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Home My WebLink About05-14-2026 VC REG-A with attachments VILLAGE OF NORTH PALM BEACH REGULAR SESSION AGENDA VILLAGE HALL COUNCIL CHAMBERS THURSDAY, MAY 14, 2026 501 U.S. HIGHWAY 1 6:00 PM Lisa Interlandi Orlando Puyol Susan Bickel Deborah Searcy Kendra Zellner Mayor Vice Mayor President Pro Tem Councilmember Councilmember Chuck Huff Leonard G. Rubin Jessica Green Village Manager Village Attorney Village Clerk INSTRUCTIONS FOR “WATCH LIVE” MEETING To watch the meeting live please go to our website page (link provided below) and click the “Watch Live” link provided on the webpage: https://www.village-npb.org/995/16543/Watch-Meetings-Live?activeLiveTab=widgets ROLL CALL PLEDGE OF ALLEGIANCE ADDITIONS, DELETIONS, AND MODIFICATIONS TO THE AGENDA AWARDS AND RECOGNITION 1. Proclamation - Public Works Week 2. Proclamation - Water Reuse Week APPROVAL OF MINUTES 3. Minutes of the Regular Session held April 9, 2026 4. Minutes of the Regular Session held April 23, 2026 COUNCIL BUSINESS MATTERS STATEMENTS FROM THE PUBLIC, PETITIONS AND COMMUNICATIONS Members of the public may address the Council concerning items on the Consent Agenda or any non agenda item under Statements from the Public. Time Limit: 3 minutes Members of the public who wish to speak on any item listed on the Regular Session or Workshop Session Agenda will be called on when the issue comes up for discussion. Time Limit: 3 minutes Anyone wishing to speak should complete a Public Comment Card (on the table at back of Council Chamb ers) and submit it to the Village Clerk prior to the beginning of the meeting. Regular Session Agenda, May 14, 2026 Page 2 of 3 5. APPLICANT INTRODUCTIONS FOR BUSINESS ADVISORY BOARD AND LIBRARY ADVISORY BOARD 6. RESOLUTION Appointing Members to the Business Advisory Board and the Library Advisory Board 7. APPLICANT INTRODUCTIONS FOR THE CHARTER REVIEW COMMITTEE 8. RESOLUTION Appointing Members to the Charter Review Committee REPORTS (SPECIAL COMMITTEES AND ADVISORY BOARDS) CONSENT AGENDA The Consent Agenda is for the purpose of expediting issues of a routine or pro-forma nature. Councilmembers may remove any item from the Consent Agenda, which would automatically convey that item to the Regular Agenda for separate discussion and vote. 9. RESOLUTION – Approving the Sole Source purchase of bridge amenities for the U.S. Highway One Bridge Replacement Project over the Earman River from Green Theory at a total cost of $46,594.40; and authorizing the Village Manager to take all steps necessary to effectuate the purchase. 10. RESOLUTION – Approving an Agreement with Palm Beach County for the receipt of Emergency Medical Services Grant Funds and authorizing execution of the Agreement. 11. RESOLUTION – Approving a Fifth Amendment to the Contract for Building Department Services with C.A.P. Government, Inc. to increase the total amount of compensation for Fiscal Year 2026; and authorizing the Village Manager to execute the Fifth Amendment. 12. Receive for file Minutes of the Library Advisory Board meeting held 1/27/26. 13. Receive for file Minutes of the General Employees' Pension Board meeting held 2/3/26. 14. Receive for file Minutes of the Environmental Committee meeting held 3/9/26. 15. Receive for file Minutes of the Waterways Advisory Board meeting held 1/27/26. DECLARATION OF EX PARTE COMMUNICATIONS PUBLIC HEARINGS AND QUASI-JUDICIAL MATTERS OTHER VILLAGE BUSINESS MATTERS 16. RESOLUTION – FISCAL YEAR 2026 BLANKET PURCHASE ORDER FOR MISCELLANEOUS LANDSCAPING AND GROUNDS MAINTENANCE SERVICES Consider a motion to adopt a resolution increasing the Fiscal Year 2026 Blanket Purchase Order with Yard-Nique, Inc. d/b/a Precision Landscape Company for miscellaneous landscaping and ground maintenance services from $100,000 to $200,000. 17. RESOLTUION - Acceptance of bid from Boulder Construction, LLC for Community Center Parking Lot Improvements and authorizing execution of a Contract. COUNCIL AND ADMINISTRATION MATTERS VILLAGE MANAGER MATTERS/REPORTS 18. NPB Insider Series MAYOR AND COUNCIL MATTERS/REPORTS Regular Session Agenda, May 14, 2026 Page 3 of 3 ADJOURNMENT If a person decides to appeal any decision by the Village Council with respect to any matter considered at the Village Counci l meeting, he will need a record of the proceedings, and for such purpose he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105). In accordance with the Americans with Disabilities Act, any person who may require special accommodation to participate in this meeting should contact the Village Clerk’s office at 841-3355 at least 72 hours prior to the meeting date. This agenda represents the tentative agenda for the scheduled meeting of the Village Council. Due to the nature of governmental duties and responsibilities, the Village Council reserves the right to make additions to, or deletions from, the items contained in this agenda. DRAFT MINUTES OF THE REGULAR SESSION VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA APRIL 9, 2026 Present: Lisa Interlandi, Mayor Orlando Puyol, Vice Mayor Susan Bickel, President Pro Tem Deborah Searcy, Councilmember Chuck Huff, Village Manager Len Rubin, Village Attorney Jessica Green, Village Clerk ROLL CALL Mayor Interlandi called the meeting to order at 6:00 p.m. All members of Council were present. All members of staff were present. PLEDGE OF ALLEGIANCE Vice Mayor Puyol led the public in the Pledge. ADDITIONS, DELETIONS, AND MODIFICATIONS TO THE AGENDA Mayor Interlandi requested that a motion be added to appoint newly elected Councilmember Kendra Zellner to serve as Interim Councilmember until the official election results from the April 7, 2026 Runoff Election are received from the Supervisor of Elections. A motion was made by Councilmember Searcy and seconded by President Pro Tem Bickel to appoint Kendra Zellner as Interim Councilmember. Thereafter the motion passed unanimously. Village Clerk Jessica Green administered the Oath of Office to Kendra Zellner. Said oath is attached to the official Minutes or Record. Councilmember Zellner thanked the Village’s residents for electing her to office. AWARDS AND RECOGNITION The spring Business of the Season Award was awarded to Draft House Bar & Grille. Mayor Interlandi read a proclamation for Water Conservation Month. Draft Minutes of the Village Council Regular Session held April 9, 2026 Page 2 of 6 APPROVAL OF MINUTES The Minutes of the Regular Session held March 26, 2026 were approved as written. STATEMENTS FROM THE PUBLIC Morgan Sheehan, Miss North Palm Beach USA, 113 Davit Drive, introduced herself and stated that she was reappointed as Miss North Palm Beach USA. Ms. Sheehan announced Earth Day taking place on April 25th at Bird Village located at the Community Center. Ms. Sheehan stated that she would be hosting the first Village of North Palm Beach Recycled Art Competition and encouraged residents to participate to win a $500 prize. Mayor Interlandi thanked and congratulated Miss North Palm Beach USA on her reappointment. CONSENT AGENDA APPROVED Vice Mayor Puyol moved to approve the Consent Agenda. President Pro Tem Bickel seconded the motion, which passed unanimously. The following items were approved: Resolution approving a Fifth Amendment to the Interlocal Agreement to establish the Municipal Public Safety Communications Consortium of Palm Beach County. Resolution accepting a proposal from BD Environmental Group, LLC for the installation of Cured in Place Pipe Liner at 68 Yacht Club Drive at a total cost of $59,950. ORDINANCE 2026-05 – CODE AMENDMENT –CONTROL OF ACCESS TO VILLAGE-OWNED, CONTROLLED, AND LEASED PROPERTY A motion was made by Vice Mayor Puyol and seconded by Councilmember Zellner to adopt on first reading Ordinance 2026-05 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING ARTICLE I, “IN GENERAL,” OF CHAPTER 19, “OFFENSES AND MISCELLANEOUS PROVISIONS,” TO ADOPT A NEW SECTION 19-14, “CONTROL OF ACCESS TO VILLAGE-OWNED, CONTROLLED, AND LEASED PROPERTY,” AND A NEW SECTION 19-15, “TRESPASS WARNINGS ON PUBLIC PROPERTY AND OTHER PROPERTY GENERALLY OPEN TO THE PUBLIC;” PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Rubin explained the proposed ordinance arose out of concerns from the Village Manager and Village staff regarding open access points to Village Hall and how they could legally control the access due to safety concerns for Village employees. Mr. Rubin explained that in order to regulate conduct in the Village’s facilities, they have to be categorized. The Council Chambers and the Village Hall Conference room are designated as non-public forums unless and until a public meeting is convened pursuant to a public notice. Additionally, all Village employee work areas within Village Hall, the Village Library, the Public Safety Building, the Community Development Department offices, the Public Works building, the Community Center, and the Anchorage Park Activities Building are deemed nonpublic forums. Members of the public are prohibited from entering into Village employee work areas without being escorted by a Village employee. Draft Minutes of the Village Council Regular Session held April 9, 2026 Page 3 of 6 ORDINANCE 2026-05 – CODE AMENDMENT –CONTROL OF ACCESS TO VILLAGE-OWNED, CONTROLLED, AND LEASED PROPERTY continued Mr. Rubin discussed and explained the restrictions set forth in the ordinance regarding video and sound recordings. Mr. Rubin discussed and explained the rules applicable to interior spaces and the method for the issuance of trespass warnings that would be adopted by the proposed ordinance. Mr. Rubin concluded by stating that the proposed ordinance was modeled after an ordinance that was legally upheld through the court system. John Samadi, 512 Marlin Road, expressed his concerns regarding the proposed ordinance. Councilmember Zellner expressed her support for the proposed ordinance stating that it was important to protect Village staff. Vice Mayor Puyol expressed his support for the proposed ordinance stating that the comfort and privacy of Village staff was important. President Pro Tem Bickel expressed her support for the proposed ordinance stating that it was simply intended to protect Village staff and not intended to infringe upon anyone’s First Amendment rights. Councilmember Searcy expressed her support for the proposed ordinance stating that it would give the Village’s Police Department the tools needed to protect the Village’s employees. Mayor Interlandi expressed her support for the proposed ordinance. Thereafter, the motion to adopt on first reading Ordinance 2026-05 passed unanimously. RESOLUTION 2026-13 – CHARTER REVIEW COMMITTEE A motion was made by Vice Mayor Puyol and seconded by Councilmember Zellner to adopt Resolution 2026-13 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, CREATING A CHARTER REVIEW COMMITTEE TO CONDUCT A COMPREHENSIVE REVIEW OF THE VILLAGE CHARTER AND RECOMMEND AMENDMENTS TO THE VILLAGE COUNCIL; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Rubin explained and discussed the intent, role and proposed composition of the Charter Review Committee. The role of the proposed Committee was to conduct a thorough and comprehensive review of the Village Charter and to recommend amendments for consideration by the Village Council, and if approved by the Council, submission to the electors. The proposed Committee would consist of seven (7) members and up to two alternates selected by Village Council. Each member appointed by the Council shall be a qualified elector and resident of t he Village for at least one (1) year prior to appointment. In appointing members to the Committee, the Council shall, to the extent practicable, appoint members from each of the Village’s different geographic areas and from different residential housing types; consider diversity of age residency length, and degree of civic involvement; and consider members with varied professional backgrounds. Draft Minutes of the Village Council Regular Session held April 9, 2026 Page 4 of 6 RESOLUTION 2026-13 – CHARTER REVIEW COMMITTEE continued Mr. Rubin continued and explained the timeline necessary for the Committee in order to have sufficient time to place any proposed amendments to the Village Charter on the March 2027 general election ballot. Discussion ensued between Councilmembers regarding the composition of the proposed Charter Review Committee. Council recommended the following amendments to the resolution:  Remove alternate members and change to nine (9) members  Change residency requirement from one (1) year to three (3) years  Any Committee recommendation to the Village Council requires an affirmative vote of at least five (5) members Discussion ensued between Mr. Rubin and Councilmembers regarding the language regarding the intent in the resolution and how the candidates would be selected. A motion was made by Councilmember Searcy and seconded by Councilmember Zellner to amend the resolution to remove alternate members and change to nine (9) members, change the residency requirement from one (1) year to three (3) years and require that any Committee recommendation to Village Council requires an affirmative vote of at least five (5) members. Thereafter the motion passed unanimously. Thereafter, the motion to adopt Resolution 2026-13 as amended passed unanimously. Discussion ensued between Councilmembers regarding what information and questions to have on the Charter Review Committee application. Councilmembers requested that the application include the language of intent from the Charter Review Committee Resolution. COUNCIL AND ADMINISTRATION MATTERS Designation of voting delegate and alternates for PBC League of Cities A motion was made by President Pro Tem Bickel and seconded by Councilmember Searcy to appoint Vice Mayor Puyol as voting delegate and all other Councilmembers as alternates for the Palm Beach County League of Cities. Thereafter the motion passed unanimously. MAYOR AND COUNCIL MATTERS/REPORTS Country Club Parking and Tennis Expansion Mr. Huff began a discussion regarding the proposed Country Club Parking and Tennis Expansion. Draft Minutes of the Village Council Regular Session held April 9, 2026 Page 5 of 6 Country Club Parking and Tennis Expansion continued Mr. Huff stated that Country Club General Manager Beth Davis, Country Club Advisory Board member David Norris and Audit Committee member Darryl Aubrey were present to answer questions. Mr. Huff stated that the proposed project was presented to both the Country Club Advisory Board and the Audit Committee and both were recommending that Council move forward with the proposed project. Mr. Huff reviewed the timeline of the proposed project’s reviews and discussions regarding design and funding. Mr. Huff stated that staff was requesting final direction from Council. Mr. Huff presented a Phase 1 Country Club Parking Diagram and discussed and explained which locations of the project would be funded through the Enterprise Fund and through the General Fund. Councilmember Searcy expressed her opposition to using General Fund dollars to fund the proposed project at the Country Club. President Pro Tem Bickel stated that she would prefer that the General Fund not be used to fund the proposed project at the Country Club. Councilmember Zellner expressed her opposition to using General Fund dollars to fund the proposed project at the Country Club. Vice Mayor Puyol expressed his support for using General Fund dollars to fund the proposed project at the Country Club. Mayor Interlandi expressed her support for using General Fund dollars to fund the proposed project at the Country Club stating that the Country Club was an asset that should invested in for growth. Discussion ensued between Mr. Huff and Councilmembers regarding direction and funding for the proposed project at the Country Club. Mr. Huff requested a consensus from Council to move forward with the project and to work out the details of the funding once there is a more definitive cost. Council came to consensus to move forward with the proposed Country Club Parking and Tennis Expansion and to discuss funding once bid proposals are received and there is a more definitive cost for the project. Discussion ensued between Mr. Huff, Mr. Rubin and Councilmembers regarding Lessing’s Group and their contribution of funds for various projects at the Country Club. MAYOR AND COUNCIL MATTERS/REPORTS Mayor Interlandi asked Director of Parks and Recreation Ashley Shipman to give an update on upcoming events. Ms. Shipman gave updates regarding the Heritage Day Parade and Festival taking place April 10th through April 12th. Draft Minutes of the Village Council Regular Session held April 9, 2026 Page 6 of 6 MAYOR AND COUNCIL MATTERS/REPORTS continued Vice Mayor Puyol announced the men’s and women’s golf championships taking place at the Country Club over the weekend. Mayor Interlandi stated that the east alleyway wall looked amazing and was very pleased with the outcome. Mr. Huff gave a west side alleyway wall update. Mayor Interlandi stated that she met a scientist from Loggerhead Marine Center who informed her that vertical sponge gardens can also be used in conjunction with vertical oyster gardens to filter and clean the waterways. VILLAGE MANAGER MATTERS/REPORTS Mr. Huff gave an update on potential grant funding for a new Public Works facility. Mr. Huff congratulated Councilmember Zellner for winning the April 7, 2026 Village Runoff Election. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 7:39 p.m. Jessica Green, MMC, Village Clerk DRAFT MINUTES OF THE REGULAR SESSION VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA APRIL 23, 2026 Present: Lisa Interlandi, Mayor Orlando Puyol, Vice Mayor Susan Bickel, President Pro Tem Deborah Searcy, Councilmember Kendra Zellner, Councilmember Chuck Huff, Village Manager Len Rubin, Village Attorney Jessica Green, Village Clerk ROLL CALL Mayor Interlandi called the meeting to order at 6:00 p.m. All members of Council were present. All members of staff were present. PLEDGE OF ALLEGIANCE Vice Mayor Puyol led the public in the Pledge. AWARDS AND RECOGNITION Mayor Interlandi read a proclamation for Municipal Clerks Week. Village Clerk Jessica Green and Deputy Village Clerk Marquetta Fells thanked Council for the proclamation and for their support. COUNCIL BUSINESS MATTERS RESOLUTION 2026-14 – ACCEPTING ELECTION RESULTS A motion was made by Vice Mayor Puyol and seconded by President Pro Tem Bickel to adopt Resolution 2026-14 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, ACCEPTING AND DECLARING THE RESULTS OF THE MARCH 24, 2026 SPECIAL ELECTION AND THE APRIL 7, 2026 SPECIAL RUN-OFF ELECTION; AND PROVIDING FOR AN EFFECTIVE DATE. Minutes of the Village Council Regular Session held April 23, 2026 Page 2 of 5 RESOLUTION 2026-14 – ACCEPTING ELECTION RESULTS continued Mayor Interlandi, Vice Mayor Puyol, President Pro Tem Bickel and Councilmember Searcy congratulated Ms. Zellner. Thereafter, the motion to adopt Resolution 2026-14 passed unanimously. ADMINISTRATION OF COUNCILMEMBER OATH Village Clerk Jessica Green administered the Oath of Office to newly elected councilmember Kendra Zellner. Said Oath is attached to the official Minutes of Record. Councilmember Zellner thanked the residents for electing her to the Village Council. STATEMENTS FROM THE PUBLIC Laura Ortmann, 725 Hummingbird Way stated that the Homeowners Association at 725 Hummingbird Way was actively working with Code Compliance to address any outstanding violations. John Samadi, 512 Marlin Road expressed his concerns regarding infrastructure issues and the execution of the Village’s Master Plan. Mr. Samadi also expressed concern regarding the structural soundness of a dock on the south side of Anchorage Park. George Alger, 408 Ebbtide Drive, expressed concern regarding the bridge construction traffic at the U.S. Highway 1 bridge. Mr. Alger stated that he contacted FDOT and they were willing to come out and discuss resident’s concerns at the next Council meeting. Discussion ensued between Mr. Huff and Councilmembers regarding the timeline and accommodations being made during the U.S. Highway 1 bridge. Russ Beverstein, 415 U.S. Highway 1, recommended that Gene Bates as a new member and Karen Marcus as an incumbent member both be appointed to the Environmental Committee. Rich Pizzolato, 1618 Twelve Oaks, discussed the upcoming Centennial Celebration at the Country Club. Mr. Pizzolato also discussed and addressed concerns regarding funding for events that come from golf operations. Mr. Pizzolato announced upcoming events at the Country Club. Mary Phillips on behalf of the Environmental Committee announced Earth Day on April 25th from 11 a.m. to 1 p.m. at Bird Village located at the Community Center. Ms. Phillips encouraged residents to bring a bird house that they have decorated to add to Bird Village. Ms. Phillips discussed and explained the activities that would take place. INTRODUCTION OF APPLICANTS TO BOARDS AND COMMITTEES The following applicants were introduced to the Village Council: Gene Bates Hunter Hansen Carlos Valentin Rita Budnyk Tom Hogarth David Balfrey Karen Marcus Mark Michels David Joseph Colangelo Dana Sklar R. Marty Minor Draft Minutes of the Village Council Regular Session held April 23, 2026 Page 3 of 5 INTRODUCTION OF APPLICANTS TO BOARDS AND COMMITTEES continued The following applicants were unable to attend the meeting: Brian Grove Stephen Heiman RESOLUTION 2026-15 – APPOINTING MEMBERS TO VILLAGE BOARDS AND COMMITTEES By written ballots, the originals of which are attached to the minutes of record, the Council appointed members to the Environmental Committee, Planning, Zoning and Adjustment Board and Recreation Advisory Board as follows: Environmental Committee: David Joseph Colangelo, Karen Marcus and Dana Sklar. Planning, Zoning and Adjustment Board: Tom Hogarth and Mark Michels. Recreation Advisory Board: Rita Budnyk and Stephen Heiman. REPORTS (SPECIAL COMMITTEES AND ADVISORY BOARDS) Rita Budnyk on behalf of the Recreation Advisory Board encouraged residents to participate in the Recycled Art Competition at the Earth Day event to win a $500 prize. PUBLIC HEARING AND SECOND READING OF ORDINANCE 2026-05 – CODE AMENDMENT –CONTROL OF ACCESS TO VILLAGE-OWNED, CONTROLLED, AND LEASED PROPERTY A motion was made by Vice Mayor Puyol and seconded by President Pro Tem Bickel to adopt and enact on second reading Ordinance 2026-05 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING ARTICLE I, “IN GENERAL,” OF CHAPTER 19, “OFFENSES AND MISCELLANEOUS PROVISIONS,” TO ADOPT A NEW SECTION 19-14, “CONTROL OF ACCESS TO VILLAGE-OWNED, CONTROLLED, AND LEASED PROPERTY,” AND A NEW SECTION 19-15, “TRESPASS WARNINGS ON PUBLIC PROPERTY AND OTHER PROPERTY GENERALLY OPEN TO THE PUBLIC;” PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Rubin explained that the proposed ordinance would classify enclosed Village facilities based on use so that employee work areas would not be accessible to the public and certain areas would be open to the public depending on if the public was there for busin ess purposes. The primary concern was safety for Village employees. Mr. Rubin reviewed and explained the trespass warning procedures and process included in the proposed ordinance. Discussion ensued between Mr. Rubin and Councilmembers regarding the intent of the proposed ordinance. Mayor Interlandi opened the public hearing. John Samadi, 512 Marlin Road, expressed his concerns regarding the proposed ordinance. Draft Minutes of the Village Council Regular Session held April 23, 2026 Page 4 of 5 PUBLIC HEARING AND SECOND READING OF ORDINANCE 2026-05 – CODE AMENDMENT –CONTROL OF ACCESS TO VILLAGE-OWNED, CONTROLLED, AND LEASED PROPERTY continued Mr. Rubin responded to Mr. Samadi’s comment, stating that the proposed ordinance did not apply to bodycams and it would not apply to public places where the public is traditionally allowed to express free speech. Thereafter, the motion to adopt and enact on second reading Ordinance 2026-05 passed unanimously. MAYOR AND COUNCIL MATTERS/REPORTS Mayor Interlandi asked Country Club General Manager Beth Davis to give an update on the activities that will be taking place at the upcoming Centennial Celebration at the Country Club. Ms. Davis gave an update on the festivities taking place at the upcoming Country Club Centennial Celebration beginning on Thursday, April 30th. Discussion ensued between Councilmembers and Ms. Davis regarding the festivities at the upcoming Country Club Centennial Celebration. Vice Mayor Puyol stated that he wanted to celebrate all of the Village employees who came out for Village Employee Appreciation and congratulated Ms. Cain and Village staff for doing a great job on the luncheon. Vice Mayor Puyol stated that he attended the recent Palm Beach County League of Cities luncheon and discussed the speaker, Alexcia Cox who serves as the elected State Attorney for Florida’s 15th Judicial Circuit. President Pro Tem Bickel asked Mr. Huff if temporary speed bumps had been installed on Eastwind Drive. Mr. Huff stated that temporary speed bumps had not been installed but that the Police Department deployed officers in the area to address traffic issues. Discussion ensued between Mr. Huff and Councilmembers regarding installing temporary speed bumps on Eastwind Drive so that the Police Department did not have to deploy officers. Mr. Huff stated he would look into speaking to a traffic engineer regarding the traffic speeding issues on various streets within the Village. Vice Mayor Puyol congratulated and recognized the Police Department for their efforts on traffic calming on Lighthouse Drive. Councilmember Searcy asked for an update on the Strategic Planning process. Director of Planning & Zoning Dodi Glas gave an update on the upcoming Strategic Planning process and scheduled workshops. Draft Minutes of the Village Council Regular Session held April 23, 2026 Page 5 of 5 MAYOR AND COUNCIL MATTERS/REPORTS continued President Pro Tem Bickel notified Council and Village staff that the SB180 Florida Division of Emergency training that is due by July 1st takes approximately 45 minutes to 1 hour to complete, and that you must do the whole training in one sitting. The training cannot be stopped and started again at a later time. If it is stopped and closed, the training will start over from the beginning. Councilmember Searcy thanked the Police Department for their traffic calming efforts on Lighthouse Drive. Councilmember Searcy asked Mr. Rubin to warn Council to not make public statements ahead of upcoming quasi-judicial matters. Mayor Interlandi stated that the Clerk’s office received a request for a Centenarian Proclamation for their relative who was turning 100 years old. Mayor Interlandi stated that the Florida Governor’s office provides proclamations to Centenarians and asked Council if they would be willing to do the same. Council came to consensus to provide proclamations to Centenarians when requested. VILLAGE MANAGER MATTERS/REPORTS Mr. Huff stated that the Planning, Zoning and Adjustment Board was a quasi-judicial board and that Council also must use caution in making any public statements at meetings regarding upcoming projects. Mr. Rubin stated that it had been discussed that it would be best that Councilmembers not speak or engage in discussion at any of the Village’s Board or Committee meetings. Mr. Huff stated that during the Country Club Centennial Celebration, the golf course would be open to the public at 4 p.m. Mr. Huff expressed his appreciation to Village Council for attending the Employee Appreciation luncheon. Mr. Huff recognized Village Staff who took a part in putting the luncheon together. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 7:41 p.m. Jessica Green, MMC, Village Clerk MAY 14, 2026 APPLICANT INTRODUCTIONS FOR BUSINESS ADVISORY BOARD AND LIBRARY ADVISORY BOARD NAME BOARD(S) Brenda Castrodad Business Advisory Board Ronald K. Lantz Business Advisory Board Norma Mirsky Business Advisory Board Erin Nettere Business Advisory Board John J. Rody, Jr. Business Advisory Board Kirsten Davis Library Advisory Board Stephanie DiGangi Library Advisory Board Roberta H. Jurney Library Advisory Board Carolyn Kost Library Advisory Board David H. Talley Library Advisory Board BUSINESS ADVISORY BOARD APPLICANTS LIBRARY ADVISORY BOARD APPLICANTS VILLAGE OF NORTH PALM BEACH OFFICE OF THE VILLAGE CLERK TO: Honorable Mayor and Council THRU: Chuck Huff, Village Manager FROM: Jessica Green, Village Clerk DATE: May 14, 2026 SUBJECT: RESOLUTION – Appointing members to the Business Advisory Board and Library Advisory Board. In accordance with Chapter 2, Article 1 of the Code of Ordinances, the Village Council may appoint residents and other persons as members of its advisory boards to serve at the pleasure of the Council. There are 6 vacant positions on Village Boards to be filled; appointees will serve 2 or 3 year terms, depending on the Board. Requests for volunteers were advertised in the Village Newsletter, on the Village website and on social media. The Village Clerk received 10 applications for positions on the Business Advisory Board and the Library Advisory Board. The 2026 Advisory Board Applicants Report is attached for Council consideration. The report details the positions to be filled, and the applicants requesting appointment. The term of appointment varies, depending on the Board, and the Village Council may modify the duration of a member’s term at the time of appointment in order to provide for sta ggered terms. Applicants will have the opportunity to introduce themselves to Council and Council will have the opportunity to ask the applicants questions during Item 6A, Statements from the Public. The introductions will be followed by the selection of members and approval of the resolution. The attached Resolution has been prepared and/or reviewed for legal sufficiency by the Village Attorney. There is no fiscal impact. Recommendation: Village Administration recommends Council consideration of the applicants, selection of board members by ballot, and adoption of the proposed Resolution. Page 1 of 2 RESOLUTION 2026-___ A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPOINTING MEMBERS TO THE BUSINESS ADVISORY BOARD, AND LIBRARY ADVISORY BOARD; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, in accordance with Chapter 2, Article I of the Village Code of Ordinances, the Village Council may appoint residents (and business owners or operators) of the Village as members of Village advisory boards to serve at the pleasure of the Village Council, subject to the terms and conditions set forth therein; and WHEREAS, the Village Council wishes to appoint Village residents (or business owners or operators as applicable) to serve on the Village Business Advisory Board, and the Library Advisory Board. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, as follows: Section 1. The following persons are hereby appointed to various Village Boards and Committees for the terms commencing May 14, 2026 and expiring as indicated below: BUSINESS ADVISORY BOARD April 30, 2029 April 30, 2029 April 30, 2029 LIBRARY ADVISORY BOARD April 30, 2028 April 30, 2028 April 30, 2028 Section 2. The Village Clerk is hereby directed to send a conformed copy of this resolution to the members appointed above. Page 2 of 2 Section 3. This Resolution shall be effective immediately upon adoption. PASSED AND ADOPTED THIS 14TH DAY OF MAY, 2026 (Village Seal) MAYOR ATTEST: VILLAGE CLERK VILLAGE OF NORTH PALM BEACH 2026 BOARD APPLICANTS Current openings and applicants for the Business Advisory Board and Library Advisory Board, are listed below. The Village Council may appoint new members or reappoint incumbents at its discretion. The term of appointment varies, depending on the Board and the Village Council may modify the duration at the time of appointment in order to provide for staggered terms. Business Advisory Board 3 Seats 3 year term. Requirements Owners or operators of store-front businesses along the village's main commercial corridors, namely, Northlake Boulevard, U.S. Highway One and Alternate A1A. Members shall not be required to be residents of the village and shall, to the extent practicable, consist of: a representative from a retail business, a professional services business and a personal services business; a commercial realtor or business broker; and a commercial property owner. 5 Applicants Brenda Castrodad (Real Estate Franchise Co-owner) Ronald K. Lantz (Incumbent, Attorney, No Absences) Norma Mirsky (Incumbent, Real Estate Owner – Broker, No Absences) Erin Nettere (Digital Marketing Business) John J. Rody, Jr. (CPA, Tax Partner at MKA Advisory) Library Advisory Board 3 Seats 2 year term Requirements Village Resident 5 Applicants Kirsten Davis Stephanie DiGangi (Incumbent, 1 absence) Roberta H. Jurney Carolyn Kost (Incumbent, 1 absence) David H. Talley MAY 14, 2026 APPLICANT INTRODUCTIONS FOR CHARTER REVIEW COMMITTEE NAME BOARD(S) Martha M. Andres Charter Review Committee Jeff Atwater Charter Review Committee Darryl C. Aubrey Charter Review Committee Patricia M. Friedman Charter Review Committee Catherine Graham Charter Review Committee Hunter Hansen Charter Review Committee Francine Mantyh Charter Review Committee Karen Marcus Charter Review Committee David Norris Charter Review Committee Rich Pizzolato Charter Review Committee Patricia Sullivan Charter Review Committee David H. Talley Charter Review Committee Caroline Villanueva Charter Review Committee CHARTER REVIEW COMMITTEE APPLICANTS From:hunter hansen To:Green Jessica Subject:Hunter Hansen Date:Tuesday, May 5, 2026 12:25:32 PM THINK BEFORE YOU CLICK! Please do not open any attachments or click on any links from unknown sources or unexpected email. If you are uncertain please contact the IT department before opening. CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Hi Jessica, Pursuant to our telephone conversation, the purpose of this note is to clarify where and when my wife and I have lived in North Palm Beach, all of which were our permanent residences at the time. 10/21/22 to 08/26/24: We owned and lived at 1020 US Highway 1, Apt 112 (Marina Bay Condominium). 06/05/24 to 02/06/26: We owned and lived at 700 Lakeside Circle (Single Family Home). 02/06/26 to Present: We owned and lived at a new home that we had built at 511 Oyster Rd. We purchased that vacant lot in 2/25 with the intention of building a new house on that lot. Our GC was RJS Builders, a local General Contractor. Hopefully, that clarifies your question regarding my application. If you need anything else just let me know. Thank you Best Hunter Hansen VILLAGE OF NORTH PALM BEACH OFFICE OF THE VILLAGE CLERK TO: Honorable Mayor and Council THRU: Chuck Huff, Village Manager FROM: Jessica Green, Village Clerk DATE: May 14, 2026 SUBJECT: RESOLUTION – Appointing members to the Charter Review Committee. At its meeting on April 9, 2026, the Village Council adopted Resolution 2026-13, creating a Charter Review Committee to conduct a comprehensive review of the Village Charter and recommend amendments to the Village Council. As set forth in the Resolution, the Committee shall consist nine (9) members appointed by the Village Council. Each member of the Committee is required to be a registered voter and a resident of the Village for at least three years prior to appointment. Furthermore, the Village Council’s intent is that the Committee reflect a broad cross-section of the community, including geographic, demographic, and professional diversity, to ensure a balanced and representative review of the Village Charter. In making appointments to the Committee, the Village Council shall to the greatest extent practicable: (1) appoint members from each of the Village’s different geographic areas and from different residential housing types, e.g., single-family and multi- family; (2) consider diversity of age, residency length, and degree of civic involvement; and (3) consider members with varied professional backgrounds, including, but not limited to, local government, law, finance and accounting, planning, business ownership and management, and volunteer leadership. The Committee shall remain in effect for a period of six (6) months from the date of appointment or until the Committee issues its final report and recommendations to the Village Council, whichever shall first occur. A Charter Review Applicants Report is attached for Council consideration. Applicants will have the opportunity to introduce themselves to Council and Council will have the opportunity to ask the applicants questions during Item 6A, Statements from the Public. The introductions will be followed by the selection of members and approval of the resolution. The attached Resolution has been prepared/reviewed by the Village Attorney for legal sufficiency. There is no fiscal impact. Recommendation: Village Administration recommends Council consideration of the applicants , selection of committee members by ballot, and adoption of the proposed Resolution. Page 1 of 2 RESOLUTION 2026-___ A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPOINTING RESIDENT MEMBERS TO THE CHARTER REVIEW COMMITTEE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, through the adoption of Resolution No. 2026-13 on April 9, 2026, the Village Council created the Charter Review Committee to serve as an advisory body to the Village Council, conduct a comprehensive review of the Village Charter, and recommend such amendments as the Committee deems appropriate; and WHEREAS, in accordance with Resolution No. 2026-13, the Village Council wishes to appoint nine resident members to the Committee who are qualified electors, have resided in the Village for at least three years prior to appointment, and represent a cross-section of the community. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, as follows: Section 1. The following person s are hereby appointed to the Charter Review Committee for the duration of the Committee’s existence: Section 2. The Village Clerk is hereby directed to send a conformed copy of this Resolution to the member appointed above. Section 3. This Resolution shall be effective immediately upon adoption. Page 2 of 2 PASSED AND ADOPTED THIS ______ DAY OF ______________, 2026. (Village Seal) MAYOR ATTEST: VILLAGE CLERK VILLAGE OF NORTH PALM BEACH 2026 CHARTER REVIEW COMMITTEE APPLICANTS Current openings and applicants for the Charter Review Committee, are listed below. The Committee shall remain in effect for a period of six (6) months from the date of appointment or until the Committee issues its final report and recommendations to the Village Council, whichever shall first occur. Thereafter, the Committee shall automatically sunset unless extended by the Village Council. Charter Review Committee 9 Seats 6 month term. Requirements Each member of the Committee is required to be a registered voter and a resident of the Village for at least three years prior to appointment. Furthermore, the Village Council’s intent is that the Committee reflect a broad cross-section of the community, including geographic, demographic, and professional diversity, to ensure a balanced and representative review of t he Village Charter. In making appointments to the Committee, the Village Council shall to the greatest extent practicable: (1) Appoint members from each of the Village’s different geographic areas and from different residential housing types, e.g., single-family and multi-family; (2) Consider diversity of age, residency length, and degree of civic involvement; and (3) Consider members with varied professional backgrounds, including, but not limited to, local government, law, finance and accounting, planning, business ownership and management, and volunteer leadership. 13 Applicants Martha M. Andres (54 Year Resident, Single Family Homeowner, Civic Involvement in NPB and PBC) Jeff Atwater (61 Year Resident, Single Family Homeowner, Former Chief Financial Officer of Florida and President of the Florida Senate, Former Member of Florida House of Representatives and Florida Senate) Darryl C. Aubrey (24 Year Resident, Condominium/Townhome Owner, Former Councilmember 2006-2023) Patricia M. Friedman (40 Year Resident, Condominium Owner, former Candidate for Village Council and regularly attends Council and PZAB meetings) Catherin Graham (31 Year Resident, Single Family Homeowner, serves on Infrastructure Surtax Committee President of Friends of the Library for 15 years) Hunter Hansen (4 Year Resident, Single Family Homeowner, 45 years in the Hospitality Business) Francine Mantyh (26 Year Resident, Single Family Homeowner, Audit Committee and GEPB Member) Karen Marcus (69 Year Resident, Single Family Homeowner, PBC Commissioner 28 years, Environmental Committee Member, Interim Councilmember, Loggerhead Marine Life Center Board Member, Maltz Theater Board Member, Friends of McArthur Beach State Park) David Norris (58 Year Resident, Single Family Homeowner, Former Councilmember 1997-2023) Rich Pizzolato (13 Year Resident, Condominium Owner, Former Golf Advisory Board Member, Past President of Tampa Bay United Way Development Committee, Past President of Twelve Oaks Condominium Association) Patricia Sullivan (24 Year Resident, Single Family Homeowner, Former Library Advisory Board Member, current Infrastructure Surtax Committee Member) David H. Talley (56 Year Resident, Single Family Homeowner, Former Golf Advisory Board Member and Business Advisory Board Member, Current Audit Committee Member) Caroline Villanueva (11 year resident, Single Family Homeowner, has two minor children, Board Member of Palm Beach North Chamber of Commerce, Western Palm Beach County Farm Bureau and United Way of Palm Beach County) VILLAGE OF NORTH PALM BEACH PUBLIC WORKS DEPARTMENT TO: Honorable Mayor and Council THRU: Chuck Huff, Village Manager FROM: Jamie Mount, P.E., Assistant Director of Public Works DATE: May 14, 2026 SUBJECT: RESOLUTION – Resolution authorizing the sole source purchase of bridge amenities for the U.S. Highway One Bridge replacement over the Earman River BACKGROUND: This memo seeks approval to sole source the purchase of site amenities (benches, trash receptacles, and planters) for the U.S. Highway One Bridge Replacement over the Earman River. As part of the ongoing bridge replacement project, the Village entered into a Locally Funded Agreement (LFA) with the Florida Department of Transportation (FDOT). Under this agreement, FDOT will utilize existing LFA escrow funds to install the bridge amenities, while the Village is responsible for the direct procurement of these materials. BRIDGE AMENITY COSTS: Aesthetic standards for these amenities were established in 2021 by 2GHO (Managing Principal Emily O’Mahoney) and the then-sitting Village Council to ensure consistency with North Palm Beach’s branding and visual standards. The specific materials selected can only be sole sourced from select vendors. The amenities selected by the 2021 Village Council include the following materials: 1. Forms+Surface will source a total of 6 anchored Benches and 2 anchored Trash Receptacles. 2. Green Theory will source a total of 20 anchored planters (w/irrigation wells). Material cut sheets and price quotes have been included in the back up materials. The total procurement cost for these amenities is $46,594.40 with the cost breakdown as follows: Item Vendor Cost Benches & Trash Bins Forms+Surfaces $24,382.00 Planters w/Irrigation Wells Green Theory 20 $22,212.40 __________________________________________________ TOTAL $46,594.40 PURCHASING POLICY COMPLIANCE: In accordance with Village purchasing policies, purchases up to $150,000 require at least three quotes. However, the procurement of these bridge amenities represent a necessary deviation from the standard requirement for three written quotes due to the proprietary nature of the selected materials. Because the 2021 Village Council and 2GHO established specific aesthetic and branding standards for this project, the Village is restricted to the unique designs offered by “Forms+Surfaces” and “Green Theory”. Per Village policy, when the Council’s approval of a project specifies particular materials available only from a single source, that approval serves as sufficient justification for proceeding with fewer than three quotes. This sole-source purchase ensures that the bridge project remains in strict compliance with the visual standards and architectural integrity previously mandated by the Village Council. The attached Resolution and has been prepared and/or reviewed for legal sufficiency by the Village Attorney. Account Information: Fund Department / Division Account Number Account Description Amount Infrastructure Surtax Public Works / Streets & Grounds Maintenance I7321- 66210 US 1 Bridge Amenities $46,594.40 Contingency $5,000.00 Total w/ Contingency $51,594.40 Recommendation: Village Staff requests Council consideration and approval of the attached Resolution authorizing a deviation from standard purchasing procedures to allow for the sole source purchase of bridge amenities for the U.S. Highway One bridge project based on the Council’s mandate for specific proprietary materials in an amount not to exceed $46,594.40, with funds expended from Infrastructure Surtax Account No. I7321-66210 (Public Works/Streets & Grounds – U.S. One Bridge Amenities), and authorizing the Village Manager to execute purchase orders for such materials in accordance with Village policies and procedures. RESOLUTION 2026- A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING THE SOLE SOURCE PURCHASE OF BRIDGE AMENITIES FOR THE U.S. HIGHWAY ONE BRIDGE REPLACEMENT PROJECT OVER THE EARMAN RIVER; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Public Works Department requested the sole source approval (without written quotes) of six (6) benches and two (2) anchored trash bins from Forms+Surfaces and twenty (20) anchored planters with irrigation wells from Green Theory for the U.S. Highway One bridge replacement project over the Earman River; and WHEREAS, the sole source purchase is requested due to specific branding and aesthetic standards for this project approved by the Village Council in 2021; and WHEREAS, the Village Council determines that the adoption of this Resolution is in the best interests of the Village and its residents. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA as follows: Section 1. The foregoing recitals are ratified as true and incorporated herein. Section 2. The Village Council approves the sole source purchase of benches and trash bins from Forms+Surfaces and planters with irrigation wells from Green Theory at a total cost of $46,594.40 (for a total project cost of $51,594.40 including contingency), with funds expended from Infrastructure Surtax Account No. I7321-66210 (Public Works/Streets & Grounds – U.S. One Bridge Amenities), and authorizes the Village Manager to take all steps necessary to effectuate the purchase. Section 3. This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED THIS ____ DAY OF ____________, 2026. (Village Seal) MAYOR ATTEST: VILLAGE CLERK 001 PRODUCT: APEX RECEPTACLE Rev: NS U/M: EA SLAPX-36C UNIT LIST PRICE TO WHICH MEMBER DISCOUNT APPLIED: $2,489 Capacity: 36-Gallon 32.2" W X 15.0" D X 42.5" H Litter And Recycling Opening: Split-Stream Two 18 Gallon Fire Rated Black Polyethylene Liners Inset Material: FSC 100% Cumaru Hardwood FSC Material Reference: FSC-SCS-COC-001461 / FSC 100% FSC License Code C004453 Inset Finish: Natural Oiled Finish Lid, Raincover And Frame Material: Aluminum Lid, Raincover And Frame Finish: Powder Coat, Black Texture Graphic 'A' Option & Message: Graphic A, No Graphic Graphic 'A' Background Color: Not Applicable Graphic 'B' Option & Message: Graphic B, No Graphic Graphic 'B' Background Color: Not Applicable Rain Cover: Included Latch Option: Standard Lift Latch Mounting: Surface Mount Weight: 143 lbs *MOUNTING HARDWARE KIT SOLD AND LISTED SEPARATELY: SEE LINE ITEMS BELOW 2.0000 2,479.00 4,958.00 SLAPX-36G-2STR-CU-NAT-ALF-PC/BLK-GA/NG-NA-GB/NG-NA-RH-SLL-SFM 002 APEX RECEPTACLE MOUNTING HARDWARE KIT Rev: 000 U/M: EA 906-00246 UNIT LIST PRICE TO WHICH MEMBER DISCOUNT APPLIED: $13 1/2" Sst & Epoxy Anchor Kit 1 2.0000 181.00 362.00 Attention Contact Phone JAMIE MOUNT (561) 296-1077 Quotation Valid Thru VILLAGE OF NORTH PALM BEACH 645 PROSPERITY FARMS ROAD NORTH PALM BEACH FL 33408 United States 05/22/2026 To: NET 30 OAC Terms Territory Manager: Quotation No: Specifier: Project: 283495-00 Village of North Palm Beach - Public Works Village of North Palm Beach, North Palm Beach, FL ED PELAEZ Item Part / Rev / Description / Details Quantity Unit Price Extended Price OMNIA Partners Contract: Region 14 ESC - TX / NCPA 07-90 Category: Furniture At a minimum pricing reflects OMNIA Member Discount from current F+S Standard Price List (Item List Price). Pricing and Terms are contingent upon Buyer’s membership status at time of order placement. Unless shown on quote or order, Sales Tax is not included. Any applicable Sales Tax will be added to invoice. Pricing Assumes Projected Delivery Q4 2026 Purchaser to Provide Clean Release for the Lead Times as defined in General Notes 1 of 4 CUSTOMER COPY QUOTATION # 283495-00 Quote Date: 3/23/2026 003 PRODUCT: BOARDWALK BENCH Rev: NS U/M: EA SBBWK-72AC UNIT LIST PRICE TO WHICH MEMBER DISCOUNT APPLIED: $3,031 Dimension: 72.2" L X 16" D X 19" H Configuration: Shelled Leg Slat Material: FSC Recycled 100% Cumaru Hardwood FSC Material Reference: FSC-SCS-COC-001461 / FSC Recycled FSC License Code C004453 Slat Finish: Natural Oiled Finish Frame Material: Cast Aluminum Frame Finish: Powder Coat, Black Texture Seat Divider: NO DIVIDER Mounting: Surface Mount Weight: 140 lbs *MOUNTING HARDWARE KIT SOLD AND LISTED SEPARATELY: SEE LINE ITEMS BELOW 6.0000 2,637.00 15,822.00 SBBWK-72-SL-CU-NAT-ALF-PC/BLK-0D-SFM 004 BOARDWALK BENCH MOUNTING HARDWARE KIT Rev: 000 U/M: EA 908-00459 UNIT LIST PRICE TO WHICH MEMBER DISCOUNT APPLIED: $12 3/8" Sst Drop-In Anchor Kit 2 6.0000 10.00 60.00 005 HANDLING, PACKAGING & FREIGHT Rev: 000 U/M: EA SXHPF SINGLE SHIPMENT - COMMON CARRIER GROUND SERVICE FOB - ORIGIN 1.0000 3,180.00 3,180.00 Total Items Price US$ 24,382.00 Total Tax Not Included Grand Total US$ 24,382.00 2 of 4 CUSTOMER COPY QUOTATION # 283495-00 Quote Date: 3/23/2026 OMNIA Partners Contract: Region 14 ESC - TX / NCPA 07-90 Category: Furniture At a minimum pricing reflects OMNIA Member Discount from current F+S Standard Price List (Item List Price). Pricing and Terms are contingent upon Buyer’s membership status at time of order placement. Unless shown on quote or order, Sales Tax is not included. Any applicable Sales Tax will be added to invoice. The following Terms and Conditions of Sale are incorporated into OMNIA Partners Contract: Region 14 ESC - TX / NCPA 07-90 Furniture as a Supplemental Agreement between F+S and Member / Buyer. LEADTIME: Shipment from our facility will be apx 6-weeks from receipt of confirmed F+S Order Acknowledgment and signed F+S Approval Drawings, if applicable. All ship date references are estimated and are not guaranteed. PRICING AND CONFORMITY: Pricing reflects our understanding of the requirements based on the information provided to us from the quoted or ordering party. The quoted or ordering party is responsible for confirming quantities, sizes, finishes and conformity with any relevant plans and specifications. These considerations are independent of any prior F+S specification efforts, drawings or engineering details that may have previously been issued by F+S or otherwise obtained by the quoted or ordering party or any involved third-party. Pricing assumes fabrication in accordance with F+S standard or recommended manufacturing methods. Buyer acknowledges that Buyer is responsible to specifically identify and notify F+S in writing of any BUY AMERICA / BUY AMERICAN requirements bearing on this transaction prior to quote or order processing. Buy America / Buy American requirements may impact product pricing and lead times. DELIVERY: Receiving parties are responsible for off-loading all materials from the carrier which may require a forklift, pallet jack or other specialized equipment, tools and appropriate manpower. Receiving parties are responsible to document via digital images, notate on delivery receipt prior to signing, and immediately notify an F+S representative of any visible damage to the exterior of crating or packaging. Actual inspection of goods must be completed and any damage claims filed within five business days of delivery. Unpacking, assembly or installation are the responsibility of the buying party or their assigns. All deliveries are curbside if no loading dock is available or accessible at delivery site. PAYMENT INSTRUCTIONS: USPS Mail Remittance: APEX RECEPTACLE MOUNTING HARDWARE KIT Components 1/2" Sst & Epoxy Anchor Kit 1 EACH KIT CONSISTS OF THE FOLLOWING: Fastenal # 11103167, 1/2" x 0.875" OD Nylatron® General Purpose Flat Washer, QTY 4ea McMaster # 92146A033, 18-8 Stainless Steel Split Lock Washer for 1/2" Screw Size, QTY 4ea Tamperproof # 6.123112BS, 1/2"-13 x 1.5" Stainless Steel Tamper Resistant Button head socket cap screw, QTY 4ea Hilti # 258030, 316 Stainless Steel 1/2" x 5" Internally Threaded Sleeve, QTY 4ea McMaster Carr # 98017A210 , 18-8 Stainless Steel Mil. Spec. Washer, Passivated, 1/2" Screw Size, NAS 1149-C0863R, QTY 4ea McMaster Carr # 7257A29, Tamper-Resistant 5/16" Hex Bit, 1/4" Hex Shank, QTY 1ea Home Depot # 300656203, ITW Redhead A7, Epcon Acrylic 7 Concrete Anchoring Adhesive, QTY 1ea *Or Equivalent BOARDWALK BENCH MOUNTING HARDWARE KIT Components 3/8" Sst Drop-In Anchor Kit 2 EACH KIT CONSISTS OF THE FOLLOWING: McMaster Carr # 95630A245, Chemical-Resistant PTFE Plastic Washer for 3/8" Screw Size, 0.38" ID, 0.812" OD, QTY 2ea Tamperproof # 6.3861BS, 3/8"-16 x 1" Stainless Steel Tamper Resistant Buttonhead hex drive socket cap screw, QTY 2ea Fastenal # 71067, 3/8" 18-8 Stainless Steel Medium Split Lock Washer, QTY 2ea Fastenal # 50403, Red Head RL-38 Multi-Set Drop-In concrete anchor, 3/8"-16 thread x 1/2" hole x 1-5/8" min embedment, QTY 2ea McMaster Carr # 93852A104, USS Washer, 18-8 Stainless Steel, 3/8" Screw Size, 0.438" ID, 1" OD, QTY 2ea McMaster Carr # 7257A25, Tamper-Resistant 7/32" Hex Bit, 1/4" Hex Shank, QTY 1ea *Or Equivalent 3 of 4 CUSTOMER COPY QUOTATION # 283495-00 Quote Date: 3/23/2026 Forms+Surfaces, Inc Accounts Receivable PO Box 3625 Pittsburgh, PA 15230-3625 ACH or Wire Transfer: Beneficiary’s Name: Forms+Surfaces, Inc 1901 William Flynn Hwy, Glenshaw, PA 15116 Bank Name: Dollar Bank, FSB 2700 Liberty Ave Pittsburgh, PA 15222 ABA Number: 243074385 Account Number: 0908055515 To verify bank info: Bruce Vincent (Forms+Surfaces) 412-282-5253 Bank Contact: Dollar Bank 412-261-7597 Authorized Signatory: DeAnna Cancilla (Forms+Surfaces) 412-282-5257 Courier Service: Forms+Surfaces, Inc C/O Lockbox Department 2700 Liberty Ave Pittsburgh, PA 15222 4 of 4 CUSTOMER COPY QUOTATION # 283495-00 Quote Date: 3/23/2026 Green Theory Design Inc. 804-1515 Broadway Street Port Coquitlam BC V3C6M2 Canada 828721589 Quote Quote # Q#41081 Bill to: Village of North Palm Beach 501 US Highway 1 North Palm Beach Village of North Palm Beach, Florida United States, 33408. Ship to: Village of North Palm Beach 501 US Highway 1 North Palm Beach Village of North Palm Beach, Florida United States, 33408 Estimate Date Reference# Sales person Job Location 2026-02-12 Village of North Palm Beach Manuel Gil Goodman - Div32 Florida S.NO Item Name Rate Quantity Amount 1 Planters Perfect - Metal Planter. pp-metal-planter.T Shape: [Square] Dimensions: [28"L x 28"W x 28"H] Material Type: [.125" Aluminum] Powder Coat Color: [Matte Black] Top Lip: [1-1/2" Top Lip with 1" Return] Drainage: [TBD] Bracing: [Not Required] Approx. Weight: [49lbs / 22kg] $795.76 20 $15,915.20 2 Ollie Plant Sipper - 17" Square O-PS-SQ-17 O-PS-SQ-17 Dimensions: [17"L x 17"W x 8.5"H] (1) per planter $149.86 20 $2,997.20 3 Service - Engineer Reviewed Drawings. service-eng-drawing.T Engineer Reviewed Shop Drawings - Stamped Drawings can be sourced upon request. Additional Fees will be added. $50.00 1 $50.00 4 Shipping. Shipping.T Shipping Method: [LTL] Shipping to: 645 Prosperity Farms Road $3,250.00 1 $3,250.00 North Palm Beach 33408 Curbside delivery with means to oﬄoad. Tailgate delivery, or residential delivery available for an additional charge Shipping rate expires after 30 days. A new rate will be calculated before approval. Fabrication lead time 6-8 weeks from approved shop drawings, plus shipping transit time. Sub Total $22,212.40 Tax $0.00 Total $22,212.40 Terms & Conditions Due to the instability of the current market, all pricing is valid for 90 days from the day of estimate received. All shipping is FOB Port Coquitlam BC or Tillsonburg ON unless otherwise noted. Lead times are approximate and in line with current manufacturing volumes and subject to change based on time of order manufacturing volumes. Please conﬁrm with the Project Coordinator if a certain date is required for your project. Our manufacturing tolerance is 1/8". 50% Deposit is required to get project into production queue, balance required before the project ships. Quote must be signed to proceed with an order. If you are unable to accept your order when complete, storage fees will be calculated and applied 15 days after the order is packed in shipping. Storage fees will be based on pallet quantity and dimensions. All payments to be made to "Green Theory Design Inc." By signing this quote, you acknowledge and accept Green Theory’s Terms and Conditions outlined above pertaining to your order. For further Terms and Conditions related to order cancellation or returns, see Retainer Invoice Terms and Conditions for further information. Attachments Folder: SPECIFICATION SHEET PROJECT NAME: Village of North Palm Beach - Public Works DATE: 03/23/26 Location: PRODUCTS Apex Receptacle Quantity: 2 Boardwalk Bench Quantity: 6 T 800.451.0410 | www.forms-surfaces.com © 2026 Forms+Surfaces® | All dimensions are nominal. Specifications and pricing subject to change without notice. or the most current version of this document, please refer to our website at www.forms-surfaces.com. Page 1 of 3 | Rev. 03-23-26Project ID: 69c0fbbba20e85f7c09e4746 SPECIFICATION SHEET Apex Receptacle SLAPX-36C Quantity: 2 Weight: 143.00 lbs. Capacity: 36-Gallon 32.2" W X 15.0" D X 42.5" H Litter And Recycling Opening: Split-Stream Two 18 Gallon Fire Rated Black Polyethylene Liners Inset Material: FSC 100% Cumaru Hardwood FSC Material Reference: FSC-SCS-COC-001461 / FSC 100% FSC License Code C004453 Inset Finish: Natural Oiled Finish Lid, Raincover And Frame Material: Aluminum Lid, Raincover And Frame Finish: Powder Coat, Black Texture Graphic 'A' Option & Message: Graphic A, No Graphic Graphic 'A' Background Color: Not Applicable Graphic 'B' Option & Message: Graphic B, No Graphic Graphic 'B' Background Color: Not Applicable Rain Cover: Included Latch Option: Standard Lift Latch Mounting: Surface Mount Mounting Hardware Kit: 1/2” Sst & Epoxy Anchor Kit 1 - Qty 2 T 800.451.0410 | www.forms-surfaces.com © 2026 Forms+Surfaces® | All dimensions are nominal. Specifications and pricing subject to change without notice. or the most current version of this document, please refer to our website at www.forms-surfaces.com. Page 2 of 3 | Rev. 03-23-26Project ID: 69c0fbbba20e85f7c09e4746 Smart Code: SLAPX-36G-2STR-CU-NAT-ALF-PC/BLK-GA/NG-NA-GB/NG-NA-RH-SLL-SFM SPECIFICATION SHEET Boardwalk Bench SBBWK-72AC Quantity: 6 Weight: 140.00 lbs. Dimension: 72.2" L X 16" D X 19" H Configuration: Shelled Leg Slat Material: FSC Recycled 100% Cumaru Hardwood FSC Material Reference: FSC-SCS-COC-001461 / FSC Recycled FSC License Code C004453 Slat Finish: Natural Oiled Finish Frame Material: Cast Aluminum Frame Finish: Powder Coat, Black Texture Seat Divider: NO DIVIDER Mounting: Surface Mount Mounting Hardware Kit: 3/8" Sst Drop-In Anchor Kit 2 - Qty 6 T 800.451.0410 | www.forms-surfaces.com © 2026 Forms+Surfaces® | All dimensions are nominal. Specifications and pricing subject to change without notice. or the most current version of this document, please refer to our website at www.forms-surfaces.com. Page 3 of 3 | Rev. 03-23-26Project ID: 69c0fbbba20e85f7c09e4746 Smart Code: SBBWK-72-SL-CU-NAT-ALF-PC/BLK-0D-SFM OLLIE Plant Sipper Tank SMALL ROUND, LARGE ROUND, SQUARE 1 OPS unit 2 Capillary leg 3 Ollie Plant Sipper Lid 4 Filler Pipe and Water Level Assembly SIZE/CAPACITY R9.5D 9 1/2” x 6” - 23 1/4” ﬁller pipe Holds 6L of water Suitable for 20L - 60L planters R15 15 3/8” x 4” - 23 1/4” ﬁller pipe Holds 10L of water Suitable for 30L - 100L planters Square 17 16 1/2” x 16 1/2” x 8 1/4” - 23 1/4” ﬁller pipe Holds 25L of water Suitable for 75L - 250L planters Ollie Plant Sippers are an excellent solution for watering interior and exterior landscaping projects. Unlike dripper irrigation systems, they use the process of capillary action to feed the plant where it needs water the most — at its roots. OLLIE (OPS) Spec Sheet Plant Sipper Tank R9.5D, R15, Square 17 CONTENTS 1. Choose the appropriate Ollie Plant Sipper (OPS) for your container. 3. Position the OPS tank within the container ensuring the capillary leg top is a maximum of 6 inches from the lowest roots of the plant(s). If necessary, adjust the base soil layer to achieve the correct tank position. 4. Fill the capillary leg with loose (not compacted) topsoil. Make sure the ﬁller pipe is accessible and the top is ﬂush with the ﬁnished soil level. If necessary, the ﬁller pipe can be cut to the required height. 2. Install a drainage layer or soil layer in the container. Ensure this is level. 1 2 3 4 R9.5D R15 Square 17 INSTALLATION 6” OLLIE INSTALLATION 5. If your ﬁller pipe needs cutting down, also cut the water level indicator ﬂush with the top. 7. Back ﬁll the entire container and plant as per design. Finally, activate the capillary process by giving the entire area a good surface watering to ensure good soil penetration. 8. Should the OPS tank system become empty, reﬁll the system and repeat surface watering to reactivate the capillary process. 6. Fill the OPS tank with water to ensure all connections are water tight. MATERIALS An environmentally friendly product, made from recycled material in the UK. BENEFITS • Simple to install and an effective irrigation solution • 100% water efﬁcient - reduces over-watering and wastage • Robust and secure while being discreet • Helps establish bigger, stronger and longer-lasting plants • Suitable for both interior and exterior planting projects • Available in a variety of sizes to ﬁt all containers and pots • Can be planted at different depths to suit the plants roots • Reservoirs range from 1L all the way up to 25L • No mechanical, electrical or moving parts • Aerates soil making it healthy to support plant growth NOTES OLLIE (OPS) Spec Sheet Plant Sipper Tank R9.5D, R15, Square 17 Date: 07 11 2024 Speciﬁcation Sheet Version 1.0A Green Theory reserves the right to revise technical speciﬁcations at any time without prior notice. Correct mounting hardware and the method of mounting of the product are imperative to user safety. Use installation instructions to correctly position and install product. ©2024 Green Theory Design INFO@GREENTHEORY.COM +1.844.747.9283 greentheory.com VILLAGE OF NORTH PALM BEACH FIRE RESCUE DEPARTMENT TO: Honorable Mayor and Council THRU: Chuck Huff, Village Manager FROM: Scott Freseman, Fire Chief DATE: May 14, 2026 SUBJECT: RESOLUTION – Approval of an Agreement with Palm Beach County for Receipt of EMS Grant Funds The Florida Department of Health, through its Emergency Medical Services Program, distributes funds from the EMS Trust Fund to counties throughout the State of Florida to improve and expand pre-hospital emergency medical services. Pursuant to Section 401.113, Florida Statutes, Palm Beach County receives a portion of these funds and may distribute them to licensed municipal EMS providers within the county. Palm Beach County has implemented a five-year EMS Grant Funds Agreement that allows participating municipalities to apply for reimbursement for approved EMS-related purchases, including equipment, medications, supplies, and training. This Agreement establishes the terms and conditions under which municipal EMS providers may submit grant requests and receive reimbursement for eligible purchases that support and enhance pre-hospital emergency medical services. The five-year agreement is intended to streamline the grant process by eliminating the need for annual contract approvals for individual equipment purchases and allowing municipalities to participate in the program through a single long-term agreement. By executing this Agreement, the Village of North Palm Beach Fire Rescue Department will be eligible to participate in the EMS Grant Program and submit requests for reimbursement for approved EMS equipment and training that support operational readiness and service delivery. Once the Agreement is executed, the Village may submit grant requests during the application periods established by Palm Beach County. If approved, the Village will be reimbursed for eligible purchases upon submission of required documentation. The attached Resolution and Agreement have been prepared and/or reviewed for legal sufficiency by the Village Attorney There is no immediate fiscal impact. Recommendation: Village Staff requests Council consideration and approval of the attached Resolution approving an Agreement with Palm Beach County for the receipt of EMS Grant Funds and authorizing the Mayor and Village Clerk to execute the Agreement in accordance with Village policies and procedures. RESOLUTION 2026-____ A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPROVING AN AGREEMENT WITH PALM BEACH COUNTY FOR THE RECEIPT OF EMERGENCY MEDICAL SERVICES GRANT FUNDS AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE AGREEMENT; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Palm Beach County receives grant funds administered by the Department of Health pursuant to Chapter 401, Florida Statutes, to dispense EMS trust fund monies to counties throughout the State of Florida to improve and expand pre-hospital emergency medical services; and WHEREAS, pursuant to Section 401.113, Florida Statutes, Palm Beach County wishes to distribute the funds it receives from the State to EMS providers within Palm Beach County to reimburse licensed municipal EMS providers for the purchase of EMS equipment, medications, supplies, or training; and WHEREAS, in order to participate in the grant program, Palm Beach County is requiring the execution of a five-year Agreement, and the Village Council determines that approval and execution of the Agreement is in the best interests of the Village and its residents. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, as follows: Section 1. The foregoing recitals are ratified and are incorporated herein. Section 2. The Village Council hereby approves the Agreement for EMS Grant Funding with Palm Beach County, a copy of which is attached hereto and incorporated herein, and authorizes the Mayor and Village Clerk to execute the Agreement on behalf of the Village. Section 3. This Resolution shall become effective immediately upon adoption. PASSED AND ADOPTED THIS DAY OF , 2026. (Village Seal) MAYOR ATTEST: VILLAGE CLERK Page 1 of 10 AGREEMENT FOR EMS GRANT FUNDS THIS AGREEMENT (“Agreement”) is made as of ______________________, by and between the Board of County Commissioners, Palm Beach County, a political sub-division of the State of Florida (herein referred to as “COUNTY”), and the Village of North Palm Beach, a municipal corporation of the State of Florida (herein referred to as “MUNICIPALITY”). WITNESSETH WHEREAS, the Florida Department of Health (DOH), through its Emergency Medical Services (EMS) Program, is authorized by Chapter 401, Part II, Florida Statutes, to dispense EMS Trust Fund moneys throughout the State to improve and expand pre-hospital emergency medical services; and WHEREAS , DOH annually di vides forty-five percent (45%) of the EMS Trust Fund moneys among the counties (“EMS Grant”); and WHEREAS, pursuant to Section 401.113, Florida Statutes, t he C OUNTY may distribute the funds that it receives under said program (“EMS Grant Funds”) to EMS organizations within Palm Beach County to improve and expand pre-hospital emergency medical services, as deemed appropriate by the Board of County Commissioners (“Board”); and WHEREAS, the Board desires to distribute some of the EMS Grant Funds to reimburse licensed municipal EMS providers in Palm Beach County for their purchase of certain EMS equipment, medications, supplies, and/or training; and WHEREAS, the COUNTY desires to open at least one grant application period each year during which municipal EMS providers can submit grant requests for EMS Grant Funds to reimburse them for their purchase of certain EMS equipment, medications, supplies, and/or training; and WHEREAS, the MUNICIPALITY desires to participate in this grant program, which is subject to the terms and conditions of the EMS Grant program and this Agreement. Now, therefore, in consideration of the mutual promises contained herein, COUNTY and MUNICIPALITY agree as follows: ARTICLE 1 – RECITALS The above recitals are true, correct and incorporated herein. ARTICLE 2 – CONTRACT MONITORS The COUNTY’s contract monitor during the term of this Agreement shall be Richard Ellis, Deputy Director, Office of Emergency management, whose telephone number is 561-712-6549. Page 2 of 10 The MUNICIPALITY’s contract monitor during the term of this Agreement shall be Kevin Maloney, Fire Rescue Captain, whose telephone number is 561-863-3019. ARTICLE 3 – REQUEST AND APPROVAL FOR RECEIPT OF EMS GRANT FUNDS The COUNTY, through its Office of Emergency Management, will open at least one grant application period per year during which municipal EMS providers in Palm Beach County can submit grant requests for EMS Grant Funds to reimburse municipalities for their purchase of certain EMS equipment, medications, supplies, and/or training. During each application period and grant cycle, if the MUNICIPALITY desires to receive EMS Grant Funds from the COUNTY, the MUNICIPALITY must submit a request for EMS Grant Funds and provide the COUNTY with documentation specifying the EMS equipment, medications, supplies, and/or training that will be procured by the MUNICIPALITY. The COUNTY’s EMS Administrator, through the County Administrator, is hereby authorized to approve or deny such requests in its reasonable discretion, which may take into consideration the amount of EMS Grant Funds available and how the MUNICIPALITY’s request will promote the purpose of the EMS Grant program to improve and expand pre-hospital EMS. If the MUNICIPALITY’s request for EMS Grant funding is approved, the COUNTY, through its Office of Emergency Management, will document the request and approval, and such documentation shall be deemed to be incorporated by reference into this Agreement. For purposes of this Agreement, “EMS Equipment” shall mean and include any EMS equipment, medications, or supplies approved hereunder for reimbursement from EMS Grant Funds; “EMS Training” shall mean any EMS training approved hereunder for reimbursement from EMS Grant Funds; and “EMS Equipment/Training” shall mean singularly and collectively any EMS Equipment and/or EMS Training approved for reimbursement hereunder. If the MUNICIPALITY’s request for EMS Grant funding is approved, the COUNTY will reimburse the MUNICIPALITY for its purchase of the approved EMS Equipment/Training, subject to the terms and conditions of the EMS Grant program and this Agreement. The MUNICIPALITY must submit the required purchase documentation for reimbursement as detailed in Article 4. Purchase and receipt of the approved EMS Equipment/Training, and submittal of the required purchase documentation, must be completed within six months of said approval by the COUNTY. The COUNTY’s EMS Administrator may extend this deadline based on extenuating circumstances and subject to any requirements of the EMS Grant program. Approved documentation will be processed by the Palm Beach County Finance Department for payment to the MUNICIPALITY. ARTICLE 4 – RESPONSIBILITIES OF MUNICIPALITY MUNICIPALITY shall: A. Comply with general requirements of the COUNTY, this Agreement, and conditions of the EMS Grant program. Page 3 of 10 B. Within six months of the COUNTY’s approval of the EMS Equipment/Training, submit to the COUNTY contract monitor, copies of paid receipts, invoices, or other documentation acceptable to the Palm Beach County Finance Department to establish that the approved EMS Equipment/Training was purchased, received and completed by the MUNICIPALITY. C. Immediately reimburse the EMS Grant Funds to the COUNTY should the MUNICIPALITY cease to operate its pre-hospital emergency medical services during the life of the EMS Equipment or the duration of the EMS Training; or if the MUNICIPALITY’s purchase and receipt of the EMS Equipment and/or completion of the EMS Training is not completed within the time frames set forth herein. The COUNTY’s EMS Administrator may extend these deadlines based on extenuating circumstances and subject to any requirements of the EMS Grant program. D. For any EMS Training approved for reimbursement hereunder, within six months of the COUNTY’s approval of the EMS Training, the MUNICIPALITY shall submit a training report to the COUNTY’s Office of Emergency Management documenting that the training has been completed, including a sign in sheet, and the date, title and contact number of the persons that received such training. The COUNTY’s EMS Administrator may extend this deadline based on extenuating circumstances and subject to any requirements of the EMS Grant program. It is the responsibility of the MUNICIPALITY to provide the training. The MUNICIPALITY’s failure to satisfactorily complete the training in the time frame provided shall constitute a material breach of