01-09-2025 VC REG-A with attachments
VILLAGE OF NORTH PALM BEACH
REGULAR SESSION AGENDA
VILLAGE HALL COUNCIL CHAMBERS THURSDAY, JANUARY 09, 2025
501 U.S. HIGHWAY 1 6:00 PM
Susan Bickel Deborah Searcy Lisa Interlandi Kristin Garrison Orlando Puyol
Mayor Vice Mayor President Pro Tem Councilmember Councilmember
Chuck Huff Leonard G. Rubin Jessica Green
Village Manager Village Attorney Village Clerk
INSTRUCTIONS FOR “WATCH LIVE” MEETING
To watch the meeting live please go to our website page (link provided below) and click the “Watch
Live” link provided on the webpage:
https://www.village-npb.org/CivicAlerts.aspx?AID=496
ROLL CALL
PLEDGE OF ALLEGIANCE
ADDITIONS, DELETIONS, AND MODIFICATIONS TO THE AGENDA
APPROVAL OF MINUTES
1. Minutes of the Regular Session held December 12, 2024
COUNCIL BUSINESS MATTERS
STATEMENTS FROM THE PUBLIC, PETITIONS AND COMMUNICATIONS
Members of the public may address the Council concerning items on the Consent Agenda or any non agenda item
under Statements from the Public. Time Limit: 3 minutes
Members of the public who wish to speak on any item listed on the Regular Session or Workshop Session Agenda
will be called on when the issue comes up for discussion. Time Limit: 3 minutes
Anyone wishing to speak should complete a Public Comment Card (on the table at back of Council Chamb ers) and
submit it to the Village Clerk prior to the beginning of the meeting.
CONSENT AGENDA
The Consent Agenda is for the purpose of expediting issues of a routine or pro -forma nature. Councilmembers
may remove any item from the Consent Agenda, which would automatically convey that item to the Regular
Agenda for separate discussion and vote.
2. RESOLUTION – Accepting a proposal from BD Environmental Group, LLC for the installation of a
Cured In Place Pipe Liner at 744 Cinnamon Road at a total cost of $30,525.00; and authorizing
execution of the Contract.
Regular Session Agenda, January 09, 2025 Page 2 of 2
3. Receive for file Minutes of the Environmental Committee meetings held 11/4/24 and 12/2/24.
4. Receive for file Minutes of the Planning, Zoning, and Adjustment Board meetings held 11/12/24
and 12/3/24.
5. Receive for file Minutes of the Recreation Advisory Board meeting held 11/12/24.
DECLARATION OF EX PARTE COMMUNICATIONS
PUBLIC HEARINGS AND QUASI-JUDICIAL MATTERS
6. 1ST READING OF ORDINANCE 2025-02 DISSOLVING OF THE GOLF ADVISORY BOARD AND
FORM A NEW COUNTRY CLUB ADVISORY BOARD Consider a motion to adopt on first reading
Ordinance 2025-02 amending Chapter 9, “Country Club,” of the Village Code of Ordinances by
repealing Article II, “Golf Advisory Board,” in its entirety and adopting a new Article II, “Country Club
Advisory Board.”
7. 2ND READING OF ORDINANCE 2025-01 – CODE AMENDMENT – CONSTRUCTION SITE
STANDARDS – Consider a motion to adopt and enact on second reading Ordinance 2025-01
amending Chapter 6, “Buildings and Building Regulations,” of the Village Code of ordinances by
adopting a new Article IV, “Construction Site Standards.”
OTHER VILLAGE BUSINESS MATTERS
8. RESOLUTION – MINOR PUD AMENDMENT Consider a motion to adopt a resolution approving a
minor amendment to the Prosperity Village Planned Unit Development to amend the approved
Design & Diversity Criteria to modify the roof pitch for modern style homes.
9. RESOLUTION – PURCHASING POLICY REVISION Consider a motion to adopt a resolution
revising the Village's Purchasing Policy as set forth in the Village's Accounting Policies and
Procedures Manual for internal controls.
10. RESOLUTION – FIRST AMENDMENT TO RESTURANT OPERATOR AGREEMENT Consider a
motion to adopt a resolution approving the First Amendment to the Restaurant Operator Agreement
with to conduct Food and Beverage Operations at the North Palm Beach Country Club with Lessing’s
Florida Ventures, LLC, and authorizing execution of the First Amendment.
COUNCIL AND ADMINISTRATION MATTERS
MAYOR AND COUNCIL MATTERS/REPORTS
VILLAGE MANAGER MATTERS/REPORTS
REPORTS (SPECIAL COMMITTEES AND ADVISORY BOARDS)
ADJOURNMENT
If a person decides to appeal any decision by the Village Council with respect to any matter considered at the Village Counci l meeting,
he will need a record of the proceedings, and for such purpose he may need to ensure that a verbatim record of the proceedings is made,
which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105).
In accordance with the Americans with Disabilities Act, any person who may require special accommodation to participate in this meeting
should contact the Village Clerk’s office at 841-3355 at least 72 hours prior to the meeting date.
This agenda represents the tentative agenda for the scheduled meeting of the Village Council. Due to the nature of governmental duties
and responsibilities, the Village Council reserves the right to make additions to, or deletions from, the items contained in this agenda.
DRAFT MINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
DECEMBER 12, 2024
Present: Susan Bickel, Mayor
Deborah Searcy, Vice Mayor
Lisa Interlandi, President Pro Tem
Kristin Garrison, Councilmember
Orlando Puyol, Councilmember
Chuck Huff, Village Manager
Len Rubin, Village Attorney
Jessica Green, Village Clerk
ROLL CALL
Mayor Bickel called the meeting to order at 6:00 p.m. All members of Council were present. All
members of staff were present.
PLEDGE OF ALLEGIANCE
Vice Mayor Searcy led the public in the Pledge.
ADDITIONS, DELETIONS, AND MODIFICATIONS
Mayor Bickel announced the following modification to the agenda:
The removal of Item #18 – Resolution – Amendment to Agreement for Anchorage Park Dry
Storage Improvements.
APPROVAL OF MINUTES
The Minutes of the Special Session held October 17, 2024 and the Minutes of the Special Session
held November 7, 2024 were approved as written.
STATEMENTS FROM THE PUBLIC
Mary Phillips, 525 Ebbtide Drive, expressed concern that two (2) mature and healthy trees were
cut down at Anchorage Park and that it brought the total to three (3) healthy and irreplaceable trees
that have been cut down at Anchorage Park in less than one (1) year. Ms. Phillips discussed and
explained the mission and goals of the Environmental Committee and stated that the mission of
the Village should be to preserve the mission of the Environmental Committee.
Draft Minutes of the Village Council Regular Session held December 12, 2024 Page 2 of 9
CONSENT AGENDA APPROVED
Vice Mayor Searcy moved to approve the Consent Agenda and President Pro Tem Interlandi
seconded the motion, which passed unanimously. The following items were approved:
Resolution approving a Blanket Purchase Order with Commercial Energy Specialists, Inc. in an
amount not to exceed $35,000 for the purchase of pool chemicals utilized at the Country Club.
Resolution amending the Comprehensive Pay Plan adopted as part of the Fiscal Year 2025 Budget
to revise the Pay Grade for the position of Head Golf Professional and add three full-time Police
Officer positions.
Receive for file Minutes of the Audit Committee meeting held 5/7/24.
Receive for file Minutes of the Environmental Committee meetings held 8/5/24, 9/4/24 and 10/14/24.
Receive for file Minutes of the General Employees Pension Board meeting held 8/6/24.
Receive for file Minutes of the Police and Fire Pension Board meeting held 8/13/24.
Receive for file Minutes of the Planning, Zoning and Adjustment Board meetings held 9/10/24
and 10/1/24.
Receive for file Minutes of the Recreation Advisory Board meetings held 9/10/24 and 10/15/24.
Receive for file Minutes of the Waterways Advisory Board meetings held 9/24/24 and 10/22/24.
Receive for file Minutes of the Business Advisory Board meeting held 10/15/24.
PUBLIC HEARING AND QUASI-JUDICAL MATTERS
ORDINANCE 2025-01 - CODE AMENDMENT – CONSTRUCTION SITE STANDARDS
A motion was made by Councilmember Puyol and seconded by President Pro Tem Interlandi to
adopt on first reading Ordinance 2025-01 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, AMENDING CHAPTER 6, “BUILDINGS AND BUILDING
REGULATIONS,” OF THE VILLAGE CODE OF ORDINANCES BY ADOPTING A NEW
ARTICLE VI, “CONSTRUCTION SITE STANDARDS;” PROVIDING FOR CODIFICATION;
PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING
FOR AN EFFECTIVE DATE.
Mr. Rubin explained that the current Village code did not regulate the obligations of property
owners and contractors as they relate to active construction sites within the Village and that the
purpose of the ordinance was to propose standards and regulations for active construction sites.
The proposed standards and regulations for active construction sites were as follows:
All adjacent rights-of-way shall remain free of waste, trash, and other materials, such as
liquid or particulate matter, associated with the construction activity.
All vehicles associated with the construction activity shall be parked on site, and the on-
site construction areas must be covered with suitable, compacted materials to prevent dirt
and mud from being tracked onto adjacent streets and properties. If the construction site
Draft Minutes of the Village Council Regular Session held December 12, 2024 Page 3 of 9
ORDINANCE 2025-01 - CODE AMENDMENT – CONSTRUCTION SITE STANDARDS
continued
cannot accommodate the parking of vehicles, the building official may approve the parking
of vehicles on the right-of-way immediately adjacent to the construction site.
All road closures associated with construction activity shall be reviewed and approved by
the Public Works Department and the Police Department.
All waste shall be stored on-site within an enclosed containment structure.
All surrounding areas affected by dirt, dust, and debris shall be swept clean each day, and
the contractor shall supply an erosion control plan and/or construction screening plan to
the Building Official.
Pools under construction shall be kept clean of any debris and sitting water must be
properly treated.
When the cutting and finishing of materials that create dust or airborne debris is occurring
on site, all debris shall remain on site utilizing wet saws, vacuums, screening, or other
effective means.
Sufficient toilet facilities, screened from adjacent rights-of-way and adjoining properties,
shall be provided for all workers during the entire construction period.
All construction materials shall be properly secured and fastened upon the issuance of a
hurricane or tropical storm warning, including removing or securing roof tiles.
Any vehicle delivering or picking up materials from the construction site shall not obstruct
the flow of traffic for more than ten (10) minutes without a flag person present to assist
with traffic.
All construction activity shall comply with the permissible construction times (8:00 a.m.
to 8:00 p.m. on weekdays and Saturdays, with no construction activities on Sundays or
legal holidays).
All construction signs shall comply with the Village’s sign regulations.
John Samadi, 512 Marlin Road, expressed his concerns with the proposed ordinance and how it
would be enforced.
Mayor Bickel paused discussion on the first reading of Ordinance 2025-01 and asked for Mr.
Garrido from Hispanic Vote Palm Beach County to make his presentation of an award to
Councilmember Puyol.
Mr. Garrido introduced himself and explained the history and purpose of Hispanic Vote Palm
Beach County. Mr. Garrido stated that their mission was to identify Hispanic leaders who were
living the “American Dream” and have become leaders in their communities.
