All lighting will be disconnected the 1st week of January of each season under contract (not actual removal of the lights). To keep the lights lit for an extended period, please talk to our sales team as it may incur additional charges.  Removal of holiday lighting will begin the 1st week of January and be completed by the 2nd week of February.  All visual decorations will be removed no later than January 15th of each season.   The material contained herein is the property of Holiday Outdoor Décor. Reproduction, copying, or use without prior consent is strictly prohibited. Proposal Village of North Palm Beach Holiday Outdoor Décor Pompano Beach, FL Page 17 of 17 COST RECAP VILLAGE OF NORTH PALM BEACH REV3 Holiday Program 2026 - RFP 2024-PW-#122524 Area 1 – Veterans Park $ 30,916.00 Area 2 – Village Library $ 5,797.50 Area 3 – Anchorage Park $ 7,696.00 Area 4 – Community Center $ 6,480.00 Area 5 – Osborne Park $ 13,600.00 Area 6 – Public Safety $ 10,886.00 Area 7 – Village Hall $ 12,656.00 Area 8 – Public Works $ 4,108.00 Area 9 – Ship Wheels & Banner Décor $ 6,800.00 Service of Lights – Light up through December 31st per season NO CHARGE TOTAL VILLAGE OF NORTH PALM BEACH PER SEASON $ 98,939.50 2025 SPEND: $70,955.50 INCREASE FROM 2025 = $ 27,984.00 Village of North Palm Beach Audit Advisory Committee June 3, 2026, 5:30 pm Council Chambers MEETING MINUTES ● CALL TO ORDER: Allen Kramer, Chair - 5:31 pm ● ROLL CALL: ○ Committee Representatives ■ Allen Kramer, Chair ■ Chad Misselhorn, Vice Chair ■ Darryl Aubrey, Member ■ Dave Talley, Member ■ Francine Mantyh, Member ■ John Campbell, Member ■ Leanne Schmitt, Member (absent) ○ Village Representatives ■ Samia Janjua, Deputy Village Manager ■ Erica Ramirez, Director of Finance (Committee Liaison) ■ Orlando Puyol, Councilmember Representative ● APPROVAL OF MINUTES: March 11, 2026 Meeting Francine Mantyh made a motion to approve the March 11, 2026 meeting minutes with noted name corrections. The motion was seconded and approved. The Committee agreed that future meeting minutes should identify the member making each motion, the member seconding the motion, and the resulting vote. ● PUBLIC COMMENTS: none ● NEW BUSINESS: ○ Election of Advisory Committee Leadership ■ Village staff advised that the applicable ordinance permits a Chair to serve successive terms upon unanimous approval of the Committee. ■ Francine Mantyh nominated Allen Kramer to serve another term as Chair. John Campbell seconded the nomination. The nomination was approved unanimously. ■ Francine Mantyh nominated Chad Misselhorn to serve as Vice Chair. The nomination was seconded and approved. ■ The Committee discussed whether additional officer positions were necessary and determined that, given the size of the Committee, no additional positions were needed. ○ Budget Process ■ Francine Mantyh discussed her experience attending Village budget workshops and noted that the meetings provided helpful insight into both Village revenues and expenditures. She encouraged Committee members to participate in future workshops. ■ Village staff provided an update on the budget process, including upcoming departmental presentations and the anticipated presentation of the Village Manager's proposed budget during the second Council meeting in July. Staff noted that August budget workshop dates had not yet been established and agreed to provide the Committee with the meeting calendar once available. ■ Village staff and Councilmember Representative Orlando Puyol encouraged Committee members to participate in the Village's budget and strategic planning discussions, noting the Committee's financial expertise and role as a stakeholder in the process. ○ Investment Policy ■ Erica Ramirez advised that Committee consideration of the proposed Investment Policy revisions remained outstanding following the prior presentation by PFM. ■ The Committee discussed two remaining areas for consideration: recommendations regarding the proposed revisions to the Investment Policy and whether the Committee should recommend a change in the amount of Village funds allocated to longer-term investments. ■ The Committee agreed that Leanne Schmitt's input would be valuable given her experience with public funds and investments and elected to defer a final recommendation until she could participate in the discussion. ■ Staff noted that any amendment to the Investment Policy would ultimately require two readings before Village Council. The Committee discussed timing and agreed that an interim meeting in September would be appropriate so that the matter could move forward prior to the next annual audit cycle. ○ Capital Improvement Plan ■ Allen Kramer requested additional information regarding the Village's long-term Capital Improvement Plan to help provide context when evaluating the appropriate level of funds available for longer-term investment. ■ Village staff advised that both the one-year