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HomeMy WebLinkAboutR2026-38 MOUs incorporating Quality Leave PolicyRESOLUTION 2026-38 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPROVING AND RATIFYING MEMORANDUMS OF UNDERSTANDING WITH THE FEDERATION OF PUBLIC EMPLOYEES, THE PALM BEACH COUNTY POLICE BENEVOLENT ASSOCIATION, AND THE PROFESSIONAL FIREFIGHTERS/PARAMEDICS OF PALM BEACH COUNTY, LOCAL 2928, TO AMEND THE PAID VACATION PROVISIONS OF THE RESPECTIVE COLLECTIVE BARGAINING AGREEMENTS TO INCORPORATE THE QUALITY LEAVE POLICY AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE MEMORANDUMS OF UNDERSTANDING; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Village and the Federation of Public Employees, AFL-CIO (FPE) are parties to a Collective Bargaining Agreement (CBA) ratified by the FPE and approved and ratified by the Village Council on August 28, 2025 through the adoption of Resolution No. 2025-42; and WHEREAS, the Village and the Palm Beach County Police Benevolent Association, Inc. (PBA) are parties to a CBA ratified by the PBA and approved and ratified by the Village Council on September 12, 2024 through the adoption of Resolution No. 2024-80; and WHEREAS, the Village and the Professional Firefighters/Paramedics of Palm Beach County, Local 2928, Inc. (IAFF) are parties to a CBA ratified by the IAFF and approved and ratified by the Village Council on September 12, 2024 through the adoption of Resolution No. 2024-81; and WHEREAS, the Village and each collective bargaining agent have agreed to amend the Paid Vacation provisions of their respective CBAs to incorporate the Village's Quality Leave Policy effective upon ratification by the respective collective bargaining units or October 1, 2026, whichever occurs later; and WHEREAS, the Village Council determines that approval and ratification of the MOUs is in the best interests of the Village and its residents. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA as follows: Section 1. The foregoing recitals are ratified as true and correct and are incorporated herein. Section 2. The Village Council hereby approves and ratifies Memorandums of Understanding with the FPE, PBA, and IAFF, copies of which are attached hereto and incorporated herein, and authorize the Village Manager to execute the Memorandums of Understanding on behalf of the Village. Section 3. All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. Section 4. This Resolution shall take effect immediately upon adoption. Page 1 of 2 PASSED AND ADOPTED THIS I0"<" DAY OF SEPTEMBER, 2026. ��•NORT/y��l <v• • � (Vill &.fJRIDA :CO >•. : -� MAYOR ATTEST: ILLAGE RK Page 2 of 2 MEMORANDUM OF UNDERSTANDING by and between the PROFESSIONAL FIREFIGHTERS/PARAMEDICS OF PALM BEACH COUNTY, LOCAL 2928, IAFF, INC. and the VILLAGE OF NORTH PALM BEACH (Quality Leave Award) THE VILLAGE OF NORTH PALM BEACH, a municipal corporation, hereafter referred to as the "Village", and the PROFESSIONAL FIREFIGHTERS/PARAMEDICS OF PALM BEACH COUNTY, LOCAL 2928, IAFF, INC., hereafter referred to as the "Union", are parties to a Collective Bargaining Agreement that ends September 30, 2027, hereafter referred to as the "Agreement". The Village and the Union have agreed to enter into this Memorandum of Understanding to recognize IAFF bargaining unit employees' eligibility for the new Quality Leave Award policy effective October 1St, 2026. The Village and the Union agree: • The Village shall recognize IAFF bargaining unit employees as eligible to participate in the Quality Leave Award policy approved by the Village Council on June 11th, 2026, to be effective on October 1St, 2026. The Quality Leave Award policy is attached hereto as Exhibit A. This MOU shall become effective upon ratification by both parties or October 1, 2026, whichever occurs later. THEREFORE, it is AGREED that the bargaining unit employees desire to have staff present this MOU to the Village Council for ratification. Ratified by the Union on the IL day of 2026 By the Unto Angelo D' Ariano, Secretary -Treasurer g/[//Q � Date Ratified by the Village Council on the ®day of , 2026. By the Village: axles Huff, Village M ger Date QUALITY LEAVE AWARD PURPOSE To provide a means for awarding employees who have demonstrated a high degree of dedication and outstanding performance, above and beyond the expectation of the normal duties of their position. SCOPE This policy shall apply to all non-bargaining employees of the Village. Pay Period - The workweek for payroll purposes is Monday to Sunday and is used for calculating overtime. The pay period is a period of 14 consecutive 24 hour periods, starting at 12:00 am Monday and ending at 12:00 midnight the following Sunday. Fiscal Year – An annual period beginning October 1 through September 30. POLICY Department Directors may recognize an employee who has demonstrated exceptional dedication and contributions beyond the normal expectations of their position with a Quality Leave Award. Examples of criteria eligible for the award would include commendable service to the community; contributing to the successful completion of a major project, event, or departmental objective outside the scope of the position; responding to emergency, urgent, or unforeseen