this Agreement. As such, COUNTY may terminate this Agreement, and/or demand that the MUNICIPALITY promptly reimburse all, or an applicable portion of, the EMS Grant Funds to the COUNTY, which the MUNICIPALITY agrees to do. E. The MUNICIPALITY hereby certifies that its request for the EMS Equipment/Training is for an improvement and expansion of pre-hospital emergency medical services within Palm Beach County and will not be used to supplant current levels of expenditures. MUNICIPALITY agrees to the reimbursement for EMS Equipment/Training under the terms and conditions of the EMS Grant program and this Agreement and will permit an audit. F. MUNICIPALITY agrees to comply with all applicable EMS Grant program requirements. To the extent relevant to MUNICIPALITY’s EMS Equipment/Training, MUNICIPALITY agrees to comply with any obligations imposed on the COUNTY by the EMS Grant program to the extent necessary for the COUNTY to comply with the EMS Grant program, including but not limited to provisions relating to use of EMS Grant Funds, reports, inspections, audits, procuring, inventorying, insuring and safeguarding equipment. ARTICLE 5 – LIABILITY AND INDEMNIFICATION The MUNICIPALITY shall be liable for its own actions and negligence; and to the extent permitted by law, shall indemnify, defend and hold harmless the COUNTY against any actions, claims demands, costs or damages relating to or arising out of the EMS Equipment/Training, including but not limited to the MUNICIPALITY’s use, care and/or maintenance of, or training relating to, the EMS Equipment, and MUNICIPALITY’s acts or omissions relating to or arising from the EMS Training; and/or the MUNICIPALITY’s acts or omissions that cause the COUNTY to be in breach or violation of the EMS Grant program. Nothing in this Agreement shall be construed as a waiver of Page 4 of 10 either party’s sovereign immunity or consent by either party to be sued by third parties. ARTICLE 6 – AVAILABILITY OF FUNDS The COUNTY's performance and obligation under this Agreement, including to reimburse the MUNICIPALITY under this Agreement, are contingent upon an annual budgetary appropriation by the Board for the purposes hereunder and the availability of EMS Grant Funds. The total amount of approved requests for EMS Grant Funds each fiscal year to all municipalities participating in the program shall not exceed the amount of EMS Grant Funds budgeted by the Board for this purpose for said fiscal year. Ongoing costs for the EMS Equipment/Training, including, but not limited to, operation, use, maintenance, replacement and training, is the responsibility of the MUNICIPALITY and will not be funded under this Agreement or the EMS Grant program. ARTICLE 7 – REMEDIES This Agreement shall be governed by the laws of the State of Florida. Any legal action necessary to enforce the Agreement will be held in a court of competent jurisdiction in Palm Beach County. No remedy herein conferred upon any party is intended to be exclusive of any other remedy, and each and every such remedy shall be cumulative and shall be in addition to every other remedy given hereunder or now or hereafter existing at law or in equity, by statute or otherwise. No single or partial exercise by any party of any right, power, or remedy hereunder shall preclude any other or further exercise thereof. No provision of this Agreement is intended to, or shall be construed to, create any third-party beneficiary or to provide any rights to any person or entity not a party to this Agreement, including but not limited to any citizen or employees of the COUNTY and/or the MUNICIPALITY. ARTICLE 8 – ARREARS The MUNICIPALITY shall not pledge the COUNTY's credit or make it a guarantor of payment or surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The MUNICIPALITY further warrants and represents that it has no obligation or indebtedness that would impair its ability to fulfill the terms of this Agreement. ARTICLE 9 – ACCESS AND AUDITS The MUNICIPALITY shall maintain adequate records to justify all charges, expenses, and costs incurred in estimating and performing the work for at least five (5) years after expiration or termination of this Agreement. The COUNTY shall have access to such books, records, and documents as required in this section for the purpose of inspection or audit during normal business hours, at the MUNICIPALITY’s place of business. The COUNTY has established the Office of the Inspector General in Palm Beach County Code, Section 2-421 - 2-440, as may be amended. The Inspector General’s authority includes but is not limited to the power to review past, present and proposed COUNTY contracts, transactions, accounts and records, to require the production of records, and to audit, investigate, monitor, and inspect the activities of the MUNICIPALITY, its officers, agents, employees, and lobbyists in order to ensure compliance with Agreement requirements and detect corruption and fraud. Failure to cooperate with the Inspector General or Page 5 of 10 interfering with or impeding any investigation shall be in violation of Palm Beach County Code, Section 2-421 - 2-440, and punished pursuant to Section 125.69, Florida Statutes, in the same manner as a second-degree misdemeanor. ARTICLE 10 – NONDISCRIMINATION The COUNTY is committed to assuring equal opportunity in the award of contracts and complies with all laws prohibiting discrimination. Pursuant to Palm Beach County Resolution R2025-0748, as may be amended, the MUNICIPALITY warrants and represents that throughout the term of the Agreement, including any renewals thereof, if applicable, all of its employees are treated equally during employment without regard to race, color, religion, disability, sex, age, national origin, ancestry, marital status, familial status, sexual orientation, or genetic information. Failure to meet this requirement shall be considered default of the Agreement. As a condition of entering into this Agreement, the MUNICIPALITY represents and warrants that it will comply with the COUNTY’s Commercial Nondiscrimination Policy as described in Resolution R2025-0748, as amended. As part of such compliance, the MUNICIPALITY shall not discriminate on the basis of race, color, national origin, religion, ancestry, sex, age, marital status, familial status, sexual orientation, disability, or genetic information in the solicitation, selection, hiring or commercial treatment of subcontractors, vendors, suppliers, or commercial customers, nor shall the MUNICIPALITY retaliate against any person for reporting instances of such discrimination. The MUNICIPALITY shall provide equal opportunity for subcontractors, vendors and suppliers to participate in all of its public sector and private sector subcontracting and supply opportunities, provided that nothing contained in this clause shall prohibit or limit otherwise lawful efforts to remedy the effects of marketplace discrimination that have occurred or are occurring in the COUNTY’s relevant marketplace in Palm Beach County. The MUNICIPALITY understands and agrees that a material violation of this clause shall be considered a material breach of this Agreement and may result in termination of this Agreement, disqualification or debarment of the company from participating in COUNTY contracts, or other sanctions. This clause is not enforceable by or for the benefit of, and creates no obligation to, any third party. The MUNICIPALITY shall include this language in its subcontracts. ARTICLE 11 – AUTHORITY TO PRACTICE The MUNICIPALITY hereby represents and warrants that it has and will continue to maintain all licenses and approvals required to conduct pre-hospital emergency medical services and training during the life of the EMS Equipment and the duration of the EMS Training, as applicable. Proof of such licenses and approvals shall be submitted to the COUNTY's contract monitor upon request. ARTICLE 12 – SEVERABILITY If any term or provision of this Agreement, or the application thereof to any person or circumstances shall, to any extent, be held invalid or unenforceable, the remainder of this Agreement, or the application of such terms or provision, to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and every other term and provision of this Agreement shall be deemed valid and enforceable to the extent permitted by law. Page 6 of 10 ARTICLE 13 - SURVIVABILITY Any provision of this Agreement that is of a continuing nature, or which by its language or nature imposes an obligation or right that extends beyond the term of this Agreement, shall survive the expiration or earlier termination of this Agreement. ARTICLE 14 – NOTICE All notices required in this Agreement shall be sent by certified mail, return receipt requested, hand delivery or other delivery service requiring signed acceptance. If sent to the COUNTY, notices shall be addressed to: Richard Ellis, Deputy Director Palm Beach County Office of Emergency Management 20 S. Military Trail West Palm Beach, FL 33415 With copy to: Palm Beach County Attorney’s Office 301 North Olive Ave. West Palm Beach, FL 33401 If sent to the MUNICIPALITY, notices shall be addressed to: Chuck Huff, Village Manager Village of North Palm Beach 501 U.S. Highway One North Palm Beach, FL 33408 ARTICLE 15 – INSURANCE Without waiving the right to sovereign immunity as provided by Section 768.28, Florida Statutes, (the “Statute”), the MUNICIPALITY represents that it is self-insured with coverage subject to the limitations of the Statute, as may be amended. If MUNICIPALITY is not self-insured, MUNICIPALITY shall, at its sole expense, purchase and maintain in full force and effect at all times during the life of this Agreement, insurance coverage at limits not less than those contained in the Statute. Should MUNICIPALITY purchase excess liability coverage, MUNICIPALITY agrees to include COUNTY as an Additional Insured. The MUNICIPALITY agrees to maintain or to be self-insured for Workers’ Compensation insurance in accordance with Chapter 440, Florida Statutes. Should MUNICIPALITY contract with a third-party (Contractor) to perform any service related to the Agreement, MUNICIPALITY shall require the Contractor to provide the following minimum insurance:  Commercial General Liability insurance with minimum limits of $1,000,000 combined single Page 7 of 10 limit for property damage and bodily injury per occurrence and $2,000,000 per aggregate. Such policy shall be endorsed to include MUNICIPALITY and COUNTY as Additional Insureds. MUNICIPALITY shall also require that the Contractor include a Waiver of Subrogation against COUNTY.  Business Automobile Liability insurance with minimum limits of $1,000,000 combined single limits for property damage and bodily injury per occurrence.  Workers’ Compensation insurance in compliance with Chapter 440, Florida Statutes, and which shall include coverage for Employer’s Liability with minimum limits of $1,000,000 each accident. When requested, the MUNICIPALITY shall provide an affidavit or Certificate of Insurance evidencing insurance or self-insurance. Compliance with the foregoing requirement shall not relieve the MUNICIPALITY of its liability and obligations under this Agreement. ARTICLE 16 – ENTIRETY OF CONTRACTUAL AGREEMENT The COUNTY and the MUNICIPALITY agree that this Agreement sets forth the entire agreement between the parties, and that there are no promises or understandings other than those stated herein. None of the provisions, terms and conditions contained in this Agreement may be added to, modified, superseded or otherwise altered, except by written instrument executed by the parties hereto. ARTICLE 17 – EFFECTIVE DATE AND TERMINATION This Agreement shall commence upon approval by both parties, and shall continue for a term of five (5) years. The parties may mutually agree to renew the Agreement for another term of five (5) years, which must be documented in a written amendment or agreement approved by both parties. If the COUNTY determines that the MUNICIPALITY has breached any material terms of this Agreement or the EMS Grant program, the COUNTY may terminate this Agreement, and/or demand that the MUNICIPALITY promptly reimburse all, or an applicable portion of, the EMS Grant Funds to the COUNTY, which the MUNICIPALITY agrees to do. ARTICLE 18 – E-VERIFY - EMPLOYMENT ELIGIBILITY Each party warrants and represents that it is in compliance with Section 448.095, Florida Statutes, as may be amended. Each party has registered with and uses, and shall continue to use, the E-Verify System (E-Verify.gov), to electronically verify the employment eligibility of all newly hired employees. If either party has a good faith belief that the other party has knowingly violated Section 448.09(1), Florida Statutes, as may be amended, said party shall terminate this Agreement with the violating party. ARTICLE 19 – PUBLIC RECORDS Both parties shall comply with Florida’s public records laws. Page 8 of 10 ARTICLE 20 – DISCLOSURE OF FOREIGN GIFTS AND CONTRACTS WITH FOREIGN COUNTRIES OF CONCERN Pursuant to Section 286.101, Florida Statutes, as may be amended, by entering into this Agreement or performing any work in furtherance thereof, the MUNICIPALITY certifies that it has disclosed any current or prior interest of, any contract with, or any grant or gift received from a foreign country of concern where such interest, contract, or grant or gift has a value of $50,000 or more and such interest existed at any time or such contract or grant or gift was received or in force at any time during the previous five (5) years. ARTICLE 21 - PUBLIC ENTITY CRIMES As provided in Sections 287.132-133, Florida Statutes, as may be amended, by entering into this Agreement or performing any work in furtherance hereof, the MUNICIPALITY certifies that it, its affiliates, suppliers, subcontractors and consultants who will perform hereunder, have not been placed on the convicted vendor list maintained by the State of Florida Department of Management Services within the 36 months immediately preceding the date hereof. This notice is required by Section 287.133(3)(a), Florida Statutes. ARTICLE 22 - REGULATIONS; LICENSING REQUIREMENTS The MUNICIPALITY shall comply with all laws, ordinances and regulations applicable to the services and/or performance contemplated herein, to include those applicable to conflict of interest and collusion. The MUNICIPALITY is presumed to be familiar with all federal, state and local laws, ordinances, codes and regulations that may in any way affect the performance of the terms of this Agreement. ARTICLE 23 – SCRUTINIZED COMPANIES As provided in Section 287.135, Florida Statutes, as may be amended, by entering into this Agreement or performing any work in furtherance hereof, the MUNICIPALITY certifies that it, its affiliates, suppliers, subcontractors and consultants who will perform hereunder, have not been placed on the Scrutinized Companies that boycott Israel List, or is engaged in a boycott of Israel, pursuant to Section 215.4725, Florida Statutes, as may be amended. Pursuant to Section 287.135(3)(b), Florida Statutes, as may be amended, if MUNICIPALITY is found to have been placed on the Scrutinized Companies that Boycott Israel List or is engaged in a boycott of Israel, this Agreement may be terminated at the option of the COUNTY. If the COUNTY determines, using credible information available to the public, that a false certification has been submitted by MUNICIPALITY, this Agreement may be terminated and a civil penalty equal to the greater of $2 million or twice the amount of this Agreement shall be imposed, pursuant to Section 287.135, Florida Statutes, as may be amended. Said certification must also be submitted at the time of Agreement renewal, if applicable. Page 9 of 10 ARTICLE 24 - COUNTERPARTS This Agreement, including any exhibits referenced herein, may be executed in one or more counterparts, all of which shall constitute collectively but one and the same Agreement. The COUNTY may execute the Agreement through electronic or manual means. MUNICIPALITY shall execute by manual means only, unless the COUNTY provides otherwise. THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK Page 10 of 10 IN WITNESS WHEREOF, the parties through their duly authorized representatives do hereby approve and execute this Agreement on the date first written above. PALM BEACH COUNTY, FLORIDA, MUNICIPALITY: BY ITS BOARD OF COUNTY VILLAGE OF NORTH PALM BEACH COMMISSIONERS By:___________________________________ By: Joseph Abruzzo, County Administrator Lisa Interlandi Typed Name Mayor Typed Title ATTEST: By:_____________________ Municipal Clerk APPROVED AS TO FORM APPROVED AS TO FORM AND LEGAL SUFFICIENCY AND LEGAL SUFFICIENCY By: By: County Attorney Municipality Attorney APPROVED AS TO TERMS APPROVED AS TO TERMS AND CONDITIONS AND CONDITIONS By: By: County Department Director Municipality Representative VILLAGE OF NORTH PALM BEACH COMMUNITY DEVELOPMENT DEPARTMENT TO: Honorable Mayor and Council THRU: Chuck Huff, Village Manager FROM: Valentino Perez, Building Director DATE: May 14, 2026 SUBJECT: RESOLUTION – Approving a Fifth Amendment to the Contract for Building Department Services with C.A.P. Government Inc., increasing the total compensation for Fiscal Year 2026 to $100,000. In March 2024, the Village issued a solicitation for building department services on an as-needed basis. Two proposals were received in response to the Request for Proposals, and the Selection Committee recommended executing non-exclusive contracts with both firms. One of the selected firms was C.A.P. Government, Inc. (CAP). On June 27, 2024, the Village executed a Contract for Building Department Services with CAP, capping total compensation at $50,000 per fiscal year. Due to increased service demands and ongoing staffing shortages within the Building Department, the Village approved contract amendments in Fiscal Year 2024 and Fiscal Year 2025 to increase the authorized compensation amounts. Since October 2025, the Village has continued to require additional services from CAP to address inspector vacancies and staffing shortages. As a result, additional funding authorization is now needed in Fiscal Year 2026 to maintain CAP’s services through the remainder of the fiscal year. The attached Resolution and Fifth Amendment have been prepared and/or reviewed by the Village Attorney for legal sufficiency. Account Information: Fund Department Account Number Account Description Amount General Fund Building A6019-33190 Professional Services $100,000 Recommendation: Village Staff recommends Village Council consideration and approval of the attached Resolution approving a Fifth Amendment to the Contract for Building Department Services with C.A.P. Government, Inc. to increase the total compensation for Fiscal Year 2026 from $50,000 to $100,000, with funds expended from Account No. A6019-33190 (Building – Professional Services), and authorizing the Village Manager to execute the Fifth Amendment in accordance with Village policies and procedures. Page 1 of 2 RESOLUTION 2026-____ A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING A FIFTH AMENDMENT TO THE CONTRACT FOR BUILDING DEPARTMENT SERVICES WITH C.A.P. GOVERNMENT, INC. TO INCREASE THE TOTAL AMOUNT OF COMPENSATION FOR FISCAL YEAR 2026 AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE FIFTH AMENDMENT; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, through the adoption of Resolution No. 2024-52, the Village Council authorized the Village Manager to execute a Contract for Building Department Services with C.A.P. Government, Inc. in an amount not to exceed $50,000 during any single fiscal year; and WHEREAS, through the adoption of Resolution No. 2024-72 on August 22, 2024, the Village Council approved an Amendment to the Contract to increase the total amount of compensation for Fiscal Year 2024 to $100,000; and WHEREAS, through the adoption of Resolution No. 2024-90 on September 26, 2024, the Village Council approved a Second Amendment to the Contract to again increase the total amount of compensation for Fiscal Year 2024 to $160,000; and WHEREAS, through the adoption of Resolution No. 2025-07 on February 27, 2025, the Village Council approved a Third Amendment to the Contract to increase the total amount of compensation for Fiscal Year 2025 to $150,000; and WHEREAS, through the adoption of Resolution No. 2025-48 on September 25, 2025, the Village Council approved a Fourth Amendment to the Contract to increase the total amount of compensation for Fiscal Year 2025 to $180,000; and WHEREAS, due to continued staffing shortages within the Building Division, Village Staff requested to increase the total amount of compensation for Fiscal Year 2026 from $50,000 to $100,000; and WHEREAS, the Village Council determines that the approval of the Fifth Amendment to the Contract for Services is in the best interests of the Village and its residents. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA as follows: Section 1. The foregoing recitals are ratified as true and incorporated herein. Section 2. The Village Council hereby approves a Fifth Amendment to the Contract for Building Department Services with C.A.P. Government, Inc. to increase the total amount of compensation for Fiscal Year 2026 from $50,000 to $100,000, a copy of which is attached hereto and incorporated herein, and authorizes the Village Manager to execute the Fifth Amendment on behalf of the Village. The compensation paid to C.A.P. Government, Inc. shall be expended from Account No. A6019- 33190 (Building – Professional Services). Page 2 of 2 Section 3. All resolutions or parts of resolutions in conflict with this Resolution are hereby repealed to the extent of such conflict. Section 4. This Resolution shall be effective immediately upon adoption. PASSED AND ADOPTED THIS ____ DAY OF ____________, 2026. (Village Seal) MAYOR ATTEST: VILLAGE CLERK FIFTH AMENDMENT TO CONTRACT FOR SERVICES THIS FIFTH AMENDMENT is made and entered on this _____ day of _____________, 2026, by and between the Village of North Palm Beach, a Florida municipal corporation (“Village”) and C.A.P. Government, Inc., a Florida corporation (“Contractor”). RECITALS WHEREAS, June 27, 2024, based on its Response to the Request for Proposals issues by the Village, the Village executed a five-year Contract with Contractor for Building Department Services (“Contract”); and WHEREAS, the Contract capped the total amount of compensation at $50,000 per fiscal year; and WHEREAS, on August 22, 2024, the parties executed an Amendment to the Contract to increase the total amount of compensation to $100,000 for Fiscal Year 2024; and WHEREAS, on September 26, 2024, the parties executed a Second Amendment to the Contract to increase the total amount of compensation to $160,000 for Fiscal Year 2024; and WHEREAS, on February 27, 2025, the parties executed a Third Amendment to the Contract to increase the total amount of compensation to $150,000 for Fiscal Year 2025; and WHEREAS, on September 25, 2025, the parties executed a Fourth Amendment to the Contract to increase the total amount of compensation to $180,000 for Fiscal Year 2025; and WHEREAS, due to an increased demand for Contractor’s services, the Village and Contractor have agreed to increase the total amount of compensation for Fiscal Year 2026. NOW, THEREFORE, in consideration of the premises and mutual covenants contained in the Contract, as amended, the sufficiency of which is hereby acknowledged by the parties, the Village and the Contractor agree as follows: 1. The foregoing recitals are ratified and incorporated herein. 2. Section 5(a) of the Contract is hereby amended to increase the total amount of compensation payable by the Village to Contractor for Fiscal Year 2026 to One Hundred Thousand Dollars and No Cents ($100,000.00). 3. To the extent not expressly modified herein, all other provisions of the Contract, as amended, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Fourth Amendment to the Contract for Services as of the day and year set forth above. VILLAGE OF NORTH PALM BEACH: By: __________________________________ Charles D. Huff, Village Manager CONTRACTOR: C.A.P. GOVERNMENT, INC. By: __________________________________ Print Name: Title: RESOLUTION 2024-52 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, ACCEPTING PROPOSALS FROM SELECTED FIRMS TO PROVIDE BUILDING DEPARTMENT SERVICES TO THE VILLAGE ON AN AS NEEDED BASIS AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE CONTRACTS WITH THE SELECTED FIRMS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Village Staff issued a Request for Proposals ("RFP") for Building Department services, including, but not limited to plan review, permit inspections, building official duties, and assistance with permit processing; and WHEREAS, the Village received two proposals in response to the RFP, and the Selection Committee recommended executing non-exclusive Contracts with both firms; and WHEREAS, the Village Council determines that the adoption of this Resolution is in the best interests of the Village and its residents. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA, as follows: Section 1. The foregoing "whereas" clauses are hereby ratified and incorporated herein. Section 2. The Village Council hereby accepts the Proposals for Building Department services submitted by the following firms: C.A.P. Government, Inc. and GFA International, Inc. d/b/a Universal Engineering Services. The Village Council further authorizes the Village Manager to execute five (5) year non-exclusive Contracts with both firms in an amount not to exceed $50,000 during any single fiscal year, subject to review by the Village Attorney as to form and legal sufficiency. Section 3. This Resolution shall take effect immediately upon adoption. P 1;1•A 13 . TED THIS 27TH DAY OF JUNE, 2024. l FLORIDA ;p0 e Seal) MAYOR ATTEST: VILAGE CLERK Page 1 of 10 CONTRACT FOR SERVICES THIS CONTRACT is entered on 27th day of June, 2024, by and between the Village of North Palm Beach, a Florida municipal corporation (“Village”) and C.A.P. Government, Inc., a Florida corporation (“Contractor”). RECITALS WHEREAS, the Village issued a Request for Proposals for Building Department Services RFP”), and Contractor submitted a Proposal in response to the RFP; and WHEREAS, the Village wishes to retain the services of Contractor, and Contractor has agreed to provide Building Department Services to the Village in accordance with its Proposal and pursuant to the terms and conditions of this Contract. NOW, THEREFORE, in consideration of the premises and mutual covenants herein contained, the sufficiency of which is hereby acknowledged by the parties, the Village and the Contractor agree as follows: SECTION 1: INCORPORATION OF RECITALS. The foregoing Recitals are incorporated into this Contract as true and correct statements. SECTION 2: CONTRACTOR’S SERVICES AND COMPENSATION. Contractor shall provide Building Department Services to the Village on an as needed, non-exclusive basis as directed by the Building Official and as described in the RFP for Building Department Services. Both the RFP and Contractor’s Proposal are hereby incorporated herein by reference. The Village shall compensate Contractor for services performed in accordance with the rate schedule attached hereto as Exhibit “A” and incorporated herein by reference. SECTION 3: INDEPENDENT CONTRACTOR RELATIONSHIP. No relationship of employer or employee is created by this Contract, it being understood that Contractor will act hereunder as an independent contractor and none of Contractor’s, officers, directors, employees, independent contractors, representatives, or agents performing services for Contractor pursuant to this Contract shall have any claim under this Contract or otherwise against the Village for compensation of any kind under this Contract. The relationship between the Village and Contractor is that of independent contractors, and neither shall be considered a joint venturer, partner, employee, agent, representative or other relationship of the other for any purpose expressly or by implication. SECTION 4: TERM, TIME, AND TERMINATION. a. Term. The term of this Contract shall commence upon the approval of this Contract by the Village and shall continue for a five (5) year term or until either party terminates this Contract as set forth herein. This Contract may be extended for two (2) additional one-year terms upon mutual consent of Contractor and the Village Manager and approval by the Village Council. b. Time for Completion. Time is of the essence in the performance of this Contract. Upon direction from the Building Official, Contractor shall at all times carry out its duties and responsibilities as expeditiously as possible. Docusign Envelope ID: BE8806FF-6C1A-4AAE-97E6-F35FA5DE8C03DocusignEnvelopeID: C3A842D9-9C77-4AE6-BBB4-BFC25162771F Page 2 of 10 c. Force Majeure. Neither party hereto shall be liable for its failure to perform hereunder due to any circumstances beyond its reasonable control, such as acts of God, wars, riots, national emergencies, sabotage, strikes, labor disputes, accidents, and governmental laws, ordinances, rules, or regulations. The Contractor or Village may suspend its performance under this Contract as a result of a force majeure without being in default of this Contract, but upon the removal of such force majeure, the Contractor or Village shall resume its performance as soon as is reasonably possible. Upon the Contractor’s request, the Village shall consider the facts and extent of any failure to perform the services and, if the Contractor’s failure to perform was without its or its subcontractors’ fault or negligence, the schedule and/or any other affected provision of this Contract may be revised accordingly, subject to the Village’s rights to change, terminate, or stop any or all of the services at any time. No extension shall be made for delay occurring more than three (3) days before a notice of delay or claim therefore is made in writing to the Village. In the case of continuing cause of delay, only one (1) notice of delay or claim is necessary. d. Termination. Either party may terminate this Contract at any time with or without cause by giving not less than ten (10) days’ written notice of termination. e. Early Termination. If this Contract is terminated before the completion of all services by the Contractor, the Contractor shall: 1. Stop services on the date and to the extent specified including without limitation services of any subcontractors; and 2. Transfer all work in progress, completed work, and other materials related to the terminated services to the Village in the format acceptable to Village. f. Effect of Termination. Termination of this Contract shall not affect any rights, obligations, and liabilities of the parties arising out of transactions which occurred prior to termination. Notwithstanding the foregoing, the parties acknowledge and agree that the Village is a municipal corporation and political subdivision of the state of Florida, and as such, this Contract is subject to budgeting and appropriation by the Village of funds sufficient to pay the costs associated herewith in any fiscal year of the Village. Notwithstanding anything in this Contract to the contrary, in the event that no funds are appropriated or budgeted by the Village’s governing board in any fiscal year to pay the costs associated with the Village’s obligations under this Contract, or in the event the funds budgeted or appropriated are, or are estimated by the Village to be, insufficient to pay the costs associated with the Village’s obligations hereunder in any fiscal period, then the Village will notify Contractor of such occurrence and either the Village or Contractor may terminate this Contract by notifying the other in writing, which notice shall specify a date of termination no earlier than twenty-four (24) hours after giving of such notice. Termination in accordance with the preceding sentence shall be without penalty or expense to the Village of any kind whatsoever; however, Village shall pay Contractor for all services performed under this Contract through the date of termination. SECTION 5: COMPENSATION. a. Payments. The Village agrees to compensate the Contractor in accordance with the rate schedule set forth in Exhibit “A.” The total compensation payable by the Village to Contractor during any fiscal year shall not exceed Fifty Thousand Dollars ($50,000.00). The Docusign Envelope ID: BE8806FF-6C1A-4AAE-97E6-F35FA5DE8C03DocusignEnvelopeID: C3A842D9-9C77-4AE6-BBB4-BFC25162771F Page 3 of 10 Village shall not reimburse the Contractor for any additional costs incurred as a direct or indirect result of Contractor providing services to the Village under this Contract which exceed the amount set forth above, unless prior written approval has been obtained by the Contractor. b. Invoices. Contractor shall render monthly invoices to the Village for services that have been rendered in conformity with this Contract in the previous month. The invoices shall specify the services performed and the time spent on the same. All reimbursable expenses shall also be clearly identified on the invoice with supporting documentation. Invoices will normally be paid within thirty (30) days following the Village’s receipt of the Contractor’s invoice. SECTION 6: INDEMNIFICATION. a. The Contractor, its officers, employees and agents shall indemnify and hold harmless the Village, including its officers and employees from liabilities, damages, losses, and costs, including but not limited to, reasonable attorney's fees (at the trial and appellate levels), to the extent caused by the negligence, recklessness or intentionally wrongful conduct of the Contractor and other persons employed or utilized by the Contractor in the performance of the services under this Contract. The Village agrees to be responsible for its own negligence. b. Nothing contained in this Contract shall create a contractual relationship with or a cause of action in favor of a third party against either the Village or the Contractor, nor shall this Contract be construed as a waiver of sovereign immunity for the Village beyond the waiver provided in section 768.28, Florida Statutes. SECTION 7: COMPLIANCE AND DISQUALIFICATION. Each of the parties agrees to perform its responsibilities under this Contract in conformance with all laws, regulations and administrative instructions that relate to the parties’ performance of this Contract. SECTION 8: PERSONNEL. The Contractor represents that it has, or will secure at its own expense, all necessary personnel required to perform the services under this Contract. Such personnel shall not be employees of or have any contractual relationship with the Village. All of the services required hereunder shall be performed by the Contractor or under its supervision, and all personnel engaged in performing the services shall be fully qualified and authorized or permitted under federal, state, and local law to perform such services. SECTION 9: SUBCONTRACTORS. The Village reserves the right to accept the use of a subcontractor or to reject the selection of a particular subcontractor and approve all qualifications of any sub contractor in order to make a determination as to the capability of the subcontractor to perform properly under this Contract. All subcontractors providing professional services to the Contractor under this Contract will also be required to provide their own insurance coverage identical to those contained in this Contract. In the event that a subcontractor does not have insurance or does not meet the insurance limits as stated in this Contract, Contractor shall indemnify and hold harmless the Village for any claim in excess of the subcontractor’s insurance coverage, arising out of the negligent acts, errors, or omissions of the subcontractor. Contractor shall not charge an administrative fee or surcharge on any subcontractor’s services; all subcontractor costs shall be a direct pass-through cost to the Village. Docusign Envelope ID: BE8806FF-6C1A-4AAE-97E6-F35FA5DE8C03DocusignEnvelopeID: C3A842D9-9C77-4AE6-BBB4-BFC25162771F Page 4 of 10 SECTION 10: FEDERAL AND STATE TAX. The Village is exempt from payment of Florida State Sales and Use Tax. The Contractor is not authorized to use the Village’s Tax Exemption Number. SECTION 11: INSURANCE. a. Prior to commencing any services, the Contractor shall provide proof of insurance coverage as required hereunder. Such insurance policy(s) shall be issued by the United States Treasury or insurance carriers approved and authorized to do business in the State of Florida, and who must have a rating of no less than “excellent” by A.M. Best or as mutually agreed upon by the Village and the Contractor. All such insurance policies may not be modified or terminated without the express written authorization of the Village. Type of Coverage Amount of Coverage Professional liability/ $1,000,000 per occurrence Errors and Omissions Commercial general liability $1, 