and five-year Capital Improvement Plans were available and that the five-year plan identified projects and anticipated funding sources. Staff agreed to provide the Committee with a direct link to the Capital Improvement Plan information and to resend the five-year CIP spreadsheet previously provided to the Committee. ○ Country Club Parking Project Update ■ John Campbell requested an update on the status of the Committee's prior recommendation regarding the Country Club parking project. ■ Village staff advised that the Committee's recommendation, along with the recommendation of the Country Club Advisory Board, had been presented to Village Council. Council requested additional information before making a final decision. ■ Staff was working to obtain more formalized pricing and a breakdown of project costs between the Country Club and General Fund portions before returning the matter to Council. ○ Next Meeting ■ The Committee discussed the timing of its next meeting and agreed to tentatively schedule the next meeting for September 16, 2026 at 5:30 pm. ■ The tentative agenda would include final recommendations regarding the Investment Policy and review of preliminary August financial results, if available. ● OLD BUSINESS: none ● MEMBER COMMENTS: none ● STAFF COMMENTS: none ● ADJOURNMENT: meeting adjourned at 6:07 pm ○ Follow-Up Items ■ Future Committee minutes should identify the motion maker, seconder, and vote result for each formal action. ■ Village staff will provide the Committee with upcoming budget workshop dates when available. ■ Village staff will provide a direct link to the Village Capital Improvement Plan information. ■ Village staff will resend the five-year Capital Improvement Plan spreadsheet to the Committee. Village of North Palm Beach Recreation Advisory Board Meeting AGENDA September 8, 2026 at 6:00 pm Village Hall Council Chambers 1) Call to Order: Chair Sorensen 2) Roll Call: 3) Approval of Minutes: ● August 11, 2026 ● Board member Heiman motioned to approved, Board member Gilde Dumas seconded. Secretary Misselhorn pointed out a typo in Agenda and Board member Budnyk found a small typo in minutes. Approved with small changes made. 4) Public Comments: 5) Director’s Report: ● Project Updates i. Anchorage Park Trail, Kayak Launch, & Fitness Station Project: Village is still waiting for the state to confirm the commencement letter 1. Board member Heiman inquired if there is a time limit to when the money must be spent or construction 2. Chair Sorensen inquired if the construction company will still honor quote and Director Shipman confirmed the company is flexible and still honoring quote ii. Anchorage Park Building - being tented for termites Thursday, September 10th - Saturday, September 12th 1. Board member Gold Dumas inquired where the staff will be and Rec Manager Wernisch and Director Shipman said they will split up into different areas. 2. Board member Heiman inquired on how residents and park goers will contact staff if needed and Director Shipman confirmed there will be signage with contact info. iii. Thor Guard updates all complete 1. Chair Sorensen confirmed this will be helpful for coaches, etc. 2. Director Shipman explained that the app shows only predicted lightning closures and not rain/inclement weather closures 3. Currently exploring RainoutLine app as well, which would have more details on specific closure locations iv. Lakeside Park Playground parts will be arriving in late September 1. Vice Chair Bales inquired about the park getting all new equipment, Director Shipman confirmed it is in the capital plan but working on a FRDAP grant for 250,000 that has been denied twice and will be applied for again as a third time. The Village would match funds if approved. Director Shipman also explained that just removing pieces has costs involved as well. Director Shipman has also looked into combining it with a trails grant application instead but cannot be done in combo with the FRDAP grant. 2. Secretary Misselhorn asked about the parts being replaced and it is some climbing pieces that rusted out v. Pickleball Courts windscreen is being measured again, missing one section. 1. Vice Chair asked if more time had been added to the Pickleball schedule and Recreation Manager Wernisch confirmed times were added 2. Board member Heiman inquired if usage has increased and if that could be researched 3. Vice Chair Bales suggested the rec team make a reel with all the different activities offered. Board member Heiman suggested the same for the flyer. If possible, highlight offerings more which could help get usage up at Osborne Park, i.e. tournaments. Board member Bales inquired about table tennis, and Recreation Manager Wernisch confirmed that the Village already offers table tennis, in addition to many other activities. Wernisch also explained that activities such as table tennis have sign-ups with instructors, so not free play. vi. Community Center outdoor restrooms have been renovated, and the exterior of the building and interior of the gymnasium have been painted vii. Spin Orbit work has begun and hopefully will be completed by end of week. viii. New fish bike rack going on concrete slab outside Anchorage Park, expected delivery ● Special Events ● New Programs i. Mah Jongg/Canasta Open play all ages at Anchorage Park Building 1. Begins October 2pm every Friday 10-1pm 2. Director Shipman said it is free for now and will see how the time frame works. 