situations that requires additional time or effort to ensure continuity of operations or completion of critical tasks that substantially benefit the organization; demonstrating initiative beyond normal job duties through innovation, problem-solving, process improvements, or other contributions that positively impact operations, efficiency, cost savings, or organizational effectiveness, etc. Quality Leave Awards may be granted at the discretion of the Department Director through submission of a memorandum to the Director of Human Resources outlining the employee’s commendable performance and recommended award. The memorandum will be included in the employee’s official personnel file and forwarded to the Village Manager for approval. Quality Leave Awards may be issued in hourly increments, up to a maximum of four (4) hours in any given pay period. The maximum balance in the accrual bank is eight (8) hours at any time, with a maximum annual accrual limit of twenty (20) hours each fiscal year. The Quality Leave Award is forfeited if not used by September 30th of the respective fiscal year and cannot be saved or rolled into another fiscal year. Quality Leave shall carry no cash value. Employees having a Quality Leave balance at the time of separation, whether voluntary or involuntary, shall receive no payment for and automatically forfeit such hours. Quality Leave shall not be used within the last two weeks of employment separation or retirement. The use of accrued Quality Leave must be requested in advance by submission of the Leave Utilization Form in the same manner as Vacation Leave for approval by the Department Director based on departmental operational needs. Accrued Quality Leave must be used in full hourly increments. MEMORANDUM OF UNDERSTANDING by and between the FEDERATION OF PUBLIC EMPLOYEES, AFL-CIO, A DIVISION OF THE NATIONAL FEDERATION OF PUBLIC AND PRIVATE EMPLOYEES, (AFL-CIO) AFFILIATED WITH DISTRICT 1- MEBA (AFL-CIO) and the VILLAGE OF NORTH PALM BEACH (Quality Leave Award) THE VILLAGE OF NORTH PALM BEACH, a municipal corporation, hereafter referred to as the "Village", and the FEDERATION OF PUBLIC EMPLOYEES, AFL-CIO, A DIVISION OF THE NATIONAL FEDERATION OF PUBLIC AND PRIVATE EMPLOYEES, (AFL-CIO) AFFILIATED WITH DISTRICT l - MEBA (AFL-CIO), hereafter referred to as the "Union", are parties to a Collective Bargaining Agreement that ends September 30, 2028, hereafter referred to as the "Agreement". The Village and the Union have agreed to enter into this Memorandum of Understanding to recognize FPE bargaining unit employees' eligibility for the new Quality Leave Award policy effective October 1St, 2026. The Village and the Union agree: • The Village shall recognize FPE bargaining unit employees as eligible to participate in the Quality Leave Award policy approved by the Village Council on June 1 I th, 2026, to be effective on October 1St, 2026. • The Quality Leave Award policy is attached hereto as Exhibit A. This MOU shall become effective upon ratification by both parties or October 1, 2026, whichever occurs later. THEREFORE, it is AGREED that the bargaining unit employees desire to have staff present this MOU to the Village Council for ratification. Ratified by the Union on the day of 2026 Ratified by the Village Council on the /Day of , 2026. By th i 1 ge: �. Charles Huff, Village anager Date QUALITY LEAVE AWARD PURPOSE To provide a means for awarding employees who have demonstrated a high degree of dedication and outstanding performance, above and beyond the expectation of the normal duties of their position. SCOPE This policy shall apply to all non-bargaining employees of the Village. Pay Period - The workweek for payroll purposes is Monday to Sunday and is used for calculating overtime. The pay period is a period of 14 consecutive 24 hour periods, starting at 12:00 am Monday and ending at 12:00 midnight the following Sunday. Fiscal Year – An annual period beginning October 1 through September 30. POLICY Department Directors may recognize an employee who has demonstrated exceptional dedication and contributions beyond the normal expectations of their position with a Quality Leave Award. Examples of criteria eligible for the award would include commendable service to the community; contributing to the successful completion of a major project, event, or departmental objective outside the scope of the position; responding to emergency, urgent, or unforeseen situations that requires additional time or effort to ensure continuity of operations or completion of critical tasks that substantially benefit the organization; demonstrating initiative beyond normal job duties through innovation, problem-solving, process improvements, or other contributions that positively impact operations, efficiency, cost savings, or organizational effectiveness, etc. Quality Leave Awards may be granted at the discretion of the Department Director through submission of a memorandum to the Director of Human Resources outlining the employee’s commendable performance and recommended award. The memorandum will be included in the employee’s official personnel file and forwarded to the Village Manager for approval. Quality Leave Awards may be issued in hourly