HomeMy WebLinkAboutR2026-42 State Aid to Library Grant ApplicationRESOLUTION 2026-42
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH
PALM BEACH, FLORIDA, APPROVING THE SUBMISSION OF AN
APPLICATION FOR STATE AID TO LIBRARIES GRANT FUNDING; PROVIDING
THE REQUIRED ASSURANCES AND CERTIFICATIONS; AUTHORIZING THE
EXECUTION OF A GRANT AGREEMENT; APPROVING AN ANNUAL PLAN OF
SERVICES; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, Chapter 257, Florida Statutes, authorizes municipalities to file applications for State Aid to
Libraries Grant Funding; and
WHEREAS, the Village Council wishes to authorize the filing of an application for State Aid to Libraries
Grant Funding, provide the required certifications necessary for the receipt of such funding, and approve
the annual plan of services required as part of the application process; and
WHEREAS, the Village Council determines that the adoption of this Resolution benefits the public
health, safety, and welfare.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA, as follows:
Section 1. The foregoing recitals are ratified and incorporated herein.
Section 2. The Village Council authorizes members of Village Administration and the appropriate
Village Officials to take all steps necessary to apply for and receive State Aid to Libraries Grant Funding,
including the filing of all required application forms, preparing the required supporting documentation,
and executing the State Aid to Libraries Grant Agreement, a copy of which is attached hereto and
incorporated herein. The Village Council further authorizes the Mayor to execute the Certification of
Hours, Free Library Service and Access to Materials.
Section 3. The Village Council hereby approves the annual plan of services attached hereto as
Exhibit "A," which is incorporated herein by reference, and authorizes the submission of this document
in support of the Village's State Aid to Libraries Grant Funding Application.
Section 4. All resolutions or parts of resolutions in conflict with this Resolution are hereby repealed
to the extent of such conflict.
Section 5. This Resolution shall be effective immediately upon adoption.
PAS OPTED THIS 24TH DAY OF SEPTEMBER, 2026.
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'�gftG*IDA M YOR
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VILLAGE CLERK
27 -ST -62
North Palm Beach Public Library
STATE AID TO LIBRARIES GRANT
AGREEMENT BETWEEN
THE STATE OF FLORIDA, DEPARTMENT OF STATE
AND
North Palm Beach Public Library for and on behalf of North Palm Beach Public
Library
This Agreement is by and between the State of Florida, Department of State, Division of Library and Information Services, hereinafter referred to
as the "Division," and the North Palm Beach Public Libraryfor and on behalf of North Palm Beach Public Iaabrary, hereinafter referred to as the
"Grantee."
The Grantee has submitted an application annd has net all eligibility requirements and has been awarded a State Aid to Libraries Grant (CSFA
45.030) by the Division in the amount specified on the "Fiscal Year 2026-2027 State Aid to Libraries Final Grams" docun-en t (which is
incorporated as part of this Agreement and entitled Attachment B). The Division has the authority to adrin ister this grant in accordance with
Section 257, Florida Statutes. By reference, the application and any approved revisions are hereby made a part of this agreement.
In consideration of the niit al covenants and pronises contained herein, the parties agree as follows:
1. Grant Purpose. This grant shall be used exclusively for the "State Aid to Libraries Grant," the public purpose for which these fiords were
appropriated.
a) The Grantee shall perform the following Scope of Worn:
In accordance with Sections 257.17-257.18, Florida Statutes, the Grantee shall receive a grant amount that is calculated and
based upon local funds expended during the second preceding fiscal year for the operation and na.intenance of the library. For this
grant, the local expenditures shall have been made during the period October 1, 2024- September 30, 2025.
In order to be eligible to receive the grant funxling, the Grantee shall manage or coordinate free library service to the residents of its
legal service area for the period October 1, 2024 through June 30, 2027. The Grantee shat
o Have a single adnmvshative head employed full time by the library's governing body,
o Provide free library service, including loaning materials available for circulation free of charge and providing reference and
information services free of charge;
o Provide access to materials, information and services for all residents of the area served; and
o Have at least one library, branch library or member library open 40 hours or nmore each week (exchding holidays or
emergencies; between Sunday through Saturday, on a schedule detemnined by the lbrary system) during the length of the
agreement.
b) The Grantee agrees to provide the following Deliverables related to the Scope of Work for payments to be awarded.