Draft Minutes of the Village Council Regular Session held December 12, 2024 Page 4 of 9
Mr. Garrido introduced Village of Wellington Councilmember Maria Antuña, and Hispanic Vote
Palm Beach County Vice Chair Laz Mur. Mr. Garrido explained why Councilmember Puyol was
given the Hispanic Leadership Heritage Award.
Councilmember Puyol thanked Council and Village staff. Councilmember Puyol gave a brief
history of his background and what brought him to this point in his life.
Mayor Bickel resumed discussion on the first reading of Ordinance 2025-01.
Vice Mayor Searcy stated that during residential construction it was not always possible to screen
a toilet facility. Vice Mayor Searcy gave recommendations for screening and location of toilet
facilities on residential construction sites.
Discussion ensued between Mr. Huff, Mr. Rubin, and Councilmembers regarding the screening
and location of toilet facilities on residential construction sites.
Vice Mayor Searcy stated that the 8 a.m. to 8 p.m. construction time frame seemed too late in the
morning to begin work and too late to end work. Vice Mayor Searcy recommended changing the
construction time frame in the code.
Discussion ensued between Mr. Huff, Mr. Rubin, and Councilmembers regarding the construction
time frame in the code.
Mayor Bickel recommended a 7:30 a.m. to 6 p.m. construction time frame.
Mr. Rubin stated that the construction time frame was in Chapter 19 of the Village Code and would
need to be brought back for consideration in order to change it. Mr. Rubin stated that he would
bring it back to a future meeting for consideration.
Vice Mayor Searcy asked if parking on the swale was considered on site.
Mr. Rubin stated that the swales were part of the right of way.
Discussion ensued between Mr. Huff, Mr. Rubin, and Councilmembers regarding construction site
parking regulations.
Vice Mayor Searcy stated that it was her understanding that if the Village secures a construction
site for an impending hurricane, the Village would charge for the contractor.
Mr. Rubin stated that was correct and that the code included that language.
Vice Mayor Searcy asked if screening of the entire construction site could be required.
Mr. Rubin stated that the Town of Highland Beach required screening of the entire constructio n
site but that the practice had become very cumbersome.
Discussion ensued between Mr. Huff, Mr. Rubin, and Councilmembers regarding whether or not
to require entire construction sites to be screened.
Mayor Bickel recommended that construction sites could be required to be screened at a threshold.
Draft Minutes of the Village Council Regular Session held December 12, 2024 Page 5 of 9
ORDINANCE 2025-01 - CODE AMENDMENT – CONSTRUCTION SITE STANDARDS
continued
Mr. Rubin stated that he would include language in the code to require screening of a construction
site if the improvement was over 50%.
Mr. Rubin discussed and explained the enforcement of the code through either the Building
Official or a Code Enforcement Officer.
Mayor Bickel asked if parking of construction vehicles in the swale overnight was prohibited.
Mr. Rubin stated that the Building Official could allow parking in the right of way immediately
adjacent to the construction site if they could not park on site.
Mayor Bickel stated that overnight parking of construction vehicles in the swale has created issues
in the past.
Mr. Rubin stated that prohibiting the parking of construction vehicles in the swale overnight could
be included in the code. Mr. Rubin stated that he would make all of the recommended revisions
to the ordinance and bring it back for second reading at the next scheduled Council meeting.
Thereafter, the motion to adopt on first reading Ordinance 2025-01 passed unanimously.
RESOLUTION 2024-105 – LIGHTHOUSE DRIVE BRIDGE REPLACEMENT DESIGN
CONTRACT
A motion was made by Councilmember Puyol and seconded by President Pro Tem Interlandi to
adopt Resolution 2024-105 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, APPROVING A CONTRACT WITH WGI, INC. FOR DESIGN OF THE
LIGHTHOUSE DRIVE BRIDGE REPLACEMENT PROJECT AND AUTHORIZING THE
MAYOR AND VILLAGE CLERK TO EXECUTE THE CONTRACT; AND PROVIDING FOR
AN EFFECTIVE DATE.
Public Works Director Chad Girard explained the purpose of the resolution was to approve a
contract with WGI, Inc. for the design of the Lighthouse Bridge Replacement Project. Mr. Girard
gave a brief history and background of the proposed project. Mr. Girard explained that after
negotiating with WGI, Inc.’s on their initial fee proposal, a final fee proposal in the amount of
$639,729.43 was submitted. Mr. Girard stated that the scope of work included comprehensive
design services, including primary design, detailed design, environmental assessments, permitting,
and support during the bidding process.
Lisa Jensen, 606 Shore Road, expressed her concerns regarding the past renderings that were
shown for the proposed project.
Councilmember Puyol asked if the geotechnical was included or not included.
Mr. Girard stated that the geotechnical was included in the pricing.
Draft Minutes of the Village Council Regular Session held December 12, 2024 Page 6 of 9
RESOLUTION 2024-105 – LIGHTHOUSE DRIVE BRIDGE REPLACEMENT DESIGN
CONTRACT continued
Discussion ensued between Mr. Girard and Councilmembers regarding the next steps in the
process and time frame for the design of the bridge.
Jerry Pellegrino, 631 Riverside Road, expressed his concerns with large heavy trucks that were
over the weight limit and crossing over the Lighthouse Drive Bridge.
Thereafter the motion to adopt Resolution 2024-105 passed unanimously.
RESOLUTION 2024-106 – FISCAL YEAR 2025 BLANKET PURCHASE ORDER FOR
SIDEWALK REMOVAL AND REPLACEMENT
A motion was made by President Pro Tem Interlandi and seconded by Councilmember Puyol to
adopt Resolution 2024-106 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA APPROVING A BLANKET PURCHASE ORDER WITH FLYING SCOT
INC. FOR SIDEWALK REMOVAL AND REPLACEMENT UTILIZING PRICING
ESTABLISHED IN AN EXISTING CITY OF PALM BEACH GARDENS CONTRACT IN THE
AMOUNT OF $75,000; AND PROVIDING FOR AN EFFECTIVE DATE.
Field Operations Manager Marc Holloway explained the reason for the purchase order was to
continue efforts to repair and improve the public sidewalks throughout the Village. The blanket
purchase order was required to come before Council for approval since it exceeded $25,000 for
Fiscal Year 2025. The total cost of the purchase order would not exceed $75,000.
John Samadi, 512 Marlin Road, provided Council a copy of a letter he had written to Public Works
Director Chad Girard. Mr. Samadi expressed his concerns with the sidewalk removals and repairs
that the Village has done over the past few years.
Councilmember Puyol discussed and explained the different types of repairs that could be done to
the sidewalks.
Discussion ensued between Councilmembers and Mr. Holloway regarding the types of repairs that
were done to Village sidewalks and the requirements that must be met for ADA compliance.
Thereafter the motion to adopt Resolution 2024-106 passed unanimously.
RESOLUTION 2024-107 – FISCAL YEAR 2025 BLANKET PURCHASE ORDER FOR TIRES
PURCHASE
A motion was made by Councilmember Puyol and seconded by Vice Mayor Searcy to adopt
Resolution 2024-107 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA APPROVING A FISCAL YEAR 2025 BLANKET PURCHASE ORDER
WITH TIRE SOLES OF BROWARD, INC. IN THE TOTAL AMOUNT OF $75,000 FOR THE
PURCHASE OF TIRES FOR VILLAGE VEHICLES; AND PROVIDING FOR AN EFFECTIVE DATE.
Draft Minutes of the Village Council Regular Session held December 12, 2024 Page 7 of 9
RESOLUTION 2024-107 – FISCAL YEAR 2025 BLANKET PURCHASE ORDER FOR TIRES
PURCHASE continued
Mr. Girard explained that the blanket purchase order for tires for various Village vehicles needed
to be increased.
Vice Mayor Searcy asked how often the tires on police vehicles were replaced and oil changes
were done.
Discussion ensued between Mr. Girard, Chief Jenkins and Councilmembers regarding the timing
of oil changes and tire replacements for Village vehicles.
Thereafter the motion to adopt Resolution 2024-107 passed unanimously.
RESOLUTION 2024-108 – FISCAL YEAR 2025 BLANKET PURCHASE ORDER FOR
MISCELLANEOUS LANDSCAPING AND GROUNDS MAINTENANCE SERVICES
A motion was made by Councilmember Garrison and seconded by Councilmember Puyol to adopt
Resolution 2024-108 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA APPROVING A FISCAL YEAR 2025 BLANKET PURCHASE ORDER
WITH PRECISION LANDSCAPE COMPANY OF PALM BEACH COUNTY, INC. IN AN
AMOUNT NOT TO EXCEED $100,000.00 FOR MISCELLANEOUS LANDSCAPING AND
GROUNDS MAINTENANCE SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Holloway explained that staff was requesting a blanket purchase order in the amount of
$100,000 for miscellaneous landscaping and grounds maintenance projects as various departments
reach out to Precision Landscape Company of Palm Beach County, Inc. for additional projects
throughout the year as the need arises.
Thereafter the motion to adopt Resolution 2024-108 passed unanimously.
RESOLUTION 2024-109 – FISCAL YEAR 2025 BLANKET PURCHASE ORDER FOR SPORTS
FIELD MIX AND SAND FOR THE COUNTRY CLUB
A motion was made by Councilmember Puyol and seconded by President Pro Tem Interlandi to
adopt Resolution 2024-109 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA APPROVING A BLANKET PURCHASE ORDER WITH FLORIDA
SUPERIOR SAND, INC. FOR THE PURCHASE OF 50/50 SPORTS FIELD MIX AND TOP
DRESSING 180 SAND FOR THE NORTH PALM BEACH COUNTRY CLUB IN THE TOTAL
AMOUNT OF $60,000; AND PROVIDING FOR AN EFFECTIVE DATE.
Head Golf Professional Allan Bowman explained that staff was requesting the blanket purchase
order to Florida Superior Sand, Inc. for the purchase of 50/50 sports field mix and Top Dressing
180 sand for the Country Club golf course. The purchase order would cover various summer
projects that would include pond bank stabilization and repair work across the golf course.
Thereafter the motion to adopt Resolution 2024-109 passed unanimously.
Draft Minutes of the Village Council Regular Session held December 12, 2024 Page 8 of 9
MAYOR AND COUNCIL MATTERS/REPORTS
Mayor Bickel announced that the Village received the GFOA Distinguished Budget Award for
Fiscal Year 2025.
Deputy Village Manager Samia Janjua stated that the Village received the highest recognized
national award for its FY 2025 budget.
Council congratulated Mrs. Janjua and the Finance Department for their hard work on the budget.
Councilmember Garrison stated that she enjoyed all of the wonderful events at the Village during
the holidays. Councilmember Garrison stated that she and Village Manager Huff attended the
Boat Parade Awards Ceremony and that the Village was given an award recognizing their
contributions. Councilmember Garrison showed the award which was a bucket that had boat
cleaning supplies and other miscellaneous items for the Village to utilize.
Vice Mayor Searcy congratulated Mayor Bickel and Councilmember Garrison for being re-elected
to Council without opposition. Vice Mayor Searcy also commended staff for their hard work on
preparing holiday events and working to keep the Village in working order during the holidays.