3. Board member Heiman pointed out how popular it is and inquired on how long it will run, Director Shipman said as long as it is we have the facility space to offer it 4. No instructor; opportunity to drop in and play - Board members Heiman and Budnyk suggest adding that to information 5. 2 Mah Jongg tables and 2 Canasta tables for now since Tai Chi is in the big room ii. Stroller Society 1. Vice Chair Bales asked about registration and cost, Director Shipman confirmed information will be shared on how to contact instructor ● Athletic Programs i. Mini baseball program begins Thursday ii. Youth Flag Football 1. Chair Sorensen reported that as a coach the try-outs were confusing and could use better instructions for the future; Otherwise going well and a lot of kids. Director Shipman inquired into the communication coaches are being received from the Parks & Rec team and Chair Sorensen explained that he has not received anything but perhaps the other designated coach is receiving the correspondence. Director Shipman will pass that along to staff to help ensure communication is reaching all necessary parties. iii. Basketball Clinic – September 26th 1. Vice Chair Bales inquired to the age groups a. Rec Manager Wernisch located the information on the NEW website: 6-8, 9-11, 12-14 iv. Sports Survey is live and advertised to villagers to respond 1. Director Shipman said enrollment numbers have been falling so they will use this data to consider changes or additions current operations 2. Vice Chair Bales complimented the new website 3. Rec Manager Wernisch will be expecting responses from Advisory Board Members and looks forward to all the data ● School’s out camps - please spread the word because enrollment is low ● Trivia- Vice Chair Bales inquired into a possible theme and there is not a specific theme but often covers NPB history ● Halloween i. Boo Village is Oct 17 1. No golf cart trunk or treat 2. Instead: inflatables, spooky trail, DJ, Characters, costume contest 3. Board member Heiman inquired if volunteers are needed, Director Shipman thinks that will be needed since the spooky trail is new, but definitely need volunteers for the 5K ii. Links 5K on Oct 31 same day as Boo Bark Bash 1. Packet pick-up and pool party the night before 2. Board member Budnyk has sent communication to Cardinal Newman for HS volunteers after Parks Manager Poh sent the information 3. Flyer and signs will be put up for Book Bark Bash 4. Vice Chair Bales asked about vendors giving away treats 5. Boo Bark Bash, Santa Sweater Pawty, and Sniffs & Kisses events are the big dog events 6. Director Shipman will send an email with volunteers needed iii. Crafty Pumpkins activity is returning on November 7th iv. Board member Heiman suggested moving up Volunteers for October Halloween Event on the agenda discussion ● Marina updates i. Kelsey, new part-time Recreation Assistant, has spent about 90% of her time verifying residency, sending over 100 certified letters, reviewing inspection reports and addressing inspection violations. ii. Once residency verification is complete; this will create a true number on the waitlist iii. Contracts will be mailed out and must be paid by date set. 1. Last year deadline was October 15th due to the raise in rate 2. October 1st is due date this year iv. Board member Heiman asked what removal looks like, Director Shipman confirmed it is a tow truck removal. v. Board member Heiman inquired into out of towners, and they must submit the same information virtually. Director Shipman confirms it must be a complete contract from out of towners before accepting check. vi. Director Shipman would like this to be an improved process with written procedure and compliments Kelsey and Rec Manager Wernisch for their work on this process. vii. Board members agree this is all to improve the system and is a lot of work on the front end but will be an overall improvement to ensure fairness and transparency. viii. Board member Heiman appreciates the work the Parks & Rec team has done. ix. Director Shipman would like to have all these written procedures and contract language on the website and updated by the end of this calendar year. Does not have a date for opening back up the waitlist. Board member Heiman asked about the waitlist fee and when that would be implemented. Director Shipman said this will be considered when the waitlist opens back up. x. Since this only serves 1% of the population it has been hard to find the time to dedicate but Director Shipman confirmed that the department is on the right track. 