000,000 per occurrence Products/completed operations Contractual, insurance broad form property, Independent Contractor, personal injury) $2,000,000 annual aggregate Automobile (owned, non-owned, & hired) $500,000 per occurrence Worker’s Compensation $ statutory limits b. The commercial general liability and automobile policies will name the Village as an additional insured and proof of all insurance coverage shall be furnished to the Village by way of an endorsement to same or certificate of insurance prior to the provision of services. The certificates shall clearly indicate that the Contractor has obtained insurance of the type, amount, and classification as required for strict compliance with this section. Failure to comply with the foregoing requirements shall not relieve Contractor of its liability and obligations under this Contract. c. Contractor hereby waives any and all rights to subrogation against the Village, its officers, employees, and agents for each required policy. When required by the insurer, or should a policy condition not permit an insured to enter into a pre-loss agreement to waive subrogation without an endorsement, then Contractor shall agree to notify the insurer and request the policy be endorsed with a Waiver of Transfer of Rights of Recovery Against Others, or its equivalent. This Waiver of Subrogation requirement shall not apply to any policy, which a condition to the policy specifically prohibits such an endorsement, or voids coverage should Contractor enter into such an agreement on a pre-loss basis. SECTION 12: SUCCESSORS AND ASSIGNS. The Village and the Contractor each binds itself and its partners, successors, executors, administrators, and assigns to the other party of this Contract and to the partners, successors, executors, administrators and assigns of such other party, Docusign Envelope ID: BE8806FF-6C1A-4AAE-97E6-F35FA5DE8C03DocusignEnvelopeID: C3A842D9-9C77-4AE6-BBB4-BFC25162771F Page 5 of 10 in respect to all covenants of this Contract. Except as agreed in writing by all parties, this Contract is not assignable. SECTION 13: GOVERNING LAW, VENUE AND REMEDIES. This Contract shall be governed by the laws of the State of Florida. Any and all legal action necessary to enforce the Contract will be held in Palm Beach County. No remedy herein conferred upon any party is intended to be exclusive of any other remedy, and each and every such remedy shall be cumulative and shall be in addition to every other remedy given hereunder or now or hereafter existing at law or in equity or by statute or otherwise. No single or partial exercise by any party of any right, power, or remedy hereunder shall preclude any other or further exercise thereof. SECTION 14: WAIVER OF JURY TRIAL. TO ENCOURAGE PROMPT AND EQUITABLE RESOLUTION OF ANY LITIGATION, EACH PARTY HEREBY WAIVES ITS RIGHTS TO A TRIAL BY JURY IN ANY LITIGATION RELATED TO THIS CONTRACT. SECTION 15: ACCESS AND AUDITS. The Contractor shall maintain adequate records to justify all payments made by the Village under this Contract for at least three (3) years after completion of this Contract and longer if required by applicable federal or state law. The Village shall have access to such books, records, and documents as required in this section for the purpose of inspection or audit during normal business hours, at the Contractor’s place of business. In no circumstances will Contractor be required to disclose any confidential or proprietary information regarding its products and service costs. SECTION 16: NONDISCRIMINATION. The Contractor warrants and represents that all of its employees are treated equally during employment without regard to race, color, religion, disability, sex, age, national origin, ancestry, marital status, or sexual orientation. SECTION 17: AUTHORITY TO PRACTICE. The Contractor hereby represents and warrants that it has and will continue to maintain all licenses and approvals required to conduct its business and provide the services required under this Contract, and that it will at all times conduct its business and provide the services under this Contract in a reputable manner. Proof of such licenses and approvals shall be submitted to the Village upon request. SECTION 18: SEVERABILITY. If any term or provision of this Contract, or the application thereof to any person or circumstances shall, to any extent, be held invalid or unenforceable, to remainder of this Contract, or the application of such terms or provision, to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and every other term and provision of this Contract shall be deemed valid and enforceable to the extent permitted by law. SECTION 19: CONVICTED VENDOR LIST/BOYCOTT OF ISRAEL. As provided in section 287.135, Florida Statutes, the Contractor certifies that it and any authorized subcontractors are not participating in a boycott of Israel. The Contractor further certifies that it and its affiliates have not been placed on the Convicted Vendor List under section 287.133, Florida Statutes. The Village and the Contractor agree that the Village shall have the right to immediately terminate this Contract if the Contractor, its authorized subcontractors or affiliates are placed on the Scrutinized Companies that Boycott Israel List, are engaged in a boycott of Israel, or are placed on the Convicted Vendor List maintained by the State of Florida. Docusign Envelope ID: BE8806FF-6C1A-4AAE-97E6-F35FA5DE8C03DocusignEnvelopeID: C3A842D9-9C77-4AE6-BBB4-BFC25162771F Page 6 of 10 SECTION 20: NOTICE. All notices required in this Contract shall be sent by hand-delivery, certified mail (RRR), or by nationally recognized overnight courier, and if sent to the VILLAGE shall be sent to: Village of North Palm Beach Attn: Village Manager 501 US Highway 1 North Palm Beach, FL 33408 and if sent to the Contractor, shall be sent to: C.A.P. Government, Inc. Attn: Carlos A. Penin, President 343 Almeria Avenue Coral Gables, FL 33134 The foregoing names and addresses may be changed if such change is provided in writing to the other party. Notice shall be deemed given upon receipt. SECTION 21: ENTIRETY OF CONTRACT. The Village and the Contractor agree that this Contract sets forth the entire agreement between the parties, and that there are no promises or understandings other than those stated herein. None of the provisions, terms and conditions contained in this Contract may be added to, modified, superseded, or otherwise altered, except by written instrument executed by the parties hereto. SECTION 22: WAIVER. Failure of a party to enforce or exercise any of its right(s) under this Contract shall not be deemed a waiver of that parties’ right to enforce or exercise said right(s) at any time thereafter. SECTION 23: PREPARATION AND NON-EXCLUSIVE. This Contract shall not be construed more strongly against either party regardless of who was more responsible for its preparation. This is a non-exclusive Contract and the Village reserves the right to contract with individuals or firms to provide the same or similar services. SECTION 24: MATERIALITY. All provisions of the Contract shall be deemed material. In the event Contractor fails to comply with any of the provisions contained in this Contract or exhibits, amendments and addenda attached hereto, said failure shall be deemed a material breach of this Contract and Village may at its option provide notice to the Contractor to terminate for cause. SECTION 25: LEGAL EFFECT. This Contract shall not become binding and effective until approved by the Village. The Effective Date is the date this Contract is executed by the Village. SECTION 26: NOTICE OF COMPLAINTS, SUITS, AND REGULATORY VIOLATIONS. Each party will promptly notify the other of any complaint, claim, suit, or cause of action threatened or commenced against it which arises out of or relates, in any manner, to the performance of this Contract. Each party agrees to cooperate with the other in any investigation Docusign Envelope ID: BE8806FF-6C1A-4AAE-97E6-F35FA5DE8C03DocusignEnvelopeID: C3A842D9-9C77-4AE6-BBB4-BFC25162771F Page 7 of 10 either may conduct, the defense of any claim or suit in which either party is named, and shall do nothing to impair or invalidate any applicable insurance coverage. SECTION 27: SURVIVABILITY. Any provision of this Contract which is of a continuing nature or imposes an obligation which extends beyond the term of this Contract shall survive its expiration or earlier termination. SECTION 28: COUNTERPARTS. This Contract may be executed in one or more counterparts, each of which shall be deemed an original, and will become effective and binding upon the parties as of the effective date at such time as all the signatories hereto have signed a counterpart of this Contract. SECTION 29: PALM BEACH COUNTY IG. In accordance with Palm Beach County ordinance number 2011-009, the CONTRACTOR acknowledges that this Contract may be subject to investigation and/or audit by the Palm Beach County Inspector General. The CONTRACTOR has reviewed Palm Beach County ordinance number 2011-009 and is aware of its rights and/or obligations under such ordinance. SECTION 30: CONTRACT DOCUMENTS AND CONTROLLING PROVISIONS. This Contract consists of this Contract and Exhibit, the Request for Proposals, and the Contractor’s Proposal. The parties agree to be bound by all the terms and conditions set forth in the aforementioned documents. To the extent that there exists a conflict among the terms of the documents, such conflict shall be resolved in the following Order: this Contract and Exhibit, the Request for Proposals, and the Contractor’s Proposal. Wherever possible, the provisions of such documents shall be construed in such a manner as to avoid conflicts between provisions of the various documents. SECTION 31: OWNERSHIP OF DELIVERABLES. The deliverables, work product, specifications, calculations, supporting documents, or other work products prepared by Contractor pursuant to this Contract shall become the property of the Village upon delivery. The Contractor may keep copies or samples thereof and shall have the right to use the same. The Village accepts sole responsibility for the reuse of any such documents in a manner other than as initially intended or for any use of incomplete documents. SECTION 32: REPRESENTATIONS AND BINDING AUTHORITY. By signing this Contract, on behalf of the Contractor, the undersigned hereby represents to the Village that he or she has the authority and full legal power to execute this Contract and any and all documents necessary to effectuate and implement the terms of this Contract on behalf of the Contractor for whom he or she is signing and to bind and obligate such party with respect to all provisions contained in this Contract. SECTION 33: PUBLIC RECORDS. The Contractor shall comply with Florida’s Public Records Act, Chapter 119, Florida Statutes, and, if determined to be acting on behalf of the Village as provided under section 119.011(2), Florida Statutes, specifically agrees to: a) Keep and maintain public records required by the Village to perform the service. Docusign Envelope ID: BE8806FF-6C1A-4AAE-97E6-F35FA5DE8C03DocusignEnvelopeID: C3A842D9-9C77-4AE6-BBB4-BFC25162771F Page 8 of 10 b) Upon request from the Village’s custodian of public records or designee, provide the Village with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law. c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of this Contract and following completion of this Contract if the Contractor does not transfer the records to the Village. d) Upon completion of this Contract, transfer, at no cost, to the Village all public records in possession of the Contractor or keep and maintain public records required by the Village to perform the service. If the Contractor transfers all public records to the Village upon completion of the Contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the Village, upon request from the Village’s custodian of public records or designee, in a format that is compatible with the information technology systems of the Village. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, PLEASE CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT THE VILLAGE OF NORTH PALM BEACH AT: 561) 841-3355; NPBCLERK@VILLAGE-NPB.ORG; OR 501 U.S. HIGHWAY ONE, NORTH PALM BEACH, FL 33408. SECTION 34: NO THIRD-PARTY BENEFICIARIES. There are no third party beneficiaries under this Contract. SECTION 35: E-VERIFY. Contractor warrants and represents that Contractor and all sub- Contractors are in compliance with Section 448.095, Florida Statutes, as may be amended. The Contractor has registered to use, and shall continue to use, the E-Verify System (E-Verify.gov) to electronically verify the employment eligibility of newly hired employees and has received an affidavit from each sub-Contractor stating that the sub-Contractor does not employ, contract with or subcontract with an unauthorized alien. If the Village has a good faith belief that the Contractor has knowingly violated Section 448.09(1), Florida Statutes, the Village shall terminate this Contract pursuant to Section 448.095(2), Florida Statutes, as may be amended. If the Village has a good faith belief that a sub-Contractor has knowingly violated Section 448.09(1), Florida Statutes, but the Contractor has otherwise complied, it shall notify the Contractor, and the Contractor shall immediately terminate its agreement with the sub-Contractor. Docusign Envelope ID: BE8806FF-6C1A-4AAE-97E6-F35FA5DE8C03DocusignEnvelopeID: C3A842D9-9C77-4AE6-BBB4-BFC25162771F Page 9 of 10 IN WITNESS WHEREOF, the parties hereto have made and executed this Contract for Services as of the day and year set forth above. VILLAGE OF NORTH PALM BEACH: By: __________________________________ Charles D. Huff, Village Manager CONTRACTOR: C.A.P. GOVERNMENT, INC. By: __________________________________ Print Name: Title: Docusign Envelope ID: BE8806FF-6C1A-4AAE-97E6-F35FA5DE8C03 Carlos A. Penin President Docusign Envelope ID: C3A842D9-9C77-4AE6-BBB4-BFC25162771F Page 10 of 10 EXHIBIT “A” HOURLY RATES Building Official $97.50 Building Inspector $82.50 Plan Reviewer $90.00 Permit Technician $45.00 Docusign Envelope ID: BE8806FF-6C1A-4AAE-97E6-F35FA5DE8C03DocusignEnvelopeID: C3A842D9-9C77-4AE6-BBB4-BFC25162771F AFFIDAVIT 1. I am over 18 years of age and otherwise competent to affirm the matters set forth in this Affidavit, which are based on my personal knowledge. 2. I am an officer or authorized representative of C.A.P. Government, Inc. 3. C.A.P. Government, Inc. does not use coercion for labor or services as defined in Section 787.06, Florida Statutes. Under the penalties of perjury, I declare that I have read the foregoing affidavit and that the facts stated in it are true. By: __________________________________ Print Name: Title: Docusign Envelope ID: BE8806FF-6C1A-4AAE-97E6-F35FA5DE8C03 Carlos A. Penin President Docusign Envelope ID: C3A842D9-9C77-4AE6-BBB4-BFC25162771F Page 1 of 10 CONTRACT FOR SERVICES THIS CONTRACT is entered on 27th day of June, 2024, by and between the Village of North Palm Beach, a Florida municipal corporation (“Village”) and GFA International, Inc., a Florida corporation, d/b/a Universal Engineering Services (“Contractor”). RECITALS WHEREAS, the Village issued a Request for Proposals for Building Department Services RFP”), and Contractor submitted a Proposal in response to the RFP; and WHEREAS, the Village wishes to retain the services of Contractor, and Contractor has agreed to provide Building Department Services to the Village in accordance with its Proposal and pursuant to the terms and conditions of this Contract. NOW, THEREFORE, in consideration of the premises and mutual covenants herein contained, the sufficiency of which is hereby acknowledged by the parties, the Village and the Contractor agree as follows: SECTION 1: INCORPORATION OF RECITALS. The foregoing Recitals are incorporated into this Contract as true and correct statements. SECTION 2: CONTRACTOR’S SERVICES AND COMPENSATION. Contractor shall provide Building Department Services to the Village on an as needed, non-exclusive basis as directed by the Building Official and as described in the RFP for Building Department Services. Both the RFP and Contractor’s Proposal are hereby incorporated herein by reference. The Village shall compensate Contractor for services performed in accordance with the rate schedule attached hereto as Exhibit “A” and incorporated herein by reference. SECTION 3: INDEPENDENT CONTRACTOR RELATIONSHIP. No relationship of employer or employee is created by this Contract, it being understood that Contractor will act hereunder as an independent contractor and none of Contractor’s, officers, directors, employees, independent contractors, representatives, or agents performing services for Contractor pursuant to this Contract shall have any claim under this Contract or otherwise against the Village for compensation of any kind under this Contract. The relationship between the Village and Contractor is that of independent contractors, and neither shall be considered a joint venturer, partner, employee, agent, representative or other relationship of the other for any purpose expressly or by implication. SECTION 4: TERM, TIME, AND TERMINATION. a. Term. The term of this Contract shall commence upon the approval of this Contract by the Village and shall continue for a five (5) year term or until either party terminates this Contract as set forth herein. This Contract may be extended for two (2) additional one-year terms upon mutual consent of Contractor and the Village Manager and approval by the Village Council. b. Time for Completion. Time is of the essence in the performance of this Contract. Upon direction from the Building Official, Contractor shall at all times carry out its duties and responsibilities as expeditiously as possible. Docusign Envelope ID: 5D0C1B51-1AD3-47FD-A25F-F22E3A8DD364DocusignEnvelopeID: EA083969-62D1-4792-B15C-205215B0D9C1 Page 2 of 10 c. Force Majeure. Neither party hereto shall be liable for its failure to perform hereunder due to any circumstances beyond its reasonable control, such as acts of God, wars, riots, national emergencies, sabotage, strikes, labor disputes, accidents, and governmental laws, ordinances, rules, or regulations. The Contractor or Village may suspend its performance under this Contract as a result of a force majeure without being in default of this Contract, but upon the removal of such force majeure, the Contractor or Village shall resume its performance as soon as is reasonably possible. Upon the Contractor’s request, the Village shall consider the facts and extent of any failure to perform the services and, if the Contractor’s failure to perform was without its or its subcontractors’ fault or negligence, the schedule and/or any other affected provision of this Contract may be revised accordingly, subject to the Village’s rights to change, terminate, or stop any or all of the services at any time. No extension shall be made for delay occurring more than three (3) days before a notice of delay or claim therefore is made in writing to the Village. In the case of continuing cause of delay, only one (1) notice of delay or claim is necessary. d. Termination. Either party may terminate this Contract at any time with or without cause by giving not less than ten (10) days’ written notice of termination. e. Early Termination. If this Contract is terminated before the completion of all services by the Contractor, the Contractor shall: 1. Stop services on the date and to the extent specified including without limitation services of any subcontractors; and 2. Transfer all work in progress, completed work, and other materials related to the terminated services to the Village in the format acceptable to Village. f. Effect of Termination. Termination of this Contract shall not affect any rights, obligations, and liabilities of the parties arising out of transactions which occurred prior to termination. Notwithstanding the foregoing, the parties acknowledge and agree that the Village is a municipal corporation and political subdivision of the state of Florida, and as such, this Contract is subject to budgeting and appropriation by the Village of funds sufficient to pay the costs associated herewith in any fiscal year of the Village. Notwithstanding anything in this Contract to the contrary, in the event that no funds are appropriated or budgeted by the Village’s governing board in any fiscal year to pay the costs associated with the Village’s obligations under this Contract, or in the event the funds budgeted or appropriated are, or are estimated by the Village to be, insufficient to pay the costs associated with the Village’s obligations hereunder in any fiscal period, then the Village will notify Contractor of such occurrence and either the Village or Contractor may terminate this Contract by notifying the other in writing, which notice shall specify a date of termination no earlier than twenty-four (24) hours after giving of such notice. Termination in accordance with the preceding sentence shall be without penalty or expense to the Village of any kind whatsoever; however, Village shall pay Contractor for all services performed under this Contract through the date of termination. SECTION 5: COMPENSATION. a. Payments. The Village agrees to compensate the Contractor in accordance with the rate schedule set forth in Exhibit “A.” The total compensation payable by the Village to Contractor during any fiscal year shall not exceed Fifty Thousand Dollars ($50,000.00). The Docusign Envelope ID: 5D0C1B51-1AD3-47FD-A25F-F22E3A8DD364DocusignEnvelopeID: EA083969-62D1-4792-B15C-205215B0D9C1 Page 3 of 10 Village shall not reimburse the Contractor for any additional costs incurred as a direct or indirect result of Contractor providing services to the Village under this Contract which exceed the amount set forth above, unless prior written approval has been obtained by the Contractor. b. Invoices. Contractor shall render monthly invoices to the Village for services that have been rendered in conformity with this Contract in the previous month. The invoices shall specify the services performed and the time spent on the same. All reimbursable expenses shall also be clearly identified on the invoice with supporting documentation. Invoices will normally be paid within thirty (30) days following the Village’s receipt of the Contractor’s invoice. SECTION 6: INDEMNIFICATION. a. The Contractor, its officers, employees and agents shall indemnify and hold harmless the Village, including its officers and employees from liabilities, damages, losses, and costs, including but not limited to, reasonable attorney's fees (at the trial and appellate levels), to the extent caused by the negligence, recklessness or intentionally wrongful conduct of the Contractor and other persons employed or utilized by the Contractor in the performance of the services under this Contract. The Village agrees to be responsible for its own negligence. b. Nothing contained in this Contract shall create a contractual relationship with or a cause of action in favor of a third party against either the Village or the Contractor, nor shall this Contract be construed as a waiver of sovereign immunity for the Village beyond the waiver provided in section 768.28, Florida Statutes. SECTION 7: COMPLIANCE AND DISQUALIFICATION. Each of the parties agrees to perform its responsibilities under this Contract in conformance with all laws, regulations and administrative instructions that relate to the parties’ performance of this Contract. SECTION 8: PERSONNEL. The Contractor represents that it has, or will secure at its own expense, all necessary personnel required to perform the services under this Contract. Such personnel shall not be employees of or have any contractual relationship with the Village. All of the services required hereunder shall be performed by the Contractor or under its supervision, and all personnel engaged in performing the services shall be fully qualified and authorized or permitted under federal, state, and local law to perform such services. SECTION 9: SUBCONTRACTORS. The Village reserves the right to accept the use of a subcontractor or to reject the selection of a particular subcontractor and approve all qualifications of any sub contractor in order to make a determination as to the capability of the subcontractor to perform properly under this Contract. All subcontractors providing professional services to the Contractor under this Contract will also be required to provide their own insurance coverage identical to those contained in this Contract. In the event that a subcontractor does not have insurance or does not meet the insurance limits as stated in this Contract, Contractor shall indemnify and hold harmless the Village for any claim in excess of the subcontractor’s insurance coverage, arising out of the negligent acts, errors, or omissions of the subcontractor. Contractor shall not charge an administrative fee or surcharge on any subcontractor’s services; all subcontractor costs shall be a direct pass-through cost to the Village. Docusign Envelope ID: 5D0C1B51-1AD3-47FD-A25F-F22E3A8DD364DocusignEnvelopeID: EA083969-62D1-4792-B15C-205215B0D9C1 Page 4 of 10 SECTION 10: FEDERAL AND STATE TAX. The Village is exempt from payment of Florida State Sales and Use Tax. The Contractor is not authorized to use the Village’s Tax Exemption Number. SECTION 11: INSURANCE. a. Prior to commencing any services, the Contractor shall provide proof of insurance coverage as required hereunder. Such insurance policy(s) shall be issued by the United States Treasury or insurance carriers approved and authorized to do business in the State of Florida, and who must have a rating of no less than “excellent” by A.M. Best or as mutually agreed upon by the Village and the Contractor. All such insurance policies may not be modified or terminated without the express written authorization of the Village. Type of Coverage Amount of Coverage Professional liability/ $1,000,000 per occurrence Errors and Omissions Commercial general liability $1, 000,000 per occurrence Products/completed operations Contractual, insurance broad form property, Independent Contractor, personal injury) $2,000,000 annual aggregate Automobile (owned, non-owned, & hired) $500,000 per occurrence Worker’s Compensation $ statutory limits b. The commercial general liability and automobile policies will name the Village as an additional insured and proof of all insurance coverage shall be furnished to the Village by way of an endorsement to same or certificate of insurance prior to the provision of services. The certificates shall clearly indicate that the Contractor has obtained insurance of the type, amount, and classification as required for strict compliance with this section. Failure to comply with the foregoing requirements shall not relieve Contractor of its liability and obligations under this Contract. c. Contractor hereby waives any and all rights to subrogation against the Village, its officers, employees, and agents for each required policy. When required by the insurer, or should a policy condition not permit an insured to enter into a pre-loss agreement to waive subrogation without an endorsement, then Contractor shall agree to notify the insurer and request the policy be endorsed with a Waiver of Transfer of Rights of Recovery Against Others, or its equivalent. This Waiver of Subrogation requirement shall not apply to any policy, which a condition to the policy specifically prohibits such an endorsement, or voids coverage should Contractor enter into such an agreement on a pre-loss basis. SECTION 12: SUCCESSORS AND ASSIGNS. The Village and the Contractor each binds itself and its partners, successors, executors, administrators, and assigns to the other party of this Contract and to the partners, successors, executors, administrators and assigns of such other party, Docusign Envelope ID: 5D0C1B51-1AD3-47FD-A25F-F22E3A8DD364DocusignEnvelopeID: EA083969-62D1-4792-B15C-205215B0D9C1 Page 5 of 10 in respect to all covenants of this Contract. Except as agreed in writing by all parties, this Contract is not assignable. SECTION 13: GOVERNING LAW, VENUE AND REMEDIES. This Contract shall be governed by the laws of the State of Florida. Any and all legal action necessary to enforce the Contract will be held in Palm Beach County. No remedy herein conferred upon any party is intended to be exclusive of any other remedy, and each and every such remedy shall be cumulative and shall be in addition to every other remedy given hereunder or now or hereafter existing at law or in equity or by statute or otherwise. No single or partial exercise by any party of any right, power, or remedy hereunder shall preclude any other or further exercise thereof. SECTION 14: WAIVER OF JURY TRIAL. TO ENCOURAGE PROMPT AND EQUITABLE RESOLUTION OF ANY LITIGATION, EACH PARTY HEREBY WAIVES ITS RIGHTS TO A TRIAL BY JURY IN ANY LITIGATION RELATED TO THIS CONTRACT. SECTION 15: ACCESS AND AUDITS. The Contractor shall maintain adequate records to justify all payments made by the Village under this Contract for at least three (3) years after completion of this Contract and longer if required by applicable federal or state law. The Village shall have access to such books, records, and documents as required in this section for the purpose of inspection or audit during normal business hours, at the Contractor’s place of business. In no circumstances will Contractor be required to disclose any confidential or proprietary information regarding its products and service costs. SECTION 16: NONDISCRIMINATION. The Contractor warrants and represents that all of its employees are treated equally during employment without regard to race, color, religion, disability, sex, age, national origin, ancestry, marital status, or sexual orientation. SECTION 17: AUTHORITY TO PRACTICE. The Contractor hereby represents and warrants that it has and will continue to maintain all licenses and approvals required to conduct its business and provide the services required under this Contract, and that it will at all times conduct its business and provide the services under this Contract in a reputable manner. Proof of such licenses and approvals shall be submitted to the Village upon request. SECTION 18: SEVERABILITY. If any term or provision of this Contract, or the application thereof to any person or circumstances shall, to any extent, be held invalid or unenforceable, to remainder of this Contract, or the application of such terms or provision, to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and every other term and provision of this Contract shall be deemed valid and enforceable to the extent permitted by law. SECTION 19: CONVICTED VENDOR LIST/BOYCOTT OF ISRAEL. As provided in section 287.135, Florida Statutes, the Contractor certifies that it and any authorized subcontractors are not participating in a boycott of Israel. The Contractor further certifies that it and its affiliates have not been placed on the Convicted Vendor List under section 287.133, Florida Statutes. The Village and the Contractor agree that the Village shall have the right to immediately terminate this Contract if the Contractor, its authorized subcontractors or affiliates are placed on the Scrutinized Companies that Boycott Israel List, are engaged in a boycott of Israel, or are placed on the Convicted Vendor List maintained by the State of Florida. Docusign Envelope ID: 5D0C1B51-1AD3-47FD-A25F-F22E3A8DD364DocusignEnvelopeID: EA083969-62D1-4792-B15C-205215B0D9C1 Page 6 of 10 SECTION 20: NOTICE. All notices required in this Contract shall be sent by hand-delivery, certified mail (RRR), or by nationally recognized overnight courier, and if sent to the VILLAGE shall be sent to: Village of North Palm Beach Attn: Village Manager 501 US Highway 1 North Palm Beach, FL 33408 and if sent to the Contractor, shall be sent to: GFA International, Inc. d/b/a Universal Engineering Services Attn: Tom Mantano, Branch Manager 3921 Westgate Avenue West Palm Beach, FL 33409 The foregoing names and addresses may be changed if such change is provided in writing to the other party. Notice shall be deemed given upon receipt. SECTION 21: ENTIRETY OF CONTRACT. The Village and the Contractor agree that this Contract sets forth the entire agreement between the parties, and that there are no promises or understandings other than those stated herein. None of the provisions, terms and conditions contained in this Contract may be added to, modified, superseded, or otherwise altered, except by written instrument executed by the parties hereto. SECTION 22: WAIVER. Failure of a party to enforce or exercise any of its right(s) under this Contract shall not be deemed a waiver of that parties’ right to enforce or exercise said right(s) at any time thereafter. SECTION 23: PREPARATION AND NON-EXCLUSIVE. This Contract shall not be construed more strongly against either party regardless of who was more responsible for its preparation. This is a non-exclusive Contract and the Village reserves the right to contract with individuals or firms to provide the same or similar services. SECTION 24: MATERIALITY. All provisions of the Contract shall be deemed material. In the event Contractor fails to comply with any of the provisions contained in this Contract or exhibits, amendments and addenda attached hereto, said failure shall be deemed a material breach of this Contract and Village may at its option provide notice to the Contractor to terminate for cause. SECTION 25: LEGAL EFFECT. This Contract shall not become binding and effective until approved by the Village. The Effective Date is the date this Contract is executed by the Village. SECTION 26: NOTICE OF COMPLAINTS, SUITS, AND REGULATORY VIOLATIONS. Each party will promptly notify the other of any complaint, claim, suit, or cause of action threatened or commenced against it which arises out of or relates, in any manner, to the performance of this Contract. Each party agrees to cooperate with the other in any investigation Docusign Envelope ID: 5D0C1B51-1AD3-47FD-A25F-F22E3A8DD364DocusignEnvelopeID: EA083969-62D1-4792-B15C-205215B0D9C1 Page 7 of 10 either may conduct, the defense of any claim or suit in which either party is named, and shall do nothing to impair or invalidate any applicable insurance coverage. SECTION 27: SURVIVABILITY. Any provision of this Contract which is of a continuing nature or imposes an obligation which extends beyond the term of this Contract shall survive its expiration or earlier termination. SECTION 28: COUNTERPARTS. This Contract may be executed in one or more counterparts, each of which shall be deemed an original, and will become effective and binding upon the parties as of the effective date at such time as all the signatories hereto have signed a counterpart of this Contract. SECTION 29: PALM BEACH COUNTY IG. In accordance with Palm Beach County ordinance number 2011-009, the CONTRACTOR acknowledges that this Contract may be subject to investigation and/or audit by the Palm Beach County Inspector General. The CONTRACTOR has reviewed Palm Beach County ordinance number 2011-009 and is aware of its rights and/or obligations under such ordinance. SECTION 30: CONTRACT DOCUMENTS AND CONTROLLING PROVISIONS. This Contract consists of this Contract and Exhibit, the Request for Proposals, and the Contractor’s Proposal. The parties agree to be bound by all the terms and conditions set forth in the aforementioned documents. To the extent that there exists a conflict among the terms of the documents, such conflict shall be resolved in the following Order: this Contract and Exhibit, the Request for Proposals, and the Contractor’s Proposal. Wherever possible, the provisions of such documents shall be construed in such a manner as to avoid conflicts between provisions of the various documents. SECTION 31: OWNERSHIP OF DELIVERABLES. The deliverables, work product, specifications, calculations, supporting documents, or other work products prepared by Contractor pursuant to this Contract shall become the property of the Village upon delivery. The Contractor may keep copies or samples thereof and shall have the right to use the same. The Village accepts sole responsibility for the reuse of any such documents in a manner other than as initially intended or for any use of incomplete documents. SECTION 32: REPRESENTATIONS AND BINDING AUTHORITY. By signing this Contract, on behalf of the Contractor, the undersigned hereby represents to the Village that he or she has the authority and full legal power to execute this Contract and any and all documents necessary to effectuate and implement the terms of this Contract on behalf of the Contractor for whom he or she is signing and to bind and obligate such party with respect to all provisions contained in this Contract. SECTION 33: PUBLIC RECORDS. The Contractor shall comply with Florida’s Public Records Act, Chapter 119, Florida Statutes, and, if determined to be acting on behalf of the Village as provided under section 119.011(2), Florida Statutes, specifically agrees to: a) Keep and maintain public records required by the Village to perform the service. Docusign Envelope ID: 5D0C1B51-1AD3-47FD-A25F-F22E3A8DD364DocusignEnvelopeID: EA083969-62D1-4792-B15C-205215B0D9C1 Page 8 of 10 b) Upon request from the Village’s custodian of public records or designee, provide the Village with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law. c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of this Contract and following completion of this Contract if the Contractor does not transfer the records to the Village. d) Upon completion of this Contract, transfer, at no cost, to the Village all public records in possession of the Contractor or keep and maintain public records required by the Village to perform the service. If the Contractor transfers all public records to the Village upon completion of the Contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the Village, upon request from the Village’s custodian of public records or designee, in a format that is compatible with the information technology systems of the Village. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, PLEASE CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT THE VILLAGE OF NORTH PALM BEACH AT: 561) 841-3355; NPBCLERK@VILLAGE-NPB.ORG; OR 501 U.S. HIGHWAY ONE, NORTH PALM BEACH, FL 33408. SECTION 34: NO THIRD-PARTY BENEFICIARIES. There are no third party beneficiaries under this Contract. SECTION 35: E-VERIFY. Contractor warrants and represents that Contractor and all sub- Contractors are in compliance with Section 448.095, Florida Statutes, as may be amended. The Contractor has registered to use, and shall continue to use, the E-Verify System (E-Verify.gov) to electronically verify the employment eligibility of newly hired employees and has received an affidavit from each sub-Contractor stating that the sub-Contractor does not employ, contract with or subcontract with an unauthorized alien. If the Village has a good faith belief that the Contractor has knowingly violated Section 448.09(1), Florida Statutes, the Village shall terminate this Contract pursuant to Section 448.095(2), Florida Statutes, as may be amended. If the Village has a good faith belief that a sub-Contractor has knowingly violated Section 448.09(1), Florida Statutes, but the Contractor has otherwise complied, it shall notify the Contractor, and the Contractor shall immediately terminate its agreement with the sub-Contractor. Docusign Envelope ID: 5D0C1B51-1AD3-47FD-A25F-F22E3A8DD364DocusignEnvelopeID: EA083969-62D1-4792-B15C-205215B0D9C1 Page 9 of 10 IN WITNESS WHEREOF, the parties hereto have made and executed this Contract for Services as of the day and year set forth above. VILLAGE OF NORTH PALM BEACH: By: __________________________________ Charles D. Huff, Village Manager CONTRACTOR: GFA INTERNATIONAL, INC. D/B/A UNIVERSAL ENGINEERING SERVICES By: __________________________________ Print Name: Title: Docusign Envelope ID: 5D0C1B51-1AD3-47FD-A25F-F22E3A8DD364 Tom Mantano Branch Manager Docusign Envelope ID: EA083969-62D1-4792-B15C-205215B0D9C1 Page 10 of 10 EXHIBIT “A” HOURLY RATES Building Official $120.00 Building Inspector $100.00 Plan Reviewer $100.00 Permit Technician $ 65.00 Docusign Envelope ID: 5D0C1B51-1AD3-47FD-A25F-F22E3A8DD364DocusignEnvelopeID: EA083969-62D1-4792-B15C-205215B0D9C1 AFFIDAVIT 1. I am over 18 years of age and otherwise competent to affirm the matters set forth in this Affidavit, which are based on my personal knowledge. 2. I am an officer or authorized representative of GFA International, Inc. d/b/a Universal Engineering Services. 3. GFA International, Inc. d/b/a Universal Engineering Services does not use coercion for labor or services as defined in Section 787.06, Florida Statutes. Under the penalties of perjury, I declare that I have read the foregoing affidavit and that the facts stated in it are true. By: __________________________________ Print Name: Title: Docusign Envelope ID: 5D0C1B51-1AD3-47FD-A25F-F22E3A8DD364 Tom Mantano Branch Manager Docusign Envelope ID: EA083969-62D1-4792-B15C-205215B0D9C1 VILLAGE OF NORTH PALM BEACH LIBRARY ADVISORY BOARD MEETING MINUTES DATE: January 27th, 2026 CALL TO ORDER Chair Bonnie Jenkins called the meeting to order at 7:00 pm. ROLL CALL Bonnie Jenkins, Chair Carolyn Kost, Member Christine DelGuzzi, Member Brad Avakian, Secretary Brigid Misselhorn, Member Stephanie DiGangi, Vice Chair Julie Morrell, Library Director [No Village Council Member in attendance] APPROVAL OF MINUTES Member DelGuzzi moved to approve the Minutes for October quarterly meeting, motion seconded by Vice Chair DiGangi. Motion passed unanimously. MANAGER’S REPORT Library Director Julie Morrell reported the following: Facilities • A winning bid was selected for the air conditioning system and scheduled to go before Village Council in February. • Flooring replacement for Bob’s Garage scheduled for next couple months. • Lobby planter in process of being replanted; Precision Landscaping will be installing automated watering system. Children’s Programming • High attendance for various storytime programs in October, November, and December (waitlists implemented for sessions at capacity). • Multiple LEGO Club sessions well attended. • Seasonal and holiday themed events. Adult Programming • Book Club meetings in October, November, and December had 14, 20, and 19 attendees, respectively (and Romance Book Club in November with 20 attendees). • Classic Horror Movie Series on Fridays in October. • Shawn Woods Senior Seminars in November and December. • Various Jane Austen programs in December in honor of the author’s 250th birthday were well attended and received positive feedback. Upcoming Special Events • AARP Tax Assistance Program provided free of charge from February 6th to April 15th. • Library Staff to host booth at MacArthur Park Nature Fest. • Resident Art Show will have environmental theme. • Friends of the Library-Sponsored Book Sale begins January 26th for members only preview sale through 31st; Friends of the Library Valentine’s Day Raffle with basket in February; St. Patrick’s Day Bingo Night on March 17th with gift cards to local businesses as prizes. NEW BUSINESS • None. OLD BUSINESS • None. MEMBER COMMENTS Vice Chair DiGangi asked about Friends of the Library dues and payment methods. Member Misselhorn complimented Library Director Morrell and staff on displays, Jane Austen events, and asked for status update on Library’s switch over to Ingram. Discussion of current Library openings. PUBLIC COMMENTS None. STAFF COMMENTS None. ADJOURNMENT Member DelGuzzi made a motion to adjourn the meeting, motion seconded by Member Kost, and unanimously approved. Meeting adjourned at 7:21 pm. Respectfully submitted by Brad Avakian. VILLAGE OF NORTH PALM BEACH GENERAL EMPLOYEES’ RETIREMENT SYSTEM MINUTES: FEBRUARY 3, 2026 1. Francine Mantyh called North Palm Beach General Pension of the Board to order at 9:05 AM and called roll. Those persons present included: TRUSTEES Mark Albers, Trustee Francine Mantyh, Chairperson Karen Roberts, Trustee OTHERS Amanda Kish, Administrator (Resource Centers) Blake Myton, Investment Consultant (SunTrust) Bonni Jensen, Attorney (Klausner Kaufman Jensen & Levinson) 2. APPROVAL OF MINUTES The Board reviewed the minutes from November 20, 2025. Motion: Karen Roberts made a motion to approve November 20, 2025 minutes. The motion received a second from Mark Albers and was approved by the Trustees, 3-0. 3. REPORTS Investment Consultant: Sterling (Blake Myton) Mr. Myton reviewed the market environment and portfolio performance for the quarter ending December 31, 2025. He discussed the market environment and top contributors, as well as the best and worst performing sectors. Mr. Myton reviewed the assets in the portfolio and their performance relative to inflation, noting that the numbers were strong and the portfolio continues to grow. Mr. Myton stated that total plan assets stood at $21,912,210.66 as of December 31, 2025. The return for the quarter was 1.60%, compared to the benchmark return of 2.31%. Mr. Myton reviewed the asset allocation of the portfolio and the individual managers. He explained that returns were slightly lower due to the portfolio lacking Nvidia exposure, but noted that returns remained positive. Mr. Myton reviewed recent changes made to the portfolio, including adjustments to the equity income strategy, and how these changes are expected to positively impact performance. The Board questioned the ticker for the Sterling funds and discussed reviewing underperforming managers and potential changes. Mr. Myton explained how Sterling evaluates and makes manager changes. Motion: Mark Albers made a motion to approve the Assignment and Agreement for the acquisition of Guardian Capital. The motion received a second from Karen Roberts and was approved by the Trustees, 3 -0. ATTORNEY REPORT Mrs. Jensen presented the Travel Policy to the Trustees and reviewed it in detail. The Board held a lengthy discussion regarding the policy. Trustees suggested requiring Board approval for conferences and providing educational updates. Mrs. Jensen explained that the policy can be modified to reflect the Trustees’ recommendations. Motion: Mark Albers made a motion to approve the Travel Policy. The motion received a second from Karen Roberts and was approved by the Trustees, 3-0. Mrs. Jensen presented a memorandum regarding website reporting requirements. She informed the Board that she reviewed the Village website and the Resource Centers website. She reviewed the documents required to be updated or added to the websites. The Board held a discussion regarding the memorandum. ADMINSTRATOR Mrs. Mantyh informed the Board that she needed a hard stop by 10:00 AM. Mrs. Kish stated that she can present the new Trustee packet at the next meeting. 4. PLAN FINANCIALS The Board reviewed the Warrant dated February 3, 2026. Motion: Trustee Mark Albers moved to approve the Warrant dated February 3, 2026. The motion received a second from Karen Roberts and was approved by the Trustees, 3-0. 5. OTHER BUSINESS The PUBLIC COMMENTS No members of the public had any comment 6. ADJOURNMENT Mark Albers made a motion to adjourn the meeting at 9:50 AM. The motion received a second from Karen Roberts, approved by the Trustees 4-0. Respectfully submitted, 1 THE VILLAGE OF NORTH PALM BEACH Village Manager’s Office “THE BEST PLACE TO LIVE UNDER THE SUN” Environmental Committee Meeting MINUTES Anchorage Park Monday, Mar 9, 2026 6:06pm 1. Call to Order: Karen Marcus called the meeting to order at 6:0pm. 2. Roll Call: Present: Karen Marcus, Kendra Zellner, Mary Phillips, Ellen Allen, Brian Bartels, and Elizabeth Rivera Absent: Juliette Desfeux Also Present: Julie Morrell Village Staff, Mayor Searcy 3. The Minutes of the Feb 2, 2026, regular meeting was approved. 4. Public Comments – a. 5. Community Garden Update- Karen saw Joan at the Garden on Sunday and advised that the movie night went well and Garden Fest is on March 28th. 6. Josh Mills from Native Shorelines, Davey Resource Group- This company is 146 years old and has completed 200 shoreline projects from New York to Florida. Josh provided information on how the native and living shoreline works. The resilient Florida program is implementing a new living shoreline in Jensen Beach. They will conduct a nutrient reduction study with the Florida Institute of Technology. They are creating biochar and using it as a filter for waste. There is a Florida statute, 257 Public Private Partnership, that allows negotiations up-front and fixed costs. Depending on the height of this structure it could act as a seawall replacement. This is a good option for Lakeside Park. Davey Resource Group is a full-service company and will handle the entire scope of work. 7. Golf Course Pesticides- Kendra will follow up with another email. There is a group that can clean the ponds on the golf course. Karen will connect with Alan. 2 8. Dry Storage Landscaping- Julie said they are waiting to see if they get the grant and will give us an update soon. 9. Bat Houses- Julie said she spoke with Ashley, who suggested adding purple martin gourds. Stephen spoke with a neighboring park for information on placement of bat houses but is still investigating. 10. Earth Day at Bird Village- Kendra and Mary provided an update on the Earth Day event scheduled for April 25 at 11:00 a.m. Kendra is requesting volunteers. Kendra connected with the master gardener and Mary connected with the tree nursery company. Karen applied for a forestry grant to purchase the trees for Lighthouse. There will be a compost worm person instead of the dirt cup. Julie has Scoop Coop instead of Kona Ice. The following is a recap of the activities agreed upon during the November 18 meetings. Activities and Owners- a. Chalk sidewalk- Day before Kendra and Mary. Julie has chalk? b. Scavenger hunt- We just need pencils c. Tree giveaway- Mary d. Dirt Cup- Julie e. NPB Symphony- Ashley f. Food and Firefighters- Karen g. Kona Ice truck- Julie h. Face painting- Ashely i. Game station (tic tac toe, cornhole, and Jenga)- Ashley j. Master gardener iFas- Mary Methods of Marketing- a. Advertisement for TVs in library and lobby b. Newsletter c. Sandwich board d. Nextdoor event e. FB event f. Video clips g. Banners Requests- a. 4 Promoting Banners (community center and conservatory school) b. Banner for the pavilion at Bird Village for Earth Day c. VMS promoting the event d. Small parking lot signs like last years that go in the front and side parking lots to direct traffic. One year it was a picture of a birdhouse e. At least 4-5 tents f. 50 chairs enough chairs for the symphony and places for people to sit and eat g. 20 tables h. Chalk i. Pencils j. Sandwich boards promoting the event and the welcome to Earth Day board k. Canned or cardboard bottled water, or water containers with paper cups 3 l. Bamboo utensils m. Paper plates n. Ladders o. Birdhouse hanging material- One order of alligator clip things- https://www.amazon.com/dp/B07X2J46G5?ref_=ppx_hzsearch_conn_dt_b_fed_asin_ title_1&th=1 p. Staff to work the event Kendra and Mary also discussed the Heritage Day event on April 11th since we will have a birdhouse painting table like last year. Below is the list that was discussed with Julie and Ashley- a. Cups b. Paint c. Water Jugs d. Paper plates e. Table covers f. Wet wipes g. Lots of paper towels h. 40-50 Birdhouses i. Signage promoting Earth Day time/place j. 2 tables and lots of chairs 11. Code Compliance for Environmental Concerns- Karen advised that we need to remind homeowners about the tree preservation permit. She asked Julie to follow up with Scott and the Communications team. 12. Environmental Report at Anchorage Park- A survey was done to apply for a grant. No further update. 13. Volunteer board request- Julie said we have new volunteer requests. Kendra will contact the volunteers. 14. Oyster Project- Kendra advised that we still need to knock on doors to plan where we will install the next batch. Karen advised that a condo is interested in the VOGs. The committee is planning to do the next build day on May 2nd from 9 to 11am. Julie will check the date to reserve the park 15. Lakeside Park erosion and Mangrove Seeding- No update currently. Kendra sent a text to the MANG brothers. 16. Wind and heat vulnerability assessment- Karen is working with the resiliency office for Palm Beach County to get information and ensure communities are in sync. No update. 17. Tree Preservation Permit- Karen will reach out to Chuck for next steps on code enforcement. 18. Residential Landscape Code- Dodie was recently hired but we will wait until she is ready to meet with us. No update currently. 4 19. Lead By Example- Juliette provided a recommendation list for consumables. Karen will schedule a meeting with Chuck. 20. Environmental Letter to Businesses- Julie advised that this would go to the Business Advisory Board. 21. Speaker Series: The Green Hour at the Clubhouse- The next speaker should be FWC regarding coyotes and urban wildlife. Karen will solidify a date. Karen will contact Loggerhead to schedule for October 10th. 22. Previous newsletter was about Earth Day. The next newsletter will be about the drought, Earth Day and the VOG build day. 23. Member Comment- a. 24. Staff Comment- a. 25. Next meeting- The next meeting will be on April 6th, 2026 at 6:00pm at Anchorage Park. 26. Adjournment- the meeting adjourned at 7:21pm. Village of North Palm Beach Waterways Advisory Board MINUTES Tuesday, January 27, 2026, at 5:30 pm Village Hall Council Chambers 1. Roll Call Board Members Present: Marty Domenech, Chair Bruce Crawford, Member Dave Terrana, Member Scott Bielecky, Member Mark Michels, MD., Member Ed Crawford, Member Councilmember Interlandi Village Staff: (Executive Assistant, Robyn Lehoux) (Director of Parks & Recreation, Ashley Shipman) Board Members Absent: George Alger, Vice-Chair 2. CALL TO ORDER Chairman Domenech called the meeting to order at 5:30 PM 3. Deletions, Additions or Modifications to the Agenda NONE 4. Approval of Minutes Chairman Domenech called for voting to approve the minutes: all approved as written 5. Public Comments Richard Kahn, resident, used to be on the swim team a long time ago. Began water testing by the inlet, working on improving the water quality. Just wanted to introduce himself to the board. Ron, inaudible, running for council, looking forward to Waterway Board updates and only wanted to show appreciation for the board’s service. 6. New Business a. Update on U.S. 1/S.R. 5 Earman River Bridge Replacement Project | Quarterly Progress Report & Work Activities for Dec. 1-7, 2025: Board members reviewed the project update sheet for Dec 1 – 7, 2025. Member Michels voiced concern about the debris being cleared out entirely. Member Bielecky commented that there are various heights listed for the height of the bridge, what the actual height will be. Member Michels inquired about an update for Lighthouse Bridge. b. Wet Slip waitlist: Item brought before the board by Member E. Crawford. Inquiry on annual leases that get auto- renewed and would like to review who is on the list. Member Terrana inquires to whom manages the list, who does the check/balances/audits, and if there is a quarterly report available. Director of Parks and Recreation, Ashley Shipman, is present at the meeting to assist with these inquiries. Director Shipman relays that the waitlist (wet slip and dry storage) has about 800 names on it. The list was once on the website, but due to website ADA compliance, the PDF does not meet those standards. To be on the waitlist, proof of residence and vessel conditions must be presented to the Parks and Recreation office. The current list can be requested by a records request. The wet slip area only provides 30 slip spaces, and the price is far less compared to other slips in the area. All information regarding submitting applications is listed on the Village’s Parks and Recreation website, but you would need to contact the office directly to find the status of that application. Auditing details of the 800 applicants does take time and staff is working on it. Member Michels inquired-if building new docks, like the north side, will be built on the south side, and should the Village charge market rates to be competitive or break even? Shipman, fees were increased for dry storage decals. The project has a scheduled meeting with a grant specialist to review the seawall project, but the docks are for residents only, so grant money cannot be applied to that project. Chair Domenench, there must be something we can do to implement more movement on the waitlist. Director Shipman clarifies that there are guidelines and requirements in place. The Recreation Advisory Board reviews the wet/dry storage contracts. c. Illegal Mooring Balls Member Michels board brings the item to the board's attention; these illegal mooring balls increase transient boat trash. We had someone in the past present a pump-out business, but we cannot provide an update on that. The VOG (vertical oyster gardens) is it helpful? How are data measured? Will residents who run on a septic system move forward on pursuing a sewer system? Member Michels asked Councilmember Interlandi for a professional comment. Councilmember Interlandi says that it depends on incoming and outgoing tides. The lagoon absorbs impacts from all kinds of watersheds, but is pleased to see communities working towards long-term anchoring regulations. 7. Old Business a. Oyster Fest Spring of 2027 – Vice Chair Algar not present to provide details. 8. Staff Updates Member Bielecky asks if we could get a log or a report from the Marine Patrol Officer regarding derelict vessels. The Public can self-report derelict vessels on FWC website. 9. Unfinished Business: Status of all bridge projects and present meeting dates, in relation if any. Board members would like the Marine Patrol officer to attend future meetings, mainly to provide an activity report for the waterways, a moored vessels log, and inquire about safety measures to prevent burglary at the fishing piers in the marina. Provide a list of meeting dates and prepare of vote on the next meeting. 10. Adjournment Chairman Domenech called meeting adjourned at 6:37 PM. All members of the public are invited to appear at the public hearing, which may be continued from time to time, and be heard with respect to this matter. If a person decides to appeal any decision made with respect to any matter considered at the subject meeting, he or she will need to ensure that a verbatim record of the proceedings is made, which shall include the testimony and evidence upon which the appeal is to be based (F.S. 286.0105). In accordance with the Americans with Disabilities Act, any person who may require special accommodation to participate in this meeting should contact the Village Clerk’s Office at 841-3355 at least 72 hours prior to the meeting date. This agenda represents the tentative agenda for the scheduled meeting of the Waterways Advisory Board. Due to the nature of governmental duties and responsibilities, the Waterways Advisory Board reserves the right to make additions to, or deletions from, the items contained in this agenda. VILLAGE OF NORTH PALM BEACH PUBLIC WORKS DEPARTMENT TO: Honorable Mayor and Council THRU: Chuck Huff, Village Manager FROM: Chase Miller, Field Operation Manager, Public Works DATE: May 14, 2026 SUBJECT: RESOLUTION – Approving an increase to the blanket purchase order issued to Yard-Nique, Inc. d/b/a Precision Landscape Company for miscellaneous landscaping and grounds maintenance services for various Village Departments Staff is requesting Village Council approval of an increase in the amount of the blanket purchase order issued to Yard-Nique, Inc. d/b/a Precision Landscape Company (“Precision”) miscellaneous landscaping and grounds maintenance projects. In accordance with the Village’s purchasing polices and procedures, Village Administration approved a Fiscal Year 2026 blanket purchase order in the amount of $100,000 with Precision for miscellaneous landscaping and grounds maintenance projects utilizing pricing established in the existing Contract for Landscaping and Grounds Maintenance Services executed in 2024. Because multiple departments utilize Precision’s services for enhancing the landscaping throughout the Village, an increase is needed to continue to receive services from the vendor for the remainder of this fiscal year. The vendor invoices the Village in accordance with the approved itemized pricing set forth in Precision’s proposal submitted in response to the recent RFP. Village Staff is estimating that an additional $100,000 is required for the current fiscal year and is therefore requesting an increase in the previously issued blanket purchase order to $200,000. Account Information: Fund Department Account Number Account Description Amount Fund/Account/Department is based on the service location The attached Resolution has been prepared and reviewed for legal sufficiency by the Village Attorney. Recommendation: Village Staff requests Village Council consideration and approval of the attached Resolution increasing the blanket purchase order issued to Yard-Nique, Inc. d/b/a Precision Landscape Company for miscellaneous landscaping and grounds maintenance services from $100,000 to $200,000 in accordance with Village policies and procedures. RESOLUTION 2026-___ A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA INCREASING THE FISCAL YEAR 2026 BLANKET PURCHASE ORDER WITH YARD-NIQUE, INC. D/B/A PRECISION LANDSCAPE COMPANY FOR MISCELLANEOUS LANDSCAPING AND GROUNDS MAINTENANCE SERVICES FROM $100,000 TO $200,000; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Village’s Purchasing Policies and Procedures authorize the use of blanket purchase orders for materials purchased over a certain period of time not to exceed a single fiscal year and require Village Council approval for blanket purchase orders in excess of $100,000; and WHEREAS, Village Administration previously approved a Fiscal Year 2026 blanket purchase order with Yard-Nique, Inc. d/b/a Precision Landscape Company for miscellaneous landscaping and grounds maintenance projects utilizing pricing establishing in the existing Contract for Landscaping and Grounds Maintenance Services executed in 2024; and WHEREAS, Village Staff is requesting a $100,000 increase in the blanket purchase order, for a total of $200,000, for the remainder of the fiscal year; and WHEREAS, the Village Council determines that the adoption of this Resolution is in the best interests of the Village and its residents. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA as follows: Section 1. The foregoing recitals are ratified as true and incorporated herein. Section 2. The Village Council hereby approves an increase in the Fiscal Year 2026 blanket purchase order with Yard-Nique, Inc. d/b/a Precision Landscape Company to $200,000 for miscellaneous landscaping and grounds maintenance projects for various Village departments, with funds expended to the appropriate account based on the service location and requesting department. Section 3. All resolutions or parts of resolutions in conflict with this Resolution are hereby repealed to the extent of such conflict. Section 4. This Resolution shall take effect immediately upon adoption. PASSED AND ADOPTED THIS _____ DAY OF __________________, 2026. (Village Seal) MAYOR ATTEST: VILLAGE CLERK VILLAGE OF NORTH PALM BEACH PUBLIC WORKS DEPARTMENT TO: Honorable Mayor and Council THRU: Chuck Huff, Village Manager FROM: Jamie Mount, P.E., Assistant Director of Public Works DATE: May 14, 2026 SUBJECT: RESOLUTION – Acceptance of a bid proposal from Boulder Construction, LLC for the Community Center Parking Lot Improvements and authorizing execution of a Contract Background & Project Scope: The Village of North Palm Beach sought bids from qualified firms to provide construction services for paving and parking improvements at the Community Center parking lot, located at 1200 Prosperity Farms Road. The existing parking lot has reached a state of deterioration that requires rehabilitation to ensure safe and efficient access for residents and visitors. Bids for ITB C25-PR-01 were officially received and opened on May 5, 2026. This project is part of the Village's ongoing commitment to maintaining high-quality public infrastructure and addressing pavement settlement issues similar to those successfully managed in previous roadway improvement initiatives. Collective project improvements include milling and resurfacing, isolated areas of pavement reconstruction, concrete curb construction, wheel stop installation, sod restoration, and installation of PVC sleeves for future irrigation. A key feature of the project’s design is the expansion of the existing landscape islands to better support the site's mature tree canopy. Village staff specifically redesigned the parking lot layout to increase the landscape island widths from a restrictive four (4) feet to approximately ten (10) feet. This staff-led initiative prioritizes the long-term health and preservation of the existing tree canopy by significantly expanding the available root zone and improving nutrient uptake. By reducing the encroachment of compacted subgrade and asphalt, these modifications will significantly alleviate physiological stress on the trees, promoting long-term health, structural stability, and the continued preservation of the Village’s natural aesthetic. Procurement: The Village’s purchasing policies authorize competitive bidding utilizing an Invitation to Bid (ITB) process. Boulder Construction submitted the lowest responsive and responsible bid for the project. A total of ten (10) bids were submitted for this project, with bids ranging from $196,307.00 to $465,579.00. Recommendation for Award & Project Cost: The total cost of Boulder Construction’s (Boulder) proposal was $196,307.00. Following the Village vetting process, it was determined that Boulder submitted a complete bid and has performed similar satisfactory work for the Village on past projects and for other municipalities. Village staff recommends award of the Contract to Boulder Construction. Due to the nature of the project, Village Staff also recommends a project contingency of +/-20%, amounting to $40,000. The total project budget request is therefore $236,307.00. The attached Resolution and Contract have been prepared and/or reviewed for legal sufficiency by the Village Attorney. Account Information: Fund Department / Division Account Number Account Description Amount Capital Projects Parks & Recreation K8028- 66210 Construction & Major Renovation $196,307.00 Contingency $40,000.00 Total w/ Contingency $236,307.00 This project will be funded utilizing “General Revenues” within the five-year Capital Improvement Plan (CIP). The “General Revenue” funds for capital items are held in the Village’s CIP Fund and transferred to the project account when the item is ready to be purchased. The following budget amendment utilizes $236,307 in CIP funds for this purchase: Budget Amendment: Account Description Use Source K8028-66210 Construction & Major Renovation $236,307 K5541-66000 Reserve Expenses - Capital $236,307 Total Capital Projects Fund $236,307 $236,307 The attached Resolution and Contract have been prepared and/or reviewed by the Village Attorney for legal sufficiency. Recommendation: Village Staff requests Council consideration and approval of the attached Resolution accepting a bid proposal from Boulder Construction, LLC to provide construction services for the Community Center Parking Lot Improvements in an amount not to exceed $196,307.00 (for a total budget of $236,307.00 including contingency), with funds expended from the Capital Projects Fund Account No. K8028-66210 (Recreation – Construction & Major Renovation) and authorizing the Mayor and Village Clerk to execute a Contract for these services and execute the necessary budget amendment for this expenditure in accordance with Village policies and procedures. Page 1 of 2 RESOLUTION 2026- A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA ACCEPTING A BID PROPOSAL FROM BOULDER CONSTRUCTION, LLC FOR THE COMMUNITY CENTER PARKING LOT IMPROVEMENTS AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A CONTRACT FOR SUCH SERVICES; APPROVING A BUDGET AMENDMENT TO TRANSFER $236,307.00 FROM THE CAPITAL RESERVE ACCOUNT TO THE PARKS AND RECREATION – CONSTRUCTION AND MAJOR RENOVATION CAPITAL ACCOUNT TO FUND THE PROJECT; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Village Staff issued an Invitation to Bid for the Community Center Parking Lot Improvements project (ITB C25-PR-1); and WHEREAS, Village Staff is recommending accepting lowest-cost responsive bid proposal from Boulder Construction, LLC; and WHEREAS, in order to fund this capital project, the Village Council wishes to amend the Capital Projects Fund Budget to transfer funds from the Capital Reserve Account to the Parks and Recreation – Construction and Major Renovation Capital Account; and WHEREAS, the Village Council determines that the adoption of this Resolution is in the best interests of the Village and its residents. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA as follows: Section 1. The foregoing recitals are ratified as true and incorporated herein. Section 2. The Village Council hereby accepts the bid proposal submitted by Boulder Construction, LLC for the Community Center Parking Lot Improvements project at a cost not to exceed $196,307.00 (for a total project budget of $236,307.00 including contingency), with funds expended from Account No. K8028-66210 (Parks and Recreation – Construction and Major Renovation). The Village Council further authorizes the Mayor and Village Clerk to execute a Contract for such services, a copy of which is attached hereto and incorporated herein. Section 3. In order to provide CIP monies to fund this purchase, the Village Council hereby approves the following budget amendment: Budget Amendment: Account Description Use Source Capital Projects Fund: K8028-66210 Construction & Major Renovation $236,307 K5541-66000 Reserve Expenses - Capital $236,307 Total Capital Projects Fund $236,307 $236,307 Page 2 of 2 Section 4. The Mayor and Village Clerk are hereby authorized and directed to execute the budget amendment for and on behalf of the Village of North Palm Beach. Section 5. All resolutions in conflict with this Resolution are hereby repealed to the extent of such conflict. Section 6. This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED THIS ____ DAY OF ____________, 2026. (Village Seal) MAYOR ATTEST: VILLAGE CLERK Page 1 of 3 CONTRACT THIS CONTRACT is hereby made and entered into this ____ day of ____________, 2026, (“Effective Date”) by and between the Village of North Palm Beach, a municipal corporation organized and existing under the laws of the State of Florida (“Village”), whose address is 501 U.S. Highway One, North Palm Beach, Florida 33408, and Boulder Construction, LLC, a Florida limited liability company (“Contractor”), whose address is 4674 Dyer Boulevard, Riviera Beach, Florida 33407. WHEREAS, the Village desires to retain the services of Contractor to provide the goods and services in accordance with the Village’s Invitation to Bid No. C25-PR-01 (Community Center Parking Lot Improvements), and the Contractor’s response thereto, all of which are incorporated herein by reference. NOW, THEREFORE, in consideration of the mutual covenants and promises hereafter set forth, Contractor and the Village agree as follows: ARTICLE 1. INCORPORATION OF INVITATION TO BID The terms and conditions of this Contract shall include and amendments hereto and shall incorporate the terms, conditions, and specifications set forth in the Village’s Invitation to Bid No. C25- PR-01 (Community Center Parking Lot Improvements), and the Contractor’s response to the Invitation to Bid, including all documentation required thereunder (the “Contract Documents”). In resolving conflicts in any of the Contract Documents, the order of contract precedence shall be any amendments to this Contract and then this Contract and then the Village’s Invitation to Bid and then the Contractor’s response to the Invitation to Bid. ARTICLE 2. DESCRIPTION OF GOODS OR SCOPE OF SERVICES The Contractor shall provide the goods and/or perform those services identified in the specifications accompanying the Village’s Invitation to Bid, which are incorporated herein by reference (“Work”). ARTICLE 3. COMPENSATION The Village shall pay to the Contractor, in compliance with the Pricing Schedule attached hereto and incorporated herein, according to the terms and specifications of the referenced Invitation to Bid. ARTICLE 4. MISCELLANEOUS PROVISIONS a. Notice Format. All notices or other written communications required, contemplated, or permitted under this Contract shall be in writing and shall be hand delivered, telecommunicated, or mailed by registered or certified mail (postage prepaid), return receipt requested, to the following addresses: i. As to the Village: Village of North Palm Beach 501 US Highway One North Palm Beach, Florida 33408 Attn: Village Manager – Chuck Huff Email: Chuff@village-npb.org ii. with a copy to: Village of North Palm Beach 645 Prosperity Farms Road North Palm Beach, Florida 33408 Attn: Assistant Director Public Works – Jamie Mount Email: JMount@village-npb.org Page 2 of 3 iii. As to the Contractor: Boulder Construction, LLC 4674 Dyer Boulevard Riviera Beach, Florida 33407 Attn.: Joseph Sarquis, Authorized Member Email: Joe@BoulderConstructions.com b. Headings. The headings contained in this Contract are for convenience of reference only and shall not limit or otherwise affect in any way the meaning or interpretation of this Contract. c. Effective Date. The effective date of this Contract shall be as of the date it has been executed by both the parties hereto. d. Preparation: This Contract shall not be construed more strongly against either party regardless of who was more responsible for its preparation. e. Counterparts: This Contract and all and amendments thereto may be executed in two or more counterparts, each of which shall be deemed to be an original, but each of which together shall constitute one and the same instrument. ARTICLE 5. CONTRACT TERM a. This Contract shall remain in effect until such time as the Work is completed, inspected, and accepted by the Village, provided, however, that any obligations of a continuing nature shall survive the expiration or termination of the Contract. b. The services provided by Contractor shall be commenced subsequent to execution and approval of this Contract by the Village and upon written notice from the Village to Contractor to proceed and shall be completed within eighty (80) calendar days. ARTICLE 6. E-VERIFY Contractor warrants and represents that Contractor and all subcontractors are in compliance with Section 448.095, Florida Statutes, as may be amended. Contractor has registered to use, and shall continue to use, the E-Verify System (E-Verify.gov) to electronically verify the employment eligibility of newly hired employees and has received an affidavit from each subcontractor stating that the subcontractor does not employ, contract with or subcontract with unauthorized aliens. If the Village has a good faith belief that Contractor has knowingly violated Section 448.09(1), Florida Statutes, the Village shall terminate this Contract pursuant to Section 448.095(5), Florida Statutes, as may be amended. If the Village has a good faith belief that a subcontractor has knowingly violated Section 448.09(1), Florida Statutes, but Contractor has otherwise complied, it shall notify Contractor, and Contractor shall immediately terminate its contract with the subcontractor. ARTICLE 7. PUBLIC RECORDS IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (561) 841-3355; NPBCLERK@VILLAGE-NPB.ORG; OR 501 U.S. HIGHWAY ONE, NORTH PALM BEACH, FL 33408. Page 3 of 3 In performing services pursuant to this Contract, Contractor shall comply with all relevant provisions of Chapter 119, Florida Statutes. As required by Section 119.0701, Florida Statutes, Contractor shall: a. Keep and maintain public records required by the Village to perform the service. b. Upon request from the Village’s custodian of public records, provide the Village with a copy the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law. c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Contract term and following completion of the Contract if the Contractor does not transfer the records to the Village. d. Upon completion of the Contract, transfer, at no cost, to the V illage all public records in possession of Contractor or keep and maintain public records required by the Village to perform the services. If Contractor transfers all public records to the Village upon completion of the Contract, Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If Contractor keeps and maintains public records upon completion of the Contract, Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the Village, upon request from the Village’s custodian of public records, in a format that is compatible with the information technology systems of the VILLAGE. IN WITNESS WHEREOF, the parties have executed this Contract on the date set forth above. VILLAGE OF NORTH PALM BEACH, FLORIDA: [SEAL] By: ______________________________________ Lisa Interlandi, Mayor ATTEST: By: ____________________________ Jessica Green, Village Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY By: ____________________________ Leonard G. Rubin, Village Attorney CONTRACTOR BOULDER CONSTRUCTION, LLC: Print Name: Title: WITNESS: By: ___________________________________ Print Name: ____________________________ AFFIDAVIT 1. I am over 18 years of age and otherwise competent to affirm the matters set forth in this Affidavit, which are based on my personal knowledge. 