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HomeMy WebLinkAbout07-09-2026 VC REG-A with attachments VILLAGE OF NORTH PALM BEACH REGULAR SESSION AGENDA VILLAGE HALL COUNCIL CHAMBERS THURSDAY, JULY 09, 2026 501 U.S. HIGHWAY 1 6:00 PM Lisa Interlandi Orlando Puyol Susan Bickel Deborah Searcy Kendra Zellner Mayor Vice Mayor President Pro Tem Councilmember Councilmember Chuck Huff Leonard G. Rubin Jessica Green Village Manager Village Attorney Village Clerk INSTRUCTIONS FOR “WATCH LIVE” MEETING To watch the meeting live please go to our website page (link provided below) and click the “Watch Live” link provided on the webpage: https://www.village-npb.org/995/16543/Watch-Meetings-Live?activeLiveTab=widgets ROLL CALL PLEDGE OF ALLEGIANCE ADDITIONS, DELETIONS, AND MODIFICATIONS TO THE AGENDA APPROVAL OF MINUTES 1. Minutes of the Regular Meeting held June 25, 2026 COUNCIL BUSINESS MATTERS STATEMENTS FROM THE PUBLIC, PETITIONS AND COMMUNICATIONS Members of the public may address the Council concerning items on the Consent Agenda or any non agenda item under Statements from the Public. Time Limit: 3 minutes Members of the public who wish to speak on any item listed on the Regular Session or Workshop Session Agenda will be called on when the issue comes up for discussion. Time Limit: 3 minutes Anyone wishing to speak should complete a Public Comment Card (on the table at back of Council Chambers) and submit it to the Village Clerk prior to the beginning of the meeting. 2. Palm Beach County Commission on Ethics Annual Overview - Gina A. Levesque, CFE REPORTS (SPECIAL COMMITTEES AND ADVISORY BOARDS) Regular Session Agenda, July 09, 2026 Page 2 of 2 CONSENT AGENDA The Consent Agenda is for the purpose of expediting issues of a routine or pro -forma nature. Councilmembers may remove any item from the Consent Agenda, which would automatically convey that item to the Regular Agenda for separate discussion and vote. 3. RESOLUTION – Amending the Associated Accounts and Account Numbers for existing Parks Maintenance Contracts for Athletic Turf Maintenance, Landscaping and Grounds Maintenance, and Tree Trimming Management and Maintenance Services. 4. RESOLUTION – Accepting a Proposal from Shenandoah General Construction, LLC for Stormwater Repairs at 312 Northlake Drive at a total cost of $65,381; and authorizing execution of the Contract. 5. RESOLUTION – Amending the Master Fee Schedule adopted as part of the Fiscal Year 2026 Budget to amend the Community Development Department Fee Schedule applicable to Building Permit Applications to comply with recent changes to State Law. OTHER VILLAGE BUSINESS MATTERS COUNCIL AND ADMINISTRATION MATTERS 6. MOTION – Designating a voting delegate for the Florida League of Cities Conference MAYOR AND COUNCIL MATTERS/REPORTS VILLAGE MANAGER MATTERS/REPORTS ADJOURNMENT If a person decides to appeal any decision by the Village Council with respect to any matter considered at the Village Counci l meeting, he will need a record of the proceedings, and for such purpose he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105). In accordance with the Americans with Disabilities Act, any person who may require special accommodation to participate in this meeting should contact the Village Clerk’s office at 841-3355 at least 72 hours prior to the meeting date. This agenda represents the tentative agenda for the scheduled meeting of the Village Council. Due to the nature of governmental duties and responsibilities, the Village Council reserves the right to make additions to, or deletions from, the items contained in this agenda. DRAFT MINUTES OF THE REGULAR SESSION VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA JUNE 25, 2026 Present: Lisa Interlandi, Mayor Orlando Puyol, Vice Mayor Susan Bickel, President Pro Tem Deborah Searcy, Councilmember Kendra Zellner, Councilmember Chuck Huff, Village Manager Len Rubin, Village Attorney Jessica Green, Village Clerk ROLL CALL Mayor Interlandi called the meeting to order at 6:00 p.m. All members of Council were present. All members of staff were present. PLEDGE OF ALLEGIANCE Vice Mayor Puyol led the public in the Pledge. AWARDS AND RECOGNITION Mayor Interlandi read a Proclamation for Park and Recreation Month. Director of Parks and Recreation Ashley Shipman along with the Parks and Recreation Department accepted the Proclamation and thanked Council. APPROVAL OF MINUTES The Minutes of the Regular Session held May 14, 2026 and June 11, 2026 were approved as written. STATEMENTS FROM THE PUBLIC Dr. Seger W. Dhaiti, 4347 Willow Pond Road, announced his candidacy for the Port of Palm Beach Commission Group 4 seat. Draft Minutes of the Village Council Regular Session held June 25, 2026 Page 2 of 4 VILLAGE MANAGER MATTERS/REPORTS Discussion – Country Club Dr. Kim Delaney of Treasure Coast Regional Planning Council introduced herself and asked Chuck for preliminary comments. Mr. Huff thanked Dr. Delaney and staff for their time and effort into providing the materials for the Country Club presentation. Dr. Delaney gave a background on the Strategic Planning process indicating that the Village has had a series of workshops which included the Country Club and stated that the Council had asked for a deeper dive into the details related to the Country Club. The presentation would provide the requested details. Dr. Delaney stated that staff was requesting direction regarding different aspects and issues related to the Country Club. Dr. Delaney began the presentation by discussing and explaining the Current Framework of the Country Club. Dr Delaney continued the presentation by discussing and explaining the Country Club’s Current Fee Structure, Facility Status and Capital Needs, and Resident Access to Club Operations with Financial Arrangement Scenarios. Questions and answers ensued between Dr. Delaney and Councilmembers during the presentation. Dr. Delaney presented Council with Policy Questions and concluded with requesting Council Action on the following two items: 1. Provide Council Direction for FY 2027 Budget 2. Provide Council Direction regarding Overall Country Club Master Plan & Analysis Richard Pizzolato, 1618 Twelve Oaks Way, stated that he trusted staff’s recommendations when it came to policy and fee decisions for the Country Club. Mr. Pizzolato discussed golf fees and memberships at the Country Club. Russell Beverstein, 415 U.S. Highway 1, discussed how the Country Club and the golf course was a great amenity and stated that the golf course did not require as much funding for repairs or additions as the other amenities at the Country Club. Francine Mantyh, 655 Anchorage Drive, inquired about the Social Dining Membership at the Country Club stating that it was not mentioned in the presentation and asked if it was generating revenue for the Country Club. Country Club General Manager Beth Davis explained the Social Dining Membership and stated that it was a work in progress that would hopefully push more food and beverage sales. Ms. Davis discussed current and proposed membership opportunities at the Country Club. Discussion ensued between Councilmembers, Country Club staff, Mr. Huff and Dr. Delaney regarding proposed fee increases at the Country Club for Fiscal Year 2027. Discussion ensued between Councilmember Puyol and staff regarding proposed changes to Country Club memberships. Draft Minutes of the Village Council Regular Session held June 25, 2026 Page 3 of 4 VILLAGE MANAGER MATTERS/REPORTS continued Dr. Delaney reviewed staff’s recommendation regarding the Golf Fee Structure stating that the recommendation was to keep the total number of memberships at 190 and increase overall golf fees 5-15% and increase overall membership fees 25-32%. Mr. Bowman discussed and explained the different types of golf memberships and their costs. Dr. Delaney suggested that Council provide direction regarding, Golf Fee Structure and number of memberships so that staff can take the next steps to provide information in the upcoming budget process. Dr. Delaney also suggested a Master Plan analysis of the Country Club to determine an overall membership and fee structure that would benefit the Country Club in future years. Vice Mayor Puyol continued in discussion with Dr. Delaney regarding golf memberships and fees. Council came to consensus to move forward with a comprehensive Master Plan study on the Country Club’s operations. Discussion continued between Mr. Huff and Councilmembers regarding a Master Plan study on the Country Club’s operations and next steps in moving forward with the process. Council began discussion regarding the tennis and pool operations’ fees at the Country Club. Mr. Huff stated that Council provided the direction needed to start moving forward with a Master Plan study for the Country Club. Discussion – Budget Meeting Dates Mr. Huff explained that staff were proposing to have Special Council Budget meetings versus Budget Workshops so that budget decisions could be made at the meetings. Discussion ensued between Council, Mr. Huff and Deputy Village Manager Samia Janjua regarding proposed dates for Budget Meetings. Council agreed to schedule Council Special Budget meets on August 13th and August 31st from 4:30 p.m. to 6:30 p.m. The regular scheduled Council meeting on August 13th would begin at 7 p.m. and the August 27th Council meeting would be canceled and rescheduled to August 31st and would begin at 7 p.m. A tentative Council Special Budget meeting would be scheduled on September 3rd from 4:30 p.m. to 6:30 p.m. if needed. Mr. Huff thanked Village Staff, Council and Dr. Delaney for their efforts regarding the Country Club discussion. Mr. Huff announced the upcoming 4th of July event at the Country Club. MAYOR AND COUNCIL MATTERS/REPORTS Mayor Interlandi stated that since