6) New Business: ● 7) Old Business: ● Volunteers for October Halloween events o Discussed above ● Preserving and improving green space o Board member Budnyk brought up the east side of the Community Center being under-utilized and looking into how to make the green space better. Consider how to improve the nature that is already there. We are losing green space all over the state. Picnic in the park was recommended with possible food trucks by Board member Budnyk and Vice Chair Bales. o Director Shipman reminded that Beats and Eats is better situated at Anchorage with the playground. To help activate the back of the park, Director Shipman also reminded the Board that 2 new Noblewin benches will be added there as well. ▪ Wants to activate as much of the area as possible. Mini gardening was hosted at the pavilion by Bird Village. Will look at different opportunities. Area will also be used for Spooky trail. Director Shipman would prefer to remove the volleyball court and then place a new one in Anchorage instead, to add more green space. Board member Budnyk says it is nice to have it but hard to maintain because of trees. Chair Sorensen inquired if that could be moved closer to the basketball courts but most likely not. Books, Blankets, and Baskets was as recommended event by Board member Bales. 8) Member Comments: ● Board member Budnyk will not be here for Oct 13 meeting but will make sure the Agenda is out. ● Chair Sorensen asked about forms for Veterans Day for static displays i. Director Shipman said Rec Manager has spoken to Principal Schuemann about using TCS parking that day 9) Staff Comments: 10) Board Comments/Recommendations to be presented to Council (FYI - Chair reported to Council @ June 25, 2026 Council Mtg.) 11) Adjournment: ● Board member Budnyk made motion to adjourn, Board member Heiman seconded VILLAGE OF NORTH PALM BEACH VILLAGE MANAGER’S OFFICE TO: Honorable Mayor and Council THRU: Chuck Huff, Village Manager FROM: Samia Janjua, Deputy Village Manager DATE: October 22, 2026 SUBJECT: Resolution – FY2026 Year-End Budget Amendment and CIP Funding Replenishment Background This Resolution approves a transfer of $800,000 from the General Fund to the Capital Projects Fund to partially replenish funding used for the Davidson Property purchase and the Police radio replacement. The Resolution also amends the FY2026 Budget to eliminate the budgeted $450,000 General Fund transfer to the Country Club and authorizes the Village Manager to transfer additional available FY2026 General Fund budgetary savings, up to the total amount of $1,087,453. Davidson Property On September 25, 2025, the Village Council approved the purchase of the Davidson Property for $530,000 (Resolution No. 2025-49). At that time, the purchase was funded using available Capital Projects Fund resources, with the understanding that the funds would be replenished through a subsequent budget amendment from the General Fund. Police Radios On September 24, 2026, the Village Council approved the purchase of replacement of Police Radios (Resolution No. 2026-46). At that time, the purchase was funded using available Capital Projects Fund resources, with the understanding that the additional funding needed for the purchase would be replenished through a subsequent budget amendment from the General Fund. Country Club Transfer The FY2026 Budget included a $450,000 General Fund transfer to the Country Club for Pool, Tennis, and Community Space operations. During the budget discussions, Council indicated that Staff should review the transfer at year-end to determine whether the funding would be needed. Although the Pool operation is currently projected to have a shortfall, preliminary FY2026 results indicate that the Country Club Fund as a whole will end the year in a positive position. Based on these preliminary results, the $450,000 General Fund transfer to the Country Club is not anticipated to be needed. The proposed budget amendment eliminates the $450,000 transfer to the Country Club and makes those funds available to help replenish the Capital Projects Fund. Budget Amendment The total amount needed to replenish the Capital Projects Fund for the Davidson Property purchase and Police radio replacement is $1,087,453, as follows: Purpose Amount Davidson Property $530,000 Police Radios 557,453 Total Funding Needed $1,087,453 During the FY2026 year-end review, Staff identified General Fund expenditure savings, primarily resulting from personnel vacancies and operating expenditures. However, after accounting for outstanding purchase orders that will be carried forward to FY2027 and allowing for any outstanding FY2026 invoices, Staff has determined that $800,000 in budgetary savings is available for transfer