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State Aid to Libraries Grant
C1iapter 1B -2.011(2)(a), Florido,Achmunisnrative Code, Effective 09-2025
Payment 1, Deliverable/Task:
Payment will be a fixed price in the amount of 100% ofthe grant award for the period October 1, 2024 through June 30, 2027.
The Grantee with
o Have expended finds to provide free library service during the period October 1, 2024 - September 30, 2025;
o Provide an Expenditure Report and certification of Local Operating Expenditures for the period October 1, 2024 -
September 30, 2025 only;
o Provide documentation showing that at least one lbrary, branch library or member library is open 40 hours or tore each
week (excluding holidays or emergencies; between Sunday through Saturday, on a schedule determined by the library
system) during the length of the agreement;
o Provide the Certification of Credentials for the Single Administrative Head, and
o Provide a Certification of Hours, Free Library Service and Access to Materials.
c) Grant thuds shall be used for the operation and maintenance of the library. The allowable budget categories are: Personnel
Services (salaries, wages, and related err>pl)yee benefits provided for all persons employed by the reporting entity whether on foil -
tine, part-time, temporary, or seasonal basis); Operating Expenses (expenditures for goods and services which primarily benefit
the current period and are not defined as personal services or capital outlays); Non -Fixed Capital Outlay (outlays for the
acquisition of or addition to fixed assets); and Other (other operating expenditure categories in the library budget).
2. Length of Agreement. This Agreement covers the period of October 1, 2024 to June 30, 2027, unless tem>inated in accordance with
the provisions of Section 30 of this Agreement. This period begins with the start ofthe Grantee's second preceding fiscal year (October
2024) and concludes with the end ofthe State of Florida's current fiscal year (June 30, 2027).
3. Expenditure of Grant Funds. Grant hinds will be used to reimburse a portion of local fiords expended by the Grantee during their
second preceding fiscal year (October 1, 2024— September 30, 2025) for the operation and maintenance of a library and shall not
exceed the amount specified in Attachment B.
4. Contract Adninistration. The parties are legally bound by the requirements of this agreement. Each party's contract nanager, named
below, will be responsible for monitoring its perfornmance under this Agreement and will be the official contact for each party. Any
notice(s) or other cone nicatiors regarding this agreement shall be directed to or delivered to the other party's contract manager by
utilizing the information below. Any change in the contact information below should be submitted in writing to the contract manager within
10 days of the change.
For the Division of library and Information Services:
Grant Programs Supervisor
Florida Department of State
RA. Gray Building
Mai Station # 9D
500 South Broouglr Street
Tallahassee, FL 32399-0250
Phone: 850.245.6620
Email• GrantsOffiice@dos.fi.gov
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State Aid to Libraries Grant
Chapter 1B -2.011(2)(a), Florida Idminisiratire Code, Effective 09-2025
For the Grantee:
Julie Morrell
North Palm Beach Public Library
303 Anchorage Drive North Palm Beach Florida 33408
Phone: 561.841.3373
Email: jmorrell@village-npb.org
5. Grant Payments. The total grant award shall not exceed the armunt specified on the `Fiscal Year 2026-2027 State Aid to Libraries
Final Grants" document (Attachment B), which shall be paid by the Division in consideration for the Grantee's niam imperfommnce as
set forth by the teens and conditions of this Agreement. Payment will be a fixed price in the armunt of 100% of the grant award as
specified in Attachment B. Payment will be made in accordance with the completion of the Deliverables.
6. Electronic Payments. The Grantee can choose to use electronic finds transfer (EFT) to receive grant payments. All grantees wishing to
receive their award through EFT mist submit a Vendor Direct Deposit Authorization Form (form number DFS-Al-26E, rev 3/2022),
incorporated by reference, to the Florida Department of Financial Services. If EFT has already been set up for your organization, you do
not need to submit another authorization form unless you have changed bank accounts. To download this form visit
nry6oridaefo.com/docs-sFaccom ine and-auditing-libraries/vendors/vendor-relations/dfs-al-26e-direct-deposit-vendors.pdP
sfvrsr=eff728cf 16. The form also includes tools and infommtion that allow you to check on payments.
7. Florida Substitute Form W 9. A completed Substitute Form W-9 is required from any entity that receives a payment from the State of
Florida that may be subject to 1099 reporting. The Department of Financial Services (DFS) mast have the correct Taxpayer Identification
Nunmber (TIN) and other related information in order to report accurate tax infommation to the Internal Revenue Service (IRS). To register
or access a Florida Substitute Form W-9 visit flvendor.myfloridac1b.com A copy of the Grantee's Florida Substitute Form W-9
must be submitted by the Grantee to the Division with the executed Agreement.
