HomeMy WebLinkAboutR2026-09 Election Services AgreementRESOLUTION 2026-09
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA, APPROVING AN AGREEMENT FOR
VOTE PROCESSING EQUIPMENT USE AND ELECTIONS SERVICES WITH
THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS AND
AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE SAME;
PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, in 2009, the Palm Beach County League of Cities, through its Ad Hoc Committee on
Municipal Elections, negotiated an agreement with the Palm Beach County Supervisor of Elections to
detail and allocate the duties, responsibilities and fees associated with conducting municipal elections
commencing with the 2010 municipal election; and
WHEREAS, the Supervisor of Elections has presented the Village with a Vote Processing Equipment
Use and Election Services Agreement for the Village's 2026 election cycle (special election and run-
off election, if necessary), and the Village Council determines that the approval of the Agreement is in
the best interests of the residents of the Village of North Palm Beach.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE
OF NORTH PALM BEACH, FLORIDA as follows:
Section 1.
The foregoing recitals are ratified as true and incorporated herein.
Section 2. The Village Council hereby approves the Vote Processing Equipment Use and
Election Services Agreement by and between the Palm Beach County Supervisor of Election and
the Village of North Palm Beach, a copy of which is attached hereto and incorporated herein, and
authorizes the Mayor and Village Clerk to execute the Agreement on behalf of the Village.
Section 3. All resolutions or parts of resolutions in conflict with this Resolution are hereby
repealed to the extent of such conflict.
Section 4. This Resolution shall be effective immediately upon adoption.
DOPTED THIS 12TH DAY OF MARCH, 2026.
MAYOR
2026 ELECTIONS AGREEMENT
... ..... . . . I . 1 !..l
2026 NORTH PALM BEACH SPECIAL
ELECTION VOTE PROCESSING
EQUIPMENT USE
AND ELECTIONS SERVICES AGREEMENT
This Vote Processing Equipment Use and Elections Services Agreement (hereinafter referred to
as the "Agreement") is hereby entered into by and between the Palm Beach County Supervisor
of Elections Office (hereinafter referred to as "SOE") and the Village of North Palm Beach ,
Florida (hereinafter referred to as "MUNICIPALITY").
WITNESSETH:
WHEREAS, pursuant to Section 101.34, Florida Statutes, SOE is the legal custodian of certified
vote processing equipment owned by Palm Beach County, Florida, and is hereby charged with the
responsibility for custody and maintenance of said equipment; and,
WHEREAS, MUNICIPALITY desires, or is otherwise statutorily obligated, to conduct an
election that requires the use of vote processing equipment to count ballots; and,
WHEREAS, all vote processing equipment requires specially trained and knowledgeable
individuals to program, operate, and maintain said equipment; and,
WHEREAS, the Palm Beach County Board of County Commissioners has authorized SOE to
provide any necessary terms and conditions for the use of such voting equipment; and,
WHEREAS, SOE can provide the necessary personnel to program, operate, and maintain said
equipment; and,
WHEREAS, MUNICIPALITY hereby acknowledges it may be responsible for other applicable
requirements under the Florida Election Code and any provision of MUNICIPALITY'S Charter or
municipal ordinances which may not be addressed or included in this Agreement.
NOW THEREFORE, in consideration of the premises and of the mutual promises, terms and
conditions stated herein, SOE and MUNICIPALITY agree as follows:
ARTICLE 1— RECITALS
The above recitals are true and correct and incorporated herein.
ARTICLE 2 — AGREEMENT
SOE shall provide MUNICIPALITY such necessary vote processing equipment and election
services according to the terms and conditions stated in this Agreement, for the purposes of
conducting the North Palm Beach Special Elections ("SE") to be held on March 24, 2026, and a
Run -Off Election, if necessary, on April 7, 2026, along with the necessary vote processing
equipment and election services to facilitate polling locations and polling places as may be
necessary and agreed upon by the parties. Except for the SE and Run -Off elections resulting from
the SE, which are required by MUNICIPALITY charter or ordinance. no other municipal elections
for MUNICIPALITY will be conducted by SOE except by separate written signed agreement of
the parties hereto.
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ARTICLE 3 — OPERATION AND PROGRAMMING SERVICES
3.1 Municipal Services. For each election, MUNICIPALITY shall pay SOE for the
SOE's actual cost incurred by SOE in conducting MUNICIPALITY's election operations,
as provided in the estimated fee schedule attached as Exhibit "A" and "B".