President Pro Tem Interlandi stated that she received the “Westside Waves” newsletter which gave
information on events on the west side of the community. President Pro Tem Interlandi
encouraged those on the west side to participate in the holiday lighting contest.
President Pro Tem Interlandi stated that she received an anonymous letter from a concerned
resident and encouraged residents to reach out to Council to communicate concerns and to provide
contact information so that Council can respond.
Mayor Bickel agreed with President Pro Tem Interlandi and asked that residents please provide
contact information when reaching out to Council so that a response can be m ade. Mayor Bickel
stated that she does not share information of who contacts her with complaints or concerns.
President Pro Tem Interlandi wished everyone a Happy Holiday, Merry Christmas, Happy
Hanukah and Happy New Year.
Councilmember Puyol discussed information regarding proposed changes to personal property
taxes and other topics that were discussed by the Florida League of Cities Taxation Committee at
the last meeting he attended.
Councilmember Puyol discussed information that was discussed at the last Palm Beach County
League of Cities Meeting that was presented by Palm Beach County Mayor Maria Marino
regarding traffic initiatives and plans.
Councilmember Puyol announced that at the same Palm Beach County League of Cities meeting,
the Village received an Honorable Mention Certificate for the Read for the Record event and
presented it to Council.
VILLAGE MANAGER MATTERS/REPORTS
Mr. Huff commended Village employee Ray Zamora for his due diligence and quick thinking in
identifying smoke coming for his sanitation truck and bringing back the truck to Public Works so
that the Fire Department could put out the fire.
Mr. Huff discussed and explained that the Village acquired possession of 713 Westwind Drive
through foreclosure actions that were undertaken by the Village. Mr. Huff stated that the house
would be demolished and asked Council for direction on what they would like to do with the property.
Draft Minutes of the Village Council Regular Session held December 12, 2024 Page 9 of 9
VILLAGE MANAGER MATTERS/REPORTS continued
Discussion ensued between Mr. Huff, Mr. Rubin and Councilmembers regarding the Village’s
options for the property.
Council came to consensus to demolish the house at 713 Westwind Drive and to keep it a vacant
lot until Council decides at a later date what to do with the property.
Discussion – Revisions to Accounting Policies and Procedures – Purchasing Thresholds
Mr. Huff provided a handout to Council that included a comparison of purchasing thresholds of
other municipalities within Palm Beach County, a list of purchasing tasks for items over $50,000
and information about the piggyback contract process.
Mrs. Janjua explained that due to current economic conditions and because of improved processing
throughout Village departments, the Village purchasing thresholds needed to be updated. Inflation
rates have significantly increased the cost of goods and services and many routine items were
surpassing the thresholds and needed to come before Council for approval.
Mr. Girard discussed and explained the Public Works Department’s processes for purchasing and
how there were delays and inefficiencies due to the purchasing thresholds.
Mr. Huff explained the current purchasing thresholds and what the Village was proposing for new
purchasing thresholds.
Mr. Huff and Mrs. Janjua asked Council for direction on the newly proposed purchasing
thresholds.
Questions and answers ensued between Councilmembers, Mr. Rubin, Mr. Huff and Mrs. Janjua
regarding the proposed purchasing thresholds.
Mayor Bickel recommended more time for Council to look over the documentation and asked that
staff bring back a resolution for consideration at the next Council meeting.
Mr. Huff wished everyone a Merry Christmas and Happy Holiday. Mr. Huff thanked Council for
their support and thanked staff for doing a great job. Mr. Huff also thanked and commended the
residents of the Village.
Mayor Bickel wished everyone a Happy Holiday.
ADJOURNMENT
There being no further business to come before the Council, the meeting was adjourned at 7:47 p.m.
Jessica Green, MMC, Village Clerk
VILLAGE OF NORTH PALM BEACH
PUBLIC WORKS DEPARTMENT
TO: Honorable Mayor and Council
THRU: Chuck Huff, Village Manager
FROM: Marc Holloway, Field Operations Manager
DATE: January 9th, 2025
SUBJECT: RESOLUTION – Accepting a Proposal from BD Environmental Group, LLC for CIPP
(Cured In Place Pipe) at 744 Cinnamon Road in the Village in the amount of
$30,525.00 and approving a Contract.
Village staff identified the deteriorating condition of the stormwater pipe at 744 Cinnamon Road. The
vendor will be inserting a new liner (Cured in Place Pipe or CIPP).
The Village acquired (3) three quotes for the scope of work required to complete the project:
Vendor Total
BD Environmental Group $30,525.00
Hinterland Group Inc. $31,605.00
Inliner Solutions $47,952.00
BD Environmental Group, LLC provided the best proposal to complete the project quickly and without
delays. In accordance with the Village’s purchasing policy, all purchases in excess of $25,000 and up to
$50,000 shall be brought to Village Council on the Consent Agenda for approval.
Village Staff is recommending execution of a Contract with BD Environmental Group to continue to
improve and maintain the Village’s infrastructure.
Funding Source:
The funding for this project will come from the Stormwater Utility Fund.
Account Information:
Fund Department Account
Number Account Description Amount
Stormwater
Utility Fund
Public
Works
H7321-
34684
Repair & Maintenance –
Stormwater Drainage System $30,525.00
The attached Resolution and Contract have been prepared and/or reviewed by the Village Attorney for legal
sufficiency.
Recommendation:
Village Staff requests Council consideration and approval of the attached Resolution approving
a Contract with BD Environmental Group, LLC for CIPP (Cured In Place Pipe) at 744 Cinnamon
Road in the Village in the amount of $30,525.00, with funds expended from account number
H7321-34684 (Streets & Grounds – Repair & Maintenance Stormwater Drainage System), and
authorizing the Mayor and Village Clerk to execute the Contract in accordance with Village
policies and procedures.
RESOLUTION 2025-
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA, ACCEPTING A PROPOSAL FROM BD
ENVIRONMENTAL GROUP, LLC FOR THE INSTALLATION OF CURED IN
PLACE PIPE LINER AT 744 CINNAMON ROAD AND AUTHORIZING THE
MAYOR AND VILLAGE CLERK TO EXECUTE A CONTRACT; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Village solicited quotes for the installation of Cured in Place Pipe Liner (CIPP)
at 744 Cinnamon Road; and
WHEREAS, Village Staff recommended accepting the lowest cost proposal submitted by BD
Environmental Group, LLC; and
WHEREAS, the Village Council determines that adoption of this Resolution is in the best interests
of the Village and its residents.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF NORTH PALM
BEACH, FLORIDA, as follows:
Section 1. The foregoing recitals are ratified as true and incorporated herein.
Section 2. The Village Council hereby accepts a proposal from BD Environmental Group,
LLC for the installation of Cured in Place Pipe Liner (CIPP) at 744 Cinnamon Road at a total cost
of $30,525.00, with funds expended from Account No. H7321-34684 (Streets & Grounds – Repair
& Maintenance Stormwater Drainage System), and authorizes the Mayor and Village Clerk to
execute a Contract for such services, a copy of which is attached hereto and incorporated herein.
Section 3. This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED THIS DAY OF , 2025.
(Village Seal)
MAYOR
ATTEST:
VILLAGE CLERK
Page 1 of 6
CONTRACT
This Contract is made as of this _______ day of ______________, 2025, by and between the
VILLAGE OF NORTH PALM BEACH, 501 U.S. Highway One, North Palm Beach, Florida 33408,
a Florida municipal corporation (hereinafter “VILLAGE”), and BD ENVIRONMENTAL GROUP,
LLC, 2900 N.E. 7th Avenue, Pompano Beach, Florida 33064, a Florida limited liability company
(hereinafter “CONTRACTOR”).
RECITALS
WHEREAS, the VILLAGE solicited a proposal from CONTRACTOR to install Cured In Place Pipe
Liners at 744 Cinnamon Road (“Work”); and
WHEREAS, the VILLAGE wishes to accept CONTRACTOR’s proposal, and CONTRACTOR has
agreed to perform the Work in accordance with the terms and conditions of this Contract.
NOW THEREFORE, in consideration of the mutual prom ises set forth herein, the receipt and
sufficiency of which are hereby acknowledged, the parties hereto agree as follows:
1. Recitals.
The parties agree that the recitals set forth above are true and correct and are fully incorporated herein
by reference.
2. CONTRACTOR’s Services and Time of Completion.
A. Contractor shall perform the Work in accordance with its Proposal dated October 31, 2024 for
CIPP at 744 Cinnamon Road, a copy of which is attached hereto and incorporated herein by
reference.
B. This Contract shall remain in effect until such time as the Work is completed, inspected, and
accepted by the VILLAGE, provided, however, that any obligations of a continuing nature
shall survive the expiration or termination of this Contract.
C. The total cost of the Work shall not exceed Thirty Thousand Five Hundred and Twenty-
Five Dollars and No Cents ($30,525.00).
D. The services to be provided by CONTRACTOR shall be commenced subsequent to the
execution and approval of this Contract by the VILLAGE and upon written notice from the
VILLAGE to CONTRACTOR to proceed and shall be completed within ninety (90) calendar
days.
3. Compensation to CONTRACTOR.
Payments by the VILLAGE to CONTRACTOR under this Contract shall not exceed the amount of
compensation stated in Section 3(C) above without prior written consent of the VILLAGE.
CONTRACTOR shall submit invoices to the VILLAGE for review and approval by the VILLAGE’s
representative, indicating that goods and services have been provided and rendered in conformity
with this Contract, and they then will be sent to the Finance Department for payment. Invoices will
Page 2 of 6
normally be paid within thirty (30) days following the VILLAGE representative’s approval.
CONTRACTOR waives consequential or incidental damages for claims, disputes or other matters in
question arising out of or relating to this Contract. In order for both parties herein to close their books
and records, CONTRACTOR will clearly state “final invoice” on CONTRACTOR’s final/last billing
to the VILLAGE. This certifies that all goods and services have been properly performed and all
charges have been invoiced to the VILLAGE. Since this account wil l thereupon be closed, any and
other further charges if not properly included in this final invoice are waived by CONTRACTOR.
The VILLAGE will not be liable for any invoice from CONTRACTOR submitted thirty (30) days
after the provision of all goods and services.
4. Insurance.
During the term of this Contract, CONTRACTOR shall maintain the following minimum
insurance coverages and provide certificates evidencing such coverage to the Village (all insurance
policies shall be issued by companies authorized to do business under the laws of the State of
Florida):
A. CONTRACTOR shall maintain, during the life of this Contract, commercial general liability,
including contractual liability insurance in the amount of $1,000,000 per occurrence to protect
CONTRACTOR from claims for damages for bodily and personal injury, including wrongful
death, as well as from claims of property damages which may arise from any operations under
this Contract.
B. CONTRACTOR shall maintain, during the life of this Contract, comprehensive automobile
liability insurance in the minimum amount of $500,000 combined single limit for bodily injury
and property damages liability to protect CONTRACTOR from claims for damages for bodily
and personal injury, including death, as well as from claims for property damage, which may
arise from the ownership, use, or maintenance of owned and non-owned automobiles,
including rented automobiles.
C. CONTRACTOR shall carry Workers’ Compensation Insurance and Employer’s Liability
Insurance for all employees as required by Florida Statutes.
