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HomeMy WebLinkAbout08-25-2026 VC SP-MMINUTES OF THE SPECIAL BUDGET SESSION VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA AUGUST 25, 2026 Present: Lisa Interlandi, Mayor Orlando Puyol, Vice Mayor Susan Bickel, President Pro Tern Deborah Searcy, Councilmember Kendra Zellner, Councilmember Chuck Huff, Village Manager Jessica Green, Village Clerk Not Present: Len Rubin, Village Attorney ROLL CALL Mayor Interlandi called the meeting to order at 4:00 p.m. All members of Council were present except for Councilmember Searcy who was running late. All members of staff were present. Attorney Len Rubin was not present for the meeting. Councilmember Searcy arrived at the meeting at 4:15 p.m. COUNCIL BUSINESS MATTERS Proposed Budget: FY 2027 Capital Improvement Projects Mr. Huff gave an overview of what would be discussed during the CIP presentation. Mr. Huff stated that he would need to leave the meeting at 4:40 p.m. and that Public Works Director Chad Girard would take over the presentation for him. Mr. Huff began the presentation with a review of the FY 2027 Five -Year Capital Improvement Plan explaining that it was a five-year rolling plan that guides funding for infrastructure improvements. The plan is updated annually to prioritize projects, identify funding and align with Council's strategic goals. Mr. Huff explained that the plan included Enterprise Funds and a General Fund that are used to fund all capital projects across all Village departments. Mr. Huff stated that only year #1 is funded. Mr. Huff reviewed the funds that would be allocated for the Five -Year Capital Improvement Plan between Fiscal Years 2027-2031, which totaled 121.2 million. President Pro Tern Bickel asked whether the two (2) years that had the most funding allocated were for the Lighthouse Bridge project. Minutes of Village Council Special Budget Session held August 25, 2026 Page 2 of 5 COUNCIL BUSINESS MATTERS continued Mr. Huff stated one (1) of the two (2) years was for the Lighthouse Bridge project, and the other was for Village facilities. Mr. Huff gave the status on the Lighthouse Bridge project stating that it would begin after the reconstruction of the Prosperity Farms Road Bridge which would not be done until approximately 2030. Mr. Huff reviewed the breakdown of the total CIP Projects by department for Fiscal Year 2027 which totaled $7,018,080. Mr. Huff reviewed the description, benefits and cost of the Country Club Parking Expansion and Tennis Renovation Capital Project. The total cost of the project over FY 2027 and FY 2028 would be $2,259,000. Councilmember Zellner asked when the Master Plan for the Country Club would be brought before Council. Mr. Huff stated that Country Club General Manager Beth Davis and Kim Delaney of Treasure Coast Regional Planning were working together to bring a scope of work to the Country Club Advisory Board to receive recommendations before bringing it to Council for consideration. The entire process, which would include public input meetings with residents, would take approximately eight (8) months. President Pro Tern Bickel asked if certain CIP Projects could be stopped due to lack of funding. Mr. Huff stated that the Country Club Parking Expansion and Tennis Renovation Capital Projects were scheduled in two (2) phases by design and that the funding for those projects would be funded by the Country Club. All other scheduled projects would be prioritized if the new property tax laws were passed and there was a lack of funding. Discussion ensued between Councilmembers regarding the Country Club Parking Expansion and Tennis Renovation Capital Projects and their funding source. Councilmember Searcy disagreed with using residents' taxpayer dollars to fund the Country Club Parking Expansion and Tennis Renovation Capital Projects. Mr. Huff and Deputy Manager Sarnia Janjua explained to Council that the funding source was just a placeholder or suggested source and that it would not be approved until staff brought the project back for approval before Council. Discussion continued regarding the Country Club Parking Expansion and Tennis Renovation Capital Projects and their funding source. Mayor Interlandi asked if the $1,509,000 allotted for FY 2027 in the Country Club Parking Expansion and Tennis Renovation Capital Projects could be placed into the debt category or other. Mrs. Janjua stated that she would give it a description titled "Evaluating Funding Sources." Minutes of Village Council Special Budget Session held August 25, 2026 Page 3 of 5 COUNCIL BUSINESS MATTERS continued Discussion ensued between Mr. Huff and Councilmembers regarding the steps in the process of approving and funding the Country Club Parking Expansion and Tennis Renovation Capital Projects. Mr. Huff reviewed the breakdown of the costs allocated for the Country Club Parking Expansion and Tennis Renovation Capital Projects. Mr. Huff began reviewing the remainder of the FY 2027- 2028 Country Club CIP Projects which included the Golf shop Carpet Replacement at a total cost of $75,000, Hole #11 and Putting Green Enhancements at a total cost of $225,000, Public Chipping Area Redesign at a total cost of $180,000 over Fiscal Years 2027-2028, and Splash Pad and Swimming Pool Repair and Replacement at a total cost of $290,000. Discussion ensued between Councilmembers and Mr. Huff regarding FY 2027 Capital Projects for the Country Club. Mr. Huff reviewed and discussed the description and need, justification and benefits of the Accela Permitting Portal Implementation Capital Project for the Community Development Department. The total cost of the project would be $300,000. Mayor Interlandi stated that software programs that utilized by