3.2 Vote-Bv-Mail Ballots. For each election, MUNICIPALITY shall pay SOE for each Vote -By -
Mail ballot request processed plus actual postage costs, including Return Postage.
MUNICIPALITY shall also pay SOE for each Vote -By -Mail ballot signature verified.
3.3 Repairs. For any election, all maintenance, repairs, or other troubleshooting services for vote
processing equipment, including any tabulators, check -in devices, and other voting equipment,
will be performed exclusively by SOE, and such services are included in all stated charges.
However, SOE does reserve the right to seek reimbursement from MUNICIPALITY for any
damage caused by any neglect or unauthorized acts by any employee or representative of
MUNICIPALITY.
ARTICLE 4 — OTHER ELECTION CHARGES
4.1 Precinct Services. For each election, MUNICIPALITY shall pay SOE for precinct
preparation and poll worker training in accordance with Exhibit "A" and "B".
4.2 Fee Schedule. For each election, MUNICIPALITY shall pay SOE for any other goods or
services not specifically provided for in this Agreement, but that may be described or listed in
the Municipal Fee Schedule(s) attached hereto as Exhibit "A" and ''B".
4.3 Other. For each election and upon proper notice to MUNICIPALITY. MUNICIPALITY
shall pay SOE for any other election services not contemplated herein, which may be needed
to conduct an orderly election that meets the requirements of law.
4.4 Increased Costs. If the actual out-of-pocket costs to the SOE increase due to an increase
in postage costs, law enforcement costs, or any other costs that are higher than the estimates
provided in Exhibit "A" and "B", MUNICIPALITY nevertheless agrees to pay the
increased costs incurred by SOE. Any increased costs will be reflected in the billing
statement provided to MUNICIPALITY by SOE at the time payment is sought.
ARTICLE 5 — TERM
For each election, the terms of this Agreement begin upon execution of this Agreement by both
the SOE and MUNICIPALITY and shall terminate on April 30, 2026, or when all ballots for
the SE/Run-Off Elections have been processed, all election results have been certified, all vote
processing equipment has been returned to the SOE's warehouse and the audit, if applicable,
has been completed, whichever is later. In the event of an election contest or challenge, SOE
agrees to cooperate in providing any public records that the SOE maintains or otherwise
controls.
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ARTICLE 6—APPL€CABLE REOUIREMENTS OF FLORIDA'S ELECTION CODE
MUNICIPALITY shall properly call the election in accordance with any Florida Statutes,
applicable charter provisions, or city ordinances. The MUNiCIPALITY's clerk is the Supervisor
of its Municipal election. MUNICIPALITY agrees that the Municipal Clerk is responsible for the
conduct of the MUNICIPALITY's elections and for ensuring compliance with all applicable
Florida Statutes, including the Florida Election Code and any municipal charter provisions and
ordinances; provided, however, such statute, charter, or ordinance may specifically impose or
delegate certain duties to the SOE; for provisions in a Municipal charter of ordinance, the SOE
must consent to the duties set forth in the charter or ordinance in order to be bound by it. Any
obligations or duties not set forth in this Agreement or otherwise provided for by law shall be the
sole responsibility of MUNICIPALITY.
ARTICLE 7 — NOTICE AND ADVERTISEMENT OF ELECTIONS
Municipal Special Election/Run-Off Election. SOE shall prepare and arrange for publication of
all legal notices and advertising related to Canvassing Board activities as required by state
statutes. MUNICIPALITY agrees that all notices and advertisements of elections pursuant to
its charter and ordinances that are not already satisfied shall be published in both English and
Spanish.
SOE will advertise the dates of the Special Election/Run-Off elections on its website in both
English and Spanish, and SOE shall be responsible for obtaining the accurate and complete
translation of any such advertising.
ARTICLE S— QUALIFYING OF CANDIDATES
MUNICIPALITY is the qualifying officer for all municipal candidates. MUNICIPALITY may
provide qualifying packets to candidates. MUNICIPALITY shall accept and process all
qualifying papers and fees. For audio ballots. MUNICIPALITY shall collect pronunciation
guides from candidates at the time of qualifying and shall submit them to SOE at the close of
qualifying.