D. All insurance, other than Worker’s Compensation, Automobile and Professional Liability
Insurance, to be maintained by CONTRACTOR shall specifically include the VILLAGE as
an “Additional Insured.”
5. Indemnification.
A. To the fullest extent permitted by applicable laws and regulations, CONTRACTOR shall
indemnify and save harmless and defend the VILLAGE, its officials, agents, servants, and
employees from and against any and all claims, liability, losses, and/or causes of action arising
out of or in any way related to the services furnished by CONTRACTOR pursuant to this
Contract, including, but not limited to, those caused by or arising out of any act, omission,
negligence or default of CONTRACTOR and/or its subcontractors, agents, servants or
employees.
B. CONTRACTOR shall not be required to indemnify the VILLAGE, its officials, agents,
servants, and employees when the occurrence results solely from the wrongful acts or
Page 3 of 6
omissions of the VILLAGE, its officials, agents, servants, and employees. The terms of this
Section shall survive completion of all services, obligations and duties provided for in this
Contract as well as the termination of this Contract for any reason.
C. Nothing contained in this Contract shall create a contractual relationship with or a cause of
action in favor of a third party against either the VILLAGE or CONTRACTOR, nor shall this
Contract be construed a waiver of sovereign immunity beyond the limited waiver provided in
§ 768.28, Florida Statutes.
6. Compliance with all Laws, Regulations and Ordinances.
In performing the services contemplated by this Contract, CONTRACTOR shall obtain all required
permits (if any) and comply with all applicable federal, state, and local laws, regulations, and
ordinances, including, but by no means limited to, all requirements of the Village Code and the Florida
Building Code.
7. Warranty/Guaranty.
CONTRACTOR warrants that all Work, including goods and services, provided under this Contract
will be free of defects in material and workmanship for a period of one (1) year following completion
of the Work and successful final inspection. Should any Work fail to comply with this warranty
during the warranty period of one (1) year, upon written notification from the VILLAGE,
CONTRACTOR shall immediately repair or replace said defective materials and/or workmanship at
CONTRACTOR’s sole expense. The CONTRACTOR shall provide the VILLAGE with copies of
all manufacturer warranties and certify that the Work complies with the conditions set forth in such
warranties, if any.
8. Access/Audits.
CONTRACTOR shall maintain adequate records to justify all charges, expenses, and costs incurred
in estimating and performing services pursuant to this Contract for at least five (5) years after
termination of this Contract. The VILLAGE shall have access to such books, records, and documents
as required in this section for the purpose of inspection or audit during normal business hours, at
CONTRACTOR’s place of business. Under no circumstances will CONTRACTOR be required to
disclose any confidential or proprietary information regarding its products and service costs.
9. Protection of Work and Property.
A. CONTRACTOR shall continuously maintain adequate protection of all Work from damage,
and shall protect the VILLAGE’s property and adjacent private and public property from
injury or loss arising in connection with the Contract. Except for any such damage, injury, or
loss, except that which may be directly due to errors caused by the VILLAGE or employees
of the VILLAGE, CONTRACTOR shall provide any necessary materials to maintain such
protection.
B. Until acceptance of the Work by the VILLAGE, the VILLAGE’s property shall be under the
charge and care of CONTRACTOR and CONTRACTOR shall take every necessary
precaution against injury or damage to the work by the action of elements or from any other
cause whatsoever, and CONTRACTOR shall repair, restore, and make good, without
Page 4 of 6
additional Work occasioned by any of the above causes before its completion and acceptance.
C. CONTRACTOR will also take every necessary precaution to ensure the safety of the
VILLAGE, public and other guests and invitees thereof at or near the areas where work is
being accomplished during and throughout the completion of all work.
10. Miscellaneous Provisions.
A. Failure of a party to enforce or exercise any of its right(s) under this Contract shall not be
deemed a waiver of that parties’ right to enforce or exercise said right(s) at any time thereafter.
B. CONTRACTOR is, and shall be, in the performance of all Work under this Contract, an
independent contractor, and not an employee, agent, or servant of the VILLAGE. All persons
engaged in any of the Work performed pursuant to this Contract shall at all times, and in all
places, be subject to CONTRACTOR’s sole direction, supervision, and control.
CONTRACTOR shall exercise control over the means and manner in which it and its
employees perform the Work.
C. This Contract shall be governed by the laws of the State of Florida. Any and all legal action
necessary to enforce the Contract will be held in Palm Beach County. No remedy herein
conferred upon any party is intended to be exclusive of any other remedy, and each and every
such remedy shall be cumulative and shall be in addition to every other remedy given
hereunder or now or hereafter existing at law or in equity or by statute or otherwise. No single
or partial exercise by any party of any right, power, or remedy hereunder shall preclude any
other or further exercise thereof. The parties knowingly, voluntarily, and intentionally
waiver any right they may have to trial by jury with respect to any litigation arising out of
this Contract.
D. If any legal action or other proceeding is brought for the enforcement of this Contract, or
because of an alleged dispute, breach, default or misrepresentation in connection with any
provisions of this Contract, the successful or prevailing party or parties shall be entitled to
recover reasonable attorney’s fees, court costs and all expenses (including taxes) even if not
taxable as court awarded costs (including, without limitation, all such fees, costs and expenses
incident to appeals), incurred in that action or proceeding, in addition to any other relief to
which such party or parties may be entitled.
E. If any term or provision of this Contract, or the application thereof to any person or
circumstances shall, to any extent, be held invalid or unenforceable, to remainder of th is
Contract, or the application of such terms or provision, to persons or circumstances other than
those as to which it is held invalid or unenforceable, shall not be affected, and every other
term and provision of this Contract shall be deemed valid and enforceable to the extent
permitted by law.
F. All notices required in this Contract shall be sent by certified mail, return receipt requested,
and sent to the addresses appearing on the first page of this Contract.
G. The VILLAGE and CONTRACTOR agree that this Contract sets forth the entire agreement
between the parties, and that there are no promises or understandings other than those stated
herein. None of the provisions, terms and conditions contained in this Contract may be added
Page 5 of 6
to, modified, superseded or otherwise altered, except by written instrument executed by the
parties hereto. Any provision of this Contract which is of a continuing nature or imposes an
obligation which extends beyond the term of this Contract shall survive its expiration or earlier
termination. In the event of an express conflict between this Contract and CONTRACTOR’s
Proposal, the terms of this Contract shall control.
H. CONTRACTOR warrants and represents that CONTRACTOR and all subcontractors are in
compliance with Section 448.095, Florida Statutes, as may be amended. CONTRACTOR has
registered to use, and shall continue to use, the E-Verify System (E-Verify.gov) to
electronically verify the employment eligibility of newly hired employees a nd has received
an affidavit from each subcontractor stating that the subcontractor does not employ, contract
with or subcontract with an unauthorized alien. If the VILLAGE has a good faith belief that
CONTRACTOR has knowingly violated Section 448.09(1), Florida Statutes, the VILLAGE
shall terminate this Contract pursuant to Section 448.095(2), Florida Statutes, as may be
amended. If the VILLAGE has a good faith believe that a subcontractor has knowingly
violated Section 448.09(1), Florida Statutes, but CONTRACTOR has otherwise complained,
it shall notify CONTRACTOR, and CONTRACTOR shall immediately terminate its contract
with the subcontractor.
I. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT: (561) 841-3355; NPBCLERK@VILLAGE-NPB.ORG; OR
501 U.S. HIGHWAY ONE, NORTH PALM BEACH, FL 33408.
In performing services pursuant to this Contract, CONTRACTOR shall comply with all
relevant provisions of Chapter 119, Florida Statutes. As required by Section 119.0701, Florida
Statutes, CONTRACTOR shall:
(1) Keep and maintain public records required by the VILLAGE to perform the service.
(2) Upon request from the VILLAGE’s custodian of public records, provide the
VILLAGE with a copy the requested records or allow the records to be inspected or
copied within a reasonable time at a cost that does not exceed the cost provided in
Chapter 119, Florida Statutes, or as otherwise provided by law.
(3) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for the
duration of the Contract term and following completion of the Contract if the
CONTRACTOR does not transfer the records to the VILLAGE.
(4) Upon completion of the Contract, transfer, at no cost, to the VILLAGE all public
records in possession of CONTRACTOR or keep and maintain public records required
by the VILLAGE to perform the services. If CONTRACTOR transfers all public
records to the VILLAGE upon completion of the Contract, CONTRACTOR shall
destroy any duplicate public records that are exempt or confidential and exempt from
public records disclosure requirements. If CONTRACTOR keeps and maintains
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public records upon completion of the Contract, CONTRACTOR shall meet all
applicable requirements for retaining public records. All records stored electronically
must be provided to the VILLAGE, upon request from the VILLAGE’s custodian of
public records, in a format that is compatible with the information technology systems
of the VILLAGE.
J. CONTRACTOR is aware that the Inspector General of Palm Beach County has the authority to
investigate and audit matters relating to the negotiation and performance of this Contract, and
in furtherance thereof, may demand and obtain records and testimony from CONTRACTOR
and its subcontractors. CONTRACTOR understands and agrees that in addition to all other
remedies and consequences provided by law, the failure of CONTRACTOR or its
subcontractors to fully cooperate with the Inspector General when requested may be deemed by
the VILLAGE to be a material breach of the Contract justifying termination.
IN WITNESS WHEREOF, the VILLAGE and CONTRACTOR hereto have made and executed this
Contract as of the day and year first above written.
BD ENVIRONMENTAL GROUP, LLC
By:
Print Name:__________________________
Position:_____________________________
VILLAGE OF NORTH PALM BEACH
By: ________________________________
SUSAN BICKEL
MAYOR
ATTEST:
BY:________________________________
JESSICA GREEN
VILLAGE CLERK
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
BY: ________________________________
VILLAGE ATTORNEY
AFFIDAVIT
1. I am over 18 years of age and otherwise competent to affirm the matters set forth in this
Affidavit, which are based on my personal knowledge.
2. I am an officer or authorized representative of BD Environmental Group, LLC.
3. BD Environmental Group, LLC does not use coercion for labor or services as defined in
Section 787.06, Florida Statutes.
Under the penalties of perjury, I declare that I have read the foregoing affidavit and that the facts
stated in it are true.
By: __________________________________
Print Name:
Title:
1
THE VILLAGE OF
NORTH PALM BEACH
Village Manager’s Office
“THE BEST PLACE TO LIVE UNDER THE SUN”
Environmental Committee Meeting
MINUTES
Anchorage Park
Monday, November 4, 2024
6:00pm
1. Call to Order: Karen Marcus called the meeting to order at 6:05pm.
2. Roll Call:
Present: Karen Marcus, Kendra Zellner, Shawn Woods, Mary
Phillips, Juliette Desfeux, Ellen Allen
Absent: Ellen Allen, Brian Bartels
Also Present: Marc Holloway, Field Operations Manager
3. The Minutes of the October 14, 2024, regular meeting was approved.
4. Public Comments –
a. Ed Crawford- Provided a photo cardboard boxes in recycling bins that were not broken down.
5. Community Garden Update – Karen advised that Ashley will meet with the Garden Committee
soon.
6. Arbor Day Application- Marc will meet with Ashley to submit the application. Deadline is Nov
15.