8. Financial Consequences. The Department shall apply the following financial consequences for failure to perform the nisi inn level of
services required by this Agreement in accordance with Sections 215.971 and 287.058, Florida Statutes:
The Department shall require the return of the award in a prorated amount based upon the percentage of time that the library faded to
perform the miniim n level of services. The prorated reduction will be in the same percentage as the percentage of time that the library was
not providing minunnn level of services.
9. Credit Line(s) to Acknowledge Grant Funding. The Division requires public acknowledgement of State Aid to Libraries Grant finding
for activities and publications supported by grant finds. Any announcements, infommtion, press releases, publications, brochures, videos,
webpages, programs, etc., created as part of a State Aid to Libraries Grant project mast include an acknowledgment that State Aid to
Libraries Grant fiords were used to create them
Use the following text:
"This project has been fiinnded under the provisions of the State Aid to libraries Grant program which is administered by the Florida
Department of State's Division of Library and Infommtion Services."
10. Grant Expenditures. The Grantee agrees to expend all grant finds received under this agreement solely for the purposes for which they
were authorized and appropriated. Expenditures shall be in compliance with the state guidelines for allowable project costs as outlined in
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Chapter 1S2.011(2)(a), Florida Administrative Code, Effective 09-2025
the Department ofFinanncial Services' Reference Guide for State Expenditures (as of October 2022), incorporated by reference, which
are available online at mvfloridacfo.conrntdocs-sfaccou tine -and -auditing Lbraries/state-agencies/reference-dude-for-state-
expenditures.pdf?sfvnsna=b4cc3337 2.
Grant funds may not be used for the purchase or constriction of a library building or library quarters.
11. Travel Expenses. The Grantee mast pay any travel expenses, from grant or local nxtching funds, in accordance to the provisions of
Section 112.061, Florida Statutes.
12. Unobligated and Unearned Funds and Allowable Costs. In accordance with Section 215.971, Florida Statutes, the Grantee shall
refund to the State of Florida any balance of unnobligated funds which has been advanced or paid to the Grantee. In addition, finds paid in
excess of the amount to which the recipient is entitled under the term and conditions of the agreement mist be refunded to the state
agency. Further, the recipient may expend funds only for allowable costs resulting from obligations incurred during the specified agreement
period. Expenditures of state financial assistance mast be in compliance with the laws, rules and regulations applicable to expenditures of
State finds as outlined in the Depart nennt of Financial Service's Reference Guide for State Expenditures (as of October 2022)
mvfloridacfo com/docs-sFaccoua nngzan d -auditing hbmries/state-a=Kies/referennce-guide-for-state-MenditLwes pdit
sfvrsn=b4cc3337 2, incorporated by reference.
13. Repayment. All refunds or repaymennts to be made to the Department under this agreement are to be made payable to the order of
"Department of State" and mailed directly to the following address: Florida Department of State, Attention Thomas Pena, Division of
Library and Information Services, 500 South Bronough Street, Mail Station #9D, Tallahassee, Florida 32399. In accordance with Section
215.34(2), Florida Statutes, if a check or other draft is returned to the Department for collection, Recipient shall pay to the Department
a service fee of $15.00 or five percent (5%) ofthe face anrnunnt ofthe returned check or draft, whichever is greater.
14. Single Audit Act. Each Grantee, other than a Grantee that is a State agency, shall submit to an audit pursuant to Section 215.97, Florida
Statutes. See Attachment A for additional innfommtion regarding this requirement. If a Grantee is not required by law to conduct an audit
in accordance with the Florida Single Audit Act because it did not expend at least $750,000 in state financial assistance, it mast submit a
Financial Report on its operations pursuant to Section 218.39, Florida Statutes within nine naontls ofthe close of its fiscal year. Audits
mist be submitted on the DOS Grants System at dosgrants.com.
15. Retention of Grant Records. Financial records, supporting documents, statistical records and all other records, including electronic
storage nnedia pertinent to the Project, shall be retained for a period of five (5) fiscal years after the closeout of the grant and release of the
audit. If any litigation or audit is initiated or claim made before the expiration of the five-year period, the records shall be retained for five
fiscal years after the litigation, audit or claim has been resolved.
16. Obligation to Provide State Access to Grant Records. The Grantee raBt make all grant records ofexpeixlitures, copies ofreports,
books, and related documentation available to the Division or a duly authorized representative of the State of Florida for inspection at
reasonable times for the purpose of nuking audits, examinations, excerpts and transcripts.