If petitions are part of the qualifying process, the SOE shall be responsible for verifying that all
names appearing on such petitions belong to qualified electors of MUNICIPALITY. The SOE
agrees to verify any and all signatures for any qualifying petitions timely submitted by
MUNICIPALITY in the order such petitions are received. MUNICIPALITY shall pay SOE the
amount permitted by Florida Statutes or the Florida Administrative Code, to verify any
signatures on qualifying petitions. Except as set forth in the following paragraph, SOE shall
complete signature verification of petitions within 30 days of receipt of the petitions from
MUNICIPALITY; not withstanding the fact that the deadline to provide the candidate
information to the SOE may be before such date if MUNICIPALITY does not provide SOE the
petitions at least 30 days before said deadline.
When MUNICIPALITY provides SOE with candidate petitions before the signature verification
cutoff deadline (before noon of the 28th day preceding the first day of qualifying), SOE will
verify the signed petitions no later than the 7th day before the first day of qualifying. (See
Section 99.095(3), Florida Statutes.) SOE will verify signatures on all timely submitted signed
petitions until the candidate indicates in writing to stop verification. MUNICIPALITY must
notify each candidate in writing that if the signatures are not submitted timely in accordance
with this paragraph that SOE will review them in accordance with the paragraph above,
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which may result in the candidate not knowing the disposition of the review until after the
qualifying period, which may result in the candidate not being placed on the ballot.
In no event shall SOE issue any recommendations or make any legal determinations as to the qualifications of
eligibility of any candidate for municipal office.
ARTICLE 9—PRINTING OF BALLOTS AND BALLOT SERVICES
SOE shall place an order for the quantity of Election Day ballots as directed by the
MUNICIPALITY (subject to a minimum required quantity as determined by the SOE) with a
third -party printer as selected exclusively by SOE. MUNICIPALITY shall be responsible for
payment to the third -party printer. MUNICIPALITY shall pay SOE a per -ballot fee for each
Vote -By -Mail ballot printed.
MUNICIPALITY shall furnish, immediately upon the conclusion of the qualifying period, but
no later than ninety-five (95) days before Election Day, unless otherwise agreed upon by SOE
and MUNICIPALITY, all ballot information in English, including the name of the candidates
and the order they are to appear on the ballot, the name of MUNICIPALITY, the name of the
election, the title of office or referendum title, explanation, and questions. SOE agrees to
provide, at MUNICIPALITY's cost and expense, translation of MUNICIPALITY's ballot
language from English to Spanish, in accordance with Section 203 of the Voting Rights Act, as
well as Creole translations for the ExpressVote machine.
SOE agrees to provide the layout of the ballot(s) based on the information furnished by
MUNICIPALITY and deliver the ballot layout to the approved printer. Both SOE and
MUNICIPALITY must approve the ballot proof(s).
Once test ballots are received from the printer. SOE will test all vote processing equipment in
accordance with the standards established by the Florida Division of Elections and any
applicable Florida Statutes. Upon receipt of the printed ballots from the printer, SOE shall
receive, securely store and account for all ballots until disbursed to poll workers. SOE shall also
control and limit all access to unvoted ballots while in possession of SOE.
ARTICLE 10 — POLL WORKERS
10.1 Selection and Training of Poll Workers. SOE will select poll workers for MUNICIPALITY
from a group of trained poll workers. SOE will assign the minimum number of poll workers for
each required position and standby poll workers to be available on Election Day, as determined
by SOE. Additional poll workers may be added at the request of MUNICIPALITY, which SOE
agrees to provide based on the availability of properly trained poll workers and legal party
affiliation requirements. SOE will train all poll workers in accordance with the Florida Election
Code and other guidelines, procedures, or regulations as followed or adopted for the conduct of
elections in Palm Beach County. The clerk for MUNICIPALITY, or a representative, shall be in
attendance for poll worker training sessions. Poll workers shall undergo job -specific training and
complete the required number of training hours as specified by SOE poll worker department
management. All necessary supplies and ballots will be provided by SOE and stored in precinct
cabinets or transported in poll worker clerk bags.
10.2 Special lMittnicinal Election. SOE shall pay poll workers directly for their services_
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10.3 Run -Off Election. In the event of a run-off election, MUNICIPALITY shall pay poll workers
directly for their services in the same amounts/at the same hourly rates that SOE pays poll
workers which, as of the Effective Date hereof, is set forth in Exhibit "B". If SOE changes the rates of
pay/hourly rates SOE is paying poll workers, MUNICIPALITY agrees to pay the current rates of
pay/hourly rates being paid by SOE at that time.
ARTICLE 11—SELECTION OF POLLING PLACES.