7. Earth Day- Kendra proposed the birdhouse painting at the Library again and installing on Earth
Day at Bird Village. Kendra and Mary will start planning for Earth Day Karen proposed that we
include the NET team to participate in the tree giveaway portion. They will schedule meeting
with Ashley to discuss the details of the event.
8. Pump-out proposal from the waterway board- This is a project that the Waterways Committee
is focusing on at this time. The committee recommends that the Waterway Committee
contacts SWA or Seacoast. Karen will call Seacoast to ensure they are the right company to
contact.
2
9. Volunteer board request- Shawn provided information on the volunteer sign up on the
website, however, the committee prefers to make the volunteer request form event specific.
Shawn will work on this with Marc.
10. Oyster Project- Mary advised that CCA wants to supply the shells and hanging devices. Mary
recommended the stringing event for February and the event to install for late March. Mary
and Kendra will meet with Ashley to discuss the event details.
11. Lakeside Park erosion proposal- Marc has no update. Karen recommended that Marc speaks at
Lisa Interlandi about how we should proceed.
12. Lake Worth Lagoon water quality- no update.
13. Wind and Heat Vulnerability Assessment- Marc advised that this is an ongoing process. Should
be back within 60-90 days. Marc will request that the company presents to the committee
once finished.
14. Parks Master Planning update- Steve Poh has no update. Kendra made a motion, and Shawn
seconded the motion to preserve the trees at the Community Center. Juliette will provide a list
of green-park recommendations.
15. Tree removal permit- The permit proposal is with Lisa Interlandi for review. Karen and Marc
will follow up. Kendra will write the tree removal permit.
16. Residential landscape code- No update.
17. Speaker Series- Karen will speak with Tom about being the speaker series in January.
18. Previous newsletter about big boxes in the yellow bin and holiday recycling. The next newsletter
about Oyster water cleaning information. Keep your eye out for an upcoming event.
19. Member Comment-
a.
20. Staff Comment-
a. Marc advised that he is looking into paspalum grass for the bowl at Anchorage Park. This
would allow the Village to save water since the grass is salt tolerant and we would not have
to connect to Seacoast water.
3
21. Next meeting- The next meeting will be on Dec 2, 2024 at 6:00 pm at Anchorage Park.
22. Adjournment- the meeting adjourned at 7:16pm.
4
1
THE VILLAGE OF
NORTH PALM BEACH
Village Manager’s Office
“THE BEST PLACE TO LIVE UNDER THE SUN”
Environmental Committee Meeting
MINUTES
Anchorage Park
Monday, December 2, 2024
6:00pm
1. Call to Order: Karen Marcus called the meeting to order at 6:01pm.
2. Roll Call:
Present: Karen Marcus, Kendra Zellner, Shawn Woods, Mary
Phillips, Juliette Desfeux, Ellen Allen, Brian Bartels
Absent:
Also Present: Marc Holloway, Field Operations Manager, Councilmember Orlando
Puyol
3. The Minutes of the November 4, 2024, regular meeting was approved.
4. Public Comments –
a. George Alger from 408 Ebbtide- from the Waterway Advisory Board
5. Community Garden Update- The Garden Committee has half of a bed available. They have a
soil bin with lids. They are awaiting the information on the shed. They had a plant swap event
and added orchids to the palm trees near the garden. They are working with Ashley to get
signage for the garden and a banner for events. They changed their meeting dates to the 2nd
Wednesday of the month and are looking for an indoor meeting location.
6. Volunteer board request- Marc will work with Ed.
7. Oyster Project- Mary and Kendra met with Ashley to coordinate the oyster project event at
Anchorage Park. The proposed event date is Feb 15 starting at 10am, and possibly a second
date in March.
8. Lakeside Park erosion proposal- Marc said it is on hold.
9. Wind and Heat Vulnerability Assessment- Marc has no update for 60-90 days.
2
10. Parks Master Planning update- Ashley has no update currently. Karen recommended that
Ashley not rush the process and spend time learning about the use of Village parks.
11. Tree removal permit- Mary spoke at the last Planning and Zoning Commission and provided
the feedback from the meeting. Karen and Kendra will attend Dec 3rd meeting to explain the
committee’s initiative. Kendra provided a template for the tree removal permit.
12. Arbor Day Application- Ashley said the application was submitted and will be celebrated at
Garden Fest on Jan 18.
13. Earth Day- Kendra and Mary met with Ashley to discuss upcoming Earth Day and Arbor Day.
The decision was made April 26th. Karen will work on food and firefighters.
14. Residential landscape code- No update.
15. Speaker Series- Karen spoke with Tom about being the speaker series on January 18 but Karen will
work on moving it to the 25th. Ellen has an individual that will have a speaker for April, Karen will
speak with Liz first.
16. Previous newsletter about Oyster water cleaning information. Keep your eye out for an upcoming
event. The next newsletter about Arbor Day and Earth Day.
17. Member Comment-
a. Shawn recommended that the committee watch Buy Now.
b. Mary advised that the park looks better without dry storage. Green space was lost with the
fence. Karen requested that Marc provide the committee with the site plan to ensure the
shrubs are the correct kind.
c. Ellen advised that deconstruction material can be reused for rebuilding new homes. Juliette
said there is a huge market for repurposing, but the landfill diversion rate is above 75% with
the commercial sector. There are no data on residential. Juliette will investigate some
examples to provide to the committee.
18. Staff Comment-
a.
19. Next meeting- The next meeting will be on Jan 6, 2024 at 6:00 pm at Anchorage Park.
20. Adjournment- the meeting adjourned at 7:03pm
3
THE VILLAGE OF NORTH PALM BEACH
PLANNING, ZONING AND ADJUSTMENT BOARD
REGULAR MEETING MINUTES
TUESDAY, NOVEMBER 12, 2024 at 6:30 PM
Present Cory Cross, Chair
Jonathan Haigh, Member
Thomas Hogarth, Member
Timothy Hullihan, Member
Mark Michaels, Member
Absent Donald Solodar, Member
Scott Hicks, Vice-Chair
Village Staff Leonard Rubin, Village Attorney
Caryn Gardner-Young, Community Development Director
1. CALL TO ORDER
Chair Cross called the meeting to order at 6:30 p.m.
a. ROLL CALL
Roll was called, and it was determined a quorum was present.
2. DELETIONS, ADDITIONS, OR MODIFICATIONS TO THE AGENDA: None.
3. PUBLIC COMMENT FOR NON-AGENDA ITEMS: None.
4. APPROVAL OF MINUTES:
a. September 10, 2024
b. October 1, 2024
Mr. Hullihan motioned to approve the September 10, 2024 minutes as submitted, seconded by Mr.
Hogarth. The motion passed unanimously (5-0).
Mr. Haigh motioned to approve the October 1, 2024 minutes as submitted, seconded by Mr. Hullihan.
The motion passed unanimously (5-0).
5. DECLARATION OF EX-PARTE COMMUNICATIONS:
Chair Cross disclosed an indirect connection with Item 6-1.
6. QUASI-JUDICIAL MATTERS/PUBLIC HEARING
Village Attorney Leonard Rubin swore in those wishing to provide testimony.
a. SITE PLAN AND APPEARANCE REVIEW
i. OLD BUSINESS
Mr. Hullihan motioned to remove the item from the table, seconded by Mr. Hogarth. The motion
passed unanimously (5-0).
1. 55 US Highway 1 (Faith Lutheran Church)
Ms. Carri Leininger, 11923 Lake Shore Place, on behalf of the applicant,
requested approval for parking lot lights on the western side of the property,
explaining the need for better lighting due to multiple activities happening
at Faith Lutheran (Church). This included adult daycare, preschool,
aftercare, Bible study, and evening community meetings. The church had a
lot of foot traffic, especially with families picking up children after dark.
The lighting was also critical for safety due to a road running through the
parking lot.
After raising funds, Faith Lutheran hired Casper Lighting, a reputable
contractor, and installed the lights with an approved building permit.
However, it was later discovered that the permit had been issued in error,
requiring Board approval of the site plan. The proposed modifications
included lowering the lights by 10 feet to 27 feet, softening the light color
to 3000 Kelvin, adding more shields to direct light into the parking lot, and
operating the lights from 5 PM to 10 PM, with special events extending
them past 10 PM. The Church expected fewer than six events annually that
would exceed 10 PM and the Church would notify the Community
Development Department if more were held. Technical questions were
directed to Frank Russo from the Church's office.
Member comments
Mr. Hullihan asked what was different from previous proposals. Ms.
Leininger replied that the lights were now warmer, lowered to 27 feet, and
housed to direct the light into the parking lot instead of creating a more
diffuse, circular pattern. She confirmed that the same number of poles
would remain, but the heads would be lowered. Mr. Hullihan inquired about
the photometric map, referencing confusion from earlier discussions. Ms.
Leininger clarified that the photometric map in the packet showed the
proposed lighting pattern and was located on the last page.
Discussion ensued about photometrics. Mr. Haigh pointed out that the red
label next to the light poles on the photometric plan indicated "MH," which
stood for mounting height. He noted that the calculations were likely
incorrect, as someone had run the numbers improperly.
Mr. Hogarth asked if the proposed fixtures were different from the original
ones; Mr. Russo confirmed they had to be different. Mr. Hogarth inquired
about the new shielding on the lens face of the light, asking if they would
be effective. Mr. Russo explained that the shielding would cover the face
and sides of the lens. Mr. Hogarth then asked if the photometrics were done
with these assumptions, to which Mr. Russo replied they appeared to have
house side shields in the model numbers. Mr. Hogarth clarified that the
poles would remain and only the fixtures would be lowered, which Mr.
Russo confirmed.
Mr. Haigh commented that the proposed lighting improvements only
addressed the farthest parking spaces and did not resolve lighting issues at
the drop-off area or along the walk to the park. He noted a non-functioning
light closer to the building and FP&L alley lighting that could also be
replaced but were not included in the photometric plan. Mr. Russo and Ms.
Leininger clarified that the project focused on the darkest areas first, with
plans to address all areas eventually, and requested approval for the current
phase.
Mr. Haigh expressed concern that the current lighting phases were creating
dark spots and shadows, potentially making the situation more unsafe rather
than resolving the overall lighting issues. While he acknowledged the
improvements of lowering the luminaires and enhancing photometrics, he
noted that the light throw from the fixtures was making the area darker
sooner. He suggested installing better lighting in the alley’s center and at
the far end, though the budget was limited, and he believed this could still
be an acceptable solution.
Mr. Hullihan stated that addressing only the worst areas first overlooked the
overall lighting situation. He suggested re-lamping existing fixtures to
assess whether additional lighting was necessary, which could have resulted
in a more efficient solution.
Dr. Michaels acknowledged that the chief concern was light intrusion on
the neighbors, noting that the proposed photometrics appeared to address
this issue. He suggested that lowering the lights to 27 feet would further
reduce impact, and improving the light near the exit would not affect the
neighbors, as it was far enough away. He commended the efforts made to
resolve the issue while minimizing the impact on the surrounding area.
Chair Cross expressed agreement that a comprehensive lighting analysis
would be ideal but acknowledged it was not going to happen. He stated that
the applicant had responded to the request and did not have a problem with
the current plan. He emphasized the urgency of approving the plan to
improve lighting, especially since the area was very dark, and noted the
need for FP&L to address the lighting issue.