the Planning, Zoning and Adjustment Board was a quasi-judicial board, it was in need of professional recordkeeping as it related to agendas and minutes as well as staffing for the meetings. Draft Minutes of the Village Council Regular Session held June 25, 2026 Page 4 of 4 MAYOR AND COUNCIL MATTERS/REPORTS continued Mayor Interlandi suggested that the Village Clerk’s office staff the Planning, Zoning and Adjustment Board meetings and take on the duties of creating the agendas and typing the minutes. Discussion ensued between Councilmembers regarding whether the Village Clerk’s office should take on the additional duties for the Planning, Zoning and Adjustment Board. Council came to consensus to have the Village Clerks office take on the duties of staffing, agendas and minutes for the Planning, Zoning and Adjustment Board to begin October 1st and to have Village staff determine compensation for the additional duties. Mayor Interlandi stated that the Village Clerk’s Evaluation Form was in need of revision and stated that if Council had not provided feedback regarding the draft evaluation forms to please do so by the next Council meeting on July 9th. Mayor Interlandi stated that if no feedback was provided by July 9th that Village Clerk Green and Human Resources Director Jennifer Cain should collaborate to produce a newly revised evaluation form in time for the Village Clerk’s upcoming evaluation which is due August 8th. Councilmember Searcy asked Parks and Recreation Director Ashley Shipman to give an update on Park and Recreation Month. Ms. Shipman gave an update on upcoming recreational events including the 4th of July festivities. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 8:23 p.m. Jessica Green, MMC, Village Clerk VILLAGE OF NORTH PALM BEACH PARKS AND RECREATION TO: Honorable Mayor and Council THRU: Chuck Huff, Village Manager FROM: Ashley Shipman, Parks and Recreation Director DATE: July 9, 2026 SUBJECT: RESOLUTION – Budget Account Number Amendments for Existing Parks Maintenance Service Contracts Background: As part of the Fiscal Year 2026-2027 budget management process, the Parks and Recreation Department has restructured its operating budget to establish separate accounting for Parks Maintenance operations and Recreation operations. The revised account structure distinguishes maintenance-related expenditures from recreation programming expenditures, allowing the Village to more accurately evaluate operational costs associated with each service area. The Department currently maintains contracts for landscape maintenance, athletic field maintenance, and tree trimming services. These services are primarily associated with the maintenance and upkeep of Village parks and grounds. To align these expenditures with the newly established Parks Maintenance budget structure, amendments to the account numbers associated with existing contracts are necessary. Proposed Action: Staff is requesting Council approval of amendments to the following Resolutions associated with existing contracts to update the budget amount numbers from which the contracts are funded. These amendments are purely administrative and do not modify the scope of work, the contract amount, the contract term, service levels, vendor responsibilities, or any other contractual provisions. The following amendments are administrative in nature and are intended only to reallocate expenditures to the appropriate Parks Maintenance accounts: Resolution Contract Vendor Current Account New Account Contract Amount 2024-50 Athletic Turf Maintenance Services Haverland Ag Innovations, Inc. A8028-33491 Contractual Services A8023-33491 Contractual Services $222,708.00 2024-77 Landscaping & Grounds Maintenance Services Yard-Nique,1 Inc. d/b/a Precision Landscape A8028-33491 Contractual Services A8023-33491 Contractual Services $401,367.00 2024-29 & 2025-04 Tree Trimming Management and Maintenance Services Yard-Nique,1 Inc. d/b/a Precision Landscape A8028-33491 Contractual Services A8023-33491 Contractual Services $100,000.00 1 Precision Landscape Company of Palm Beach County, Inc. was acquired by Yard-Nique, Inc. in 2025. Fiscal Impact: There is no fiscal impact associated with these amendments. The total contract values remain unchanged. Funding has already been appropriated within the Parks and Recreation Department budget, and the existing contracts are being reassigned to the newly established Parks Maintenance accounts for improved financial tracking and reporting. Recommendation: Village Staff requests Council consideration and approval of the attached Resolution recognizing changes to the Account Numbers associated with existing Contracts with Yard-Nique, Inc. d/b/a Precision Landscaping and Haverland Ag Innovations, Inc. and align the expenditures with the Department’s revised budget structure in accordance with Village policies and procedures. Page 1 of 2 RESOLUTION 2026-____ A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA AMENDING THE ASSOCIATED ACCOUNTS AND ACCOUNT NUMBERS FOR EXISTING PARKS MAINTENANCE CONTRACTS FOR ATHLETIC TURF MAINTENANCE, LANDSCAPING AND GROUNDS MAINTENANCE, AND TREE TRIMMING MANAGEMENT AND MAINTENANCE SERVICES; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, through the adoption of Resolution No. 2024-50, the Village Council approved a Contract with Florida ULS Operating LLC d/b/a Haverland Ag Innovations for athletic turf maintenance services in the amount of $222,708.00; and WHEREAS, through the adoption of Resolution No. 2024-77, the Village Council approved a Contract with Precision Landscape Company of Palm Beach County, Inc., which was subsequently acquired by Yard-Nique, Inc., for landscaping grounds and maintenance services in the amount of $401,367.00; and WHEREAS, through the adoption of Resolution No. 2024-29, as amended by Resolution No. 2025- 04, the Village Council approved a Contract with Precision Landscape Company of Palm Beach County, Inc., which was subsequently acquired by Yard-Nique, Inc., for tree trimming management and maintenance services in the amount of $100,000.00; and WHEREAS, due to the restructuring of the operating budget within the Parks and Recreation Department, the Village Council wishes to amend the Account Numbers from which these Contracts are funded to align with the newly established Parks Maintenance budget structure; and WHEREAS, the Village Council determines that the adoption of this Resolution is in the best interests of the Village and its residents. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA as follows: Section 1. The foregoing recitals are ratified as true and incorporated herein. Section 2. The Village Council hereby amends following Resolutions to amend the Accounts and associated Account Numbers for the funding of the following Parks Maintenance Contracts: Resolution No. Services Vendor Current Account New Account 2024-50 Athletic Turf Maintenance Florida ULS Operating LLC d/b/a Haverland Ag Innovations A8028-33491 Contractual Services A8023-33491 Contractual Services Page 2 of 2 2024-77 Landscaping & Grounds Maintenance Yard-Nique, Inc. d/b/a Precision Landscape A8028-33491 Contractual Services A8023-33491 Contractual Services 2024-29 & 2025-04 Tree Trimming Management and Maintenance Yard-Nique, Inc. d/b/a Precision Landscape A8028-33491 Contractual Services A8023-33491 Contractual Services Section 3. All resolutions or parts of resolutions in conflict with this Resolution are hereby repealed to the extent of such conflict. Section 4. This Resolution shall be effective immediately upon adoption. PASSED AND ADOPTED THIS ____ DAY OF ____________, 2026. (Village Seal) MAYOR ATTEST: VILLAGE CLERK VILLAGE OF NORTH PALM BEACH PUBLIC WORKS DEPARTMENT TO: Honorable Mayor and Council THRU: Chuck Huff, Village Manager FROM: Chase Miller, Field Operations Manager DATE: July 9, 2026 SUBJECT: RESOLUTION – Approval of a Contract with Shenandoah General Construction, LLC for installation of a Tide Flex Check Valve and CIPP (Cured In Place Pipe) at 312 Northlake Drive Village staff identified the failed condition of the stormwater pipe at 312 Northlake Drive. The vendor will be cleaning, televising, and installing a new tide flex check valve and liner (CIPP) for the 24” stormwater outfall pipe. The Village acquired (3) three written quotes for the scope of work required to complete the project: Vendor Total Shenandoah $65,381.00 BD Environmental $67,600.00 Hinterland Group $69,064.00 Shenandoah provided the proposal to complete the project quickly and without delays. Per the Village’s purchasing policy, Council approval is required when total fiscal year expenditures with a single vendor will exceed $100,000. With this purchase, the FY 2026 expenditures with this vendor will exceed the $100,000 limit. The current expenditures with Shenandoah for FY 2026 total $55,400. This additional purchase brings the total to $120,781. Village Staff is recommending approval of this resolution to continue to improve and maintain Village infrastructure. Funding Source: The funding for this project will come from the Stormwater Utility Fund. Account Information: Fund Department Account Number Account Description Amount Stormwater Utility Fund Public Works H7321- 34684 Repair & Maintenance – Stormwater Drainage System $65,381.00 The attached Resolution has been prepared and/or reviewed by the Village Attorney for legal sufficiency. Recommendation: Village Staff requests Council consideration and approval of the attached Resolution approving a Contract with Shenandoah General Construction, LLC for cleaning, televising, and installing a new tide flex check valve and liner (CIPP) for the 24” stormwater outfall pipe at 312 Northlake Drive at a total cost of $65,381.00, with funds expended from Account No. H7321-34684 (Stormwater Utility Fund – Repair & Maintenance Stormwater Drainage System), and authorizing the Village Manager to execute the Contract in accordance with Village policies and procedures. RESOLUTION 2026- A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, ACCEPTING A PROPOSAL FROM SHENANDOAH GENERAL CONSTRUCTION, LLC FOR STORMWATER REPAIRS AT 312 NORTHLAKE DRIVE AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE A CONTRACT; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Village solicited quotes for emergency stormwater repairs, including cleaning, televising, and installing a Tide Flex Check Valve and Cured in Place Pipe Liner (CIPP) at 312 Northlake Drive; and WHEREAS, Village Staff recommended accepting the proposal submitted by Shenandoah General Construction, LLC because the vendor could complete the repairs quickly without delays; and WHEREAS, because the expenditures with this vendor will exceed $100,000 for Fiscal Year 2026, the Village’s purchasing policies and procedures require Village Council approval; and WHEREAS, the Village Council determines that adoption of this Resolution is in the best interests of the Village and its residents. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA, as follows: Section 1. The foregoing recitals are ratified as true and incorporated herein. Section 2. The Village Council hereby accepts a proposal from Shenandoah General Construction, LLC for stormwater repairs at 312 Northlake Drive at a total cost of $65,381.00, with funds expended from Account No. H7321-34684 (Streets & Grounds – Repair & Maintenance Stormwater Drainage System), and authorizes the Village Manager to execute a Contract for such services, a copy of which is attached hereto and incorporated herein. Section 3. This Resolution shall take effect immediately upon adoption. PASSED AND ADOPTED THIS DAY OF , 2026. (Village Seal) MAYOR ATTEST: VILLAGE CLERK Page 1 of 9 CONTRACT THIS CONTRACT is made as of the ____ day of ________________, 2026 by and between the VILLAGE OF NORTH PALM BEACH, municipal corporation organized and existing under the laws of the State of Florida, hereinafter referred to as VILLAGE, and SHENANDOAH GENERAL CONSTRUCTION, LLC, a Florida limited liability company (hereinafter “CONTRACTOR”). WHEREAS, the VILLAGE is need of a contractor to perform stormwater drainage repairs and clean, televise, and install a Tide Flex Check Valve and Cured in Place Pipe (“CIPP”) at 312 Northlake Drive Lagoon Drive within the VILLAGE; and WHEREAS, having solicited written quotes, the VILLAGE wishes to retain CONTRACTOR to perform these services pursuant to the terms and conditions of this Contract. NOW, THEREFORE, in consideration of the mutual representations and obligations herein contained and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: ARTICLE 1. SERVICES OF CONTRACTOR. CONTRACTOR shall perform the services set forth in its Proposal dated June 9, 2026 (Proposal No. P51274) attached hereto as Exhibit “A” and incorporated herein by reference (“Work”). CONTRACTOR shall perform the Work to that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its vocation practicing in the same or similar locality at the time such services are performed. ARTICLE 2. TERM OF CONTRACT. The term of this Contract shall commence upon the VILLAGE’s issuance of a Notice to Proceed and shall remain in effect until CONTRACTOR completes all services within the scope of this Contract to the satisfaction of the VILLAGE, unless otherwise terminated in accordance with Article 8. CONTRACTOR shall complete the Work within ninety (90) calendar days after the issuance of the Notice to Proceed. ARTICLE 3. COMPENSATION AND METHOD OF PAYMENT. A. The VILLAGE agrees to compensate CONTRACTOR in accordance with CONTRACTOR’s Proposal in an amount not to exceed Sixty-Five Thousand Three Hundred and Eighty-One Dollars and No Cents ($65,381.00). B. CONTRACTOR shall invoice the VILLAGE on a monthly basis based on the percentage of work performed. Invoices received from CONTRACTOR pursuant to this Contract will be reviewed and approved by the VILLAGE’s representative, indicating that the Work has been provided and rendered in conformity with the Contract and then will be sent to the Finance Department for payment. CONTRACTOR will invoice the VILLAGE in advance for each payment period. Invoices will normally be paid within thirty (30) days following the VILLAGE representative’s approval. Page 2 of 9 C. Work undertaken or expenses incurred that exceeds the amount set forth in the Proposal without prior written authorization from the VILLAGE shall be the liability of the CONTRACTOR. D. CONTRACTOR waives consequential or incidental damages for claims, disputes or other matters in question arising out of or relating to this Contract. E. In order for both parties herein to close their books and records, CONTRACTOR will clearly state “final invoice” on CONTRACTOR’s final/last billing to the VILLAGE. This certifies that all Work has been properly performed and all charges have been invoiced to the VILLAGE. Since this account will thereupon be closed, any and other further charges if not properly included in this final invoice are waived by CONTRACTOR. The VILLAGE will not be liable for any invoice from CONTRACTOR submitted thirty (30) days after the provision of the Work. ARTICLE 4. INSURANCE. A. Prior to execution of this Contract by the VILLAGE, CONTRACTOR shall provide certificates evidencing insurance coverage as required hereunder. All insurance policies shall be issued by companies authorized to do business under the laws of the State of Florida. The Certificates shall clearly indicate that CONTRACTOR has obtained insurance of the type, amount, and classification as required for strict compliance with this Article and that no material change or cancellation of the insurance shall be effective without thirty (30) days prior written notice to the VILLAGE’S representative. Compliance with the foregoing requirements shall not relieve CONTRACTOR of its liability and obligations under this Contract. B. CONTRACTOR shall maintain, during the life of this Contract, Commercial General Liability insurance in the amount of $1,000,000.00 in aggregate to protect CONTRACTOR from claims for damages for bodily and personal injury, including wrongful death, as well as from claims of property damages which may arise from any operations under this Contract, whether such operations be by CONTRACTOR or by anyone directly employed by or contracting with CONTRACTOR. C. CONTRACTOR shall maintain, during the life of this Contract, comprehensive automobile liability insurance in the minimum amount of $500,000 combined single limit for bodily injury and property damages liability to protect CONTRACTOR from claims for damages for bodily and personal injury, including death, as well as from claims for property damage, which may arise from the ownership, use, or maintenance of owned and non-owned automobiles, including rented automobiles whether such operations be by CONTRACTOR or by anyone directly or indirectly employed by CONTRACTOR. D. The parties to this Contract shall carry Workers’ Compensation Insurance and Employer’s Liability Insurance for all employees as required by Florida Statutes. In the event that a party does not carry Workers’ Compensation Insurance and chooses not to obtain same, then such party shall. in accordance with Section 440.05, Florida Statutes, apply for and obtain an exemption authorized by the Department of Insurance and shall provide a copy of such exemption to the VILLAGE. E. All insurance, other than Worker’s Compensation, to be maintained by CONTRACTOR shall specifically include the VILLAGE OF NORTH PALM BEACH as an “Additional Insured”. Page 3 of 9 ARTICLE 5. PERSONNEL. A. CONTRACTOR represents that it has, or will secure at its own expense, all necessary personnel required to perform the Work under this Contract. Such personnel shall not be employees of or have any contractual relationship with the VILLAGE. B. All of the Work required hereunder shall be performed by CONTRACTOR or under its supervision, and all personnel engaged in performing the Work (including subcontractors) shall be fully qualified and, if required, authorized or permitted under state and local law to perform such Work. C. All of CONTRACTOR’s personnel (and all subcontractors), while on VILLAGE premises, will comply with all applicable requirements governing conduct, safety, and security, provided, however, that CONTRACTOR shall be solely responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the Work. ARTICLE 6. INDEMNIFICATION. A. To the fullest extent permitted by applicable laws and regulations, CONTRACTOR shall indemnify and save harmless and defend the VILLAGE, its officials, agents, servants, and employees from and against any and all claims, liability, losses, and/or causes of action arising out of or in any way related to the services furnished by CONTRACTOR pursuant to this Contract, including, but not limited to, those caused by or arising out of any act, omission, negligence or default of the CONTRACTOR and/or its subcontractors, agents, servants or employees. B. CONTRACTOR shall not be required to indemnify the VILLAGE, its officials, agents, servants, and employees when the occurrence results solely from the wrongful acts or omissions of the VILLAGE, its officials, agents, servants, and employees. The terms of this Section shall survive completion of all services, obligations and duties provided for in this Contract as well as the termination of this Agreement for any reason. C. Nothing contained in this Contract shall create a contractual relationship with or a cause of action in favor of a third party against either the VILLAGE or