SOE shall secure ADA compliant Polling Places for the Special Election. MUNICIPALITY shall
secure ADA compliant Polling Places for the Run -Off election. Upon request, SOE will provide
MUNICIPALITY with the list of the polling places currently assigned to MUNICIPALITY'S
precincts. If the polling place secured for the Run -Off election is different than what is shown on
the voters' most recent voter information card, MUNICIPALITY shall pay the cost for the SOE
to mail a new voter information card to each voter with the new location on it. If the location is
temporary for the Run -Off election, MUNICIPALITY shall also pay the costs for the follow-up
mailing of the voter information card to designate the previous location as the again -current
polling location.
ARTICLE 12 — POLL WATCHERS
MUNICIPALITY is responsible for collecting the Designation of Poll Watchers form no
later than noon 14 days before the election and submitting it to SOE for processing no later
than the following day. SOE will make the required identification badges and provide them
to MUNICIPALITY.
MUNICIPALITY will be responsible for all costs associated with the preparation of badges.
MUNICIPALITY will create a master poll watcher list to be supplied to the SOE office and
their poll workers on Election Day.
ARTICLE 13—SAMPLE BALLOTS
SOE will not mail sample ballots for the Run -Off Election. Sample ballots will be posted on the
SOE's website. The SOE, at its discretion, may mail sample ballots for the Special Election, at no
additional cost to MUNICIPALITY if the SOE is mailing them for the House District 87 race.
ARTICLE 14— VOTE -BY -MAIL BALLOTS
MUNICIPALITY shall refer all requests for Vote -By -Mail ballots to SOE. SOE agrees to
accept all requests for Vote -By -Mail ballots by telephone, mail, email, or in person in
accordance with Florida Statutes. SOE also agrees to mail Vote -By -Mail and overseas ballots
as requested by registered voters, receive and securely store any voted Vote -By -Mail ballots,
verify the signatures on any returned voted Vote -By -Mail ballot certificates, facilitate voter
signature cures, accommodate public inspection of Vote -By -Mail ballot mailing envelopes and
voter certificates, and account for all Vote -By -Mail ballots.
SOE may begin processing Vote -By -Mail ballots prior to Election evening, pursuant to Section
101.68, Florida Statutes.
If MUNICIPALITY does not use the County Canvassing Board for the Run -Off election,
MUNICIPALITY shall schedule and coordinate with SOE the date on which the
MUNICIPAL1TY's Canvassing Board is to assemble to canvass the Vote -By -Mail ballots. if
applicable, MUNICIPALITY shall coordinate for the use of SOE facilities to conduct the
Canvassing Board activities.
MUNICIPALITY shall notice and advertise in both English and Spanish, as needed, the dates of
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any Canvassing Board meetings. MUNICIPALITY shall convene the Canvassing Board to
determine which voted Vote -By -Mail ballots are to be tabulated. MUNICIPALITY must also
ensure they have a Canvassing Board member present for opening, duplication, tabulation, and
all other activities requiring Canvassing Board presence by law, at all times specified by SOE.
MUNICIPALITY must use the County Canvassing Board for the Special Election.
ARTICLE 15—TRANSPORTATION OF ELECTIONS EOUIPMENT AND SUPPLIES,
SOE will be responsible for the delivery and pick-up of vote processing equipment. Election
equipment will be delivered by SOE, or a third -party representative of SOE, on an agreed -upon
date, up to eight (8) days prior to the Election. SOE, or a third -party representative of SOE, will
pick up voting equipment on an agreed -upon date. SOE shall have full discretion and authority to
hire and employ any outside third parties to assist with or perform delivery and pickup of voting
equipment.
MUNICIPALITY shall reimburse SOE for any and all costs incurred for equipment delivery and
pickup.
MUNICIPALITY is not permitted to deliver any election equipment.
ARTICLE 16 — LOCATION AND STORAGE OF VOTING EOUIPMENT
All voting equipment shall be stored, maintained, and located in a well -protected, secure,
temperature -controlled, indoor room or facility. Once the voting equipment is delivered to a
voting site, no equipment shall be relocated without the prior written approval of SOE.
ARTICLE 17--CANVASSING OF ELECTION RESULTS,
SOE shall schedule and coordinate the date on which the Canvassing Board is to assemble to
canvass the results of the election. SOE shall notice and advertise, as needed, the dates of any
canvassing board meetings on the SOE's website for the Special Election. MUNICIPALITY
shall notice and advertise on its website any notices required by its Charter over and above
what the SOE will notice for the Special Election, and MUNICIPALITY shall provide all
notices for the Run -Off election.