Chair Cross opened public comment. No one came forth to speak.
Dr. Michaels motioned to approve with the conditions that the model of the
fixture must match what was represented on the proposed photometric plan;
mounting height set at 27 feet, with perimeter shielding applied as proposed
around the perimeter of the fixture; and lights kept horizontal to the ground
plane, seconded by Mr. Haigh. The motion passed unanimously (5-0).
i. NEW BUSINESS
1. 55 US Highway 1 (Faith Lutheran Church)
Ms. Pilar Tucker, 1504 Harbor Road, on behalf of the applicant, requested
approval to allow the existing fence and landscaping on the perimeter of the
property located at 555 US Highway 1. She noted the landscaping is native
plants.
Chair Cross asked why the Building Department was approving permits for
items requiring Board review. Ms. Gardner-Young explained that
Community Development Department turnover likely contributed to a lack
of historical knowledge, leading to errors. She noted that when mistakes are
identified, steps are taken to correct them, such as the current review of an
installed black chain-link fence with coco plum plantings. She added that a
condition of approval requires compliance with the code within two years
and ongoing maintenance.
Mr. Hullihan asked about the minimum height requirement per code. Ms.
Gardner-Young confirmed the initial minimum height is 24 inches, with a
requirement to grow to at least three feet within two years. Maintenance of
the planting was also a condition of approval.
Mr. Haigh questioned the fencing and front yard setback. Chair Cross
recommended tabling the item until staff could confirm whether a waiver
was needed. Village Attorney Rubin clarified there was no front yard
setback in the C-MU Zoning District so no wavier was required.
Mr. Haigh reiterated that he had no issue with the plant material but
emphasized a preference for it to fully hide the fence. He expressed
opposition to chain-link fences in the front yards of properties within the C-
MU Zoning District, particularly along the Village's main street, suggesting
they should be excluded entirely.
Mr. Hogarth noted the C-MU code lacks guidance on improvements to
existing buildings and suggested a waiver might be appropriate due to the
unique use of the property, such as the presence of a school. He emphasized
the need for a clear rationale for allowing the fence in this case but not for
neighboring properties.
Mr. Hullihan motioned to approve with the condition of a two year grow
but to maintain the hedge at full (4 feet) height to fully conceal the fence,
seconded by Dr. Michaels. The motion passed unanimously (5-0).
7. PUBLIC HEARINGS
a. OLD BUSINESS
1. Sign Text Amendment Ordinance
Request by Village staff for consideration of the following ordinance:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA, AMENDING CHAPTER 6,
“BUILDINGS AND BUILDING REGULATIONS,” OF THE VILLAGE
CODE OF ORDINANCES BY REPEALING ARTICLE V, “SIGNS AND
OUTDOOR DISPLAYS,” IN ITS ENTIRETY; AMENDING ARTICLE III,
“DISTRICT REGULATIONS,” OF APPENDIX C (CHAPTER 45),
“ZONING,” OF THE VILLAGE CODE OF ORDINANCES BY AMENDING
SECTION 45-34, “C-G GENERAL COMMERCIAL DISTRICT,” SECTION
45-34.1, “C-3 REGIONAL BUSINESS DISTRICT,” SECTION 45-34.3, “C-
NB NORTHLAKE BOULEVARD COMMERCIAL DISTRICT, AND
SECTION 45-38, “I-1 LIGHT INDUSTRIAL DISTRICT,” TO REMOVE
SIGN REGULATIONS; AMENDING APPENDIX C (CHAPTER 45),
“ZONING,” OF THE VILLAGE CODE OF ORDINANCES BY ADOPTING
A NEW ARTICLE IX, “SIGNS AND OUTDOOR DISPLAYS;” PROVIDING
FOR SEVERABILITY; PROVIDING FOR CONFLICTS; PROVIDING
FOR AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
Village Attorney Rubin noted the only change was to vehicle signs.
Member comments
Mr. Hullihan had no comments.
Mr. Hogarth noted the plan was better than before but was still not perfect. It was
clarified that if the C-NB Zoning District lacked specific requirements, the more
restrictive rule from other sections applies. Discussion touched on overlapping
regulations in the C-NB Zoning District and plans for future consolidation.
Regarding "For Lease" signage, temporary signs would be limited to three square
feet, which Mr. Hogarth suggested was too small.
Mr. Haigh had no comments.
Dr. Michaels suggested signage needed to be larger than 3 sq. ft. but less than 16
sq. ft.
Chair Cross opened public comment.
Mr. Chris Ryder, 118 Dory Road South, suggested banning temporary signage
within the C-NB Zoning District.
Chair Cross closed public comment.
Chair Cross suggested sticking with 3 sq. ft. minimizes the problem.
Ms. Gardner-Young suggested a progressive approach to reducing sign size, such
as transitioning from 16 square feet to 9 square feet over two years. She noted this
as an option but left the decision to prohibit signs entirely up to the Board.
Discussion ensued about removing temporary “For Lease” signage.
Village Attorney Rubin advised that temporary sign regulations should remain
consistent and not content based. For commercial signage, there was more
flexibility, but the preference was to retain smaller-sized signs rather than eliminate
them entirely.
Dr. Michaels suggested balancing sign size with duration, allowing larger signs for
shorter periods, such as for grand openings, while limiting long-standing signs to
smaller sizes, like three square feet. He noted that small, chronically placed signs
are less effective and might naturally decrease over time. He also proposed different
size allowances based on time periods, acknowledging it could be complex but
might address the issue effectively.
Mr. Hullihan suggested addressing content-specific conflicts by stating that
temporary signs are not permitted except for specified exceptions, such as grand
opening signs allowed for a maximum of 24 hours. He proposed creating a clear
list of such exceptions to simplify the regulations.
Chair Cross invited Mr. Ryder to share additional comments.
Mr. Ryder suggested clearer timelines for temporary signs, such as two weeks for
banner signs before and after grand openings and 45-60 days annually for other
temporary signs. He emphasized defining specific exceptions, like 24 hours for
grand openings, and proposed aligning regulations with residential real estate signs,
which are limited to two-by-three feet with time restrictions, to improve uniformity
and clean up US 1 visually.
Discussion ensued about excluding all temporary signage and for staff to develop
a list of exceptions.
Mr. Hogarth motioned to continue the item until the next meeting. Dr. Michaels
seconded the motion. The motion passed unanimously (5-0).
b. NEW BUSINESS
1. Tree Removal Permit Ordinance
Request by Village staff for consideration of the following ordinance:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA, AMENDING ARTICLE VIII,
“LANDSCAPING,” OF APPENDIX C (CHAPTER 45), “ZONING,” OF THE
VILLAGE CODE OF ORDINANCES BY ADOPTING A NEW SECTION
45-95, “TREE REMOVAL PERMIT;” PROVIDING FOR CODIFICATION;
PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS;
AND PROVIDING FOR AN EFFECTIVE DATE.
Ms. Gardner-Young explained a proposal to create a tree removal permit process,
requested by the Environmental Committee. The proposed process aims to regulate
single-family and duplex properties minimally. Permits would only be required for
trees with a diameter of 18 inches or more, unless part of a landscape plan. Removal
would require specific justification and typically include replacement plans. The
ordinance aligns with Florida statutes, exempting permits for trees posing a risk to
life or property if documented by an arborist or landscape architect. She sought
Board guidance and noted the proposed ordinance was a starting point for
discussion.
Member comments
Mr. Haigh asked about the intent behind the term "private property" in the
exemption for trees with a diameter of less than 18 inches. Ms. Gardner-Young
clarified that it refers to private properties such as single-family, multi-family, and
commercial properties, excluding village-owned land.
Mr. Haigh recommended renaming the process to a "tree permit" to encompass
removal, relocation, and replacement. He suggested adding a tiered approach: first
attempting relocation for transplantable trees, and if relocation is not feasible,
proceeding to replacement. He also emphasized the need for penalties to deter
unauthorized land clearing, noting the current lack of consequences beyond
replacement requirements.
Mr. Haigh recommended limiting regulations to Category One invasive plants,
lowering the minimum regulated size from 18 to 12 inches DBH, requiring
relocation consideration for suitable trees, adding penalties for unauthorized
removal, and reiterated renaming the permit to a "tree permit" for broader
applicability.
Dr. Michaels questioned the costs of tree evaluation, removal, and permits, noting
the potential burden on property owners. Mr. Haigh estimated arborist fees at a few
hundred dollars, with additional costs for removal and stump grinding, which
would apply regardless of permits.
Mr. Hullihan noted that some developers value preserving trees and incorporate
them into community designs, while others prioritize clearing land for
development.
Chair Cross opened public comments.
Mr. Chris Ryder, 118 Dory Road South, emphasized that the code should not only
address developers' practices but also consider individual property owners, like
himself, who planted a tree with personal significance, such as a mango tree planted
with his children 15 years ago.
Mr. Hullihan suggested incentivizing preservation by offering additional
entitlements to developers.
Mr. Hogarth agreed with Mr. Ryder, stating that the regulations unfairly burden
homeowners and infringe on property rights. He suggested promoting tree planting
through village programs rather than imposing restrictive rules, noting that such
measures resemble HOA regulations and conflict with the Village's non-HOA
character.
Discussion continued.
Ms. Mary Phillips, 525 Ebbtide Drive, stated the Environmental Committee aims
to preserve mature trees by encouraging thoughtful removal decisions. The process
is intended to be simple and fair, allowing nuisance trees to be removed with proof
and requiring replacements. Ms. Phillips emphasized the need for a tree removal
process to prevent unnecessary tree cutting and preserve the Village's canopy,
which enhances home values and the environment. She advocated for thoughtful
removal, tree replacements, and focusing on private property rather than swales due
to infrastructure issues, urging action to protect the community's character.
Mr. Hullihan suggested creating a category for new construction with incentives to
preserve trees, making it more appealing to save them.
Mr. Haigh proposed penalizing tree removal instead of offering incentives, using
the penalty funds to plant more trees in the Village.
Councilmember Puyol suggested restricting it to the front yard.
Discussion continued.
Ms. Gardner-Young asked if the Board wanted to proceed with further
consideration of the tree permit.
Mr. Hogarth asked if current or proposed codes would prevent someone from
removing oak trees in a buildable area to meet minimum setbacks. Ms. Gardner-
Young explained that under both codes, removal could be allowed on a case-by-
case basis with justification, such as a floor plan showing the tree obstructing
construction. Mr. Hogarth noted that exemptions apply if the tree conflicts with a
buildable area.
Dr. Michaels acknowledged the intent to preserve trees and slow their removal but
questioned whether the approach would be fair and consistent, expressing
uncertainty about reaching a resolution.
Mr. Hullihan discussed incentives versus penalties.
The Board deliberated whether to proceed with addressing the topic and decided to
revisit it at the next meeting.
Mr. Haigh motioned to continue the item to the next meeting. Dr. Michaels
seconded the motion. The motion passed (4-1) with Mr. Hullihan voting in
opposition.
8. BOARD COMMENTS
Mr. Haigh requested a white paper to consolidate and clarify the fencing code rules and regulations,
which are currently spread across multiple sections, to help ensure permit approvals are accurate.