17. Obligation to Provide Public Access to Grant Records. The Division reserves the right to unilaterally cancel this Agreement in the
event that the Grantee refuses public access to all documents or other materials made or received by the Grantee that are subject to the
provisions of Chapter 119, Florida Statutes, known as the Florida Public Records Act. The Grantee mist inmediately contact the
Division's Contract Manager for assistance if it receives a public records request related to this Agreement.
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Chapter tB-2.011(21(a), Floricla Administrative Code, Effective 09-2025
18. Noncompliance. Any Grantee that is not following Florida statutes or rules, the teem of the grant agreement, Florida Department of
State (DOS) policies and guidance, local policies, or other applicable law or that has not submitted required reports or satisfied other
administrative requirements for other Division of Library and Iirbnr ation Services grants or grants from any other DOS Division will be in
noncompliance status and subject to the DOS Grants Compliance Procedure. DOS Divisions include the Division of Arts and Culture, the
Division ofElections, the Division of Historical Resources and the Division of Library and Infomnation Services. Grant compliance issues
mist be resolved before a grant award agreement may be executed and before grant payments for any DOS grant may be released.
19. Accounting Requ irenments. The Grantee mist maintain an accounting system that provides a complete record of the use of all grant
finds as follows:
a) The accounting system mist be able to specifically identify and provide audit trails that trace the receipt, maintenance and
expenditure of state finds.
b) Accounting records rust adequately identify the sources and application of funds for all grant activities and must classify and
identify grant finds by using the same budget categories that were approved in the grant application If the Grantee's accounting
system accumulates data in a different fonmat than the one in the grant application, subsidiary records mist document and
reconcile the amounts shown in the Grantee's accounting records to those amounts reported to the Division.
c) An interest -bearing checking account or accounts in a state or federally chartered institution may be used for revenues and
expenses described in the Scope of Work and detailed in the Estimated Project Budget
d) The rune of the account(s) mist include the grant award number.
e) The Grantee's accounting records must have effective control over and accountability for all finds, property and other assets.
f) Accounting records must be supported by source .documentation and be in sufficient detail to allow for a proper pre -audit and
post -audit (such as invoices, bills and canceled checks).
20. Availability of State Funds. The State of Florida's performance and obligation to pay under this Agreement are contingent upon an
annual appropriation by the Florida Legislature. In the event that the state fluids upon which this Agreement is dependent are withdrawn,
this Agreement will be automatically temmated and the Division shall have no firther liability to the Grantee beyond those ammunts already
expended prior to the temmation date. Such temination will not affect the responsibility of the Grantee under this Agreement as to those
funds previously distributed. In the event of a state revenue shortfill, the total grant may be reduced accordingly.
21. Lobbying. The Grantee will not use any grant finds for lobbying the state legislature, the state judicial branch or any state agency.
22. Independent Contractor Status of Grantee. The Grantee, if not a state agency, agrees that its ofcers, agents and enployees, in
perfbrn once of this Agreement, shall act in the capacity of independent contractors and not as officers, agents or enployees ofthe state.
The Grantee is not entitled to accrue any benefits of state ennpbyment, including retirement benefits and any other rights or privileges
connected with enploymen t by the State of Florida.
23. Grantee's Subcont actois.The Grantee shall be responsible for all work perfomed and all expenses incurred in connection with this
Agreement The Grantee may subcontract, as necessary, to perform the services and to provide commdities required by this Agreement.
The Division shall not be liable to any subcontractor(s) for any expenses or liabilities incurred under the Grantee's subcontract(s), and the
Grantee shall be solely liable to its subcontractor(s) for all expenses and liabilities incurred under its subcontract(s). The Grantee mist take
the necessary steps to ensure that each of its subcontractors will be deemed to be independent contractors and will not be considered or
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Chapter 1B -2.011(2)(a), Florida Administrative Code. Effective 09-2025
permitted to be agents, servants, joint venturers or partners of the Division.