2. I am an officer or authorized representative of Boulder Construction, LLC. 3. Boulder Construction, LLC does not use coercion for labor or services as defined in Section 787.06, Florida Statutes. Under the penalties of perjury, I declare that I have read the foregoing affidavit and that the facts stated in it are true. By: __________________________________ Print Name: Title: INVITATION TO BID ITB C25-PR-01 Community Center Parking Lot Improvements Village of North Palm Beach 501 US Highway One North Palm Beach, Florida 33408-4906 March 9, 2026 Village of North Palm Beach INVITATION TO BID ITB C25-PR-01 Community Center Parking Lot Improvements The Village of North Palm Beach is seeking Bids from qualified selected firms to construct paving and parking improvements to the Village of North Palm Beach Community Center parking lot located at 1200 Prosperity Farms Road, North Palm Beach, FL, 33410. Bid documents are available on the Village of North Palm Beach website at http://www.villagenpb.org/bids.aspx, www.demandstar.com, or by contacting the Village Purchasing Office at (561) 561-904-2124. Sealed Bids must be clearly marked “ITB C25-PR-01, Community Center Parking Lot Improvements” and delivered to the Village Clerk at 501 US Highway One, North Palm Beach, Florida, 33408. The deadline for submission of bids is Wednesday, April 15, 2026 at 2:00 p.m. local time. Bids submitted after the established deadline will not be accepted and will be returned to the sender unopened. A mandatory pre-bid meeting is scheduled for Tuesday, March 17, 2026 at 10:00 a.m. The meeting will be held on site at the Community Center located at 1200 Prosperity Farms Road, North Palm Beach, FL 33408. During this meeting potential bidders will have the opportunity to ask questions and walk the site. Failure to attend this meeting may result in rejection of your bid proposal. It is the responsibility of the Bidder to ensure all pages are included in the submission. All Bidders are advised to closely examine the Bid documents. Any questions regarding the substance of the Invitation to Bid documents or the scope of services must be submitted in writing via email to Bo Avasiloae, Purchasing Coordinator, Bavasiloae@village-npb.org. All questions be must be submitted by Tuesday, April 7, 2026 at 2:00 p.m. Questions received after this time will not be responded to. The Village reserves the right to accept or reject any or all Bids, in whole or in part, with or without cause, to waive any irregularities and/or technicalities, and to select the Bidder that it deems will best serve the interests of the Village. VILLAGE OF NORTH PALM BEACH, FLORIDA Chuck Huff, Village Manager Publish: Palm Beach County Legal Notices Website Date: March 9, 2026 Publish: DemandStar Date: March 9, 2026 Publish: Village of NPB Website Date: March 9, 2026 TABLE OF CONTENTS SECTION PAGE 1. General Terms and Conditions 4 12 18 20 21 22 23 24 38 39 2. Special Terms and Conditions 3. Technical Specifications, Statement of Work, or Scope of Services 4. Company Summary Information and Pricing Schedule 5. Bid Form 6. Acknowledgement of Addenda 7. Signature Page 8. 9. Affidavits Plans & Exhibits 10. Solicitation Summary (MUST BE INCLUDED AS A HARD-COPY IN THE BID PACKAGE) Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 4 SECTION 1 GENERAL TERMS AND CONDITIONS 1.1 DEFINITIONS a. Bid: any offer(s) submitted in response to an Invitation to Bid. b. Bidder: person or firm submitting a Bid in response to an Invitation to Bid. c. Bid Solicitation, Solicitation, or Invitation to Bid: this Solicitation documentation, including any and all addenda. d. Bid Submittal Form: describes the goods or services to be purchased, and must be completed and submitted with the Bid. e. Village: shall refer to the Village of North Palm Beach, Florida. f. Contract or Agreement: The Invitation to Bid, all addenda issued thereto, all affidavits, the signed agreement, and all related documents which comprise the totality of the Contract or agreement between the Village and the Bidder. g. Contractor: successful Bidder or Bidder who is awarded a Contract to provide goods or services to the Village. h. Public Works Department: The Public Works Department of the Village of North Palm Beach, Florida. i. Responsible Bidder: A Bidder which has the capability in all respects to perform in full the Contract requirements, as stated in the Invitation to Bid, and the integrity and reliability that will assure good-faith performance. j. Responsive Bidder: A Bidder whose Bid conforms in all material respects to the terms and conditions included in the Invitation to Bid. 1.2 CONE OF SILENCE This Invitation to Bid is subject to the “Cone of Silence” provisions of Section 2-355 of the Palm Beach County Code of Ordinances. This limits and requires documentation of communications between potential Bidders and/or Bidders on Village Solicitations, the Village’s professional staff, and the Village Council members. 1.3 ADDENDUM The Public Works Department may issue an addendum in response to any inquiry received, prior to the close of the Solicitation period, which changes, adds, or clarifies the terms, provisions, or requirements of the Solicitation. The Bidder should not rely on any representation, statement, or explanation, whether written or verbal, other than those made in the Solicitation document or in the addenda issued. Where there appears to be a conflict between the Solicitation and any addenda, the last addendum issued shall prevail. It is the vendor’s responsibility to ensure receipt of all addenda, and any accompanying documentation. The vendor is required to submit with its Bid a signed “Acknowledgment of Addenda” form when any addenda have been issued. 1.4 LEGAL REQUIREMENTS This Solicitation is subject to all legal requirements contained in the applicable Village Ordinances and Resolutions, as well as all applicable local, State, and Federal laws and regulations. 1.5 CHANGE OF BID Prior to the scheduled Bid opening, a Bidder may change its Bid by submitting a new Bid (as indicated on the cover page) with a letter on the firm’s letterhead, signed by an authorized agent stating that the new submittal replaces the original submittal. The new submittal shall contain the letter and all information as required for submitting the original Bid. No changes to a Bid will be accepted after the Bid has been opened. 1.6 WITHDRAWAL OF BID A Bid shall be irrevocable unless the Bid is withdrawn as provided herein. Only a written letter received by the Public Works Department prior to the Bid opening date may withdraw a Bid. 1.7 CONFLICTS WITHIN THE BID SOLICITATION Where there appears to be a conflict between the General Terms and Conditions, Special Conditions, the Technical Specifications, the Bid Submittal Form, or any addendum issued, the order of precedence shall be: the last addendum issued, the Bid Submittal Form, the Technical Specifications, the Special Conditions, and then the General Terms and Conditions. 1.8 PROMPT PAYMENT TERMS It is the policy of the Village of North Palm Beach that payment for all purchases by Village departments shall be made in a timely manner. The Village will pay the awarded Bidder upon receipt and acceptance of the goods or services by a duly authorized representative of the Village. In accordance with Section 218.74, Florida Statutes, the time at which payment shall be due from the Village shall be forty-five (45) days from receipt of a proper invoice. Proceedings to resolve disputes for payment of obligations shall be concluded by final written decision of the Village Manager or designee, not later than sixty (60) days after the date on which the proper invoice was received by the Village. 1.9 DISCOUNTS (PROMPT PAYMENTS) Discounts will not be applicable to this contract. Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 5 1.10 PREPARATION OF BIDS a. The Bid forms define requirements of items to be purchased, and must be completed and submitted with the Bid. Use of any other forms may result in the rejection of the Bidder’s offer. The Bid submittal forms must be legible. Bidders shall use typewriter, computer, or ink. All changes must be crossed out and initialed in ink. Failure to comply with these requirements may cause the Bid to be rejected. b. An authorized agent of the Bidder’s firm must sign the Bid submittal form. Failure to sign the Signature Page of the Bid shall render the Bid non-responsive. c. The Bidder may be considered non-responsive if Bids are conditioned upon modifications, changes, or revisions to the terms and conditions of this Solicitation. d. The Bidder may submit alternate Bid(s) for the same Solicitation provided that such offer is allowable under the terms and conditions. The alternate Bid must meet or exceed the minimum requirements and be submitted as a separate Bid submittal marked “Alternate Bid”. e. When there is a discrepancy between the unit prices and any extended prices, the unit prices will prevail. f. Late Bids will not be accepted and will be returned to the sender unopened. It is the Bidder’s responsibility to ensure timely delivery by the due date and time, and at the place stated in this Solicitation. No exceptions will be made due to weather, carrier, traffic, illness, or other issues. 1.11 CANCELLATION OF BID SOLICITATION The Village of North Palm Beach reserves the right to cancel, in whole or in part, any Invitation to Bid when, at the sole discretion of the Village, it is in the best interest of the Village. 1.12 AWARD OF CONTRACT a. The Contract may be awarded to the responsive and responsible Bidder meeting all requirements as set forth in the Solicitation. The Village reserves the right to reject any and all Bids, to waive irregularities or technicalities, and to re-advertise for all or any part of this Bid Solicitation as deemed in its best interest. The Village shall be the sole judge of its best interest. b. The Village reserves the right to reject any and all Bids if it is determined that prices are excessive, best offers are determined to be unreasonable, or it is otherwise determined by the Village, at the sole discretion of the Village, to be in the Village’s best interest to do so. c. The Village reserves the right to negotiate prices with the responsive and responsible low Bidder, provided that the scope of work of this Solicitation remains the same. d. The Bidder’s performance as a prime Contractor or subcontractor on previous Village Contracts may be taken into account in evaluating the Bid received for this Bid Solicitation. e. The Village will provide a copy of the Bid Tabulation to all Bidders responding to this Solicitation. f. The Bid Solicitation, any addenda and/or properly executed modifications, the signed Agreement, the purchase order, and any change order(s) shall constitute the Contract. g. The Public Works Director will decide all tie Bids. h. Award of this Bid may be predicated on compliance with and submittal of all required documents as stipulated in the Bid Solicitation. i. The Village reserves the right to request and evaluate additional information from any Bidder after the submission deadline as the Village deems necessary. 1.13 CONTRACT EXTENSION Contract extensions will not be applicable to this contract. 1.14 WARRANTY All warranties express and implied shall be made available to the Village for goods and services covered by this Bid Solicitation. All goods furnished shall be fully guaranteed by the awarded Bidder against factory defects and workmanship. At no expense to the Village, the awarded Bidder shall correct any and all apparent and latent defects that may occur within the manufacturer’s standard warranty. 1.15 ESTIMATED QUANTITIES Estimated quantities or dollars are for Bidder’s guidance only: (a) estimates are based on the Village’s anticipated needs and/or usage; and (b) the Village may use these estimates to determine the low Bidder. No guarantee is expressed or implied as to quantities or dollars that will be used during the Contract period. The Village is not obligated to place any order for the given amount subsequent to the award of this Bid Solicitation. 1.16 NON-EXCLUSIVITY It is the intent of the Village to enter into an agreement with the awarded Bidder that will satisfy its needs as described herein. However, the Village reserves the right as deemed in its best interest to perform, or cause to be performed, the work and services, or any portion thereof, herein described in any manner it sees fit, including but not limited to, award of other Contracts, use of any Contractor, or perform the work with its own employees. Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 6 1.17 CONTINUATION OF WORK Any work that commences prior to and will extend beyond the expiration date of the current Contract period shall, unless terminated by mutual written agreement between the Village and the successful Bidder, continue until completion at the same prices, terms, and conditions. 1.18 LAWS AND REGULATIONS The awarded Bidder shall comply with all laws and regulations applicable to provide the goods or services specified in this Bid Solicitation. The Bidder shall be familiar with all federal, state, and local laws that may affect the goods and/or services offered. 1.19 LICENSES, PERMITS AND FEES The awarded Bidder shall hold all licenses and/or certifications, obtain, and pay for all permits and/or inspections, and comply with all laws, ordinances, regulations, and building code requirements applicable to the work required herein. Damages, penalties, and/or fines imposed on the Village or an awarded Bidder for failure to obtain and maintain required licenses, certifications, permits, and/or inspections shall be borne by the awarded Bidder. The Village will reimburse the awarded Bidder all required permit fees. 1.20 SUBCONTRACTING Unless otherwise specified in this Bid Solicitation, the successful Bidder shall not subcontract any portion of the work without the prior written consent of the Village. The ability to subcontract may be further limited by the Special Conditions. Subcontracting without the prior consent of the Village may result in termination of the Contract for default. 1.21 ASSIGNMENT The awarded Bidder shall not assign, transfer, hypothecate, or otherwise dispose of this Contract, including any rights, title, or interest therein, or its power to execute such Contract to any person, company, or corporation without the prior written consent of the Village. Assignment without the prior consent of the Village may result in termination of the Contract for default. 1.22 RESPONSIBILITIES AS EMPLOYER The employee(s) and agent(s) of the awarded Bidder shall be considered to be at all times its employee(s and agent(s)), and not an employee(s) or agent(s) of the Village or any of its departments. The awarded Bidder shall provide physically competent employee(s) or agent(s) capable of performing the work as required. The Village may require the awarded Bidder to remove any employee or agent it deems unacceptable. All employees and agents of the awarded Bidder shall wear proper identification. 1.23 INDEMNIFICATION The awarded Bidder shall indemnify and hold harmless the Village and its officers, employees, agents, and instrumentalities from any and all liability, losses or damages, including attorney’s fees and costs of defense, which the Village or its officers, employees, agents, or instrumentalities may incur as a result of claims, demands, suits, causes of actions, or proceedings of any kind or nature arising out of, relating to, or resulting from the performance of the agreement by the awarded Bidder or its employees, agents, servants, partners, principals, or subcontractors. The awarded Bidder shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits, or actions of any kind or nature in the name of the Village, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney’s fees which may be incurred thereon. The awarded Bidder expressly understands and agrees that any insurance protection required by this Contract agreement or otherwise provided by the awarded Bidder shall in no way limit the responsibility to indemnify, keep and save harmless, and defend the Village or its elected officials, officers, employees, agents, and instrumentalities as herein provided. 1.24 COLLUSION A Bidder recommended for award as the result of a competitive Solicitation for any Village purchases of supplies, materials, and services (including professional services, other than professional architectural, engineering, and other services subject to Sec. 287.055 Florida Stats.), purchase, lease, permit, concession, or management agreement shall, within five (5) business days of the filing of such recommendation, submit an affidavit under the penalty of perjury, on a form provided by the Village, stating either that the Bidder is not related to any of the other parties Bidding in the competitive Solicitation or identifying all related parties, as defined in this Section, which Bid in the Solicitation; and attesting that the Bidder’s Bid is genuine and not a sham or collusive or made in the interest or on behalf of any person not therein named, and that the Bidder has not, directly or indirectly, induced or solicited any other Bidder to put in a sham Bid, or any other person, firm, or corporation to refrain from proposing, and that the Bidder has not in any manner sought by collusion to secure to the Bidder an advantage over any other Bidder. In the event a recommended Bidder identifies related parties in the competitive Solicitation its Bid shall be presumed to be collusive and the recommended Bidder shall be ineligible for award unless that presumption is rebutted to the satisfaction of the Village. Any person or entity that fails to submit the required affidavit shall be ineligible for Contract award. 1.25 MODIFICATION OF CONTRACT The Contract may be modified by mutual consent, in writing, through the issuance of a modification to the Contract, a supplemental agreement, purchase order, or change order, as appropriate. 1.26 TERMINATION FOR CONVENIENCE The Village, at its sole discretion, reserves the right to terminate any Contract entered into pursuant to this Invitation to Bid (ITB) with or without cause immediately upon providing written notice to the awarded Bidder. Upon receipt Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 7 of such notice, the awarded Bidder shall not incur any additional costs under the Contract. The Village shall be liable only for reasonable costs incurred by the awarded Bidder prior to the date of the notice of termination. The Village shall be the sole judge of “reasonable costs.” 1.27 TERMINATION FOR DEFAULT The Village reserves the right to terminate any Contract, in part or in whole, or place the awarded Bidder on probation in the event the awarded Bidder fails to perform in accordance with the terms and conditions stated herein by providing written notice of such failure or default and by specifying a reasonable time period within which the awarded Bidder must cure any such failure to perform or default. The awarded Bidders’ failure to timely cure any default shall serve to automatically terminate any Contract entered into pursuant to this ITB. The Village further reserves the right to suspend or debar the awarded Bidder in accordance with the appropriate Village ordinances, resolutions, and/or policies. The vendor awarded Bidder will be notified by letter of the Village’s intent to terminate. In the event of termination for default, the Village may procure the required goods and/or services from any source and use any method deemed in its best interest. All re-procurement costs shall be borne by the incumbent Bidder. 1.28 FRAUD AND MISREPRESENTATION Any individual, corporation, or other entity that attempts to meet its Contractual obligations with the Village through fraud, misrepresentation, or material misstatement, may be debarred for up to five (5) years. The Village, as a further sanction, may terminate or cancel any other Contracts with such individual, corporation, or entity. Such individual or entity shall be responsible for all direct or indirect costs associated with termination or cancellation, including attorney’s fees. 1.29 ACCESS AND AUDIT OF RECORDS The Village reserves the right to require the awarded Bidder to submit to an audit by an auditor of the Village’s choosing at the awarded Bidder’s expense. The awarded Bidder shall provide access to all of its records, which relate directly or indirectly to this Agreement, at its place of business during regular business hours. The awarded Bidder shall retain all records pertaining to this Agreement, and upon request, make them available to the Village for three (3) years following expiration of the Agreement. The awarded Bidder agrees to provide such assistance as may be necessary to facilitate the review or audit by the Village to ensure compliance with applicable accounting and financial standards. 1.30 OFFICE OF THE INSPECTOR GENERAL In accordance with Palm Beach County Ordinance No. 2011- 009, the Contract may be subject to investigation and/or audit by the Palm Beach County Inspector General. Bidders should review Palm Beach County Ordinance No. 2011-009 in order to be aware of their rights and/or obligations under such ordinance and as applicable. 1.31 PRE-AWARD INSPECTION The Village may conduct a pre-award inspection of the Bidder’s site or hold a pre-award qualification hearing to determine if the Bidder is capable of performing the requirements of this Bid Solicitation. 1.32 PUBLIC RECORDS AND PROPERTY OF THE VILLAGE Any material submitted in response to this Invitation to Bid shall become a public record and shall be subject to public disclosure in accordance with the Florida Public Records Law (Chapter 119, Fla. Stat.), except as otherwise provided by Chapter 119 or other applicable state or federal law. If a Bidder contends that part of its Bid is not subject to disclosure, the Bidder shall identify specifically any information contained in the Bid that the Bidder considers confidential or otherwise exempt from disclosure, and the Bidder shall cite the specific section of the law creating the exemption for such information. The Village reserves the right to make all determinations concerning the applicability of the Florida Public Records Law to any record submitted in response to this ITB. All material submitted in response to this Solicitation becomes the property of the Village. The Village has the right to use any or all ideas presented in any response to this Solicitation, whether amended or not, and disqualification or rejection of a Bid does not affect this right. 1.33 ADDITIONAL FEES AND SURCHARGES Unless provided for in the Contract, the Village will not make any additional payments such as fuel surcharges, demurrage fees, or delay-in-delivery charges. 1.34 COMPLIANCE WITH FEDERAL STANDARDS All items to be purchased under this Contract shall be in accordance with all governmental standards, to include, but not be limited to, those issued by the Occupational Safety and Health Administration (OSHA), the National Institute of Occupational Safety Hazards (NIOSH), and the National Fire Protection Association (NFPA). 1.35 COMPLIANCE WITH FEDERAL REGULATIONS DUE TO USE OF FEDERAL FUNDING If the goods or services to be acquired under this Solicitation are to be purchased, in part or in whole, with Federal funding, it is hereby agreed and understood that Section 60-250.4, Section 60-250.5, and Section 60-741.4 of Title 41 of the United States Code, which addresses Affirmative Action requirements for disabled workers, is incorporated into this Solicitation and resultant Contract by reference. 1.36 BINDING EFFECT AND NO THIRD-PARTY BENEFICIARIES All of the terms and provisions of this Contract, whether so expressed or not, shall be binding upon, inure to the benefit of, and be enforceable by the parties and their respective legal representatives, successors, and permitted assigns. Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 8 Nothing in the Contract shall be construed as giving any rights or benefits to any third-party other than the Village and the awarded Bidder. 1.37 ANNUAL APPROPRIATION The Village’s obligation pursuant to any Contract or agreement entered into in accordance with this Solicitation is specifically contingent upon the lawful appropriation of funds. Failure to lawfully appropriate funds for any Contract or agreement awarded shall result in automatic termination of the Contract or agreement. A non-appropriation event shall not constitute a default or breach of said Contract or agreement by the Village. 1.38 GOVERNING LAW, VENUE, DISPUTES, AND REMEDIES. This Contract and all transactions contemplated by this agreement shall be governed by and construed and enforced in accordance with the laws of the State of Florida without regard to any contrary conflicts of law principle. Venue of all proceedings in connection herewith shall lie exclusively in Palm Beach County, Florida, and each party hereby waives whatever its respective rights may have been in the selection of venue. The Village and Bidders knowingly, voluntarily and intentionally waive any right they may have to trial by jury with respect to any litigation arising out of or in connection with this Contract. Prior to the filing of any claim, proceeding or litigation related to the Invitation to Bid or resulting contact, all claims, counter- claims, disputes, and other matters in questions between the Bidder and the Village will be first reviewed by authorized representatives of both parties for a recommended solution. If no solution or resolution is forthcoming, either party may pursue its claim, proceeding, or litigation. 1.39 ATTORNEY’S FEES It is hereby understood and agreed that in the event any lawsuit in the judicial system, federal or state, is brought to enforce compliance with this Contract or interpret same, or if any administrative proceeding is brought for the same purposes, the prevailing party shall be entitled to recover its reasonable attorney’s fees and costs, including appellate fees and costs. 1.40 EQUAL OPPORTUNITY AND ANTI-DISCRIMINATION The Village of North Palm Beach complies with all laws prohibiting discrimination on the basis of age, race, gender, religion, creed, political affiliation, sexual orientation, physical or mental disability, color or national origin, and therefore is committed to assuring equal opportunity in the award of Contracts and encourages small, local, minority, and female- owned businesses to participate. During the performance of this Contract, the awarded Bidder agrees it will not discriminate or permit discrimination in its hiring practices or in its performance of the Contract. The awarded Bidder shall strictly adhere to the equal employment opportunity requirements and any applicable requirements established by the State of Florida, Palm Beach County and the federal government. The awarded Bidder further acknowledges and agrees to provide the Village with all information and documentation that may be requested by the Village from time to time regarding the Solicitation, selection, treatment and payment of subcontractors, suppliers, and vendors in connection with this Contract. 1.41 AVAILABILITY OF CONTRACT TO OTHER VILLAGE DEPARTMENTS It is agreed and understood that any Village department or agency may access this Contract and purchase the goods or services awarded herein. Each Village department will issue a separate purchase order to the awarded Bidder for the department’s specific purchases. 1.42 CRIMINAL HISTORY BACKGROUND CHECKS Prior to Contracting with a Bidder, the Village may conduct a comprehensive criminal background check by accessing any Federal, State, or local law enforcement database available. The Bidder will be required to sign an authorization for the Village to access criminal background information. The costs for the background checks shall be borne by the Village. 1.43 LABOR, MATERIALS, AND EQUIPMENT Unless specified elsewhere in the Solicitation or resultant Contract, all labor, materials, and equipment required for the performance of the requirements of the Contract shall be supplied by the awarded Bidder. 1.44 PURCHASE OF OTHER ITEMS The Village reserves the right to purchase other related goods or services, not listed in the Solicitation, during the Contract term. When such requirements are identified, the Village may request price quote(s) from the awarded Bidder(s) on the Contract. The Village, at its sole discretion, will determine if the prices offered are reasonable, and may choose to purchase the goods or services from the awarded Bidder, another Contract vendor, or a non-Contract vendor. 1.45 CONFLICTS OF INTEREST All Bidders must disclose with their Bid the name of any officer, director, or agent who is also an employee of the Village of North Palm Beach. Further, all Bidders must disclose the name of any Village employee who has any interest, financial or otherwise, direct or indirect, of five percent (5%) or more in the Bidders’ firm or any of its branches. Failure to disclose any such affiliation will result in disqualification of the Bidder from this Invitation to Bid and may be grounds for further disqualification from participating in any future Bids with the Village. 1.46 PUBLIC ENTITY CRIMES As provided in Section 287.133(2)(a), Florida Statutes, a person or affiliate who has been placed on the convicted vendors list following a conviction for a public entity crime Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 9 may not submit a Bid on a Contract to provide any goods or services to a public entity; may not submit a Bid on a Contract with a public entity for the construction or repair of a public building or public work; may not submit Bids on leases of real property to a public entity; may not be awarded or perform work as a Contractor, supplier, subcontractor, or consultant under a Contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. 1.47 COMPLETION OF WORK AND DELIVERY All work shall be performed and all deliveries made in accordance with good commercial practice. The work schedule and completion dates shall be adhered to by the awarded Bidder(s), except in such cases where the completion date will be delayed due to acts of nature, force majeure, strikes, or other causes beyond the control of the awarded Bidder. In these cases, the awarded Bidder shall notify the Village of the delays in advance of the original completion so that a revised delivery schedule can be appropriately considered by the Village. 1.48 FAILURE TO DELIVER OR COMPLETE WORK Should the awarded Bidder(s) fail to deliver or complete the work within the time stated in the Contract, it is hereby agreed and understood that the Village reserves the authority to cancel the Contract with the awarded Bidder and secure the services of another vendor to purchase the items or complete the work. If the Village exercises this authority, the Village shall be responsible for reimbursing the awarded Bidder for work that was completed, and items delivered and accepted by the Village in accordance with the Contract specifications. The Village may, at its option, demand payment from the awarded Bidder, through an invoice or credit memo, for any additional costs over and beyond the original Contract price which were incurred by the Village as a result of having to secure the services of another vendor. 1.49 CORRECTING DEFECTS The awarded Bidder shall be responsible for promptly correcting any deficiency, at no cost to the Village, within three (3) calendar days after the Village notifies the awarded Bidder of such deficiency in writing. If the awarded Bidder fails to correct the defect, the Village may (a) place the awarded Bidder in default of its Contract; and/or (b) procure the products or services from another source and charge the awarded Bidder for any additional costs that are incurred by the Village for this work or items, either through a credit memorandum or through invoicing. 1.50 ACCIDENT PREVENTION AND BARRICADES Precautions shall be exercised at all times for the protection of persons and property. All awarded Bidders performing services or delivering goods under this Contract shall conform to all relevant OSHA, State, and County regulations during the course of such effort. Any fines levied by the above-mentioned authorities for failure to comply with these requirements shall be borne solely by the awarded Bidder. Barricades shall be provided by the awarded Bidder when work is performed in areas traversed by persons, or when deemed necessary by the Village. 1.51 OMISSIONS IN SPECIFICATIONS The specifications and/or statement of work contained within this Solicitation describe the various functions and classes of work required as necessary for the completion of the project. Any omissions of inherent technical functions or classes of work within the specifications and/or statement of work shall not relieve the Bidder from furnishing, installing, or performing such work where required to the satisfactory completion of the project. 