Mr. Hogarth asked about staff authority on signs, and Ms. Gardner-Young explained only signs under
a Board-approved Master Sign Plan bypass further Board review. Hogarth suggested annual reminders
for commercial properties about regulations, and Ms. Gardner-Young noted that those in
noncompliance are often unintentional due to a lack of awareness about local rules.
9. STAFF UPDATES: None.
10. ADJOURNMENT
Chair Cross advised the next meeting was scheduled for Tuesday, December 3, 2024. With no further
business before the Board, Chair Cross adjourned the meeting at 8:33 p.m.
THE VILLAGE OF NORTH PALM BEACH
PLANNING, ZONING AND ADJUSTMENT BOARD
REGULAR MEETING MINUTES
TUESDAY, DECEMBER 3, 2024 at 6:30 PM
Present Cory Cross, Chair
Jonathan Haigh, Member
Timothy Hullihan, Member
Donald Solodar, Member
Mark Michaels, Member
Absent Thomas Hogarth, Member
Scott Hicks, Vice-Chair
Village Staff Leonard Rubin, Village Attorney
Caryn Gardner-Young, Community Development Director
1. CALL TO ORDER
Chair Cross called the meeting to order at 6:30 p.m.
a. ROLL CALL
Roll was called, and it was determined a quorum was present.
2.DELETIONS, ADDITIONS, OR MODIFICATIONS TO THE AGENDA: None.
3.PUBLIC COMMENT FOR NON-AGENDA ITEMS: None.
4.APPROVAL OF MINUTES: None.
5.DECLARATION OF EX-PARTE COMMUNICATIONS: None.
6.SWEARING IN FOR QUASI-JUDICIAL MATTERS
Village Attorney Leonard Rubin swore in those wishing to provide testimony.
7.QUASI-JUDICIAL MATTERS
Village Attorney Leonard Rubin swore in those wishing to provide testimony.
a.SITE PLAN AND APPEARANCE REVIEW
i.NEW BUSINESS
1. 521 Northlake (Milton Recovery)
Ms. Gardner-Young confirmed the applicant was in attendance and had no
objections to any of the order conditions.
Mr. Chris Campbell, 2001 10th Avenue North, Lake Worth from Fast Signs,
on behalf of the applicant, requested approval to allow a face change for an
existing monument sign located at 521 Northlake Boulevard.
Mr. Campbell began his presentation and reviewed the monument sign face
change; sign location; and landscaping and building behind the sign.
Member comments
The Board had no comments.
Mr. Solodar motioned to approve as submitted, seconded by Mr. Haigh. The
motion passed unanimously (5-0).
2. 2677 Northlake (Mazda of Palm Beach)
Ms. Gardner-Young confirmed the applicant was in attendance and had no
objections to the order conditions.
Mr. Donald Hearing, 934 Commerce Lane #1, Jupiter, on behalf of the
applicant, requested approval to screen an existing heated stack located on
the roof of the body shop at 2677 Northlake Boulevard.
Mr. Hearing began his presentation and reviewed the request; site location;
existing conditions; and proposed white aluminum screening.
Member comments
Dr. Michaels asked about pollution to which Mr. Vince Camthe, Service
Director of Palm Beach Mazda, explained that the downdraft booth directs
paint overspray and fumes through a filtration system, ensuring capture of
containment. He noted that heat used for drying is vented separately,
preventing paint particulates from mixing with the heated air.
Mr. Solodar asked why this issue was not addressed seven years ago. Mr.
Cam explained that the heated booth was added a year ago to improve
efficiency. He acknowledged delays with the original application,
apologized for the oversight, and thanked everyone for their efforts.
Mr. Haigh had no comments.
Mr. Hullihan asked if screening from the railroad tracks was required or
simply omitted. Mr. Hearing explained that screening was not proposed as
it seemed unnecessary due to its location near the industrial area but stated
it could be added if deemed essential. He clarified that the site plan was
intended as an exhibit to show property separation. Mr. Hullihan suggested
screening on four sides and expressed overall agreement with the plan. Mr.
Hearing agreed to the suggestion.
Chair Cross opened public comment.
Ms. Debra Cross, 2560 Pepperwood Circle South, agreed with Mr.
Hullihan’s request to screen on all four sides.
Chair Cross closed public comment.
Mr. Hullihan motioned to approve with the condition it is screened on all
four sides, seconded by Mr. Solodar The motion passed unanimously (5-
0).
8. PUBLIC HEARINGS
a. OLD BUSINESS
1. Sign Text Amendment Ordinance
Request by Village staff for consideration of the following ordinance:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA, AMENDING CHAPTER 6,
“BUILDINGS AND BUILDING REGULATIONS,” OF THE VILLAGE
CODE OF ORDINANCES BY REPEALING ARTICLE V, “SIGNS AND
OUTDOOR DISPLAYS,” IN ITS ENTIRETY; AMENDING ARTICLE III,
“DISTRICT REGULATIONS,” OF APPENDIX C (CHAPTER 45),
“ZONING,” OF THE VILLAGE CODE OF ORDINANCES BY AMENDING
SECTION 45-34, “C-G GENERAL COMMERCIAL DISTRICT,” SECTION
45-34.1, “C-3 REGIONAL BUSINESS DISTRICT,” SECTION 45-34.3, “C-
NB NORTHLAKE BOULEVARD COMMERCIAL DISTRICT, AND
SECTION 45-38, “I-1 LIGHT INDUSTRIAL DISTRICT,” TO REMOVE
SIGN REGULATIONS; AMENDING APPENDIX C (CHAPTER 45),
“ZONING,” OF THE VILLAGE CODE OF ORDINANCES BY ADOPTING
A NEW ARTICLE IX, “SIGNS AND OUTDOOR DISPLAYS;” PROVIDING
FOR SEVERABILITY; PROVIDING FOR CONFLICTS; PROVIDING
FOR AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
Attorney Ruben explained that the sign code ordinance was not updated due to time
constraints and a shortened schedule between meetings. He noted that the Board
had discussed banning all temporary signs with exceptions, but this approach would
be too content-based and require reworking. He requested a continuation to the next
meeting to present revised options.
Discussion ensued.
Dr. Michaels motioned to continue the item to the January 7, 2025 meeting. Mr.
Hullihan seconded the motion. The motion passed unanimously (5-0).
2. Tree Removal Permit Ordinance
Request by Village staff for consideration of the following ordinance:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA, AMENDING ARTICLE VIII,
“LANDSCAPING,” OF APPENDIX C (CHAPTER 45), “ZONING,” OF THE
VILLAGE CODE OF ORDINANCES BY ADOPTING A NEW SECTION
45-95, “TREE REMOVAL PERMIT;” PROVIDING FOR CODIFICATION;
PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS;
AND PROVIDING FOR AN EFFECTIVE DATE.
Ms. Gardner-Young presented updates to the tree permit process based on previous
Board feedback. She explained that the "tree removal permit" was renamed "tree
permit," and regulations were adjusted to exempt trees under 18 inches in diameter
within R1 districts, while other zones followed the DBH standard. She stated that
invasive species regulations were limited to Florida Invasive Species Council's
Category 1. For new developments, she referenced existing tree disposition plans,
while non-development tree removal required arborist assessments and relocation
attempts, with fees set at $200 per diameter inch to cover relocation or mitigation
costs. She elaborated on penalties, noting that failure to obtain a tree permit would
result in a triple permit fee for each violation. While the permit fees were set to be
affordable, around $50, to encourage compliance, she acknowledged that additional
penalties would include mitigation requirements to account for the loss of the tree.
She highlighted the challenge of determining mitigation for removed trees but
suggested using property records and historical data to assess tree size and value.
Additionally, she presented a Tree Trust Fund to support replanting, educational
programs, tree giveaways, and Village-wide tree preservation efforts, with
expenditures managed by the Village Manager and aligned with Village policies.
She concluded by inviting feedback from the Board and Environmental
(Committee) members to ensure the proposal met their expectations.
Chair Cross opened public comment.
Ms. Karen Marcus, 920 Evergreen Drive, North Palm Village, on behalf of the
Committee, explained the Committee's rationale for initiating the tree permit
process. She highlighted their aim to position the Village at the forefront of climate
change efforts and tree preservation while maintaining a shade canopy. The
Committee conducted a tree survey through Mr. Holloway’s Department,
employing advanced methods to assess tree coverage. Initially, the inclusion of
MacArthur Park skewed the results, but it was later excluded to focus solely on
Village data. She noted concerns over the removal of large, long-standing trees in
single-family residential yards, including specimen trees. The Committee sought to
proactively address these issues by requiring permits for tree removal, particularly
for significant trees, while ensuring the process remained non-burdensome and
affordable. The Committee has also worked on public education through
newsletters, community engagement, and tree giveaways to promote tree
preservation. Ms. Marcus emphasized the importance of preserving existing large
trees to maintain the Village's character and prevent substantial tree loss.
Ms. Kendra Zellner, 604 Laurel, added that many residents who remove large shade
trees often express regret. She explained that the removal typically leads to
increased energy bills and other repercussions. While replacement is possible, she
emphasized that the original large trees cannot be fully restored.
Ms. Debra Cross, 2560 Pepperwood Circle South, highlighted the impact of tree
removal on pedestrians, noting that walking on sidewalks without tree coverage,
especially during the summer or in direct sunlight, results in a significant loss of
protection from the heat. She emphasized the noticeable difference in comfort and
temperature when trees are present. She expressed support for efforts to preserve
existing trees and thanked the group for their work on this initiative.
Ms. Mary Phillips, 525 Epptide Drive, Phillips reiterated that large, mature trees
positively impact property values, although she did not have specific figures
available. She noted that the trees provided during giveaways, typically one inch in
diameter, would take decades to reach the size and stature of existing specimen
trees. She shared that several residents had approached her, emphasizing the
importance of preserving these trees for their value, shade, and overall benefits. She
concluded by expressing her support for tree preservation efforts.
Chair Cross closed public comment.
Member comments
Mr. Hullihan addressed several points regarding the dead tree section and the lack
of development proposal on Page 2, Item 2. He mentioned that the Board had
previously discussed whether the diameter threshold for tree regulation should be
reduced from 18 inches to 12 or 15 inches and emphasized the need for clear
direction on this matter. He suggested inserting "at breast height (DBH)" after
"diameter" to clarify the measurement standard and recommended reviewing the
proposed threshold for palms, as four inches seemed too small. He proposed
splitting the paragraph into two sections—one for canopy trees and another for
palms—to improve clarity.
Mr. Hullihan also pointed out that the language in Item E on the same page could
be confusing, as it implied all seven conditions must exist for a tree permit to be
issued. He suggested rephrasing it to indicate that any applicable condition could
warrant a permit. Additionally, he recommended removing Item 6 from the list,
asserting that such cases should always be reviewed by the Board.
On Page 3, Item F, Mr. Hullihan sought clarification regarding the meaning of "no
development proposed." Ms. Gardner-Young explained that it referred to situations
where no building permit or development was involved, such as when a homeowner
wishes to remove a tree for personal reasons. Mr. Hullihan suggested rewording the
section to reference "existing occupied properties" for greater clarity.