24. Liability. The Division will not assin any liability for the acts, onissions to act or negligence of the Grantee, its agents, servants or
employees; nor may the Grantee exclude liability for its own acts, onrissions to act or negligence to the Division
a) The Grantee shall be responsible for claims of any nature, including but not linked to ii jwy, death and property damage arising out
of activities related to this Agreement by the Grantee, its agents, servants, employees and subcontractors. The Grantee shall
indetmify and hold the Division hamnless from any and all chins of any nature and shall investigate all such claims at its own
expense. lithe Grantee is governed by Section 768.28, Florida Statutes, it shall only be obligated in accordance with this
Section
b) Neither the state nor any agency or subdivision ofthe state waives any defense of sovereign imramity or increases the knits of its
liability by entering into this Agreement.
c) The Division shall not be liable for attorney fees, interest, late charges or service fees, or cost ofcollection related to this
Agreement
d) The Grantee shall be responsible for all work perfomrd and all expenses incurred in connection with the project The Grantee
may subcontract as necessary to perform the services set forth in this Agreemint, including entering into subcontracts with vendors
for services and conmodities, provided that such subcontract has been approved in writing by the Department prior to its
execution and provided that it is understood by the Grantee that the Department t shall not be liable to the subcontractor for any
expenses or liabilities incurred under the subcontract and that the Grantee shall be solely liable to the subcontractor for all
expenses and liabilities incurred under the subcontract.
25. Strict Compliance wdth Laws. The Grantee shall perform all acts required by this Agreement in strict conformity with all applicable laws
and regulations of the local, state and federal law. For consequences ofnoncompliance, see Section 18, Noncompliance.
26. Prohibition of Expenditures to a library Association. Expenditure ofproject finals (grant finds and local match furls) mist not be
used for an activity related to a library association This prohibition does not apply to expenditure ofproject funds related to a library
cooperative that receives state moneys under sections 257.40-257.42, Florida Statutes. The Grantee shall perform all acts required by
this Agreement in strict conformity with all applicable local, state and federal laws and regulations. The Grantee shall during the term of this
Agreement be in strict conformity with all applicable local, state and federal laws and regulations.
27. Total Compensation Paid to Non -Profit Personnel. Per Section 216.1366, Florida Statutes, all non-profit organizations as defined in
Section 215.97(2)(m), Florida Statutes, shall conplete and return to the division within 30 days of the execution of this grant agreement
the 'Total Conpensation Paid to Non -Profit Personnel Using State Finis" report, incorporated by reference, which shall satisfy the
requirement to provide documentation that indicates the amount of state fiends:
a) Allocated to be used during the full term ofthe agreement for remuneration to any member ofthe board of directors or an officer
of the contractor.
b) Allocated under each payment by the public agency to be used for rernmeration of any member of the board of directors or an
officer of the contractor. The documentation mist indicate the annun is and recipients of the remuneration
Non -Profit organization grantees shall conplete a Total Compensation Paid to Non -Profit report for each required filer for the invoice
period covered by the Payment Request.
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The grantee shall post their reports on their website, and the public agency shall make the reports available to the public on the internet.
28. No Discrimination. The Grantee nmy not discriminate against any errployee employed under this Agreement or against any applicant for
employment because of race, color, religion, gender, national origin, age, handicap, pregnancy or nmrital status. The Grantee shall insert a
similar provision in all of its subcontracts for services under this Agreement
29. Breach of Agreement. The Division shall demmd the return of grant flails already received, shall withhold subsequent payments and/or
shall tenrinate this agreement if the Grantee improperly expends and manages grant finds; fads to prepare, preserve or surrender records
required by this Agreement; or otherwise violates this Agreement.
30. Termination of Agreement. The Division will teminate or end this Agreement if the Grantee falls to fulfill its obligations herein. In such
event, the Division will provide the Grantee a notice of its violation by letter and shall give the Grantee fifteen (15) calendar days from the
date of receipt to cure its violation If the violation is not cured within the stated period, the Division shall temmnate this Agreement. The
notice of violation letter shall be delivered to the Grantee's Contract Manager, personally, or mailed to his/her specified address by a
method that provides proof of receipt In the event that the Division temmrates this Agreement, the Grantee shall be compensated for any
work completed in accordance with this Agreement prior to the notification oftenrmnation if the Division deems this reasonable under the
circumstances. Grant funds previously advanced and not expended on work completed in accordance with this Agreement shall be
returned to the Division, with interest, within thirty (30) days after temination of this Agreement The Division does not waiw any of its
rights to additional damages if grant farads are returned under this Section
31. Preservation of Remedies. No delay or omission to exercise any right, power or remedy accruing to either party upon breach or
violation by either party under this Agreement shall nnpair any such right, power or remedy of either party, nor shall such delay or omission
be construed as a waiver of any such breach or default or any similar breach or default
32. Non -Assignment of Agreement. The Grantee nny not assign, sublicense or otherwise transfer its rights, duties or obligations under this
Agreement without the prior written consent ofthe Division, which shall not unreasonably be withheld. The agreement transferee mist
deninnstrate compliance with the requirements of the project. lithe Division approves a transfer of the Grantee's obligations, the Grantee
shall rennin liable for all work performed and all expenses incurred in connection with this Agreement In the event the Legislature
transfers the rights, duties and obligations ofthe Division to another governmental entity, pursuant to Section 20.06, Florida Statutes or
otherwise, the rights, duties and obligations under this Agreement shall be transferred to the succeeding governmental agency as if it was
the original party to this Agreement
33. Required Procurement Procedures for Obtaining Goods and Services. The Grantee shall provide naxinun open conpetition when
procuring goods and services related to the grant -assisted project in accordance with Section 287.057, Florida Statutes.