CONTRACTOR, nor shall this Contract be construed a waiver of sovereign immunity beyond the waiver provided in § 768.28, Florida Statutes. ARTICLE 7. INDEPENDENT CONTRACTOR. CONTRACTOR is, and shall be, in the performance of services pursuant to this Contract, an independent contractor and not an employee, agent or servant of the VILLAGE. All persons engaged in any services performed pursuant to this Contract shall at all times, and in all places, be subject to CONTRACTOR’s sole discretion, supervision and control, and CONTRACTOR shall exercise sole control over the means and manner in which its employees, consultants and subcontractors perform such services. ARTICLE 8. TERMINATION. This Contract may be terminated by CONTRACTOR upon ten (10) days’ prior written notice to the VILLAGE’s representative in the event of substantial failure by the VILLAGE to perform in accordance with the terms of this Contract through no fault of CONTRACTOR. It may also be terminated, in whole Page 4 of 9 or in part, by the VILLAGE, with or without cause, upon written notice to the CONTRACTOR. Unless CONTRACTOR is in breach of this Contract, CONTRACTOR shall be paid for Work rendered to the VILLAGE’s satisfaction through the date of termination. After receipt of a Termination Notice and except as otherwise directed by the VILLAGE, CONTRACTOR shall: A. Stop work on the date and to the extent specified; B. Terminate and settle all orders and subcontracts relating to the performance of the terminated work; C. Transfer all work in progress, completed work, and other materials related to the terminated work to the VILLAGE; and D. Continue and complete all parts of the work that have not been terminated. ARTICLE 9. SUCCESSORS AND ASSIGNS. The VILLAGE and CONTRACTOR each binds itself and its partners, successors, executors, administrators, and assigns to the other party of this Contract and to the partners, successors, executors, administrators and assigns of such other party, in respect to all covenants of this Contract. Except as above, neither the VILLAGE nor CONTRACTOR shall assign, sublet, convey, or transfer its interest in this Contract without the written consent of the other. Nothing herein shall be construed as creating any personal liability on the part of any officer or agent of the VILLAGE which may be a party hereto, nor shall it be construed as giving any rights or benefits hereunder to anyone other than the VILLAGE and CONTRACTOR. ARTICLE 10. ACCESS AND AUDITS. CONTRACTOR shall maintain adequate records to justify all charges, expenses, and costs incurred in estimating and performing the Work for at least three (3) years after completion of this Contract. The VILLAGE shall have access to such books, records, and documents as required in this ARTICLE for the purpose of inspection or audit during normal business hours, at CONTRACTOR’s place of business. In no circumstances will CONTRACTOR be required to disclose any confidential or proprietary information regarding its products and service costs. ARTICLE 11. ENFORCEMENT COSTS. If any legal action or other proceeding is brought for the enforcement of this Contract, or because of an alleged dispute, breach, default or misrepresentation in connection with any provisions of this Contract, the successful or prevailing party or parties shall be entitled to recover reasonable attorney’s fees, court costs and all expenses (including taxes) even if not taxable as court awarded costs (including, without limitation, all such fees, costs and expenses incident to appeals), incurred in that action or proceeding, in addition to any other relief to which such party or parties may be entitled. ARTICLE 12. PROTECTION OF WORK AND PROPERTY. A. CONTRACTOR shall continuously maintain adequate protection of all Work from damage and shall protect both the VILLAGE’s property and adjacent private property from injury or loss arising out Page 5 of 9 of the services provided pursuant to this Contract. CONTRACTOR shall provide any necessary materials to maintain such protection and repair any damage caused. CONTRACTOR shall not be responsible for any damaged directly attributable to the VILLAGE or its employees. B. CONTRACTOR will also take every necessary precaution to ensure the safety of the VILLAGE, the public, and other guests and invitees thereof at or near the areas where work is being accomplished during and throughout the completion of all work. ARTICLE 13. NOTICE. All notices required in this Contract shall be sent by certified mail, return receipt requested, and if sent to the VILLAGE shall be mailed to: Village of North Palm Beach Attn: Village Manager Village Hall 501 U.S. Highway One North Palm Beach, FL 33408 and if sent to the CONTRACTOR shall be mailed to: Shenandoah General Construction, LLC Attn: Managing Member 951 West Yamato Road, Suite 220 Boca Raton, FL 33431. The foregoing names and addresses may be changed if such change is provided in writing to the other party. ARTICLE 14. ENTIRETY OF CONTRACTUAL AGREEMENT. The VILLAGE and CONTRACTOR agree that this Contract, including all documents referenced herein, sets forth the entire agreement between the parties, and that there are no promises or understandings other than those stated herein. None of the provisions, terms and conditions contained in this Contract may be added to, modified, superseded, or otherwise altered, except by written instrument executed by the parties hereto. In the event of a Conflict between the terms of the Proposal and this Contract, the terms of this Contract shall control. ARTICLE 15. TERMINOLOGY AND CAPTIONS. All pronouns, singular, plural, masculine, feminine or neuter, shall mean and include the person, entity, firm, or corporation to which they relate as the context may require. Wherever the context may require, the singular shall mean and include the plural, and the plural shall mean and include the singular. The term “Contract” as used herein, as well as the terms “herein”, “hereof”, “hereunder”, “hereinafter” and the like mean this Contract in its entirety and all exhibits, amendments and addenda attached hereto and made a part hereof. The captions and paragraph headings are for reference and convenience only and do not enter into or become a part of the context of this Contract, nor shall such headings affect the meaning or interpretation of this Contract. Page 6 of 9 ARTICLE 16. PREPARATION. This Contract shall not be construed more strongly against either party regardless of who was more responsible for its preparation. ARTICLE 17. MATERIALITY. All provisions of the Contract shall be deemed material. In the event CONTRACTOR fails to comply with any of the provisions contained in this Contract or exhibits, amendments and addenda attached hereto, said failure shall be deemed a material breach of this Contract and VILLAGE may at its option and without notice terminate this Contract. ARTICLE 18. EXHIBITS AND CONTRACT DOCUMENTS. All exhibits and other documents referred to in this Contract form an essential part of this Contract. The exhibits and other documents, if not physically attached, should be treated as part of this Contract and are incorporated herein by reference. ARTICLE 19. SURVIVABILITY. Any provision of this Contract which is of a continuing nature or imposes an obligation which extends beyond the term of this Contract shall survive its expiration or earlier termination. ARTICLE 20. WAIVER OF SUBROGATION. CONTRACTOR hereby waives any and all rights to Subrogation against the VILLAGE, its officers, employees, and agents for each required policy. When required by the insurer, or should a policy condition not permit an insured to enter into a pre-loss agreement to waive subrogation without an endorsement, then CONTRACTOR shall agree to notify the insurer and request the policy be endorsed with a Waiver of Transfer of Rights of Recovery Against Others, or its equivalent. This Waiver of Subrogation requirement shall not apply to any policy, which a condition to the policy specifically prohibits such an endorsement, or voids coverage should CONTRACTOR enter into such an agreement on a pre-loss basis. ARTICLE 21. WARRANTY. CONTRACTOR warrants that all Work, including goods and services, provided under this Contract will be free of defects in material and workmanship for a period of one (1) year following completion of the Work and successful final inspection unless otherwise stated in the Proposal. Should any Work fail to comply with this warranty during the warranty period of one (1) year, upon written notification from the VILLAGE, CONTRACTOR shall immediately repair or replace said defective materials and/or workmanship at CONTRACTOR’s sole expense. ARTICLE 22. REPRESENTATIONS/BINDING AUTHORITY. The persons executing this Contract represent that they have the full power, authority, and legal right to execute and deliver this Contract and perform all of its obligations under this Contract. Page 7 of 9 ARTICLE 23. GOVERNING LAW, VENUE AND REMEDIES. A. This Contract shall be governed by the laws of the State of Florida. Any and all legal action necessary to enforce this Contract will be held in Palm Beach County. B. No remedy herein conferred upon any party is intended to be exclusive of any other remedy, and each and every such remedy shall be cumulative and shall be in addition to every other remedy given hereunder or now or hereafter existing at law or in equity or by statute or otherwise. No single or partial exercise by any party of any right, power, or remedy hereunder shall preclude any other or further exercise thereof. C. The VILLAGE and CONTRACTOR knowingly, voluntarily, and intentionally waive any right they may have to a trial by jury with respect to any litigation arising out of or in connection with this Contract. ARTICLE 24. FEDERAL AND STATE TAXES. The VILLAGE is exempt from federal tax and state sales tax and use taxes. Upon request, the VILLAGE shall provide an exemption certificate to CONTRACTOR. CONTRACTOR is not exempt from paying sales tax to its suppliers for materials used to fulfill its obligations under this Contract, nor shall CONTRACTOR be authorized to use the VILLAGE’s tax exemption number in securing such materials. ARTICLE 25. INSPECTOR GENERAL CONTRACTOR is aware that the Inspector General of Palm Beach County has the authority to investigate and audit matters relating to the negotiation and performance of this Contract, and in furtherance thereof, may demand and obtain records and testimony from CONTRACTOR and its subcontractors. CONTRACTOR understands and agrees that in addition to all other remedies and consequences provided by law, the failure of CONTRACTOR or its subcontractors to fully cooperate with the Inspector General when requested may be deemed by the VILLAGE to be a material breach of the Contract Documents justifying termination. ARTICLE 26. PUBLIC RECORDS. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (561) 841-3355; NPBCLERK@VILLAGE-NPB.ORG; OR 501 U.S. HIGHWAY ONE, NORTH PALM BEACH, FL 33408. In performing services pursuant to this Contract, CONTRACTOR shall comply with all relevant provisions of Chapter 119, Florida Statutes. As required by Section 119.0701, Florida Statutes, CONTRACTOR shall: 1. Keep and maintain public requires required by the VILLAGE to perform the service. Page 8 of 9 2. Upon request from the VILLAGE’s custodian of public records, provide the VILLAGE with a copy the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Contract term and following completion of the Contract if the CONTRACTOR does not transfer the records to the VILLAGE. 4. Upon completion of the Contract, transfer, at no cost, to the VILLAGE all public records in possession of CONTRACTOR or keep and maintain public records required by the VILLAGE to perform the services. If CONTRACTOR transfers all public records to the VILLAGE upon completion of the Contract, CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If CONTRACTOR keeps and maintains public records upon completion of the Contract, CONTRACTOR shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the VILLAGE, upon request from the VILLAGE’s custodian of public records, in a format that is compatible with the information technology systems of the VILLAGE. ARTICLE 27. E-VERIFY CONTRACTOR warrants and represents that CONTRACTOR and all subcontractors shall comply with Section 448.095, Florida Statutes, as may be amended. CONTRACTOR has registered to use, and shall continue to use, the E-Verify System (E-Verify.gov) to electronically verify the employment eligibility of newly hired employees and has received an affidavit from each subcontractor stating that the subcontractor does not employ, contract with or subcontract with an unauthorized alien. If the VILLAGE has a good faith belief that CONTRACTOR has knowingly violated Section 448.09(1), Florida Statutes, the VILLAGE shall terminate this Contract pursuant to Section 448.095(2), Florida Statutes, as may be amended. If the VILLAGE has a good faith belief that a subcontractor h as knowingly violated Section 448.09(1), Florida Statutes, but CONTRACTOR has otherwise complied, it shall notify CONTRACTOR, and CONTRACTOR shall immediately terminate its contract with the subcontractor. ARTICLE 28. CONVICTED VENDOR LIST/BOYCOTT OF ISRAEL As provided in section 287.135, Florida Statutes, CONTRACTOR certifies, under penalty of perjury, that it and any authorized subcontractors are not participating in a boycott of Israel. CONTRACTOR further certifies that it and its affiliates have not been placed on the Convicted Vendor List under section 287.133, Florida Statutes. The VILLAGE and CONTRACTOR agree that the VILLAGE shall have the right to immediately terminate this Contract if CONTRACTOR, its authorized subcontractors or affiliates have been placed on the Scrutinized Companies that Boycott Israel List, is engaged in a boycott of Israel, or has been placed on the Convicted Vendor List maintained by the State of Florida. Page 9 of 9 IN WITNESS WHEREOF, the VILLAGE and CONTRACTOR hereto have made and executed this Contract as of the day and year first above written. CONTRACTOR: SHENANDOAH GENERAL CONSTRUCTION, LLC By: Print Name: Title:_____________________________ VILLAGE OF NORTH PALM BEACH By: ________________________________ Chuck Huff Village Manager VILLAGE OF NORTH PALM BEACH COMMUNITY DEVELOPMENT DEPARTMENT TO: Honorable Mayor and Council THRU: Chuck Huff, Village Manager FROM: Valentino Perez, Building Director Dodi Glas, Planning and Economic Development Director DATE: July 9, 2026 SUBJECT: RESOLUTION – Amending the Community Development Department (Building Division) Fee Schedule House Bill 803 (HB 803), approved by Governor DeSantis and effective July 1, 2026, prohibits municipalities from using project value to determine building permit fees. Project value will continue to be collected and tracked; however, it may only be used for reporting purposes and may no longer serve as the basis for calculating permit fees. An alternative method for calculating building permit fees involves the International Code Council's (ICC) Building Valuation Data Table. The ICC Building Valuation Data Table provides average United States construction costs per square foot and is updated quarterly. The table includes various occupancy classifications and construction types. Under this methodology, applicants provide the square footage of the proposed project, and the applicable square-foot construction cost is used to estimate the project value. The Village will then apply a locally adopted fee schedule as provided or multiplier to determine the building permit fee. This methodology is widely accepted and utilized by jurisdictions throughout the country. In addition to revising the building permit fee calculation methodology, Village Staff has reviewed fees associated with other development review activities and established separate fees where appropriate. These activities include plan submittals, zoning review, engineering review, landscape review, drainage review, design review, fire review, and floodplain administration. This approach aligns with the intent of Section 553.79, Florida Statutes, by limiting building permit fees to expenses directly associated with the administration and enforcement of the Florida Building Code while still providing transparency for other development review services. The attached and updated Community Development Fee Schedule ensures compliance with HB 803. Section 6 of the adopted Budget Ordinance for Fiscal Year 2026 authorizes the Village Council to revise the Master Fee Schedule by Resolution. The attached Resolution has been prepared and/or reviewed for legal sufficiency by the Village Attorney. There is no immediate fiscal impact; rather, the proposed revisions to the fee schedule modify the methodology used to calculate building permit fees in order to comply with changes to state law. Recommendation: Village Staff requests Council consideration and approval of the attached Resolution amending the Community Development Fee Schedule applicable to building permits to comply with recent statutory changes in accordance with Village policies and procedures. RESOLUTION 2026-____ A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING THE MASTER FEE SCHEDULE ADOPTED AS PART OF THE FISCAL YEAR 2026 BUDGET TO AMEND THE COMMUNITY DEVELOPMENT DEPARTMENT FEE SCHEDULE APPLICABLE TO BUILDING PERMIT APPLICATIONS TO COMPLY WITH RECENT CHANGES TO STATE LAW; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, through the adoption of Ordinance No. 2025-15 (“Budget Ordinance”) on September 25, 2025, the Village Council adopted a Master Fee Schedule as part of the annual budget for Fiscal Year 2026; and WHEREAS, Section 6 of the Budget Ordinance provides that the Village Council may revise the Master Fee Schedule by Resolution during the Fiscal Year without need to amend the Budget Ordinance; and WHEREAS, Village Staff has recommended revisions to certain Community Development fees, as set forth in the Master Fee Schedule, to comply with recent statutory changes governing the methodology for calculating fees relating to the issuance of building permits, including plan review fees; and WHEREAS, the Village Council determines that the adoption of this Resolution is in the best interests of the Village and its residents. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, as follows: Section 1. The foregoing recitals are ratified and are incorporated herein. Section 2. The Village Council hereby revises the Master Fee Schedule for Fiscal Year 2026 to amend the Community Development Department fees as set forth in Exhibit “A” attached hereto and incorporated herein by reference. Section 3. All other provisions of the Master Fee Schedule, to the extent not specifically revised herein, shall remain in full force and effect. Section 4. This Resolution shall become effective immediately upon adoption. PASSED AND ADOPTED THIS DAY OF , 2026. (Village Seal) MAYOR ATTEST: VILLAGE CLERK Description Minimum Permit Fee Technology Fee Administrative Fee Routing Fee/Plan Review (if applicable) Commencement Flat Fee $500.00 Flat (Included in permit cost) Flat Fee(Dock)+Flat Fee per lift $300 dock + $300 per lift $2 Per Sq Ft Inspection Area $2 Per Sq Ft Inspection Area $1 Per Sq Ft Inspection Area $1 Per Sq Ft Inspection Area Building Division Fee $78.00 Minimum plus plan review fee if applicable Sign - Illuminated, Includes Electric Flat Fee $600 Sign-Wall Flat Fee $200 Solar Multi/Commercial ICC SQ FT TABLE/UT ICC SQ FT TABLE/UT Solar SFD Fee per panel $25.00 Per panel Structual MultiFamily/Commercial $2 Per Sq Ft Inspection Area $2 Per Sq Ft Inspection Area $1 Per Sq Ft Inspection Area $1 Per Sq Ft Inspection Area Flat Fee $60 Third rejection of plans for the same comment Four (4) times the plan review excluding fire suppression system)$105.00 Minimum Fee SS 553.721 Uncorrected violation after the second re-inspection fee imposed for the first re- inspeciton and for each subsequent re-inspection. Florida Statues SS 553.80(2)(c ) Zoning Department Plan Review Building Department Plan Review (Not applicable to over-the-counter permits) 30% of permit fee $78.00 Fire Department Plan Review DCA 1.5% of the permit fee Building Code Administrators and Inspectors Fund Re-inspection Fee After hours weekdays $78.00/hr minimum 2 hours After hours weekends and holidays per inspector or inspection trade.