1.52 MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS The awarded Bidder hereby acknowledges and agrees that all materials, except where recycled content is specifically requested, supplied by the awarded Bidder in conjunction with this Solicitation and resultant Contract shall be new, warranted for their merchantability, and fit for a particular purpose. In the event any of the materials supplied to the Village by the awarded Bidder are found to be defective or do not conform to specifications, (1) the materials may be returned to the awarded Bidder at the Bidder’s expense and the Contract cancelled; or (2) the Village may require the awarded Bidder to replace the materials at the Bidder’s expense. 1.53 TAXES The Village of North Palm Beach is exempt from Federal and State taxes for tangible personal property. 1.54 BIDDER’S COSTS The Village shall not be liable for any costs incurred by Bidders in responding to this Invitation to Bid. 1.55 SUBSTITUTION OF PERSONNEL It is the intention of the Village that the awarded Bidder’s personnel proposed for the Contract shall be available for the initial Contract term. In the event the awarded Bidder wishes to substitute personnel, the awarded Bidder shall propose personnel of equal or higher qualifications, and all replacement personnel are subject to the Village’s approval. In the event the substitute personnel are not satisfactory to the Village, and the matter cannot be resolved to the satisfaction of the Village, the Village reserves the right to cancel the Contract for cause. 1.56 FORCE MAJEURE The Village and the awarded Bidder are excused from the performance of their respective obligations under the Contract when and to the extent that their performance is delayed or prevented by any circumstances beyond their control, including fire, flood, explosion, strikes or other labor Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 10 disputes, natural disasters, public emergency, war, riot, civil commotion, malicious damage, act or omission of any governmental authority, delay or failure or shortage of any type of transportation, equipment, or service from a public utility needed for their performance provided that: a. The non-performing party gives the other party prompt written notice describing the particulars of the force majeure, including, but not limited to, the nature of the occurrence and its expected duration, and continues to furnish timely reports with respect thereto during the period of the force majeure. b. The excuse of performance is of no greater scope and of no longer duration than is required by the force majeure. c. No obligations of either party that arose before the force majeure causing the excuse of performance are excused as a result of the force majeure. d. The non-performing party uses its best efforts to remedy its inability to perform. Notwithstanding the above, performance shall not be excused under this section for a period in excess of two (2) months, provided that in extenuating circumstances, the Village may excuse performance for a longer term. Economic hardship of the awarded Bidder shall not constitute a force majeure. The term of the Contract shall be extended by a period equal to that during which either party’s performance is suspended under this section. 1.57 NOTICES Notices shall be effective when received at the addresses specified in the Contract. Changes in respective addresses to which such notices are to be directed may be made from time to time by either party by written notice to the other party. Facsimile and email transmissions are acceptable notice effective when received; however, facsimile and email transmissions received after 5:00 p.m. or on weekends or holidays will be deemed received on the next business day. The original of the notice must also be mailed to the receiving party. Nothing contained in this section shall be construed to restrict the transmission of routine communications between representatives of the successful Bidder and the Village of North Palm Beach. 1.58 SEVERABILITY Any provision or part of this Solicitation or the resulting Contract held to be void or unenforceable shall be deemed stricken and all remaining provisions shall be deemed valid and enforceable to the extent permitted by law. The Contract shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision which comes as close as possible to expressing the intention of the stricken provision. 1.59 SOCIAL, POLITICAL, OR IDEOLOGICAL INTERESTS Pursuant to Section 287.0571, Florida Statutes, the Village may not request documentation of or consider a vendor’s social, political, or ideological interests when determining if the vendor is responsible. Further, the Village may not give a preference to a vendor based on the vendor’s social, political, or ideological interests. 1.60 NO CONTINGENT FEES The Bidder represents and warrants to the Village that it has not employed or retained any company or person, other than a bona fide employee working solely for the Bidder, to solicit or secure this contract, and that it has not paid, or agreed to pay any person, company, corporation, individual, or firm, other than bona fide Personnel working solely for the Bidder any fee, commission, percentage, gift or other consideration, contingent upon, or resulting from the award or making of this contract. Further, the Bidder also acknowledges that it has not agreed as an expressed or implied condition for obtaining this contract, to employ or retain the services of any person, company, individual or firm in connection with carrying out this contract. It is understood and agreed by the Bidder that, upon the breach or violation of this Section, the Village shall have the right to terminate the contract without liability and at its sole discretion, and to deduct from the contract price, or to otherwise recover, the full amount of such fee, commission, percentage, gift or consideration paid by the Bidder. 1.61 INDEPENDENT CONTRACTOR The status of the Bidder under any resulting contract is that of an independent contractor. Nothing herein shall create or be construed as creating a partnership or joint venture between the Village and the Bidder. The Bidder does not have the power or authority to bind the Village in any promise, contract, or representation other than as specifically provided for herein (if any). 1.62 NO LIEN RIGHTS The Bidder and any subcontractor utilized by the Bidder shall have no lien rights regarding any property owned by the Village or otherwise. 1.63 SOVEREIGN IMMUNITY Nothing herein shall be construed as a waiver of Village’s sovereign immunity, the limits of Section 768.28, Florida Statutes, nor the Village’s consent to be sued by third parties. The provisions and limitations of Section 768.28, Florida Statutes, are deemed to apply to the resulting contract to claims or actions arising in tort and/or contract. 1.64 IRON AND STEEL PRODUCTS If the Contract is for a “public works project” as defined in Section 255.0993, Florida Statutes, or for the purchase of materials for a public works project, any iron or steel product permanently incorporated in the Project must be produced in the United States unless specifically exempted in writing by Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 11 the Contract Administrator in accordance with Section 255.0993, Florida Statutes. 1.65 LUMBER, TIMBER, AND OTHER FOREST PRODUCTS If the Contract is for public work for the construction of public bridges, buildings, or other structure, lumber, timber, and other forest products must be produced and manufactured in the State of Florida, if wood is a component of the public work, and if such products are available and their price, fitness, and quality are equal to out of state materials, unless otherwise exempted pursuant to Section 255.20(3)(b), Florida Statutes. Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 12 SECTION 2 SPECIAL TERMS AND CONDITIONS 2.1 PURPOSE The purpose of this solicitation is to select a contractor for the improvements to the Community Center parking lot, in accordance with the terms, conditions, and specifications contained in this Invitation to Bid. 2.2 CONTRACT MEASURES AND PREFERENCES Intentionally Omitted 2.3 PRE-BID CONFERENCE A mandatory pre-bid meeting is scheduled for Tuesday, March 17, 2026 at 10:00 a.m. The meeting will be held on site at the Community Center located at 1200 Prosperity Farms Road, North Palm Beach, FL 33408. During this meeting, potential bidders will have the opportunity to ask questions and walk the site. Failure to attend this meeting may result in rejection of your bid proposal. 2.4 TERM OF CONTRACT This Contract shall commence on the date of the duly executed Agreement. Construction shall commence upon issuance of a Notice-To-Proceed (NTP) from the Village, following contract commencement. The Contractor shall fully complete all construction within eighty (80) calendar days of said NTP. The Contractor shall complete all work, including but not limited to construction, renovation, and installation works, in accordance with the project timeline outlined in the contract. Any delays or extensions beyond the initial estimated completion date must be duly justified and are subject to approval by the Village of North Palm Beach. Additionally, the Contractor is responsible for thorough site restoration and cleanup, including the repair of any areas used as staging or damaged during the project. It is understood that the completion date is an estimate and may be subject to changes due to unforeseen circumstances. In such cases, the Contractor will provide timely notification and justification for any requested extensions. All extensions are subject to the review and approval of the Village of North Palm Beach. 2.5 OPTIONS TO RENEW Renewal options are not included with this contract solicitation. 2.6 VENDOR REQUIREMENTS The Village will award this Contract to the lowest priced responsible Bidder. The responsible Bidder must successfully demonstrate that they: • Are a licensed and bonded General Contractor within the State of Florida. • Have successfully completed similar projects within the last three (3) years. • Can provide at least three (3) references from past projects. The Village reserves the sole right to waive any of the requirements outlined above in selection of a contractor to provide the requested services. Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 13 2.7 PRICES If the Bidder is awarded a contract under this Solicitation, the prices offered by the Bidder shall remain fixed and firm during the Contract Term, except for any price adjustments that may be allowed elsewhere in this Contract. 2.8 PRICE ADJUSTMENTS Price adjustments will not be applicable to this contract. 2.9 EXAMINATION OF SERVICE AREA The Village will make arrangements for the awarded Bidder to examine the areas where services are to be performed, if requested by the awarded Bidder. 2.10 EQUAL PRODUCTS Intentionally Omitted 2.11 TIME IS OF THE ESSENCE/LIQUIDATED DAMAGES Time is of the essence in all respects under this Contract, and the parties agree that the Village will suffer financial loss if the work contemplated herein is not completed within the time specified, including any authorized extensions. The parties also recognize the delays, expense and difficulties involved in proving in a legal proceeding the actual loss suffered by the Village if the work is not completed on time. Accordingly, instead of requiring any such proof, the Village and awarded Bidder agree that as liquidated damages for delay (but not as a penalty) the awarded Bidder shall pay to the Village an amount equal to $1000.00 per day for each calendar day that expires after the time specified for completion. Liquidated damages may be deducted from payments due to the Awarded Bidder. 2.12 INSURANCE The awarded Bidder shall not commence any performance pursuant to the terms of this Bid until certification or proof of insurance has been received and approved by the Village. The required insurance coverage must be issued by an insurance company authorized, licensed and registered to do business in the State of Florida, with the minimum rating of B+ or better, in accordance with the latest edition of A.M. Best’s Insurance Guide. This insurance shall be documented in certificates of insurance which provides that the Village of North Palm Beach shall be notified at least thirty (30) days in advance of cancellation, non-renewal, or adverse change. The receipt of certificates or other documentation of insurance or policies or copies of policies by the Village or by any of its representatives, which indicate less coverage than is required, does not constitute a waiver of the awarded Bidder’s obligation to fulfill the insurance requirements herein. Deductibles must be acceptable to the Village of North Palm Beach. The awarded Bidder must submit a current Certificate of Insurance, naming the “Village of North Palm Beach, its elected officials, employees, and agents” as an additional insured and listed as such on the insurance certificate. New certificates of insurance are to be provided to the Village upon expiration. Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 14 The awarded Bidder shall provide insurance coverage as follows: i. WORKERS COMPENSATION Awarded Bidder shall carry Workers Compensation Insurance to apply for all employees in compliance with the “Workers Compensation Law” of the State of Florida and all applicable Federal laws. The Village reserves the right not to accept exemptions to the Workers Compensation requirements of this Solicitation. ii. COMPREHENSIVE GENERAL LIABILITY Awarded Bidder shall carry Comprehensive General Liability Insurance with minimum limits of Two Million Dollars ($2,000,000.00); and include Products/Completion Liability of Two Million Dollars ($2,000,000). Such certificate shall list the Village as additional insured. NOTE: If Comprehensive General Liability limits are less than Two Million Dollars ($2,000,000.00), the sum of Comprehensive General Liability limits and Excess Liability limits must equal no less than Two Million Dollars ($2,000,000.00). iii. AUTOMOBILE LIABILITY Awarded Bidder shall carry Automobile Liability Insurance to include owned, non-owned, and hired, with minimum limits of One Million Dollars ($1,000,000.00) each occurrence. The awarded Bidder shall agree to a Waiver of Subrogation for each required policy. When required by the insurer or should a policy condition not permit an insured to enter into a pre -loss contract to waive subrogation without an endorsement then the awarded Bidder shall agree to notify the insurer and request the policy be endorsed with a Waiver of Transfer of Rights of Recovery Against Others, or its equivalent. This Waiver of Subrogation requirement shall not apply to any policy where a condition to the policy specifically prohibits such an endorsement, or voids coverage should the firm enter into such a contract on a pre-loss basis. The awarded Bidder must submit, no later than ten (10) days after award and prior to commencement of any work, a Certificate of Insurance naming the Village of North Palm Beach its elected officials, employees, and agents as an additional insured. 2.13 BID BOND/GUARANTY Not Applicable 2.14 PERFORMANCE BOND As required by Section 255.05(1), Florida Statutes, the awarded Bidder shall record in the public records a statutory payment and performance bond prior to commencing work. 2.15 CERTIFICATIONS Any Bidder which submits an offer in response to this Solicitation shall, at the time of such offer, hold the applicable certificate or license, issued by the State or County Examining Board qualifying the Bidder to perform the work under this Contract. A copy of the License or Certificate should be submitted with the Bid. 2.16 METHOD OF PAYMENT The awarded Bidder shall submit an invoice to the Village department after the work has been completed and accepted by the Village. The date of the invoice shall not exceed thirty (30) calendar days from completion and acceptance of the work. Under no circumstances shall the invoice be Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 15 submitted to the Village in advance of the completion and acceptance work. The invoice shall contain the following basic information: the awarded Bidder’s name and address, invoice number, date of invoice, description of the work performed, the Contract number, purchase order number, and any discounts. 2.17 DELIVERY REQUIREMENTS Intentionally Omitted 2.18 WARRANTY REQUIREMENTS In addition to all other warranties that may be supplied by the Bidder, the Bidder shall warrant its products and/or services against faulty labor and/or defective material, for a minimum period of one (1) year from the date of acceptance of the labor, materials and/or equipment by the Village. This warranty requirement shall remain in force for the full period, regardless of whether the Bidder is under Contract with the Village at the time of defect. Any payment by the Village on behalf of the services received from the Bidder does not constitute a waiver of these warranty provisions. 2.19 ADDITIONAL DEPARTMENTS Although this Solicitation and resultant Contract identifies the Public Works Department as the main user department of the Contract, it is hereby agreed and understood that any Village department or agency facility may be added to the Contract at the option of the Village, for similar services. 2.20 CLEAN UP The awarded Bidder shall remove all unusable materials and debris from the work areas at the end of each workday, and dispose of in an appropriate manner. Upon final completion, the awarded Bidder shall thoroughly clean up all areas where work has been involved as mutually agreed with the Village’s authorized representative. 2.21 DEMONSTRATION OF EQUIPMENT Not Applicable 2.23 HOURLY RATE The hourly rate quoted shall be deemed to provide full compensation to the awarded Bidder for labor, equipment use, travel time, and any other element of cost or price. This rate is assumed to be at straight-time for all labor, except as otherwise noted. The hourly rate shall be paid based on each actual hour worked, or part thereof. 2.24 PATENTS AND ROYALTIES The awarded Bidder, without exception, shall indemnify and hold harmless the Village and its employees from liability of any nature or kind, including cost and expenses for, or as a result of, any copyrighted, patented, or unpatented invention, process, or article manufactured by the awarded Bidder. The awarded Bidder has no liability when such claim is solely and exclusively due to the combination, operation, or use of any article supplied hereunder with equipment or data not supplied by awarded Bidder, or is based solely and exclusively upon the Village's alteration of the article. The Village will provide prompt written notification of a claim of copyright or patent infringement. Further, if such a claim is made or is pending, the awarded Bidder may, at its option and expense, procure for the Village the right to continue use of, replace or modify the article to render it non - Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 16 infringing. (If none of the alternatives are reasonably available, the Village agrees to return the article on request to the awarded Bidder and receive reimbursement, if any, as may be determined by a court of competent jurisdiction.) If the awarded Bidder uses any design, device, or materials covered by letters, patent or copyright, it is mutually agreed and understood without exception that the contract prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 2.25 PRE-CONSTRUCTION CONFERENCE The awarded Bidder shall schedule a Preconstruction Conference, with the Village of North Palm Beach Public Works Department, within ten (10) days of notification of award. The Preconstruction Conference shall be held a minimum of fifteen (15) business days in advance of construction commencement. 2.26 RELEASE OF CLAIM REQUIRED Pursuant Section 255.073, Florida Statutes all payments to the subcontractors shall be made by the awarded Bidder within ten (10) days of receipt of the partial payment from the Village. With the exception of the first partial payment, the awarded Bidder must pay all of its subcon tractors and suppliers who have performed any work or supplied any materials for the project within ten (10) days after receipt of the partial payment by the awarded Bidder for monies due such subcontractors and suppliers as a result of a percentage of the work completed. The awarded Bidder must provide the Village's project manager with duly executed affidavits (subcontractor's statement of satisfac- tion) or releases of claim from all subcontractors and suppliers who have performed any work or supplied any materials for on the project as of that date. The affidavit or releases shall certify that said subcontractors and suppliers have been paid their proportionate share of all previous partial payments to the awarded Bidder. In the event such affidavits cannot be furnished, the awarded Bidder may submit an executed consent of surety to requisition payment, identifying the subcontractors and suppliers with the amounts for which the statement of satisfaction cannot be furnished. If the awarded Bidder fails to provide a consent of surety to requisition payment, the amount in dispute will be withheld until either the statement of satisfaction is furnished, or the consent of surety to requisition payment is furnished. 2.27 SUBCONTRACTORS OF WORK SHALL BE IDENTIFIED No subcontracting will be allowed for the work projects contemplated in the Contract resultant from this Solicitation. However, for certain projects or emergencies, the Village may allow the awarded Bidder to sub-contract some of the work, if such sub-contracting is deemed necessary, by the Village, for the effective and proper completion of the work. 2.29 OTHER FORMS OR DOCUMENTS If the Village is required by the awarded Bidder to complete and execute any other forms or documents in relation to this Solicitation, the terms, conditions, and requirements in this Solicitation shall take precedence to any and all conflicting or modifying terms, conditions or requirements of the Bidder’s forms or documents. 2.30 CONDITIONS OF WORK; DAMAGES If property (public or private) is damaged while the awarded Bidder is performing work specified or is removed for the convenience of the work, it shall be repaired or replaced at the expense of the awarded Bidder in a manner acceptable to the Village. The property shall include, but not be limited to: boat docks, boat lifts, pilings, playing field surfaces, irrigation installations, structures, parkways, sidewalks, curbs and gutters, driveways, walls, fences, water features, footings, underground utilities, sod, shrubs, and trees. Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 17 The awarded Bidder shall submit to the Village for review, pictures or video of the work site(s) having pre-existing damage to structures, playing field surfaces, irrigation and drainage installations, parkways, sidewalks, approaches, sod, swales, adjacent improvements, etc. before beginning work. Failure to do so shall obligate the awarded Bidder to make repairs as per the terms of this Section. Notwithstanding the above, the awarded Bidder must take all necessary and reasonable precautions to prevent disruption or damage to Village facilities and properties, and private properties. If the awarded Bidder believes that work assigned may cause unpreventable damage, the awarded Bidder must bring the situation to the attention of the authorized Village representative so that mitigation methods can be developed. Such mitigation efforts by the Village, shall not absolve the awardee Bidder from responsibility to repair and make good any damage to public or private property. 2.31 HOURS OF WORK The Village’s normal hours of work are: Mondays – Fridays, 8:00am – 5:00pm; except for holidays. Any work performed outside these hours shall be properly identified and categorized as after-hours or weekend work. Since emergencies may occur at any time, emergency work will be compensated based on the specific rates offered by the awarded Bidder for such work, whether the work is performed during normal working hours, weekends, or on holidays. 2.32 APPEARANCE The awarded Bidder(s) shall be responsible for the appearance of all its employees while assigned on Village projects. The Bidder’s employees must wear clean clothing, and attire acceptable to the Village, and must meet all appropriate protective and safety regulations. Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 18 SECTION 3 SCOPE OF SERVICES 3.1 GENERAL REQUIREMENTS The Village of North Palm Beach is seeking Bids from qualified firms to provide parking lot improvements, within the Village of North Palm Beach, in accordance with the terms, conditions, and specifications contained in this Invitation to Bid. The awarded Bidder will provide services in accordance with the approved construction plans contained in Section 9 – Plans & Exhibits. The scope of the project is summarized as the construction of paving and parking improvements to the Village of North Palm Beach Community Center Parking Lot. Improvements will rehabilitate the pavement structure of the existing parking lot through a combination of milling and resurfacing and isolated segments of full depth pavement reconstruction. Root pruning is anticipated to be required to facilitate pavement reconstruction activities. Other improvements will include placement of new wheel stops, signing and pavement markings, and installation of PVC irrigation sleeves. Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 19 BID SUBMITTAL THIS PAGE and all following pages comprise your original Bid Submittal package. Please also attach any additional information or documentation requested in this Invitation to Bid. There is no need to include the preceding Sections 1, 2, and 3 in your Bid Submittal package. INSTRUCTIONS Sealed Bids must be received on or before the due date and time (local time) at the office of the Village Clerk, 501 U.S. Highway One, North Palm Beach, Florida 33408. Normal Village business hours are 8:00 a.m. to 5:00 p.m., Monday through Friday, except holidays. All Bids will be publicly opened and read aloud at Village Hall. Each Bid submitted to the Village Clerk shall have the following information clearly marked on the face of the envelope: The Bidder’s name, return address, due date for Bids, and titled “ITB C25-PR-01, Community Center Parking Lot Improvements”. Included in the envelope shall be one (1) original and one (1) electronic version on CD or a thumb drive in a usable PDF format. If the Solicitation Summary is not included in the envelope as a hard copy, the Village may deem your Bid non - responsive. The original should be marked “ORIGINAL”, and the electronic copy must be identical to the original. In the event of any discrepancy between the original bid and the electronic copy, the original bid shall be the governing document. Bids must contain all information required to be included in the submittal, as described in the Solicitation. Invitation to Bid: Community Center Parking Lot Improvements Due Date and Time: Wednesday, April 15, 2026 at 2:00 p.m. local time Name of Bidder Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 20 SECTION 4 COMPANY SUMMARY INFORMATION AND PRICING 4.1 SUMMARY INFORMATION To be considered for evaluation to be added to the Vendor Pool, the Bidder must submit the following Company Summary information. Name of Firm: _________________________________________________________ Owner or Principal: _________________________________________________________ Years in Business: _________________________________________________________ Number of Employees: _________________________________________________________ Name of Primary Contact: __________________________________________________ Telephone of Primary Contact: __________________________________________________ NOTE: The Bidder shall attach additional information demonstrating they: • are a licensed and bonded General Contractor within Florida. 4.1 PRICING SCHEDULE – PRICING AND RATES The Bidder must offer a price on all items being bid (see schedule on following page). In the event of a conflict between the unit pricing and the total, the unit pricing shall control. Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 21 SECTION 5 PROJECT BID FORMS BID FORM 03045.205- COMMUNITY CENTER PARKING LOT Description Unit Quantity Unit Cost Total Item # 1 Mobilization LS 1 2 Maintenance of Traffic LS 1 3 Pollution Prevention LS 1 4 Demolition LS 1 5 Staking and Record Drawings LS 1 6 Excavation CY 25 7 Embankment CY 50 8 Type D Curb L F 1,839 9 2" Type SP-9.5 Asphaltic Concrete SY 425 10 12" Compacted Subgrade SY 520 11 8" Baserock w/ Prime coat SY 450 12 Milling and Resurfacing w/ 1" SP-9.5 Asphalt SY 5,840 13 1 "Type SP9.5 Asphalt SY 80 14 6" Baserock w/ Prime coat SY 88 15 Root Pruning LS 1 16 Signing and Marking LS 1 17 Wheelstops EA 30 18 Sod Restoration SY 620 19 2" PVC Sleeve L F 170 TOTAL $ Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 22 SECTION 6 ACKNOWLEDGEMENT OF ADDENDA INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES PART I: List below the dates of issue for each addendum received in connection with this Solicitation: Addendum #1, Dated Addendum #2, Dated Addendum #3, Dated Addendum #4, Dated Addendum #5, Dated Addendum #6, Dated Addendum #7, Dated Addendum #8, Dated Addendum #9, Dated Addendum #10, Dated PART II: NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS SOLICITATION ____________________________________________________________________________ Firm Name ____________________________________________________________________________ Signature ____________________________________________________________________________ Name and Title (Print or Type) Date Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 23 SECTION 7 BID SUBMITTAL SIGNATURE PAGE By signing this Bid the Bidder certifies that it satisfies all legal requirements as an entity to do business with the Village, including all Conflict of Interest and Code of Ethics provisions. Firm Name: ______________________________________________________________________________ Street Address: ______________________________________________________________________________ Mailing Address (if different than Street Address): ______________________________________________________________________________ Telephone Number(s): _________________________________________ Fax Number(s): _______________________________________________ Email Address: ________________________________________________ Federal Employer Identification Number: _____________________________________________ Signature: _____________________________________________________________________ (Signature of authorized agent) Print Name: ___________________________________________ Title: _________________________________________________ By signing this document, the Bidder agrees to all Terms and Conditions of this Solicitation and the resulting Contract/Agreement. THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF BIDDER TO BE BOUND BY THE TERMS OF ITS OFFER, FOR NOT LESS THAN 90 DAYS, AND THE BIDDER’S UNEQUIVOCAL OFFER TO BE BOUND BY THE TERMS AND CONDITIONS SET FORTH IN THIS INVITATION TO BID. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED ABOVE, BY AN AUTHORIZED REPRESENTATIVE, SHALL RENDER THE BID NON-RESPONSIVE. THE VILLAGE MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY BID THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE BIDDER TO THE TERMS OF ITS OFFER. Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 24 SECTION 8 AFFIDAVITS, PERFORMANCE AND PAYMENT BONDS FORMAT, LETTER OF CREDIT FORMAT 7.1 AFFIDAVITS The forms listed below must be completed by an official having legal authorization to contractually bind the company or firm. Each signature represents a binding commitment upon the Bidder to provide the goods and/or services offered to the Village if the Bidder is determined to be the lowest responsive and responsible Bidder. a. Conflict of Interest Disclosure Form b. Notification of Public Entity Crimes Law c. Drug-Free Work Place d. Sworn Statement on Discrimination e. Scrutinized Vendor Certification f. Trench Safety Affidavit [if applicable] g. Non-Collusion Affidavit Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 25 CONFLICT OF INTEREST DISCLOSURE FORM The award of this Contract is subject to the provisions of Chapter 112, Florida Statutes. All Bidders must disclose within their Bids: the name of any officer, director, or agent who is also an employee of the Village of North Palm Beach. Furthermore, all Bidders must disclose the name of any Village employee who owns, directly, or indirectly, an interest of more than five percent (5%) in the Bidder’s firm or any of its branches. The purpose of this disclosure form is to give the Village the information needed to identify potential conflicts of interest for evaluation team members and other key personnel involved in the award of this Contract. The term “conflict of interest” refers to situations in which financial or other personal considerations may adversely affect, or have the appearance of adversely affecting, an employee’s professional judgment in exercising any Village duty or responsibility in administration, management, instruction, research, or other professional activities. Please check one of the following statements and attach additional documentation if necessary: _________ To the best of our knowledge, the undersigned firm has no potential conflict of interest due to any other Cities, Counties, Contracts, or property interest for this Bid. _________ The undersigned firm, by attachment to this form, submits information which may be a potential conflict of interest due to other Cities, Counties, Contracts, or property interest for this Bid. Acknowledged by: ____________________________________________________________________________ Firm Name ____________________________________________________________________________ Signature ____________________________________________________________________________ Name and Title (Print or Type) ____________________________________________________________________________ Date Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 26 NOTIFICATION OF PUBLIC ENTITY CRIMES LAW Pursuant to Section 287.133, Florida Statutes, you are hereby notified that a person or affiliate who has been placed on the convicted Contractors list following a conviction for a public entity crime may not submit a Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a public entity for the construction or repair of a public building or public work, may not submit Bids on leases or real property to a public entity, may not be awarded or perform wo rk as a Contractor, supplier, sub-vendor, or consultant under a Contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 [F.S.] for Category Two [$35,000.00] for a period of thirty-six (36) months from the date of being placed on the convicted Contractors list. Acknowledged by: ____________________________________________________________________________ Firm Name ____________________________________________________________________________ Signature ____________________________________________________________________________ Name and Title (Print or Type) ____________________________________________________________________________ Date Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 27 DRUG-FREE WORKPLACE ________________________________________________________is a drug-free workplace and has (Company Name) a substance abuse policy in accordance with and pursuant to Section 440.102, Florida Statutes. Acknowledged by: ____________________________________________________________________________ Firm Name ____________________________________________________________________________ Signature ____________________________________________________________________________ Name and Title (Print or Type) ____________________________________________________________________________ Date Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 28 SWORN STATEMENT PURSUANT TO SECTION 287.134(3)(a), FLORIDA STATUTES, ON DISCRIMINATION 1. This sworn statement is submitted to the Village of North Palm Beach, Florida by _____________________________________________________________________ (print individual's name and title) for _____________________________________________________________________ (print name of entity submitting sworn statement) whose business address is___________________________________________________ ________________________________________________________________________ and (if applicable) its Federal Employer Identification Number (FEIN) is:_____________ (If the entity has no FEIN, include the Social Security Number of the Individual signing this sworn statement: _______________________) 2. I understand that "discrimination" as defined in Section 287.134(1)(b), Florida Statutes, means a determination of liability by a state circuit court or federal district court for a violation of any state or federal law prohibiting discrimination on the basis of race, gender, national origin, disability, or religion. 