a) Procurement of Goods and Services Not Exceeding $35,000. The Grantee mast use the applicable procurement method
described below.
1. Purchases Up to $2,500: Procurement of goods and services where individual purchases do not exceed $2,500 do not
require conpetition and nay be conducted at the Grantee's discretion
2. Purchases or Contract Armunts Between $2,500 and $35,000: Goods and services costing between $2,500 and $35,000
require informal competition and may be procured by purchase order, acceptance of vendor proposals or other
appropriate procurement document.
Procurement of Goods and Services Exceeding $35,000. Goods and services costing over $35,000 mist follow all foetal
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Chapter 1&2.011(2)(a), Florida Administrative Cone. Effective 09-2025
procurement processes as outlined in Section 287.057, Florida Statutes.
34. Conflicts of Interest. The Grantee hereby certifies that it is cognizant ofthe prohibition of conflicts of interest described in Sections
112.311 througr 112.326, Florida Statutes and affrim that it will not enter into or maintain a business or other relationship with any
employee of the Department of State that would violate those provisions. The Grantee further ther agrees to seek authorization from the
General Counsel for the Department of State prior to entering into any business or other relationship with a Department of State Enployee
to avoid a potential violation ofthose statutes.
35. Binding of Successors. This Agreement shall bind the successors, assigns and legal representatives ofthe Grantee and of any legal entity
that succeeds to the obligations of the Division of Library and Information Services.
36. Employment of Unauthorized Aliens. The employment of unauthorized aliens by the Grantee is considered a violation of Section 274A
(a) of the hnnmiigration and Nationality Act (8 USC 1324(a) (as ofJanuary2023)), incorporated by reference. If the Grantee knowingly
employs unauthorized aliens, such violation shall be cause for unilateral cancellation of this Agreement.
37. Severability. If any term or provision of the Agreement is found to be illegal and unenforceable, the remainder will remain in full force and
effect, and such term or provision shall be deened stricken
38. Americans with Disabilities Act. All prograns and facilities related to this Agreement must meet the standards of Sections 553.501-
553.513, Florida Statutes and the Americans with Disabilities Act of 1990 (ada.gov (as ofJanuary 2024)), incorporated by reference).
39. Governing Law. This Agreement shall be construed, performed and enforced in all respects in accordance with the laws and rules of
Florida. Venue or location for any legal action arising under this Agreement will be in Leon County, Florida.
40. Entire Agreement. The entire Agreement of the parties consists of the following docu ents:
a) This Agreement
b) Florida Single Audit Act Requirements (Attachment A)
c) Fiscal Year 2026-2027 State Aid to Libraries Final Grants (Attachment B)
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Chapter I1-2.01t(2)(a), Florida Co�lc, Effective 09-2025
The Grantee hereby certifies that they have read this entire Agreement and will comply with all of its requirements.
Grantee:
Department of State
By: By:
Chair of Governing Body or Chief Executive Officer
Typed name and title
112�,
Date
Amy L. Johnson, Director
Division of Library and Information Services
Department of State, State of Florida
Date
Cler ChiefFinancialOEcer Witness
Date
Date
State Aid to Libraries Grant
Chapter 1B -2.011(2)(a), Florida Administrative Code, Effective 09-2025
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ATTACHMENT A
Department of Financial Services
Division of Accounting and Auditing - Bureau of Auditing
AUDIT REQUIREMENTS FOR AWARDS OF
STATE AND FEDERAL FINANCIAL ASSISTANCE
The administration of resources awarded by the Department of State to the grantee may be subject to audits and/or
monitoring by the Department of State, as described in this attachment to the Grant Award Agreement.