If MUNICIPALITY does not use the County Canvassing Board for the Run -Off election,
MUNICIPALITY shall schedule and coordinate with SOE the date on which
MUNICIPALITY's Canvassing Board is to assemble to canvass the results of the election. If
applicable, MUNICIPALITY shall coordinate for the use of SOE facilities to conduct the
Canvassing Board activities.
MUNICIPALITY shall notice and advertise in both English and Spanish, as needed, the dates of
any Canvassing Board meetings. MUNICIPALITY shall convene the Canvassing Board to
determine voter intent and which voted Vote -By -Mail ballots are to be tabulated.
MUNICIPALITY must also ensure they have a Canvassing Board member present for opening,
duplication, tabulation, and all other activities requiring Canvassing Board presence by law.
ARTICLE 18 — AUDITS
MUNICIPALITY agrees to pay SOE for the costs ofthe Audit as well as any additional costs as may
be necessary, including overtime expenses, for conducting the audit.
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ARTICLE 19—POST-ELECTION RECORDS RETENTION
SOE shall process affirmation forms and sort, inventory, and pack all election materials for
retention and disposition. SOE shall store or cause to be stored all necessary election records and
ballots until the expiration of retention period as prescribed by applicable Florida Statutes and
Rules. MUNICIPALITY is responsible for maintaining candidate qualifying documents and
certified results in accordance with Florida Law.
ARTICLE 20 — VOTER HISTORY
SOE will record voter history for all electors voting in the municipal election(s) in a timely
manner.
ARTICLE 21— OTHER NECESSARY COSTS
As provided in Article 4, any additional costs or fees that may be incurred by SOE in
compliance with the Florida Election Code and as a direct result of MUNICIPALITY's
election(s) that are not specified in this Agreement shall be paid for by MUNICIPALITY at rates
and fees as established by SOE. Examples of such additional costs or reimbursements include,
but are not limited to, the following:
A. Recounts. Any expenditure by the SOE for conducting a recount, including any
overtime expenses for reprogramming voting equipment. and other expenses as may be
necessary to conduct a recount; and,
B. Attorneys' Fees and Costs. Actual attorneys' fees and costs incurred by SOE for research
or representation on any matter that are incurred as a direct result of MUNICIPALITY's
participation in the Special Election/Run-Off shall be invoiced by SOE for reimbursement by
MUNICIPALITY.
ARTICLE 22 — HOLD HARMLESS COVENANT
The parties to this Agreement and their respective officers and employees shall not be deemed to
assume any liability for the acts, omissions, and negligence of the other party. Furthermore,
nothing herein shall be construed as a waiver by either party of sovereign immunity pursuant to
Section 768.28, Florida Statutes.
Each party to this Agreement shall be liable for its own actions and negligence. To the extent
permitted by law, MUNICIPALITY shall indemnify, defend and hold harmless the SOE against
any actions, claims or damages arising out of MUNICIPALITY's negligence, willful or
intentional acts or omissions in connection with its performance under this Agreement; and SOE
shall indemnify, defend and hold harmless MUNICIPALITY against any actions, claims or
damages arising out of the negligence, willful or intentional acts or omissions of the SOE in
connection with its performance under this Agreement. Nothing herein shall be construed as
consent by either the SOE or MUNICIPALITY to be sued by third parties in any matter arising
from this Agreement. MUNICIPALITY also agrees to indemnify SOE against any administrative
challenges, civil suits, or other legal challenges or appeals that may arise, including all attorneys'
fees and costs, from the contest of MUNICIPALITY'S election results or the validation of any of
MUNICIPALITY'S candidate qualifications.
The foregoing indemnification shall not constitute a waiver of sovereign immunity beyond the
waiver or limits set forth in Section 768.28, Florida Statutes. In no case shall such limits for SOE
or MUNICIPALITY extend beyond $200,000 for any one person or beyond $300,000 for any
judgment which, when totaled with all other judgments, arises out of the same incident or
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occurrence. Furthermore, nothing herein shall be construed as consent by the MUNICIPALITY
or the SOE, as a state agency or subdivision of the State of Florida, to be sued by third parties in
any matter arising out of any contract.
These provisions shall not be construed to constitute agreement by either party to indemnify the
other for such others' negligent, willful, or intentional acts or omissions.