at this time. The $800,000 transfer will be funded through the elimination of the budgeted $450,000 General Fund transfer to the Country Club and $350,000 in other FY2026 General Fund expenditure savings. Although the General Fund is projected to have sufficient year-end surplus to cover the full $1,087,453, additional budgetary savings may be identified as Finance completes the year-end closing process. The Village Manager may authorize additional transfers of available FY2026 General Fund budgetary savings to the Capital Projects Fund, up to the total amount of $1,087,453 needed to replenish the funding used for the Davidson Property purchase and Police radio replacement, provided the transfers do not increase the total appropriations of the General Fund. If sufficient FY2026 General Fund budgetary savings are not available to replenish the full $1,087,453, Staff will retur n to Council at a later date with a recommendation for funding the remaining balance. The proposed budget amendment will be effective retroactive to September 30, 2026. The attached Resolution has been prepared and/or reviewed by the Village Attorney for legal sufficiency. Budget Amendment: Account Description Use Source General Fund: A5206 (Operating) Planning – Operating Expenses $200,000 A8028 (Personnel) Recreation – Personnel Expenses 150,000 A5540-49041 Transfer to Country Club 450,000 A5540-49032 Transfer to Capital Projects Fund $800,000 Total General Fund $800,000 $800,000 Capital Projects Fund: K3900-09180 Transfer in from General Fund $800,000 K5541-66000 Reserve Expenses - Capital $800,000 Total Capital Projects Fund $800,000 $800,000 Recommendation: Village Staff recommends Council adoption of the Resolution approving the transfer of $800,000 from the General Fund to the Capital Projects Fund to partially replenish funding used for the Davidson Property purchase and Police radio replacement, eliminating the budgeted $450,000 General Fund transfer to the Country Club, authorizing the Village Manager to transfer additional available FY2026 General Fund budgetary savings up to a total transfer amount of $1,087,453 without increasing total General Fund appropriations, and approving the necessary FY2026 budget amendment, effective retroactive to September 30, 2026. Any remaining balance will be brought back to Council for consideration at a later date. Page 1 of 2 RESOLUTION 2026- A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING THE ADOPTED GENERAL FUND BUDGET FOR FISCAL YEAR 2026 TO TRANSFER $800,000 FROM THE GENERAL FUND TO THE CAPITAL PROJECTS FUND AND ELIMINATE THE $450,000 GENERAL FUND TRANSFER TO THE COUNTRY CLUB; AUTHORIZING THE VILLAGE MANAGER TO TRANSFER ADDITIONAL AVAILABLE FISCAL YEAR 2026 GENERAL FUND SAVINGS TO THE CAPITAL PROJECTS FUND; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, as part of the Fiscal Year 2026 year-end budget process, the Village Council wishes to amend the adopted Fiscal Year 2026 budget to transfer $800,000 from the General Fund to the Capital Projects Fund to partially replenish funding used to purchase the Davidson property and Police Department radio equipment and to eliminate the $450,000 General Fund transfer to the Country Club; and WHEREAS, the Village Council further wishes to authorize the Village Manager to transfer additional available Fiscal Year 2026 General Fund budgetary savings to the Capital Projects fund up to a total amount of $1,087,453 to fund the capital purchases; and WHEREAS, the Village Council determines that the adoption of a budget amendment to transfer General Fund monies to the Capital Projects Fund is in the best interests of the Village and its residents. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA, as follows: Section 1. The foregoing recitals are ratified as true and incorporated herein. Section 2. The Village Council hereby amends the Fiscal Year 2026 General Fund budget to replenish the Capital Projects Fund and authorizes and directs the Mayor and Village Clerk to execute the following budget amendment on behalf of the Village: Budget Amendment: Account Description Use Source General Fund: A5206 (Operating) Planning – Operating Expenses $200,000 A8028 (Personnel) Recreation – Personnel Expenses 150,000 A5540-49041 Transfer to Country Club 450,000 A5540-49032 Transfer to Capital Projects Fund $800,000 Total General Fund $800,000 $800,000 Capital Projects Fund: K3900-09180 Transfer in from General Fund $800,000 K5541-66000 Reserve Expenses - Capital $800,000 Total Capital Projects Fund $800,000 $800,000 Page 2 of 2 Section 3. The Village Council further authorizes the Village Manager to transfer additional Fiscal Year 2026 General Fund budgetary savings to the Capital Projects Fund up to a total amount of $1,087,453 needed to replenish the funding utilized for the purchase of the Davidson property and the Police Department radio equipment provided that such transfers