MONITORING
In addition to reviews of audits conducted in accordance with 2 CFR 200, Subpart F - Audit Requirements, and
section 215.97, Florida Statutes (F.S.), as revised (see AUDITS below), monitoring procedures may include, but not
be limited to, on -site visits by Department of State staff, limited scope audits as defined by 2 CFR §200.425, or other
procedures. By entering into this agreement, the grantee agrees to comply and cooperate with any monitoring
procedures or processes deemed appropriate by the Department of State. In the event the Department of State
determines that a limited scope audit of the grantee is appropriate, the grantee agrees to comply with any additional
instructions provided by Department of State staff to the grantee regarding such audit. The grantee further agrees to
comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Chief
Financial Officer (CFO) or Auditor General.
AUDITS
Part I: Federally Funded
Note: This part is applicable if the grantee is a state or local government or a nonprofit organization as defined in
2 CFR §200.90, §200.64, and §200.70.
A grantee that expends $1,000,000 or more in federal awards in its fiscal year must have a single or program -
specific audit conducted in accordance with the provisions of 2 CFR 200, Subpart F -Audit Requirements.
EXHIBIT 1 to this form lists the federal resources awarded through the Department of State by this agreement.
In determining the federal awards expended in its fiscal year, the grantee shall consider all sources of federal
awards, including federal resources received from the Department of State. The determination of amounts of
federal awards expended should be in accordance with the guidelines established in 2 CFR §§200.502-503. An
audit of the grantee conducted by the Auditor General in accordance with the provisions of 2 CFR §200.514 will
meet the requirements of this Part.
2. For the audit requirements addressed in Part I, paragraph 1, the grantee shall fulfill the requirements relative to
auditee responsibilities as provided in 2 CFR §§200.508-512.
3. A grantee that expends less than $1,000,000 in federal awards in its fiscal year is not required to have an audit
conducted in accordance with the provisions of2 CFR 200, Subpart F - Audit Requirements. If the grantee
expends less than $1,000,000 in federal awards in its fiscal year and elects to have an audit conducted in
accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, the cost of the audit must be
Page: 10
State Aid to Libraries Grant
Chapter IB-2.011(2)(a), Florida Administrative Code, Effective 09-2025
paid from non-federal resources (i.e., the cost of such an audit must be paid from grantee resources obtained
from other than federal entities).
Part II: State Funded
Note: This part is applicable if the grantee is a nonstate entity as defined by section 215.97(2), FS.
1. In the event that the grantee expends a total amount of state financial assistance equal to or in excess of
$750,000 in any fiscal year of such grantee (for fiscal years ending June 30, 2017, and thereafter), the grantee
must have a state single or project -specific audit for such fiscal year in accordance with section 215.97, F.S.;
Rule Chapter 691-5, F.A.C., State Financial Assistance; and Chapters 10.550 (local governmental entities) and
10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. EXHIBIT Ito this form lists the
state financial assistance awarded through the Department of State by this agreement. In determining the state
financial assistance expended in its fiscal year, the grantee shall consider all sources of state financial assistance,
including state financial assistance received from the Department of State, other state agencies, and other
nonstate entities. State financial assistance does not include federal direct or pass -through awards and resources
received by a nonstate entity for federal program matching requirements.
2. For the audit requirements addressed in Part II, paragraph I, the grantee shall ensure that the audit complies with
the requirements of section 215.97(8), F.S. This includes submission of a financial reporting package as defined
by section 215.97(2), F.S., and Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for-
profit organizations), Rules of the Auditor General
3. If the grantee expends less than $750,000 in state financial assistance in its fiscal year (for fiscal years ending
June 30, 2017, and thereafter), an audit conducted in accordance with the provisions of section 215.97, F.S., is
not required. If the grantee expends less than $750,000 in state financial assistance in its fiscal year and elects to
have an audit conducted in accordance with the provisions of section 215.97, F.S., the cost of the audit must be
paid from the nonstate entity's resources (i.e., the cost of such an audit must be paid from the grantee's
resources obtained from other than state entities).
Part III: Report Submission
1. Copies of reporting packages for audits conducted in accordance with 2 CFR 200, Subpart F - Audit
Requirements, and required by Part I of this form shall be submitted, when required by 2 CFR
§200.512, by or on behalf of the grantee directly to the following:
a. The Department to State via the DOS Grants System at httns://dosgiants.com.
b. The Federal Audit Clearinghouse (FAC) as provided in 2 CFR §200.36 and §200.512. The FAC's website
provides a data entry system and required forms for submitting the single audit reporting package. Updates to
the location of the FAC and data entry system may be found at the 0MB website.