increments, up to a maximum of four (4) hours in any given pay period. The maximum balance in the accrual bank is eight (8) hours at any time, with a maximum annual accrual limit of twenty (20) hours each fiscal year. The Quality Leave Award is forfeited if not used by September 30th of the respective fiscal year and cannot be saved or rolled into another fiscal year. Quality Leave shall carry no cash value. Employees having a Quality Leave balance at the time of separation, whether voluntary or involuntary, shall receive no payment for and automatically forfeit such hours. Quality Leave shall not be used within the last two weeks of employment separation or retirement. The use of accrued Quality Leave must be requested in advance by submission of the Leave Utilization Form in the same manner as Vacation Leave for approval by the Department Director based on departmental operational needs. Accrued Quality Leave must be used in full hourly increments. MEMORANDUM OF UNDERSTANDING by and between the PALM BEACH COUNTY POLICE BENEVOLENT ASSOCIATION, INC. and the VILLAGE OF NORTH PALM BEACH (Quality Leave Award) THE VILLAGE OF NORTH PALM BEACH, a municipal corporation, hereafter referred to as the "Village", and the PALM BEACH COUNTY POLICE BENEVOLENT ASSOCIATION, INC., hereafter referred to as the "Union", are parties to a Collective Bargaining Agreement that ends September 30, 2027, hereafter referred to as the "Agreement". The Village and the Union have agreed to enter into this Memorandum of Understanding to recognize PBA bargaining unit employees' eligibility for the new Quality Leave Award policy effective October 1St, 2026. The Village and the Union agree: • The Village shall recognize PBA bargaining unit employees as eligible to participate in the Quality Leave Award policy approved by the Village Council on June l 11h, 2026, to be effective on October 1 't, 2026. • The Quality Leave Award policy is attached hereto as Exhibit A. This MOU shall become effective upon ratification by both parties or October 1, 2026, whichever occurs later. THEREFORE, it is AGREED that the bargaining unit employees desire to have staff present this MOU to the Village Council for ratification. Ratified by the Union on the S'day of 2026 U By the r o : John K& au iari; President Ratified by the Village Council on the /&day of , 2026. By the i ge: ,, / Charles Huff, Village Man ger Date Da e QUALITY LEAVE AWARD PURPOSE To provide a means for awarding employees who have demonstrated a high degree of dedication and outstanding performance, above and beyond the expectation of the normal duties of their position. SCOPE This policy shall apply to all non-bargaining employees of the Village. Pay Period - The workweek for payroll purposes is Monday to Sunday and is used for calculating overtime. The pay period is a period of 14 consecutive 24 hour periods, starting at 12:00 am Monday and ending at 12:00 midnight the following Sunday. Fiscal Year – An annual period beginning October 1 through September 30. POLICY Department Directors may recognize an employee who has demonstrated exceptional dedication and contributions beyond the normal expectations of their position with a Quality Leave Award. Examples of criteria eligible for the award would include commendable service to the community; contributing to the successful completion of a major project, event, or departmental objective outside the scope of the position; responding to emergency, urgent, or unforeseen situations that requires additional time or effort to ensure continuity of operations or completion of critical tasks that substantially benefit the organization; demonstrating initiative beyond normal job duties through innovation, problem-solving, process improvements, or other contributions that positively impact operations, efficiency, cost savings, or organizational effectiveness, etc. Quality Leave Awards may be granted at the discretion of the Department Director through submission of a memorandum to the Director of Human Resources outlining the employee’s commendable performance and recommended award. The memorandum will be included in the employee’s official personnel file and forwarded to the Village Manager for approval. Quality Leave Awards may be issued in hourly increments, up to a maximum of four (4) hours in any given pay period. The maximum balance in the accrual bank is eight (8) hours at any time, with a maximum annual accrual limit of twenty (20) hours each fiscal year. The Quality Leave Award is forfeited if not used by September 30th of the respective fiscal year and cannot be saved or rolled into another fiscal year. Quality Leave shall carry no cash value. Employees having a Quality Leave balance at the time of separation, whether voluntary or involuntary, shall receive no payment for and automatically forfeit such hours. Quality Leave shall not be used within the last two weeks of employment separation or retirement. The use of accrued Quality Leave must be requested in advance by submission of the Leave Utilization Form in the same manner as Vacation Leave for approval by the Department Director based on departmental operational needs. Accrued Quality Leave must be used in full hourly increments.