$78.00/hr minimum 4 hours (At discretion of the Building Official)$105.00 Increase to the original job valuation. An additional fee of the estimated value of work will be charged for revisions. $52.00 plus $10.50 per page Increase to the original job valuation estimated value of work will be charged for revisions Post-issue minimum unless value Residential Re-Issuance fee: after a year, "360 days after issuance or on effective date of the next edition of the Florida Building Code, whichever is later". (Commercial Projects Only) Local Product Approval Open/Expired Permit Search (per address) Unscheduled inspection by special request (subject to availability) $78.75/hr, 1 hour minimum Penalty for commencing work without first securing a permit or written approval Actual Cost Change of Contractor Residential Revision Fee Commercial Revision Fee Fire Department Revision Fee $100.00 35% of Original Permit Fee, $78.00 minimum plus Plan Review Fee $52.00 plus Plan Review and Fire Department Fee if applicable $262.00 and requires Construction Board of Adjustment and $75.00 Palm Beach County Impact Fees New Permit exemptions under $7500 (Excluding electrical, plumbing, structural, mechanical or gas) Residential (Single Scope Project Valuation under $7500) Certain residential construction work valued at under $7,500 will be exempt from building requirements. A request for exemption -law evade the $7500 threshold - SINGLE TRADE ONLY & DOESN’T APPLY for electrical, plumbing, structural, mechanical, or gas work under $7500, which remains subject to permitting requirements or to work trade residential improvements valued under $7500 outside of floor areas, LIKE cosmetic renos, painting, cabinetry, flooring, drywall finishing, and similar that DO NOT involve electrical, plumbing, structural, mechanical, or gas work. 2. Permit must not be expired. 3. No-work has occurred or commenced on the project (verified by the building inspector) and plan review has processed the application) 4. Request must be in writing, addressed to the Building Official. 5. Plan review fees are not subject to refund. Palm Beach County Impacts fees are collected by the Village of North Palm Beach. Impact fee credit approval is required at the time of permit application submittal. Refund of Building Permit Fees: Private Provider Classification Fee Veterinary service from a truck $138.00 Veterinary service to animal specialties $138.00 Animal specialty services, except veterinary $138.00 Building construction - Contractors as defined by the Contractors Licensing Board of Palm Beach County.$138.00 Veterinary Services: Contractor Services Late Fees: All businesses' tax receipts issued hereunder may be renewed without penalty no later than September 30 by application of the receipt holder. Receipts not renewed by October 1 shall be considered delinquent and subject to a delinquency penalty of ten (10) percent of the full year business for the month of October, plus additional five-percent for each month of delinquency full year business tax for that applicant, in addition to the business tax set forth herein. Transfer Fee New Owner: At the time any such receipt is transferred, the person applying such transfer fee equal to ten (10) percent of the annual business tax but not less than three dollars ($3.00) and not more than twenty-five dollars ($25.00). New Location: At the time any such receipt is transferred, the person applying such transfer fee equal to ten (10) percent of the annual business tax but not less than three dollars ($3.00) and not more than twenty-five dollars ($25.00). Electric services (franchise)$607.00 Natural gas transmission (franchise)$607.00 Natural gas distributors $607.00 Liquified petroleum distributors $607.00 Water supply (franchise)$607.00 Sanitation sewer services (franchise)$607.00 Wholesale-durable goods: Inventory value cost - not exceeding $1,000.00 $40.00 Each additional $1,000.00 $9.92 Retail Store: Inventory value cost - not exceeding $1,000.00 $40.00 Each additional $1,000.00 (Maximum cap $7,500.00)$9.92 Filing station, marine/auto/other: 1-4 dispensers $97.00 Each additional dispenser $28.00 Eating place ($57.00 minimum) each seat $2.80 Drinking place (alcoholic drinks) ($57.00 minimum) each seat $2.80 Food service-no seats $138.00 Catalog and mail order $138.00 Automatic merchandise machines operator $294.00 Each machine $34.00 Fuel oil dealer (bottled gas)$138.00 LP gas dealer (bottled gas)$138.00 Direct selling - each person/vehicle $138.00 Per year $363.00 Each canvasser $121.00 Florist $138.00 Tobacco store $138.00 News dealer / news stand $138.00 Optical goods store $138.00 Miscellaneous Retail Store NEC (Consignment, Pawn)$138.00 Depository institution $311.00 Non-depository institution $311.00 Security and commodity brokers/dealers $157.00 Brokers sales agent $39.00 Insurance carriers $138.00 Insurance agents, broker service $138.00 Insurance sales agent $138.00 Retail Store NEC: Finance, Insurance, Real Estate Insurance Electronic, Gas and Sanitary Services Wholesale Trade (see Retail) Retail Trade Real estate operator ($57.00 minimum): Base (1-5 sleeping rooms)$16.50 Each additional room $3.40 Real estate agents and manager $138.00 Real estate sales agent N/A Title abstract office $138.00 Land sub dividers and developers $195.00 Holding and other investment offices $311.00 Hotels, rooming houses, etc. ($57.00 minimum): Base (1-5 sleeping rooms)$17.30 Each additional sleeping room $3.40 Personal Services: Laundry, cleaning, garment service $138.00 Coin operated laundry, dry cleaning $138.00 Operator 1-20 machines $138.00 Each additional machine $6.80 Photographic studio, portrait $138.00 Beauty shop $138.00 Each state licensed operator $39.00 Barber shop $138.00 Each state licensed operator $39.00 Shoe repair shop $138.00 Funeral service $311.00 Additional for ambulance service $195.00 Tax preparation service $138.00 Miscellaneous personal service NEC $138.00 Advertising agency $138.00 Consumer credit reporting/collection $138.00 Mailing, reproduction. Commercial art and stenographic service $138.00 Service to dwelling $138.00 Miscellaneous equipment rental/leasing $138.00 Personnel supply service $138.00 Computer programming, data processing $138.00 Miscellaneous business service NEC $138.00 Business services NEC $138.00 Telemarketing $195.00 Plus each phone $39.00 Auto Rental $138.00 Auto Repair Shop: 2 persons $29.00 3-4 persons $62.00 5-6 persons $115.00 7-10 persons $184.00 11-20 persons $233.00 More than 21 persons $381.00 Car Wash Auto Service/Repair Misc. repair services store $138.00 Misc. repair services from a truck $69.00 Misc. repair services with retail store $69.00 Motion picture production/distributor $138.00 Motion picture theatre/drive-in $288.00 Plus per seat/per space $0.51 Dance studios $138.00 Theatrical producers $138.00 Bowling center (1-5 alleys)$138.00 Each additional alley $39.00 Commercial sports $195.00 Physical fitness facilities $138.00 Coin operated amusement devices operator $294.00 Plus each machine $34.00 Amusement and recreation services NEC $138.00 Fortune teller-fee charged $1,330.00 No fee charged-contribution $2,315.00 Phrenologist-fee charged $1,561.00 No fee charged-contribution $2,315.00 Licensed practitioner each $138.00 Nursing and personal care facility $195.00 Hospital $195.00 Medical and dental laboratory $195.00 Home health care $138.00 Miscellaneous health services NEC $138.00 Attorneys each $138.00 Elementary and secondary school $138.00 Vocational school $138.00 Schools and educational services NEC $138.00 Social Services Individual and family services $138.00 Job training service $138.00 Child care facility (Fla. Statute)$261.00 Family day care (Fla. Statute)$62.00 Community residential home (Fla. Statute)$161.00 Social services NEC $138.00 Membership organizations $138.00 Engineering, architectural and surveying-each practitioner $138.00 Residential designer $138.00 Accounting/bookkeeping service $138.00 Certified public accountant each $138.00 Legal Services Educational Services Engineering, Accounting, Research Management Research, development and testing services $138.00 Management services $138.00 Management consulting services $138.00 Public relation services $138.00 Facility support management services $138.00 Business consulting services NEC $138.00 Management and Public Relations Services Description Right-of-Way Utilization Permit Application & Processing Fee ① Residential Driveway Apron Construction Sidewalk Repair/Construction, first 100' Each additional 100' LF or fraction thereof Crane/Lifting Equipment Placement, per day Roll-off Dumpster Placement, per day Construction Material Placement (Swale/Right-of-Way, per day) Tree Trimming Operation (Rolling locations, per day) Permit extension(s), 30 calendar days (Non-refundable) Permit renewal (expired permit) Maintenance of Traffic Plan Review (2 reviews) Each additional review Roadway Closure/Obstruction (per lane-foot per day) Sidewalk Closure/Obstruction (per linear foot per day) Roadway/Sidewalk Closure Work Completion Delay ② Special Events w/ Road Closure Open Cut Roadway, Per Cut Location Utility Pole Installation - Overhead Facilities, Each Pole Franchise Utility Main / Cable / Line Install, Per 100' Linear Franchise Utility Cabinet Installation, Per Location Permit Violation Charges (All Permits) Work Commencement (without valid permit) ③ Work Commencement (valid permit - without notice) Work Outside Permit Limits (with valid permit) Work with a suspended or expired permit ④ Closure/Obstruction (without valid permit) ⑤ Closure/Obstruction (exceeding permit limits) ⑤ Abandoned Barricade/Temporary Signage Collection/Storage Traffic Signage & VMS Board, per day Barricade (all types), per day Collection Fee (30 calendar days past due) ⑥ Emergency Response Cost Recovery ⑦ Emergency Response - Street Maintenance $25.00 Right-of-Way Permitting Note non-payment of fees. The Village reserves the right to refuse service and permitting to business entities or individuals based on outstanding unpaid fees. Non-payment of fees shall constitute proper fees within twenty (20) business days of receipt of notification. Note:Fees described wherein may adjust annually at a rate equal to the Consumer Price Index or three percent (3%), whichever may be determined more appropriate, each October 1st. Note: Refer to day charges shall be for calendar days, inclusive of weekends and holidays. Fee $35.00 $60.00 $265.00 $163.50 2 x permit fee ⑧ ⑤Violation charges will be assessed for closure/obstruction of roadway,sidewalk,or public access the amount of $500 per day,or fraction thereof,per occurrence.Violation charges will be assessed for closure/obstruction or roadway,sidewalk,or public access in the amount of $150 per day,or fraction thereof, per occurrence for incidents that exceed valid permit work limitations. ⑥Fees assessed for additional work,time extension,late charge,or emergency response are due issuance. Fees are determined to be past due if not paid within 30 calendar days of issuance. ⑦Emergency response cost recovery expenses may be assessed in association with construction,site development,right-of-way construction,and infrastructure maintenance activity that result in damage or disruption of service to a Village owned facility or utility.Additional fines,fees,or cost recovery expenses may be levied by other regulatory agencies. ⑧Actual cost will include,but is not limited to:labor,overhead,equipment,materials, analysis, and municipal contractor cost. ①Right-of-way permits are valid for a maximum of 30 calendar days from date of issue.Permits may extended in 30 calendar day increments at time of issuance.Additional work not authorized by the original permit terms will require a new permit or modification of existing permit.Fees are payable upon submission of permit application. ②Closure/Obstructions exceeding the prescribed permit time limits will be access fees equal to 2 the daily closure rate for each day, or fraction thereof, of additional closure/obstruction. ③Violation charge is applicable in all cases where work commences without a valid Village of NPB of-way permit.Violation charges will not apply to emergency work,if permit is applied for within two (2) business days following the commencement of emergency work.Violation charges will be assessed separately and shall be equal to the total of the permit assessment, effectively doubling the permit fee. ④Violation charges will be assessed for work completed with a suspended or expired permit in amount of $500 per day,or fraction thereof,per occurrence.Work completed with a suspended or expired permit will be assumed defective without inspection and may be rejected in part or entirety. Description Code Compliance Annual Abandoned Property Registration Fee Open Code Enforcement Searches (per address) Finding of Code Violation Reduction of Fine Request Code Citation Fees First Violation Second Violation Third Violation Fourth Violation Planning & Zoning Petitions (*Fees do not include advertising, legal, engineering, or other specialty consultants) Variances * Preliminary or Final Plan filing fee * Comprehensive Plan Major Amendments application fee * Comprehensive Plan Minor Amendments application fee * Rezoning (amendments, modify, supplement or repeal) Planned Unit Development (PUD) application fee * Planned Unit Development Major Amendment application fee * Planned Unit Development Minor Amendment application fee * Planned Unit Development Waiver Fee (per waiver request) * Site Plan Major application fee* Site Plan Major application fee (with waiver)* Site Plan Minor application fee* Site Plan Extension - Administration Fee* Site Plan Extension - VC* Master Plan application fee - Multi Family & Commercial* Master Plan Major Amendment application fee - Multi Family & Commercial* Master Plan Minor Amendment application fee - Multi Family & Commercial* Master Sign Plan - No waivers Master Sign Plan - Waivers* Master Sign Plan - Modifications Site Plan amendment application fee for previously aproved by Planning, Zoning and Adjustment Board and/or Council inspection) Zoning Plan Review Fee Permits Mandatory appearance before Special Magistrate. Planning and Zoning, Code Compliance & Addressing $150 $75 $100 $100 $150 $1,000 $750 $2,500 $2,500 $1,500 $100 $1,500 $750 $500 $1,000 $1,500 $750 $1,000 $750 $600 $2,000 $500 $90 $116 $50 Painting Permit Fee Similar Use Permit Application - Special use Special Event Permit - Profit Special Event Permit - Non Profit Vegetation Removal (which includes up to 2 zoning inspections) Portable Storage Containers Portable Storage Extension Roll-Off Construction Dumpsters (Permit) Roll-Off Construction Dumpsters (Permit Renewal) Tree Removal Permit Fee Payment schedule for contributions to Tree Trust Fund: Native tree with more than 6" DBH up to 12" DBH or native palms with more than 6' of clear trunk up to 12' of clear trunk trunk Inspections Other Fees Development Order Extension Fee * Pre-application Meeting (to be credited to planning petition if filed within 30 days)* Cancellation/postponement Fee (Less than 7 days prior to scheduled meeting) Legal Escrow Minor Applications $250 ; Major Application $750 add'l time at cost Addressing Address Assignment, per address Address Confirmation, per address Address Change, per address $150 $150 $100 $150 $25 $25 $25 per tree Tree Replacement / Trust Fund (In the event of tree loss, cannot be mitigated through relocation) $250 $300 $450 $600 $50 50% of original filing fee $100 $100 $100 $50 $45/hour $250/hour Building Valuation Data – FEBRUARY 2026 The International Code Council is pleased to provide the following Building Valuation Data (BVD) for its members. The BVD will be updated at six-month intervals, with the next update in August 2026. ICC strongly recommends that all jurisdictions and other interested parties actively evaluate and assess the impact of this BVD table before utilizing it in their current code enforcement related activities. The BVD table provides the “average” construction costs per square foot, which can be used in determining permit fees for a jurisdiction. Permit fee schedules are addressed in Section 109.2 of the 2024 International Building Code (IBC) whereas Section 109.3 addresses building permit valuations. The permit fees can be established by using the BVD table and a Permit Fee Multiplier, which is based on the total construction value within the jurisdiction for the past year. The Square Foot Construction Cost table presents factors that reflect relative value of one construction classification/occupancy group to another so that more expensive construction is assessed greater permit fees than less expensive construction. ICC has developed this data to aid jurisdictions in determining permit fees. It is important to note that while this BVD table does determine an estimated value of a building (i.e., Gross Area x Square Foot Construction Cost), this data is only intended to assist jurisdictions in determining their permit fees. This data table is not intended to be used as an estimating guide because the data only reflects average costs and is not representative of specific construction. This degree of precision is sufficient for the intended purpose, which is to help establish permit fees so as to fund code compliance activities. This BVD table provides jurisdictions with a simplified way to determine the estimated value of a building that does not rely on the permit applicant to determine the cost of construction. Therefore, the bidding process for a particular job and other associated factors do not affect the value of a building for determining the permit fee. Whether a specific project is bid at a cost above or below the computed value of construction does not affect the permit fee because the cost of related code enforcement activities is not directly affected by the bid process and results. Building Valuation The following building valuation data represents average valuations for most buildings. In conjunction with IBC Section 109.3, this data is offered as an aid for the building official to determine if the permit valuation is underestimated. Again, it should be noted that, when using this data, these are “average” costs based on typical construction methods for each occupancy group and type of construction. The average costs include foundation work, structural and nonstructural building components, electrical, plumbing, mechanical and interior finish material. The data is a national average and does not take into account any regional cost differences. As such, the use of Regional Cost Modifiers is subject to the authority having jurisdiction. Permit Fee Multiplier Determine the Permit Fee Multiplier: 1. Based on historical records, determine the total annual construction value which has occurred within the jurisdiction for the past year. 2. Determine the percentage (%) of the building department budget expected to be provided by building permit revenue. 