2. Copies of financial reporting packages required by Parts I and II of this form shall be submitted by or on behalf
of the grantee directly to each of the following:
a. The Department of State via the DOS Grants System at hops//dosgrants.com.
b. The Auditor General's Office at the following address:
Auditor General
Local Government Audits/342
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State Aid to Libraries Gant
Chapter IB-2.011(2)(a), Florida Administratire Code. Effective 09-2025
Claude Pepper Building, Room 40 I
111 West Madison Street
Tallahassee, Florida 32399-1450
The Auditor GeneraFs website (https://flauditor.gov/) provides instructions for filing an electronic copy
of a financial reporting package.
3. Any reports, management letters, or other information required to be submitted to the Department of State
pursuant to this agreement shall be submitted timely in accordance with 2 CFR §200.512, section 215.97, F.S.,
and Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of
the Auditor General, as applicable
4. Grantees, when submitting financial reporting packages to the Department of State for audits done in accordance
with 2 CFR 200, Subpart F - Audit Requirements, or Chapters 10.550 (local governmental entities) and 10.650
(nonprofit and for-profit organizations), Rules of the Auditor General, should indicate the date that the reporting
package was delivered to the grantee in correspondence accompanying the reporting package.
Part IV: Record Retention
The grantee shall retain sufficient records demonstrating its compliance with the terms of the award(s) and this
agreement for a period of years specified below from the date the audit report is issued, and shall allow the
Department of State, or its designee, the CFO, or Auditor General access to such records upon request.
Federally funded - through at least June 30, 2034.
State funded - through at least five years after the close-out of the grant and release of the audit.
The grantee shall ensure that audit working papers are made available to the Department of State, or its designee, the
CFO, or Auditor General upon request for a period of at least three years from the date the audit report is issued,
unless extended in writing by the Department of State.
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State Aid to Libraries Grant
Chapter IB-2.0I I(2)(a), Florida Achninistrative Code, Effective 09-2025
EXHIBIT -1
Federal Resources Awarded to the Grantee Pursuant to this Agreement Consist of the Following:
Not applicable.
Compliance Requirements Applicable to the Federal Resources Awarded Pursuant to this Agreement are as Follows:
Not applicable.
State Resources Awarded to the Grantee Pursuant to this Agreement Consist of the Following:
See Attachment B.
Matching Resources for Federal Programs:
Not applicable.
Subject to Section 215.97, FLORIDA STATUTES:
Florida Department of State, State Aid to Libraries, CSFA Number: 45.030
Compliance Requirements Applicable to State Resources Awarded Pursuant to this Agreement Are as Follows:
The compliance requirements of this state project may be found in Part Four (State Project Compliance
Requirements) of the State Projects Compliance Supplement located at js://apns.fldfs.com/fsaa/.
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State Aid to Libraries Grant
Chapter 1B -2.011(2)(a), Florida Administrative Code, Effective 09-2025
ATTACHMENT B
Fiscal Year 2026-2027 State Aid to Libraries Final Grants
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State Aid to Libraries Grant
Chapter IB-2.011(2)(a), floricio,4chninisvratire Code. Effective 09-2025
FLORIDA DEPARTMENT OF STATE
DIVISION OF LIBRARY AND INFORMATION SERVICES
STATE AID TO LIBRARIES GRANT APPLICATION
Certification of Hours, Free Library Service and Access to Materials
The North Palm Beach Public Library ,
(Name of library governing body)
governing body for the North Palm Beach Public Library
(Naas of library)
hereby certifies that the following statements are true for the time period October 1, 2023 through June 30, 2027
• Provides free library service, including loaning materials available for circulation free of charge and providing reference and
information services free of charge.
• Provides access to materials, information and services for all residents of the area served.
• Has at least one library, branch library or member library open 40 hours or more each week (excluding holidays or emergencies;
between Sunday through Saturday, on a schedule determined by the library system).
Sid ature
Z 2
Chair, Library Governing Body
I..� -SCE Si�-1� It1 �7c� , J I ► fit ✓1 G'rir
Name (Typed)
Date
Certification of Hours, Free Library Service and Access to Materials (Form DLIS/SA04) Page 1 of 1
Chapter 1 B -2.011(2)(a), Florida Administrative Code, Effective 09-2025
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