do not increase the total appropriations of the General Fund. Section 4. All resolutions or parts of resolutions in conflict with this Resolution are hereby repealed to the extent of such conflict. Section 5. This Resolution shall be effective retroactive to September 30, 2026. PASSED AND ADOPTED THIS 22nd DAY OF OCTOBER, 2026. (Village Seal) MAYOR ATTEST: VILLAGE CLERK Page 1 of 3 VILLAGE OF NORTH PALM BEACH VILLAGE ATTORNEY’S OFFICE TO: Honorable Mayor and Council THRU: Chuck Huff, Village Manager FROM: Leonard G. Rubin, Village Attorney DATE: October 22, 2026 SUBJECT: DISCUSSION AND DIRECTION – Follow up on additional issues for Charter Review At its October 8, 2026, meeting, this office presented the Charter Review Committee’s recommendations for amendments to the Village Charter. The Council accepted each of the recommendations with minor revisions. The purpose of this memorandum is to address the additional issues raised by the members of the Council during its discussion of the proposed amendments. 1. Deletion of the Village’s legal description (Article II – Territorial Boundaries): Article II of the Village Charter contains a complete legal description of the Village. As required by Section 171.091, Florida Statutes, the Village Charter has been amended over the years to reflect the changes in the Village’s municipal boundaries due to the annexation of additional property. Because the Village’s legal description was included in the Charter when it was submitted to the electors in 1976, it cannot be eliminated through the charter amendment process. Section 166.031(1), Florida Statutes, specifically provides that a municipality’s governing body may submit a proposed charter amendment “to any part or to all of said charter except that part describing the boundaries of such municipality.” Therefore, the Village cannot initiate an amendment to the Village Charter to remove the metes and bounds legal description set forth in Article II. See also AGO 79-34 (“Florida law clearly requires that the boundaries of a municipality remain in its charter and that the charter be amended or revised whenever the boundaries are changed, with the amendment or revision filed with the Department of State”). 2. Correction of the Vision Statement (Article I.A) The second paragraph of the Vision Statement incorporated into the Village Charter by referendum vote in 2002 states as follows: Since being incorporated in 1956, the Village of North Palm Beach has been a beacon in community spirit, citizen service, and continuous improvement. Each article in this Charter is aimed at sustaining that light. Only an informed citizenry and properly mot ivated public servants can preserve and widen the vision of the greatest place to live under the sun. Council inquired whether the word “greatest” could be changed to “best” to conform with the Village’s current tagline of being the “best place to live under the sun.” Unfortunately, changing a single word of an elector-approved Vision Statement would require a subsequent Charter Amendment. There are only two narrow exceptions that would permit the Village Council to amend the Charter without a referendum. Page 2 of 3 First, as discussed above, the Village may amend the legal description to include newly annexed property. Second, Section 166.031(5), Florida Statutes, provides that “a municipality by unanimous vote of the governing body, may abolish municipal departments provided for in the municipal charter and amend provisions or language out of the charter which has been judicially construed, either by judgment or by binding legal precedent from a decision of a court of last resort, to be contrary to the State Constitution or the Federal Constitution.” Because neither of these exceptions applies here, the Village Council would need to submit this change to referendum vote. It could, however, be added to the list of “housekeeping” amendments. 3. Removal of the requirement that voting on ordinances and resolutions be “recorded in the journal” (Article III, Section 9) Article III, Section 9(c) of the Village Charter requires that “voting, on ordinances and resolutions, shall be recorded in the journal.” While there may have been an official “journal” when the Charter was readopted by referendum in 1976, no such document currently exists, and the Council’s votes on all ordinances and resolutions are recorded in the official minutes, as required by law. Consequently, this change may also be added to the list of “housekeeping” amendments. 