other municipalities give access to the public to view plans and permits. Mayor Interlandi asked if the proposed new software had the same access. Mr. Huff stated that he was not sure and would find out. The information would be brought back when the item is brought forward for Council to approve. Mr. Huff stated that he had to leave the meeting for a brief time frame but would return. Mr. Huff left the meeting at 4:39 p.m. Mr. Girard proceeded with the presentation for Mr. Huff. Mr. Girard discussed and explained the Stryker Power Load System CIP Project for the Fire Department. The total cost would be $101,177. Discussion ensued between Fire Chief Scott Freseman and Councilmembers regarding the details and function of the system. Mr. Girard discussed and explained the Community Center Outdoor Basketball Court and North Parking Lot Resurfacing CIP Project for the Parks and Recreation Department. The total cost would be $285,000. Mr. Girard discussed and explained the Lakeside Park Playground Replacement CIP Project for the Parks and Recreation Department. The total cost would be $250,000. Discussion ensued between Mr. Girard and Councilmembers regarding whether new playground equipment at Lakeside Park was necessary. Discussion ensued on whether to address the beach erosion at Lakeside Park and whether it could be brought forward as an additional CIP Project. Minutes of Village Council Special Budget Session held August 25, 2026 Page 4 of 5 COUNCIL BUSINESS MATTERS continued Mr. Girard stated that he would research the possibility of adding a CIP Project to address the beach erosion at Lakeside Park to future proposed CIP Projects. Mr. Girard discussed the Body Cameras, First Responder Drone, and Evidence.Com CIP Project for the Police Department. The total cost over a five (5) fiscal year period (FY 2027-2031) would be $1,410,343. Discussion ensued between Police Chief Robert Coliskey and Councilmembers regarding the Police Department's CIP Project. Mr. Huff returned to the meeting at 4:51 p.m. Mr. Huff continued the presentation and discussed and explained the Fleet Vehicle Replacement for the CIP Project for the Public Works Department. The total cost over a four (4) fiscal year period (FY 2027-2030) would be $969,000. Mr. Huff discussed and explained the Lakeside Bulkhead Replacement CIP Project for the Public Works Department. The total cost would be $1,000,000. Discussion ensued between Mr. Huff and Councilmembers regarding the Lakeside Bulkhead Replacement CIP Project. Mr. Huff discussed and explained the New Public Works Facility CIP Project for the Public Works Department. The total cost would be $8,500,000 over a three (3) fiscal year period (FY 2027- 2029). Approximately $4,000,000 in federal grant funds would be utilized toward the cost. Discussion ensued between Mr. Huff, Mr. Girard and Councilmembers regarding the New Public Works Facility CIP Project Mr. Huff discussed the Police Vehicle Replacement CIP Project for the Public Works Department. The total cost over a five (5) fiscal year period (FY 2027-203 1) would be $1,937,000. Discussion ensued between Police Chief Robert Coliskey and Councilmembers regarding the Police Vehicle Replacement CIP Project. Mr. Huff discussed the Specialty Vehicle Replacement CIP Project for the Public Works Department. The total cost over a five (5) fiscal year period (FY 2027-2031) would be $2,290,000. Discussion ensued between Mr. Huff, Mr. Girard and Councilmembers regarding the Specialty Vehicle Replacement CIP Project. Discussion ensued between Mr. Girard and Councilmembers regarding septic to sewer conversion in the Village which was allotted as an FY 2028 CIP Project Minutes of Village Council Special Budget Session held August 25, 2026 Page 5 of 5 COUNCIL BUSINESS MATTERS continued Mr. Huff discussed the Stormwater Repair and Replacement Program CIP Project for the Public Works Department. The total cost over a four (4) fiscal year period (FY 2027-2030) would be $2,193,300. Discussion ensued between Mr. Huff, Mr. Girard and Councilmembers regarding the Stormwater Repair and Replacement Program CIP Project. Mr. Huff discussed the Village Pavement Preservation Program CIP Project for the Public Works Department. The total cost over a five (5) fiscal year period (FY 2027-2031) would be $915,000. Discussion ensued between Mr. Huff and Councilmembers regarding the postponement of the West Alleyway Wall Project. Mr. Huff explained that FPL poles needed to be relocated before beginning the project. Discussion ensued between Mr. Girard and Councilmembers regarding the type of asphalt that would be used for the paving of roads in the Village. Deputy Manager Sarnia Janjua summarized that the $1,500,000 allotted for the Country Club Parking Expansion Project would be placed into the "Other" line item versus "Fund Balance" and she would add the Lakeside Beach Erosion Project to the Five (5) year Capital Improvement Plan for Fiscal Year 2028, and the source for the Lakeside Park Bulkhead Project would remain in General Revenues but staff would research grants to fund the project. Council agreed to Mrs. Janjua's summarization. Mr. Huff reviewed the Budget Meeting Schedule stating that there would not be Special Budget Meetings on August 31St or September 3`d. A Special Council meeting would remain scheduled for August 31St at 7 p.m. Mr. Huff thanked Council and staff for all their hard work on the budget. A motion was made by President Pro Tern Bickel and seconded by Councilmember Searcy to adopt the Five (5) year Capital Improvement Plan as amended. Thereafter the motion passed unanimously. ADJOURNMENT With no ft er business to come before the Council, the meeting adjourned at 5:36 p.m. Jes ca re , MC, Village Clerk