3. Example The building department operates on a $300,000 budget, and it expects to cover 75 percent of that from building permit fees. The total annual construction value which occurred within the jurisdiction in the previous year is $30,000,000. Permit Fee The permit fee is determined using the building gross area, the Square Foot Construction Cost and the Permit Fee Multiplier. Permit Fee = Gross Area x Square Foot Construction Cost X Permit Fee Multiplier Example Type of Construction: IIB Area: 1st story = 8,000 sq. ft. 2nd story = 8,000 sq. ft. Height: 2 stories Permit Fee Multiplier = 0.0075 Use Group: B 1. Gross area: Business = 2 stories x 8,000 sq. ft. = 16,000 sq. ft. 2. Square Foot Construction Cost: B/IIB = $274.77/sq. ft. 3. Permit Fee: Business = 16,000 sq. ft. x $274.77/sq. ft x 0.0075 = $32,972.40 Important Points • The BVD is not intended to apply to alterations or repairs to existing buildings. Because the scope of alterations or repairs to an existing building varies so greatly, the Square Foot Construction Costs table does not reflect accurate values for that purpose. However, the Square Foot Construction Costs table can be used to determine the cost of an addition that is basically a stand-alone building which happens to be attached to an existing building. In the case of such additions, the only alterations to the existing building would involve the attachment of the addition to the existing building and the openings between the addition and the existing building. • For purposes of establishing the Permit Fee Multiplier, the estimated total annual construction value for a given time period (1 year) is the sum of each building’s value (Gross Area x Square Foot Construction Cost) for that time period (e.g., 1 year). • The Square Foot Construction Cost does not include the price of the land on which the building is built. The Square Foot Construction Cost takes into account everything from foundation work to the roof structure and coverings but does not include the price of the land. The cost of the land does not affect the cost of related code enforcement activities and is not included in the Square Foot Construction Cost. Square Foot Construction Costs a, b, c Group (2024 International Building Code)IA IB IIA IIB IIIA IIIB IV VA VB A-1 Assembly, theaters, with stage A-1 Assembly, theaters, without stage A-2 Assembly, nightclubs A-3 Assembly, churches A-4 Assembly, arenas B Business E Educational F-1 Factory and industrial, moderate hazard F-2 Factory and industrial, low hazard H-1 High Hazard, explosives H234 High Hazard H-5 HPM I-1 Institutional, supervised environment I-2 Institutional, hospitals I-2 Institutional, nursing homes I-3 Institutional, restrained I-4 Institutional, day care facilities M Mercantile R-1 Residential, hotels R-2 Residential, multiple family R-3 Residential, one- and two-family d S-1 Storage, moderate hazard S-2 Storage, low hazard U Utility, miscellaneous a. Private Garages use Utility, miscellaneous b. For shell only buildings deduct 20 percent c. N.P. = not permitted d. Unfinished basements (Group R-3) = $31.50 per sq. ft. Planning and Zoning,Code Compliance &Addressing Fee Code Compliance $150.00AnnualAbandonedPropertyRegistrationFee Open Code Enforcement Searches (per address)$50.00 $100.00ReductionofFineRequest Code Citation Fees First Violation $25.00 Second Vioiation $100.00 Third Violation $150.00 Mandatory appearance before Special Magistrate Fourth Violation Code Case Administrative Fee (per Notice of Violation Issued) Planning &Zoning Petitions (*Fees do not include advertising,legal,etc.) $150.00 Variances*$500.00 Preliminary or Final Plan filing fee *$300.00 Comprehensive Plan Major Amendments application fee * Comprehensive Plan Minor Amendments application fee * Rezoning (amendments,modify,supplement or repeal) $2,500.00 $1,500.00 $2,000.00 Planned Unit Development (PUD)application fee *$2,500.00 Planned Unit Development Major Amendment application fee * Planned Unit Development Minor Amendment application fee * Planned Unit Development Waiver Fee (per waiver request)* $1,500.00 $500.00 $100.00 Site Plan Major application fee $1,000.00 Site Plan Major application fee (with waiver)$1,500.00 Site Plan Minor application fee $200.00 Site Plan Extension -Administration Fee $500.00 Site Plan Extension -VC $1,000.00 Master Plan application fee -Multi Family &Commercial $2,500.00 Master Plan Major Amendment application fee -Multi Family &Commercial $200.00 Master Sign Plan -No waivers $1,000.00 Master Sign Plan -Waivers $2,000.00 Master Sign Plan -Modifications $1,000.00 Site Plan amendment application fee for previously approved by Planning,Zoning and Adjustment Board and/or Council $100.00 Zoning Confirmation Letter $100.00 Vacation Rental Registration Application and Renewal (inciudes preliminary inspection)$600.00 Special Exception Fee*$500.00 Conditional Use Fee *$100.00 Dock/Seawall Major Application Fee*$500.00 Dock/Seawall Minor Application Fee *$100.00 Rev. Oct 2024 Planning and Zoning,Code Compliance &Addressing Continued Description Fee Zoning Plan Review Fee: Permit value;$0 -$10,000 $125.00 Permit value;$10,001 -$49,999 $150.00 Permit value;$50,000+$200.00 Permits: Peddlers and Solicitors Fee,each peddler and solicitor $115.50 Temporary Commercial Signage -For Sale or For Lease (each)$50.00 Temporary Banner Fee (each)$50.00 Painting Permit Fee $150.00 Similar Use Permit Application -Special use $500.00 Special Event Permit -Profit $100.00 Special Event Permit -Non Profit $50.00 Vegetation Removal (which includes up to 2 zoning inspections) Portable Storage Containers &Roll-Off Construction Dumpsters (Permit) $150.00 $25.00 Portable Storage Containers &Roll-Off Construction Dumpsters (Permit RenewaI)$10.00 inspections: Zoning Re-inspection Fee $75.00 Zoning Inspection for BusinessTax Receipt $50.00 Vacation Rental Re-inspection Fee $75.00 Other Fees: Development Order Extension Fee 50%of original filing fee Appeal of Administrative or Board Decision $500.00 Pre-application Meeting (to be credited to planning petition if filed within 30 days)$250.00 Alcohol License Application Fee $100.00 Site Plan Revievs'Resubmittal Fee (after 2nd resubmittal)$200.00 Cancelation /Postponement Fee (Less than 7 days prior to scheduled meeting)$50.00 Hourly Rate $45.00/hr Addressing: Address Assignment,per address $100.00 Address Confirmation,per address $275.00 Address Change,per address $100.00 Rev. Oct 2024 To: Key Official From: Eryn Alcorn, Florida League of Cities Date: June 18, 2026 Subject: 2026 Annual Conference Voting Delegate Information The Florida League of Cities Annual Conference will be held at the Diplomat Beach Resort in Hollywood, Florida, from August 13-15, 2026. This conference will provide valuable educational opportunities to help Florida’s municipal officials serve their citizenry more effectively. We ask that each member municipality sending delegates to the Annual Conference designate one elected official to serve as its Voting Delegate and cast the municipality’s votes at the Annual Business Meeting which will be held on Saturday, August 15, 2026. The Voting Delegate designated by each municipality will vote on all official business matters brought before the League membership and requiring a vote during the Business Meeting. Matters such as the election of League leadership, adoption of resolutions and any other official business matters affecting the League may be voted on during the Business Meeting. In accordance with the League’s by-laws, the number of votes allocated to each municipality is determined based upon population. The League will use the latest Florida Estimates of Population as published by the University of Florida, Bureau of Economic and Business Research. Annual Conference registration materials were sent to each municipality via the League's e-newsletter and are available online at flcities.com. If you have any questions about voting delegates, please email ealcorn@flcities.com. Voting delegate forms must be received by the League no later than July 31, 2026. Attachments: Form Designating Voting Delegate 2 of 2 2026 Annual Conference Florida League of Cities, Inc. August 13-15, 2026 Hollywood, Florida It is important that each member municipality sending delegates to the Annual Conference of the Florida League of Cities designate one of its elected officials to cast the municipality’s votes at the Annual Business Meeting. League By-Laws require each municipality to select one person to serve as the municipality's Voting Delegate. Municipalities do not need to adopt a resolution to designate a voting delegate. Instead, please fill out this form and return it to the League office so that your voting delegate may be properly identified. Voting delegate forms must be received by the League no later than July 31, 2026. Designation of Voting Delegate Name of Voting Delegate: __________________________________________________ Title: ___________________________________________________________________ Delegate Email: __________________________________________________________ Municipality of: __________________________________________________________ AUTHORIZED BY: ______________________________________________ Name ______________________________________________ Title Return this form to: Eryn Alcorn Florida League of Cities, Inc. Post Office Box 1757 Tallahassee, FL 32302-1757 Email: ealcorn@flcities.com