ARTICLE 23 — ENTIRETY AND AMENDMENTS
This Agreement embodies the entire agreement between SOE and MUNICIPALITY and
supersedes all prior agreements and understandings relating to the conduct of elections. No
modification, amendment or alteration to this Agreement shall be effective or binding unless
submitted in writing and executed by the duly authorized representatives of both SOE and
MUNICIPALITY.
ARTICLE 24 — EFFECTIVE DATE
The effective date of this Agreement shall be the latest date of execution by duly authorized
representatives of SOE and MUNICIPALITY as shown on the signature page hereto.
ARTICLE 25 — NOTICES
NOTICES: All formal notices affecting the provisions of this Agreement may be delivered in
person or be sent by registered mail or by a recognized overnight courier such as FedEx, to the
individual designated below, until such time as either party furnishes the other party with
written instructions to contact another individual or a different location.
For the SOE: For the Municipality:
Supervisor of Elections
4301 Cheriy Road
West Palm Beach, Florida 33409
Attention: Wendy Sartory Link Attention:
ARTICLE 26 -- NONWAIVER
A waiver by either party of any breach of this Agreement shall not be binding upon the waiving
party unless such waiver is in writing and duly signed by both parties to this Agreement. In
the event of a written waiver, such a waiver shall not affect the waiving party's rights with
respect to any other or further breach. The making or acceptance of a payment by either party
with knowledge of the existence of a default or breach shall not operate or be construed to
operate as a waiver of any subsequent default or breach.
ARTICLE 27 — SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement; or the occurrence
of any event rendering any portion or provision of this Agreement void or voidable, shall in no way
affect the validity or enforceability of any other portion or provision of the Agreement. Any void
or voidable provision shall be deemed severed from the Agreement, and the balance of the
Agreement shall be construed and enforced as if the Agreement did not contain the particular
portion or provision held to be void. The parties further agree to reform the Agreement to replace
any stricken provision with a valid provision that comes as close as possible to the intent of the
stricken provision. The provisions of this section shall not prevent the entire Agreement from being
held void should a provision which is of the essence of the Agreement be determined to be void by
a court of competent jurisdiction.
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IN WITNESS WHEREOF, we, the undersigned, do hereby state that we have the authority to
bind and obligate as promised herein, SOE and MUNICIPALITY for purposes of executing this
agreement on the dates set forth below.
Signature
Wendy Sartory Link
Name (Printed or Typed)
Palm Beach County Supervisor of Elections
Title
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Witness ame- (Printed orTARO)
j--i Sot _L nt-ex and
Name (Printed or Typed)
Title
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Date
Witne Signature
Witness Name (Printed or Typed)
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EXHIBI'I' "A"
• -
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Palm Beach County Supervisor of Elections
Estimate of Special Municipal Election
Fees
2026 Special Municipal Election
Standard Operation and Programming
Polling Place Operations
Ballot Preparation and Printing
Vote -By -Mail (VBM) Ballot Requests and Postage
Post -Election Reporting and Audit
Service Center Operations and Tabulation
Total (small municipality < 2k registered voters
_ $600)
VBM Services Other Than Required for PPP
VBM Ballot Services — Per Ballot Processed
$750.00
$14.16/Ballot
Unanticipated Costs TBD
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EXHIBI1"B"
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Palm Beach County Supervisor of Elections
Estimated Schedule of
Municipal Election Fees
2026 Special Municipal/Run-Off Elections
Uniform Municipal/Run-Off Election Services
Estimated Costs
Vote -by -Mail Ballot Services Outgoing $14.16/Ballot
Election Day Services $120,967.16
Precinct Services (per precinct) $1,371.48
Accounting/Billing $141.36
Polling Location Inspection (if applicable) $ 66.53
POLL WORKER PAY:
Election Day lump sum*:
• Clerk: $415 plus $25 for
set up $440.00
• Assistant Clerk: $315 plus
$25 for set up $340.00
• VST: $330 plus $25 for
set up $355.00
• Inspector: $255.00
• QA Inspector: $275.00
• Deputy: $240.00
Standby Poll Worker (deployed by SOE): Paid at rate for the position for which
they are trained.
*Rate of pay is a lump sum that includes training and election day.
Any additional items requested by the municipality will be
invoiced separately
On call/onsite support ($2,500- $11,000 range)
TBD
Invoiced by
'Vendor
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