3. I understand that an "affiliate" as defined in Section 287.133(1)(a), Florida Statutes, means: a. A predecessor or successor of an entity that discriminated; or b. An entity under the control any natural person who is active in the management of the entity that discriminated. The term “affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another entity, or the pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one entity controls another entity. 4. I understand that an "entity" as defined in Section 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. 5. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (indicate which statement applies) _______Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been placed on the discriminatory vendors list. _______The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been placed on the discriminatory vendors list. Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 29 _______The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been placed on the discriminatory vendors list. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the discriminatory vendors list. (attach a copy of the final order) I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. (Signature) The foregoing document was sworn and subscribed before me this ______ day of ______________, 20__ by ______________________, who is personally known to me or produced ______________________ as identification. ____________________________ Notary Public My Commission Expires: Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 30 SCRUTINIZED VENDOR CERTIFICATION PURSUANT TO SECTION 287.135, FLORIDA STATUTES This sworn statement is submitted to the Village of North Palm Beach, Florida by _____________________________________________________________________ (print individual's name and title) for _____________________________________________________________________ (print name of entity submitting sworn statement) whose business address is___________________________________________________ ________________________________________________________________________ and (if applicable) its Federal Employer Identification Number (FEIN) is:_____________ (If the entity has no FEIN, include the Social Security Number of the Individual signing this sworn statement: _______________________) 1. I hereby certify that the above-named entity: A. Does not participate in the boycott of Israel; and B. Is not on the Scrutinized Companies that Boycott Israel List. 2. If the Contract for goods and services is for more than $1,000,000, I hereby certify that the above- named entity: A. Is not on the Scrutinized Companies with Activities in Sudan List; and B. Is not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List; and C. Has not engaged in business operations in Cuba or Syria. Section 287.135, Florida Statutes, prohibits the Village from: (1) contracting with companies for goods or services in any amount if at the time of bidding on, submitting a Bids for, or entering into or renewing a contract if the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel; and (2) contracting with companies, for goods or services over $1,000,000 that are on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sector List created pursuant to Section 215.473, Florida Statutes or is engaged in business operations in Cuba or Syria. As the person authorized to sign on behalf of the above-named entity, I hereby certify that the statements set forth above are true and that pursuant to Section 287.135, Florida Statutes, the submission of a false certification may subject the company to civil penalties, attorney’s fees and/or costs. I further understand that any contract with the Village for goods or services may be terminated at the option of the Village if the company has been found to have submitted a false certification. Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 31 (Signature) The foregoing document was sworn and subscribed before me this ______ day of ______________, 20__ by ______________________, who is personally known to me or produced ______________________ as identification. ____________________________ Notary Public My Commission Expires: Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 32 NON-COLLUSION AFFIDAVIT STATE OF ______________ COUNTY OF ____________ Before me, the undersigned authority, personally appeared ____________________________, who, after being by me first duly sworn, deposes and says of his/her personal knowledge that: a. He/She is __________________________ of ______________________________, the Bidder that has submitted a Bid to perform work for the following: ITB No.: _______________________ Title: b. He/She is fully informed respecting the preparation and contents of the attached Request for Bids, and of all pertinent circumstances respecting such Solicitation. Such Bid is genuine and is not a collusive or sham Bid. c. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other Bidder, firm, or person to submit a collusive or sham Bid in connection with the Solicitation and Contract for which the attached Bid has been submitted or to refrain from proposing in connection with such Solicitation and Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm, or person to fix the price or prices in the attached Bid or any other Bidder, or to fix any overhead, profit, or cost element of the Bid price or the Bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against the Village or any person interested in the proposed Contract. d. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. _______________________________ Signature Subscribed and sworn to (or affirmed) before me this _______ day of _____________________ 20__, by ______________________________, who is personally known to me or who has produced _______________________________________________ as identification. SEAL Notary Signature_____________________________ Notary Name: _______________________________ Notary Public (State): __________________________ My Commission No: ___________________________ Expires on: __________________________________ Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 33 TRENCH SAFETY AFFIDAVIT (IF APPLICABLE) _________________________________ (Bidder) hereby provides written assurance that compliance with applicable Trench Safety Standards identified in the Occupational Safety & Health Administration's Excavation Safety Standards, (OSHA) 29 C.F.R.S. 1926.650 Subpart P will be adhered to during trench excavation in accordance with Florida Statutes 553.60 through 553.64 inclusive (1990), "Trench Safety Act". The undersigned acknowledges that included in the various items of the Bids and in the Total Bid Price are costs for complying with the Florida "Trench Safety Act" as summarized below (attach additional sheets as necessary): Schedule Item Trench safety Measure (Slope, Trench Shield, etc.) Cost $ $ $ $ $ TOTAL $ ______________________________________ ___________________ (Signature) (Date) STATE OF ________________________ COUNTY OF ______________________ Subscribed and sworn to (or affirmed) before me on ___________________________________(date) by __________________________________________(name). He/She is personally known to me or has Presented ____________________________________________ (type of identification) as identification. ___________________________ ______________________________________ Notary Public Signature and Seal Print Notary Name and Commission No. FAILURE TO COMPLETE THIS FORM MAY RESULT IN THE BID BEING DECLARED NON-RESPONSIVE Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 34 SAMPLE AGREEMENT FORMAT Below is the standard agreement format for this Invitation to Bid. This is a sample agreement only and is subject to revisions. PLEASE DO NOT COMPLETE. AGREEMENT THIS AGREEMENT is hereby made and entered into this ____ day of ____________, 20__, (the “effective date”) by and between the Village of North Palm Beach, a Florida municipal corporation (“Village”), whose address is 501 U.S. Highway One, North Palm Beach, Florida 33408, and _____________, a corporation (hereafter referred to as “Contractor”), whose address is ______________. WHEREAS, the Village desires to retain the services of the Contractor to provide the goods and services in accordance with the Village’s Invitation to Bid No. , and the Contractor’s response thereto, all of which are incorporated herein by reference. NOW, THEREFORE, in consideration of the mutual covenants and promises hereafter set forth, the Contractor and the Village agree as follows: ARTICLE 1. INCORPORATION OF INVITATION TO BID The terms and conditions of this Agreement shall include and amendments hereto and shall incorporate the terms, conditions, and specifications set forth in the Village’s Invitation to Bid No. , and the Contractor’s response to the Invitation to Bid, including all documentation required thereunder (the “Contract Documents”). In resolving conflicts in any of the Contract Documents, the order of contract precedence shall be any amendments to this Agreement and then this Agreement and then the Village’s Invitation to Bid No. ______ and then the Contractor’s response to the Invitation to Bid. ARTICLE 2. DESCRIPTION OF GOODS OR SCOPE OF SERVICES The Contractor shall provide the goods and/or perform those services identified in the specifications accompanying the Village’s Invitation to Bid, which are incorporated herein by reference (“Work”). ARTICLE 3. COMPENSATION The Village shall pay to the Contractor, in compliance with the Pricing Schedule attached hereto and incorporated herein, according to the terms and specifications of the referenced Invitation to Bid. ARTICLE 4. MISCELLANEOUS PROVISIONS a. Notice Format. All notices or other written communications required, contemplated, or permitted under this Agreement shall be in writing and shall be hand delivered, telecommunicated, or mailed by registered or certified mail (postage prepaid), return receipt requested, to the following addresses: Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 35 i. As to the Village: Village of North Palm Beach 501 US Highway One North Palm Beach, Florida 33408 Attn: Village Manager Email: ii. with a copy to: Village of North Palm Beach 645 Prosperity Farms Road North Palm Beach, Florida 33408 Attn: Assistant Director Public Works Email: iii. As to the Contractor: Attn.: Email: b. Headings. The headings contained in this Agreement are for convenience of reference only, and shall not limit or otherwise affect in any way the meaning or interpretation of this Agreement. c. Effective Date. The effective date of this Agreement shall be as of the date it has been executed by both the parties hereto. d. Preparation: This Agreement shall not be construed more strongly against either party regardless of who was more responsible for its preparation. e. Counterparts: This Agreement and all and amendments thereto may be executed in two or more counterparts, each of which shall be deemed to be an original, but each of which together shall constitute one and the same instrument. ARTICLE 5. CONTRACT TERM a. This Contract shall remain in effect until such time as the Work is completed, inspected, and accepted by the Village, provided, however, that any obligations of a continuing nature shall survive the expiration or termination of the Contract. b. The services provided by Contractor shall be commenced subsequent to execution and approval of this Contract by the Village and upon written notice from the Village to Contractor to proceed and shall be completed within eighty (80) calendar days. ARTICLE 6. E-VERIFY Contractor warrants and represents that Contractor and all subcontractors are in compliance with Section 448.095, Florida Statutes, as may be amended. Contractor has registered to use, and shall continue to use, the E-Verify System (E-Verify.gov) to electronically verify the employment eligibility of newly hired employees and has received an affidavit from each subcontractor stating that the subcontractor does not employ, contract with or subcontract with unauthorized aliens. If the Village has a good fai th belief that Contractor has knowingly violated Section 448.09(1), Florida Statutes, the Village shall terminate this Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 36 Contract pursuant to Section 448.095(5), Florida Statutes, as may be amended. If the Village has a good faith belief that a subcontractor has knowingly violated Section 448.09(1), Florida Statutes, but Contractor has otherwise complied, it shall notify Contractor, and Contractor shall immediately terminate its contract with the subcontractor. ARTICLE 7. PUBLIC RECORDS IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (561) 841-3355; NPBCLERK@VILLAGE-NPB.ORG; OR 501 U.S. HIGHWAY ONE, NORTH PALM BEACH, FL 33408. In performing services pursuant to this Contract, Contractor shall comply with all relevant provisions of Chapter 119, Florida Statutes. As required by Section 119.0701, Florida Statutes, Contractor shall: a. Keep and maintain public records required by the Village to perform the service. b. Upon request from the Village’s custodian of public records, provide the Village with a copy the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law. c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Contract term and following completion of the Contract if the Contractor does not transfer the records to the Village. d. Upon completion of the Contract, transfer, at no cost, to the Village all public records in possession of Contractor or keep and maintain public records required by the Village to perform the services. If Contractor transfers all public records to the Village upon completion of the Contract, Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If Contractor keeps and maintains public records upon completion of the Contract, Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the Village, upon request from the Village’s custodian of public records, in a format that is compatible with the information technology systems of the VILLAGE. (Remainder of this page is intentionally left blank.) Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 37 IN WITNESS WHEREOF, the parties have executed this Agreement on the dates hereinafter written. VILLAGE OF NORTH PALM BEACH, FLORIDA [SEAL] By: ______________________________________ ___________________, Mayor ATTEST: By: ____________________________ Jessica Green, CMC, Village Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY By: ____________________________ Leonard G. Rubin, Village Attorney CONTRACTOR , By: ______________________________________ Print Name: ________________________________ Title: _____________________________________ WITNESS: By: ___________________________________ Print Name: ____________________________ Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 38 SECTION 9 PLANS & EXHIBITS • Civil Engineering Plans – Dated 2/16/2026 R Know what'sbelow. Callbefore you dig. A D A M S W A N E Y , P .E ., P R O F E S S I O N A L E N G I N E E R L I C E N S E N O . 7 2 2 3 5 . T H I S D O C U M E N T H A S B E E N E L E C T R O N I C A L L Y S I G N E D A N D S E A L E D BY A DAM SWANEY , P.E. USIN G A S HA-1 A U T HEN T I CATIO N C O DE. PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED AND SEALED AND THE SHA-1 AUTHENTICATION CODE MUST BE VERIFIED ON ANY E L E C T R O N I C C O P I E S . ã · · J: \ L a n d P r o j e c t s R 2 \ 0 3 0 4 5 . 2 0 5 N P B V i l l a g e C o m m u n i t y C e n t e r \ d w g \ 0 3 0 4 5 . 2 0 5 C O V E R . d w g D A T E : 10 / 2 / 2 0 2 5 4 : 2 1 P M PLOT: 2/16/2026 4:53:11 PM 1 5 03045.205 NP B V I L L A G E C O M M U N I T Y C E N T E R VI L L A G E O F N O R T H P A L M B E A C H PA L M B E A C H C O U N T Y CO V E R PROJECT LOCATION VICINITY MAP NTS NPB VILLAGE COMMUNITY CENTER VILLAGE OF NORTH PALM BEACH PALM BEACH COUNTY SEPTEMBER 2025 MAP DATA © 2025 GOOGLE MAPS LOCATION MAP NTS MAP DATA © 2025 GOOGLE MAPS TOTAL NO OF SHEETS - 5 SECTION: 2, TOWNSHIP: 43S, RANGE: 41E PROJECT SITE Sheet List Table SHEET NUMBER SHEET TITLE 1 COVER 2 DEMOLITION AND EROSION CONTROL 3 PAVING, GRADING AND DRAINAGE PLAN 4 DETAILS 5 PAY ITEMS AND NOTES INLET PROTECTION TYP. INLET PROTECTION TYP. INLET PROTECTION TYP. (PLACE NON WOVEN FILTER FABRIC UNDER GRATE) INLET PROTECTION TYP. SILT FENCE SCALE: 1" = GRAPHIC SCALE 0 20 20 30 40 R Know what'sbelow. Callbefore you dig. 9-30-25, PERMIT SET A D A M S W A N E Y , P .E ., P R O F E S S I O N A L E N G I N E E R L I C E N S E N O . 7 2 2 3 5 . T H I S D O C U M E N T H A S B E E N E L E C T R O N I C A L L Y S I G N E D A N D S E A L E D BY A DAM SWANEY , P.E. USIN G A S HA-1 A U T HEN T I CATIO N C O DE. PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED AND SEALED AND THE SHA-1 AUTHENTICATION CODE MUST BE VERIFIED ON ANY E L E C T R O N I C C O P I E S . ã · · J: \ L a n d P r o j e c t s R 2 \ 0 3 0 4 5 . 2 0 5 N P B V i l l a g e C o m m u n i t y C e n t e r \ d w g \ 0 3 0 4 5 . 2 0 5 D E M O . d w g D A T E : 9/ 2 8 / 2 0 2 5 3 : 0 1 P M PLOT: 2/16/2026 4:53:18 PM 2 5 03045.205 NP B V I L L A G E C O M M U N I T Y C E N T E R VI L L A G E O F N O R T H P A L M B E A C H PA L M B E A C H C O U N T Y DE M O L I T I O N A N D E R O S I O N C O N T R O L PERMIT SET 9-30-25 LEGEND: PROPOSED DEMO GENERAL NOTES: 1.ALL AREAS DISTURBED BY CONSTRUCTION SHALL BE RESTORED TO THEIR ORIGINAL CONDITION. THIS SHALL INCLUDE, BUT NOT BE LIMITED TO TEMPORARY PAVEMENT MARKINGS, DRIVEWAYS, IRRIGATION, LIGHTING, MAILBOXES, FIRE HYDRANTS, METERS, FENCING, EXISTING DRAINAGE, VEGETATION, SOD, DUNES, ETC. 2.ALL PAVEMENT MARKINGS DISTURBED DURING CONSTRUCTION SHALL BE REPLACED IN KIND. 3.ANY GRASSED AREA DISTURBED BY CONSTRUCTION SHALL BE RESTORED IN KIND. 4.CONTRACTOR SHALL FIELD VERIFY DEPTH & LOCATION OF ALL EXISTING UTILITIES PRIOR TO DIGGING AND START OF CONSTRUCTION. 5.ALL REMOVED DEBRIS & DEMOLISHED MATERIAL TO BE REMOVED FROM THE SITE AND LEGALLY DISPOSED OF. 6.ALL UTILITY LOCATIONS MAY DEVIATE IN FIELD AND FROM THE PLAN. CONTRACTOR TO CALL 811 AND VERIFY ALL UTILITY LOCATIONS PRIOR TO CONSTRUCTION. POTHOLING OF CONFLICTS IS REQUIRED. 7.CONTRACTOR SHALL PROVIDE SIGNED AND SEALED RECORD DRAWINGS. 8.CONTRACTOR IS RESPONSIBLE FOR ALL MAINTENANCE OF TRAFFIC AND WILL BE REQUIRED TO PROVIDE A MAINTENANCE OF TRAFFIC PLAN FOR APPROVAL BY THE RELEVANT ENTITIES (ENGINEER, FDOT, NORTH PALM BEACH, ETC) 9.SURVEY COMPLETED BY ENGENUITY GROUP, INC.. 10.ELEVATIONS SHOWN HEREON ARE BASED ON THE NORTH AMERICAN VERTICAL DATUM OF 1988 (NAVD 1988) 11.THE FOLLOWING CONVERSION MAY BE USED TO CONVERT FROM THE NATIONAL GEODETIC VERTICAL DATUM OF 1929 (NGVD 29) TO THE NORTH AMERICAN VERTICAL DATUM OF 1988 (NAVD 88) (PER U.S ARMY CORPS OF ENGINEERS CORPSCON VERSION 6.0.1). NGVD 29 - 1.433 = NAVD 88. 12.NO MORE THAN 50% OF PARKING STALLS MAY BE CLOSED AT ANY TIME. . LEGEND: (ABBREVIATIONS) EL ELEVATION EXIST EXISTING FFE FINISH FLOOR ELEVATION FT FEET OR FOOT NTS NOT TO SCALE R/W RIGHT-OF-WAY SD STORM DRAINAGE SF SQUARE FEET SS SANITARY SEWER TEMP TEMPORARY TYP TYPICAL UE UTILITY EASEMENT w/WITH WM WATERMAIN DEMOLITION (NOTE: SEE SHEET C3 FOR PAVEMENT SECTION REMOVAL AND REPLACEMENT LIMITS AS WELL AS MILLING AND RESURFACING LIMITS) 1. PROVISIONS FOR CONTROL OF POLLUTION: A.SUFFICIENT PRECAUTIONS SHALL BE TAKEN DURING CONSTRUCTION TO PREVENT THE RUN-OFF OF POLLUTING SUBSTANCES SUCH AS SILT, CLAY, FUELS, OILS, BITUMEN'S OR OTHER POLLUTING MATERIALS HARMFUL TO HUMANS, FISH, OR OTHER LIFE, INTO THE SUPPLIES AND SURFACE WATERS OF THE STATE OF FLORIDA. CONTROL MEASURES MUST BE ADEQUATE TO ASSURE THAT TURBIDITY IN THE RECEIVING WATER WILL NOT BE INCREASED MORE THAN 29 NEPHELOMETRIC TURBIDITY UNITS (NTU) ABOVE BACKGROUND UNLESS OTHERWISE PERMITTED. SPECIAL PRECAUTIONS SHALL BE TAKEN IN THE USE OF CONSTRUCTION EQUIPMENT TO PREVENT OPERATIONS WHICH PROMOTE EROSION. EROSION EVIDENT WITHIN THE LIMITS OF CONSTRUCTION OR OTHER AREAS AFFECTED BY THE CONTRACTOR SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR. B.FILL OUT A NOTICE OF INTENT FORM (FDEP FORM 62-621.300(4)(B) AND SUBMIT IT TO THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION. C.EXCAVATION OF WATER MANAGEMENT FACILITIES SHOULD OCCUR IMMEDIATELY AFTER CLEARING AND GRUBBING TO SERVE AS A SEDIMENT TRAP OR CATCHMENT FOR STORMWATER RUNOFF FROM EXPOSED SOILS. D.CONSTRUCT PERIMETER BERM OR GRADE SITE TO PREVENT OFF-SITE DISCHARGE OF STORMWATER RUNOFF. E.PLACE SILT FENCES OR HAY BALES TO CONTAIN EROSION IN AREAS PRONE TO STORMWATER RUNOFF EROSIVE VELOCITIES. F.PROTECT EACH INLET THAT MAY RECEIVE RUNOFF FROM THE CONSTRUCTION SITE WITH SILT FENCE/FILTER FABRIC STAKED IN PLACE. G.INSTALL TURBIDITY SCREENS WITHIN THE RECEIVING BODY BEFORE COMMENCEMENT OF BANK IMPROVEMENTS AND OUTFALL INSTALLATIONS. H.TAKE ALL REASONABLE PRECAUTIONS TO CONTROL DUST AND UNCONFINED PARTICULATE MATTER. THE APPLICATION OF WATER IS AN ACCEPTABLE DUST SUPPRESSANT ON ROADWAYS, STOCKPILES, AND ANY OTHER AREAS WITHIN THE PROJECT BOUNDARIES. DUST SUPPRESSANT WATER SHALL BE APPLIED IN SUCH A MANNER SO AS NOT TO PRODUCE EXCESS RUNOFF AND EROSION. I.TURBIDITY IN RECEIVING WATER SHALL NOT BE INCREASED MORE THAN 29 NEPHELOMETRIC TURBIDITY UNITS (NTU) ABOVE BACKGROUND. J.TAKE PRECAUTIONS IN THE USE OF CONSTRUCTION EQUIPMENT TO PREVENT OPERATIONS WHICH PROMOTE EROSION. 2.OTHER CONTROLS AND MATERIAL MANAGEMENT PRACTICES: A.FERTILIZERS - APPLY FERTILIZERS ONLY IN THE MINIMUM AMOUNT RECOMMENDED BY THE MANUFACTURER. IF STORED ONSITE, PROVIDE COVERED STORAGE. TRANSFER THE CONTENTS OF ANY PARTIALLY USED BAGS OF FERTILIZER TO A SEALABLE CONTAINER TO AVOID SPILLS. B.HAZARDOUS WASTE - DISPOSE OF IN A MANNER SPECIFIED BY LOCAL OR STATE REGULATIONS. C.NOISE - MINIMIZE NOISE CAUSED BY THE OPERATION OF EQUIPMENT. ABIDE BY ALL LOCAL REGULATIONS COVERING NOISE CONTROL. D.ODORS - DO NOT CAUSE OBJECTIONABLE ODORS TO BE GENERATED. E.OFFSITE VEHICLE TRACKING - PROVIDE A ROCK CONSTRUCTION ENTRANCE TO REDUCE VEHICLE TRACKING OF SEDIMENTS. DUMP TRUCKS HAULING MATERIAL FROM THE CONSTRUCTION SITE SHALL BE COVERED WITH A TARPAULIN. F.OPEN BURNING - NO OPEN FIRES OR BURNING OF MATERIALS OTHER THAN VEGETATIVE LAND CLEARING DEBRIS. OBTAIN PRIOR APPROVAL TO BURN FROM THE LOCAL AUTHORITY AND APPLICABLE FIRE MARSHALL. G.PAINTS - ALL CONTAINERS SHALL BE TIGHTLY SEALED AND STORED WHEN NOT REQUIRED FOR USE. EXCESS PAINT SHALL NOT BE DISCHARGED TO THE STORM SEWER SYSTEM, BUT WILL BE PROPERLY DISPOSED OF ACCORDING TO THE PAINT MANUFACTURER'S INSTRUCTIONS AND STATE OR LOCAL REGULATIONS. H.PESTICIDES AND HERBICIDES - ANY PESTICIDE AND HERBICIDE USAGE WILL BE BY STATE LICENSED APPLICATORS. I.PETROLEUM PRODUCTS - MONITOR ONSITE VEHICLES AND TANKS FOR LEAKS. THEY SHALL RECEIVE REGULAR PREVENTIVE MAINTENANCE TO REDUCE THE CHANCE OF LEAKAGE. STORE PETROLEUM PRODUCTS IN TIGHTLY SEALED CONTAINERS, WHICH ARE CLEARLY LABELED. USE ASPHALT SUBSTANCES ACCORDING TO THE MANUFACTURER'S RECOMMENDATIONS. PROVIDE SECONDARY CONTAINMENT FOR ALL ABOVE GROUND FUEL TANKS. J.SANITARY WASTE - COLLECT ALL SANITARY WASTE FROM THE PORTABLE UNITS AT LEAST TWICE PER WEEK. K.WASTE MATERIALS - COLLECT AND STORE ALL WASTE MATERIALS IN A SECURELY COVERED METAL DUMPSTER PROVIDED BY A LICENSED SOLID WASTE MANAGEMENT COMPANY. DEPOSIT ALL TRASH AND CONSTRUCTION DEBRIS FROM THE SITE IN THE DUMPSTER. THE DUMPSTER IS TO BE EMPTIED AS NEEDED SO THERE IS NO OVERFLOW. HAUL TRASH TO A STATE APPROVED LANDFILL FACILITY. 3. MAINTENANCE / INSPECTION PROCEDURES: A.INSPECT ALL CONTROL MEASURES AT LEAST ONCE PER WEEK AND FOLLOWING ANY STORM EVENT OF 0.5 INCHES OR GREATER. B.MAINTAIN ALL MEASURES IN GOOD WORKING ORDER. IF A REPAIR IS NECESSARY, IT MUST BE INITIATED WITHIN 24 HOURS OF THE ONSITE INSPECTION REPORT. C.REMOVE BUILT UP SEDIMENT FROM SILT FENCE WHEN IT HAS REACHED ONE-THIRD THE HEIGHT OF THE FENCE. D.INSPECT SILT FENCE FOR DEPTH OF SEDIMENT, TEARS, TO SEE IF THE FABRIC IS SECURELY ATTACHED TO THE FENCE POSTS, AND TO SEE THAT THE FENCE POSTS ARE FIRMLY IN THE GROUND. E.PREPARE A MAINTENANCE INSPECTION REPORT AFTER EACH INSPECTION. A COPY OF THE REPORT FORM TO BE COMPLETED BY THE INSPECTOR IS FOUND AT THE END OF THIS SECTION. F.THE CONTRACTOR SHALL DESIGNATE A QUALIFIED PERSON TO BE RESPONSIBLE FOR INSPECTIONS, MAINTENANCE AND REPAIR ACTIVITIES, AND COMPLETING THE INSPECTION AND MAINTENANCE REPORTS. G.NON-STORMWATER DISCHARGES ARE PERMISSIBLE PROVIDED THAT DISCHARGE DOES NOT CAUSE EROSION OR CREATE TURBIDITY WITHIN THE RECEIVING BODY AND ARE IN COMPLIANCE WITH REGULATORY REQUIREMENTS. THESE DISCHARGES MAY INCLUDE WATER LINE FLUSHING, FIRE FIGHTING ACTIVITIES, FIRE HYDRANT FLUSHING, DUST CONTROL, IRRIGATION DRAINAGE, AIR CONDITIONING CONDENSATION, AND WATER USED TO SPRAY OFF LOOSE SOLIDS FROM VEHICLES. SILT FENCE 9' 9.5' 9' 9' 9' 10'10' 9' 10' 9' 9' 10' 10' 10' 9'9' 16 ' 24 ' 24 ' 12' 5' MILL AND OVERLAY EXISTING ASPHALT TYPE "D" CURB 10' LANDSCAPE ISLAND 10' LANDSCAPE ISLAND 10' LANDSCAPE ISLAND 10' LANDSCAPE ISLAND EX TREE TO REMAIN (TYP) 9' LANDSCAPE ISLAND 9' LANDSCAPE ISLAND 8' LANDSCAPE ISLAND 7' LANDSCAPE ISLAND TYPE "D" CURB (TYP) FULL DEPTH ASPHALT REPLACEMENT TYPE "D" CURB (TYP) TYPE "D" CURB (TYP) MAX 2% SLOPE MAX 2% SLOPE 2' OVERHANG (TYP) 24' 18 ' 18 ' 18 ' 18 ' WHEELSTOP (TYP) 8 8 8 8 2 4 RE-CONSTRUCT ASPHALT PATH RE-CONSTRUCT ASPHALT PATH R4' R3 ' R4' R4 ' R5' R5' R5' R5' R4'R4' R5 ' R5' R4 ' R5' R5 'R5' 22 8 8 8 8 8 8 8 8 6 6 7 7 7 10' 7' 10' 3' CURB TAPER (TYP) MATCH FLUSH TO EX. SIDEWALK MATCH FLUSH TO EX. SIDEWALK MATCH FLUSH TO EX. SIDEWALK 2" PVC SLEEVE FOR FUTURE USE CAPPED AT BOTH ENDS 2" PVC SLEEVE FOR FUTURE USE CAPPED AT BOTH ENDS SCALE: 1" = GRAPHIC SCALE 0 20' 20 30 40 R Know what'sbelow. Callbefore you dig. 9-30-25, PERMIT SET A D A M S W A N E Y , P .E ., P R O F E S S I O N A L E N G I N E E R L I C E N S E N O . 7 2 2 3 5 . T H I S D O C U M E N T H A S B E E N E L E C T R O N I C A L L Y S I G N E D A N D S E A L E D BY A DAM SWANEY , P.E. USIN G A S HA-1 A U T HEN T I CATIO N C O DE. PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED AND SEALED AND THE SHA-1 AUTHENTICATION CODE MUST BE VERIFIED ON ANY E L E C T R O N I C C O P I E S . ã · · J: \ L a n d P r o j e c t s R 2 \ 0 3 0 4 5 . 2 0 5 N P B V i l l a g e C o m m u n i t y C e n t e r \ d w g \ 0 3 0 4 5 . 2 0 5 E N G . d w g D A T E : 12 / 9 / 2 0 2 5 5 : 4 9 P M PLOT: 2/16/2026 4:53:20 PM 3 5 03045.205 NP B V I L L A G E C O M M U N I T Y C E N T E R VI L L A G E O F N O R T H P A L M B E A C H PA L M B E A C H C O U N T Y PA V I N G , G R A D I N G A N D D R A I N A G E P L A N PERMIT SET 9-30-25 PROJECT SITE PROPOSED ENGINEERING LEGEND: 1" SP9.5 MILLING AND RESURFACING FULL DEPTH PAVEMENT REPLACEMENT EXISTING PROPOSED REGULAR 133 133 HANDICAP 6 6 TOTAL 139 139 PARKING STALLS GENERAL NOTES: 1.ELEVATIONS SHOWN HEREON ARE BASED ON THE NORTH AMERICAN VERTICAL DATUM OF 1988 (N.A.V.D. 1988) 2.ALL AREAS DISTURBED BY CONSTRUCTION SHALL BE RESTORED TO THEIR ORIGINAL CONDITION. 3.TOPOGRAPHIC SURVEY PERFORMED BY ENGENUITY GROUP, INC. 4.ALL TREES ARE TO REMAIN AND BE PROTECTED. ALL TRIMMING OR ROOT PRUNING SHALL BE PERFORMED BY A CERTIFIED ARBORIST. VARIES 12'5' 60° 3-6" VARIES OT H E R W I S E O N P L A N UN L E S S N O T E D 18 . 0 ' 2' 2' STANDARD AND ACCESSIBLE PARKING NTS EDGE OF PAVEMENT DISABLED PARKING ONLY SIGN (TYP) PRECASET 6' BLUE CONCRETE BUMPER GUARD (TYP) 4" WHITE STRIPING (TYP) 4" BLUE STRIPING (TYP)PRECAST 6' CONCRETE BUMPER GUARD (TYP) 4" BLUE STRIPING (TYP) WHITE ACCESSIBILITY SYMBOL 16 . 0 ' OT H E R W I S E O N P L A N UN L E S S N O T E D 18 . 0 ' 2' STANDARD PARKING NTS 2' OVERHANG 4" WHITE STRIPING (TYP) 16 . 0 ' TYPE D CURB 9' MIN 9' MIN SIDE VIEW TOP VIEW * * 24 LONG IN TURFSTONE PARKING AREAS 2" 6' 3" LONG REINFORCEMENT 5" 3000 PSI CONCRETE 3/4" DIA. HOLE 2-#4 BARS 18 LONG COUNTERSUNK 7" 1" #5 BAR 1' NTS CONCRETE WHEEL STOP 2" 1' 6" MILL AND RESURFACE SECTION 6" EXISTING ROCK BASEEXISTING SUBGRADE 1" TYPE SP-9.5 ASPHALT MILL AND RESURFACE w/ TACK COAT EXISTING ASPHALT TO REMAIN STORM DRAIN INLET PROTECTION INLET 6" DIAM. PERFORATED HDPE DRAIN PIPE WITH FILTER FABRIC WRAP ANCHOR USING SAND BAGS TYPE "D" CURB SILT FENCE 6" 6" 2" TYPE SP-9.5 ASPHALTIC CONCRETE SURFACE COURSE PLACED IN TWO LIFTS 12" COMPACTED SUBGRADE (COMPACTED TO AT LEAST 98% OF THE MAXIMUM DENSITY DETERMINED BY AASHTO T-180) (COMPACTED TO AT LEAST 98% OF THE MAXIMUM DENSITY DETERMINED BY AASHTO T-180) 8" ROCK BASE (MIN LBR. OF 100) PAVEMENT RESTORATION SECTION NTS 6" 6" 1" TYPE SP9.5 ASPHALTIC CONCRETE SURFACE COURSE 12" COMPACTED SUBGRADE (COMPACTED TO AT LEAST 98% OF THE MAXIMUM DENSITY DETERMINED BY AASHTO T-180) (COMPACTED TO AT LEAST 98% OF THE MAXIMUM DENSITY DETERMINED BY AASHTO T-180) 6" ROCK BASE (MIN LBR. OF 100) ASPHALT PATH SECTION NTS R Know what'sbelow. Callbefore you dig. A D A M S W A N E Y , P .E ., P R O F E S S I O N A L E N G I N E E R L I C E N S E N O . 7 2 2 3 5 . T H I S D O C U M E N T H A S B E E N E L E C T R O N I C A L L Y S I G N E D A N D SEALED B Y AD A M SWAN E Y, P.E . U S I NG A SHA-1 AUTH E NTICA T I ON C OD E . PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED AND SEALED AND THE SHA-1 AUTHENTICATION CODE MUST BE VERIFIED ON ANY E L E C T R O N I C C O P I E S . ã · · J: \ L a n d P r o j e c t s R 2 \ 0 3 0 4 5 . 2 0 5 N P B V i l l a g e C o m m u n i t y C e n t e r \ d w g \ 0 3 0 4 5 . 2 0 5 D E T A I L S . d w g D A T E : 12 / 9 / 2 0 2 5 8 : 0 4 A M PLOT: 2/16/2026 4:53:26 PM 4 5 03045.205 NP B V I L L A G E C O M M U N I T Y C E N T E R VI L L A G E O F N O R T H P A L M B E A C H PA L M B E A C H C O U N T Y DE T A I L S R Know what'sbelow. Callbefore you dig. A D A M S W A N E Y , P .E ., P R O F E S S I O N A L E N G I N E E R L I C E N S E N O . 7 2 2 3 5 . T H I S D O C U M E N T H A S B E E N E L E C T R O N I C A L L Y S I G N E D A N D SEALED B Y AD A M SWAN E Y, P.E . U S I NG A SHA-1 AUTH E NTICA T I ON C OD E . PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED AND SEALED AND THE SHA-1 AUTHENTICATION CODE MUST BE VERIFIED ON ANY E L E C T R O N I C C O P I E S . ã · · J: \ L a n d P r o j e c t s R 2 \ 0 3 0 4 5 . 2 0 5 N P B V i l l a g e C o m m u n i t y C e n t e r \ d w g \ 0 3 0 4 5 . 2 0 5 D E T A I L S . d w g D A T E : 12 / 9 / 2 0 2 5 8 : 0 4 A M PLOT: 2/16/2026 4:53:26 PM 5 5 03045.205 NP B V I L L A G E C O M M U N I T Y C E N T E R VI L L A G E O F N O R T H P A L M B E A C H PA L M B E A C H C O U N T Y PA Y I T E M S A N D N O T E S ITEM -6 ITEM -8 ITEM -9 &13 ITEM -11 & 14 ITEM -12 UNIT PRICE INCLUDES ALL LABOR, MATERIAL, AND EQUIPMENT REQUIRED TO FURNISH AND INSTALL ASPHALT PAVEMENT. TACK INSTALLATION SHALL BE INCLUDED. THE UNIT PRICE SHALL INCLUDE ALL EXCAVATION, LINE CUTTING OF EXISTING PAVEMENT, COMPACTION, ROLLING, AND OTHER MISCELLANEOUS WORK REQUIRED TO COMPLETE THE WORK IN ACCORDANCE WITH FLORIDA DEPARTMENT OF TRANSPORTATION STANDARD SPECIFICATIONS FOR ROAD AND BRIDGE CONSTRUCTION, LATEST EDITION. UNIT PRICE INCLUDES ALL LABOR, MATERIAL, EQUIPMENT AND INCIDENTALS NECESSARY TO PROVIDE LIMEROCK (LBR 100) TO INCLUDE BUT NOT LIMITED TO GRADING, SUBGRADE SHAPING, ROLLING/COMPACTING, TESTING, AND PRIME COAT OF THE FINISHED ROCK, SO THAT FINAL BASE IS UNIFORM AND READY FOR PAVING. CONTRACTOR IS ALSO RESPONSIBLE FOR WORKING THE EXISTING BASE OR BRINGING ADDITION MATERIAL IF NECESSARY TO INSURE THE SUBGRADE IS FIRM AND UNYIELDING TO THE WEIGHT OF A FULLY LOADED DUMP TRUCK BEFORE BASE IS PLACED. COST OF THIS WORK IS INCLUDED INTO THE PAY ITEM. UNIT PRICE INCLUDES ALL LABOR, MATERIAL, EQUIPMENT AND INCIDENTALS NECESSARY FOR MILLING EXISTING ASPHALT PAVEMENT AND INSTALLING NEW 1 INCH TYPE SP 9.5 ASPHALT OVERLAY, WHERE INDICATED ON THE PLANS. UNIT PRICE PER SQUARE YARD FOR 1 INCH AND 1 INCH MINIMUM MILLING AND TYPE SP 9.5 ASPHALT OVERLAY AND SHALL INCLUDE ALL LABOR, MATERIAL, ASPHALT TESTING, AND EQUIPMENT REQUIRED TO MILL AN AVERAGE 1 INCH BUT NOT LESS THAN 1 INCH, OF EXISTING ASPHALT AND CONSTRUCT TYPE SP 9.5 ASPHALTIC CONCRETE OVERLAY AS SHOWN ON THE PLAN VIEW AND DETAIL DRAWINGS. THE UNIT PRICE SHALL INCLUDE COMPENSATION FOR MULTIPLE MOBILIZATIONS, LABOR, MATERIALS, AND EQUIPMENT REQUIRED TO MILL EXISTING PAVEMENT AND THE CONSTRUCT THE NEW TYPE SP 9.5 ASPHALTIC SURFACE OVERLAY WITH TACK COAT. PAY ITEM NOTES: ITEM -1 ITEM -2 ITEM -3 ITEM -4 ITEM -5 THIS LUMP SUM ITEM INCLUDES MOBILIZATION/DEMOBILIZATION, INSURANCE, BOND, LICENSE, DENSITY TESTING, DEWATERING AND OTHER MISCELLANEOUS ADMINISTRATIVE COSTS, AND ALL OTHER COSTS TO THE CONTRACTOR NOT SPECIFICALLY IDENTIFIED IN THE COSTS OF OTHER WORK UNDER THE CONTRACT WILL BE MADE AT THE CONTRACT LUMP SUM PRICE BID FOR THE ITEM. NO ADDITIONAL PAYMENT SHALL BE MADE FOR TRANSPORTATION, COMMUNICATIONS, OFFICE MAINTENANCE, AND OTHER INCIDENTAL WORK OR SERVICES, AND NO FURTHER PAYMENT SHALL BE MADE FOR REMOBILIZATION UNLESS ALL OF THE WORK IS SUSPENDED BY THE ENGINEER FOR A PERIOD IN EXCESS OF THREE MONTHS AND THROUGH NO FAULT TO THE CONTRACTOR.THE CONTRACT UNIT PRICE SHALL INCLUDE COMPENSATION FOR LABOR, MATERIALS, EQUIPMENT AND ALL OTHER INCIDENTALS REQUIRED TO COMPLETE THIS ITEM. THIS LUMP SUM ITEM INCLUDES PREPARATION OF MAINTENANCE OF TRAFFIC PLAN, AS WELL AS ALL FURNISHING AND PLACING TEMPORARY MOT SIGNS, POSTS, BARRICADES, CONNECTIONS, INSTALLATION AND REMOVAL. INCLUDES MAINTENANCE OF TRAFFIC AND DETOURS AS REQUIRED AROUND THE CONSTRUCTION AREAS, REMOVAL AND REINSTALLATION OF EXISTING TRAFFIC SIGNS, AND MAINTENANCE OF DRIVEWAYS DURING CONSTRUCTION TO ALLOW ACCESS TO PROPERTY. THIS LUMP SUM ITEM SHALL INCLUDE COMPENSATION FOR REQUIRED LABOR, MATERIALS, AND EQUIPMENT NECESSARY TO PROVIDE SILT FENCE, STORMWATER SYSTEM PROTECTION, AND NPDES CONTROLS IN ACCORDANCE WITH THE SPECIFICATIONS. THIS LUMP SUM PRICE INCLUDES SAW CUTTING AND REMOVAL OF EXISTING ASPHALT, BASE, CONCRETE, UNSUITABLE MATERIALS AND ROOT SYSTEMS ENTIRELY BELOW PROPOSED BASE, REMOVAL OF ANY UNFORESEEN OBSTRUCTIONS AS NECESSARY TO COMPLETE THE CONSTRUCTION PROJECT AS SHOWN ON THE DRAWINGS. THIS LUMP SUM ITEM INCLUDES AS-BUILT DRAWINGS BY A LICENSED SURVEYOR ON FULL-SIZE, REPRODUCIBLE MATERIAL AND AN ELECTRONIC FILE IN AUTOCAD LATEST VERSION. THE AS-BUILT DATA SHALL BE IN STATE PLANE COORDINATES AND NAVD 88. UPON COMPLETION OF THE WORK, THE CONTRACTOR SHALL PREPARE A RECORD SET OF AS-BUILT PLANS OVERLAID ON THE DESIGN UNIT PRICE INCLUDES ALL LABOR, MATERIAL, AND EQUIPMENT REQUIRED TO EXCAVATE SITE TO REQUIRED DEPTH. THIS PAY ITEM IS PLAN QUANTITY. EXCAVATION QUANTITIES ESTIMATED WITHOUT COMPACTION RATE APPLIED. ITEM -7 UNIT PRICE INCLUDES ALL LABOR, MATERIAL, AND EQUIPMENT REQUIRED TO FURNISH AND INSTALL SUITABLE CLEAN FILL TO BE PROVIDED, TRANSPORTED, PLACED AND COMPACTED ON THE SITE. THE MATERIAL SHALL BE CAREFULLY DEPOSITED IN UNIFORM LAYERS NOT TO EXCEED 12 INCH THICK AND EACH LAYER SHALL BE COMPACTED. QUANTITIES ESTIMATED WITHOUT COMPACTION RATE APPLIED. UNIT PRICE INCLUDES ALL LABOR, MATERIAL, AND EQUIPMENT REQUIRED TO FURNISH AND INSTALL TYPE D CURB PER FLORIDA DEPARTMENT OF TRANSPORTATION SPECIFICATIONS. Village of North Palm Beach ITB C25-PR-01 Advertisement Date – March 9, 2026 Page | 39 SECTION 10 SOLICITATION SUMMARY The Village of North Palm Beach 645 Prosperity Farms Road North Palm Beach, FL 33408 SOLICITATION SUMMARY IMPORTANT NOTICE The information you provide on this page will be read aloud at the PUBLIC OPENING for this Solicitation. It is VERY IMPORTANT that the summary information you provide below is exactly the same information contained in your Bid. If subsequent to the opening of Bids, the Village determines that the information contained in the electronic version of your Bid is different from the information on this Solicitation Summary, the Village reserves the right to deem your Bid NON- RESPONSIVE, and remove your Bid from further evaluation and consideration for Contract award. BID INFORMATION Invitation To Bid: Due Date and Time: Name of Bidder: ___________________________________________________ Address: ___________________________________________________ Contact Person: ___________________________________________________ Bid Amount(s): ___________________________________________________ Authorized Signature: ___________________________________________________ Date: ___________________________________________________ By signing and submitting this Solicitation Summary, the Bidder affirms that the information provided above is an exact and correct summary of the information contained in the electronic version of the Bidder’s Bid to the Village of North Palm Beach. NOTE: This Solicitation Summary must be signed and included as an ORIGINAL HARDCOPY in the envelope containing your Bid.