4. Require that any election on an initiative or referendum petition be held concurrently with a scheduled election (Article III, Section 10) Article III, Section 10 of the Village Charter sets for the initiative and referendum procedures whereby the electors have the power to propose ordinances for adoption by the Village Council (initiative) and the power to require reconsideration of an adopted ordinance (referendum). If each of the procedural requirements are met and the Council declines to either adopt a proposed ordinance or reconsider an adopted ordinance, the issue is presented to the voters for final resolution in accordance with Section 10(f)(2), which provides as follows: Submission to voters. The vote of the village on a proposed or referred ordinance shall be held not less than thirty (30) days and not later than sixty (60) days from the date that the petition was determined sufficient. If no regular village election is to be held within the period described in this subsection, the council shall provide for a special election; except that the council may, in its discretion, provide for a special election at an earlier date within the described period. Copies of the proposed or referred ordinance shall be made available at the polls. Given the exorbitant cost of special elections, the Council inquired whether this provision could be modified to delay the vote until the next election within the Village (either municipal, county, state or federal) to mitigate the cost. Unfortunately, when evaluating restrictions on the initiative and referendum process, courts have only allowed neutral, nondiscriminatory regulations of the voting procedure necessary to ensure ballot integrity. See Browning v. Florida Hometown Democracy, Inc., PAC, 29 So. 3d 1053 (Fla. 2010). Given the lead time required by the Supervisor of Elections, the Council could propose an extension of the timeframe from thirty (30) to sixty (60) days after the petition was determined sufficient to sixty (60) to ninety (90) days after the petition was determined sufficient to increase the likelihood that another Village-wide election would fall within the prescribed window. See City of Miami Beach v. Herman, 346 So. 2d 122 (Fla. 3d DCA 1977) (court upheld municipal charter provision requiring a minimum of sixty days between the certification of the petition and the date of election). However, the Council likely cannot require that the election be delayed until the next election within the Village without any prescribed timeframe as such a restriction could be considered an impermissible burden on the initiative and referendum process. Page 3 of 3 5. Address the role of the Village Clerk (Article IV, Section 7) Article IV, Section 7 of the Village Charter provides that the Village Council is responsible for the appointment, removal, and compensation of the Village Clerk. By extension, the Village Council also assumes responsibility for the annual evaluation of the Village Clerk. Given that the members of the Village Council spend limited time at Village Hall and do not interact with the Clerk on a day-to-day basis, members of the Council indicated that they wished to see more coordination with and/or oversight by the Village Manager. While many municipal clerks report directly to the municipality’s chief administrative officer, the Village Clerk has always reported directly to the Village Council. Although Council could propose an amendment to the Village Charter to require the Village Clerk to report to the Village Manager,1 a more moderate approach would be to amend Section 2-67 of the Village Code (“Village clerk; duties”) to address the Council’s concerns. By way of example only, the Village could, by ordinance, modify Section 2-67 of the Village Code to add a new subsection (b) to address the issue: (b) Coordination with the village manager. The village clerk shall coordinate daily activities with the village manager in the same manner as other village department heads, and the village manager may address routine administrative and performance matters with the village clerk as part of such coordination. While the village council retains the authority and responsibility for evaluating the village clerk’s performance, the village manager may provide the village council with an assessment of the village clerk’s administrative performance and provide any additional information requested by the village council. While the Village Council could also address the matter by resolution, resolutions are generally intended to address matters that are more temporary in nature and are not codified in any specific location. Therefore, future Village Councilmembers, Village Managers, and Village Clerk s would not necessarily be aware of this requirement. Recommendation: Village Staff requests that the Village Council discuss the additional issues raised in this memorandum and provide whatever direction and guidance the Village Council deems appropriate. 1 By way of example, the Charter for the Town of Highland Beach provides as follows: “The Commission shall designate by resolution a qualified person to serve as Town Clerk. Once employed, the Town Clerk shall report to the Town Manager in accordance with Section 4.01 of this Charter and the Town’s Personnel Rules and Regulations.”