Mr. Hullihan and Chair Cross discussed the $200 per inch fee, with Mr. Hullihan
suggesting it might be too low and proposing an increase to $300 per inch. He
emphasized the need to incentivize tree preservation rather than merely penalizing
bad actors, who might willingly pay the fee to remove trees. Chair Cross agreed,
noting that incentives are typically applied during the site plan approval process,
where increased entitlements or other benefits could encourage tree preservation.
They agreed on the importance of finding ways to make tree preservation more
appealing, especially for development projects.
Mr. Haigh explained that if a tree cannot be relocated on-site, mitigation would be
required. If full on-site mitigation is not feasible—such as when removing a 36-
inch tree and the site cannot accommodate six six-inch replacement trees—the
remaining unmitigated inches would require a payment into the Tree Trust Fund to
account for the difference.
Mr. Hullihan suggested that incentivizing tree preservation through increased
entitlements for new homes could be an effective strategy. He noted that the $200-
per-inch fee might not deter those willing to pay to remove trees and emphasized
the need to make preservation more appealing, such as by offering larger house
entitlements for saving trees. He pointed out a typo on page five, clarifying that the
correct reference should be "J" instead of "H." Lastly, he expressed concern about
potentially biased arborist reports favoring developers, proposing the use of a
trusted list of arborists to ensure accurate and impartial assessments.
Mr. Haigh asked if the code includes provisions allowing the hiring of a traffic
engineer to review site plan applications and their accompanying traffic reports.
Attorney Rubin responded that he was unsure but suggested there might be similar
provisions for retaining experts to review applications. He proposed reserving the
ability to include such provisions in the ordinance if needed and offered to
investigate further.
Mr. Haigh praised the Committee's work and noted the challenge of gaining Public
Works approval for planting trees in swales, citing his own denied permit. He
recommended changing the in-lieu fee language to "per DBH inch" and expressed
confidence that most tree removal decisions could be handled by the Community
Development Director, reducing the Board's involvement. He supported increasing
the fee to $300 per inch to reflect higher replacement costs and suggested it could
also cover long-term maintenance through the Tree Trust Fund.
Mr. Solodar asked for more clarification regarding DBH and a brief discussion
ensued.
Dr. Michaels raised concerns about the practicality of measuring tree diameters for
compliance. He suggested allowing circumference measurements, which can be
converted to diameter using a simple tape measure or string, as most homeowners
lack the arborist tools needed for precise diameter calculations. While he
acknowledged the importance of consistency with industry norms, he emphasized
making compliance accessible for the average homeowner.
He also questioned the ordinance's language in the "whereas" clause, stating it
implied full approval by the Board, even though at least one member had opposed
it. He expressed discomfort with regulating tree removal for individual
homeowners, citing concerns about overreach and the potential burden on residents,
like those wanting to remove an unsatisfactory mango tree.
Lastly, Dr. Michaels criticized past development on Prosperity Road, where oak
trees were cleared despite existing codes meant to prevent such actions. He asked
why the current code failed to stop this and questioned the need for a new ordinance
if existing regulations were not enforced effectively. He expressed general support
for tree preservation but remained troubled by how the ordinance might impact
individual homeowners.
Ms. Marcus explained that the situation on Prosperity Road involved the property
owner consulting with the Committee at the recommendation of Village staff. She
and Council Member Bickel visited the site, identified trees they believed could be
saved, and the owner hired an arborist. The arborist deemed the trees diseased,
leading to their removal, though Ms. Marcus noted differing opinions among
arborists. The owner ultimately removed several trees, paid a fine, and saved two
trees. She agreed that fines might need to be increased and clarified that the
ordinance does not prevent residents from removing problematic trees but requires
justification and replanting. She emphasized that the goal is to ensure replacement
for removed trees while maintaining flexibility for homeowners.
Dr. Michaels questioned the authority to regulate private property decisions, and
Ms. Marcus responded by emphasizing the Committee's mission to support Village
priorities, such as climate action and tree preservation. She highlighted the
importance of shade canopies for future sustainability, noting that while property
owners can remove trees, they are required to replace them with similar canopy
types. She stressed that the goal is education, encouragement, and support, not
penalization, citing examples like tree giveaways and the community center
planting project, which has already shown promising results within a year.
Mr. Haigh motioned to approve the ordinance with edits discussed.
Discussion ensued about Public Works and swales.
Dr. Michaels suggested exploring swale plantings more thoroughly, including
regulations and budget adjustments to cover necessary maintenance. He
emphasized the importance of beautifying the Village, enhancing oxygen
production, and ensuring the plan does not overly burden Public Works.
Mr. Solodar seconded the motion.
Ms. Gardner-Young provided an overview of the newly proposed edits, outlining
key changes and clarifications.
Mr. Hullihan recommended amending the motion to add that the Village reserves
the right to hire its own arborist. Mr. Haigh and Mr. Solodar both approved the
amendment.
The motion, as amended, passed unanimously (5-0).
Mr. Hullihan asked if there was a need to implement the ordinance as zoning in
progress to take effect quickly. Attorney Rubin clarified that it could not be
considered zoning in progress until approved by the Council, as it currently remains
a recommendation to the Board.
9. BOARD COMMENTS
Mr. Haigh noted concerns about lumens and lighting, referencing a recently well-lit smoke shop. He
remarked that the brightness and luminosity of the site could pose challenges from the start.
Chair Cross permitted a member of the public to speak.
Mr. Brian Idle, 1012 Country Club Drive, Mr. Idle stopped by to express gratitude to the Board for
their service to the Village, acknowledging their efforts in the spirit of the holidays. Additionally, he
stated they believed they were on the agenda to address their request to paint their building and caulk
leaking windows at 1295 U.S. Highway One. He explained they submitted a building application on
November 12, paid the fee on November 13, and received one comment on November 21. He
emphasized that it was a straightforward request and acknowledged they were late in addressing the
matter.
Chair Cross expressed regret that the matter could not be addressed during the meeting and advised
Mr. Idle to follow up with staff to determine the delay. He encouraged him to push for the issue to be
expedited so it could be reviewed and approved at a future meeting. He apologized for the oversight
and thanked him for attending.
10. STAFF UPDATES: None.
11. ADJOURNMENT
Ms. Gardner-Young advised the next meeting was scheduled for Tuesday, January 7, 2025. With no
further business before the Board, Chair Cross adjourned the meeting at 7:40 p.m.
Village of North Palm Beach
Recreation Advisory Board Meeting
AGENDA
November 12, 2024 at 6:30 pm
Conference Room, Village Hall
1) Call to Order: Chair Heiman at 6:30pm
2) Roll Call: Stephen Heiman, Mia St John, Karen Paxton, Jennifer Gold Dumas, Jason
Frogge, Rita Budnyk, Ashley Knieriemen, and Village staff members Stephen Poh and
Ashley Shipman. No Council representative present.
3) Approval of Minutes: Motion to approve minutes from October meeting by Rita Budnyk;
second by Karen Paxton. Approved unanimously.
4) Public Comments: Chris Ryder provided comment that the agenda was not posted two
weeks prior and that his attendance at this meeting was to hear about the agenda item
labeled ‘Master Plan Update/Discussion’. Mr. Ryder was informed that this particular
agenda item was specific to the Master Plan for Osborne and Community Center Parks and
not any other Master Plan that the Village may or may not currently have underway,
therefore he did not remain at the meeting post comment.
5) Director’s Report:
Special Events
The Links 5K Ghost Run (Oct. 26th)
a) close to 400 participants
b) The Country Club’s new restaurant provider, Lessing’s Hospitality
Group, was on site and provided complimentary breakfast items
Halloween Party at Anchorage Park (Oct. 26th)
c) Huge turnout with approximately 750-1,000 attendees
d) The golf cart trick-or-treat trail was a huge success; big Thank You
to the 20 who participated
e) We will shoot for 40 golf carts next year!
f) Craft & Scavenger hunt, put together by the Library, was a great
addition to this event
g) Costume Contest was quite the hit!
h) Movie: Classic favorite – Scooby Doo
38th Annual Arts & Crafts Festival (Nov. 2nd)
i) Well attended in spite of the rain in the morning
j) Approximately 1,000-1,200 attendees with a dozen vendors
mentioning that they had record sales this year
Veterans Day Ceremony (Nov. 11th)
k) We had participation from local school: Baldwin Prep School
l) Guest Speaker: Lieutenant General (retired) Richard Y. Newton,
III
m) Friends of the Library provided complimentary treats
UPCOMING:
1. Santa’s Mailbox (Nov. 25th – Dec. 13th)
2. Annual Tree Lighting Ceremony (Dec. 4th) @7pm
3. Trolley Rides (Dec. 20th) from 6:30-8:30pm
Bus Trips
1. Mt. Dora, FL – Nov. 8th-9th
a) 20 attendees
2. UPCOMING:
a) Amelia Island, FL – Nov. 22nd-24th
b) Florida Panthers Hockey Game – Dec. 7th
c) Vero Beach Antique Mall – Dec. 11th
Athletic Programs
1. Mini’s Baseball ended their session with a costume party trophy presentation (8
participants)
2. Keeping Traditions – Flag Football end of season cookout is scheduled for
Thursday, Nov. 21st
3. Winter Camp registration began on Oct. 28th for residents/Nov. 4th for non -
residents; there are approximately 10 spots left for each day
4. UPCOMING: Soccer and mini-soccer registration will run from Dec. 2nd through
Jan. 2nd
6) New Business:
Master Plan Update/Discussion
1. Discussed potential survey questions specific to Osborne and Community Center
Park; Board provided collective feedback regarding content of each question
2. Tentative timeline for output of survey questions is December; Survey available the
entire month of December, then consultant to review results in January. Design takes
approximately 4-6 weeks, so the earliest the consultant may be able to provide
conceptual designs for both parks would be the end of February or beginning of
March 2025.
3. Board expressed concern regarding the capability of the consultant, Mr. Whiteford,
to provide a Master Plan
7) Old Business:
Dry Storage Renovations commenced on Monday, November 4th; will provide projected
timeline and completion date at meeting
Restroom Renovations commenced on Monday, November 4th. This project has a
projected timeline of approximately two (2) months; completion date expected around
January 17, 2025
Boat Ramp Renovation – best case scenario: commences Jan. 2025, ‘worst case’:
commences in Feb. 2025
8) Member Comments: None.
9) Staff Comments: Meetings will be held at 7pm moving forward; Council Chambers
10) Adjournment: Motion to adjourn at 8pm by Stephen Heiman and seconded by Rita
Budnyk
VILLAGE OF NORTH PALM BEACH
VILLAGE ATTORNEY’S OFFICE
TO: Honorable Mayor and Council
THRU: Chuck Huff, Village Manager
FROM: Leonard G. Rubin, Village Attorney
DATE: January 9, 2025
SUBJECT: ORDINANCE 1st Reading – Amending Article II of Chapter 9 of the Village Code of
Ordinances to dissolve the Golf Advisory Board and reestablish new Country Club
Advisory Board
At its September 12, 2024 meeting, the Village Council approved Staff’s recommendation to dissolve the
Golf Advisory Board and reestablish a new Country Club Advisory Board. By way of background, in
2007, the Village Council dissolved the Country Club Advisory Board and established a new Golf Advisory
Board because the pool and tennis facilities at the Country Club were incorporated into the Parks and
Recreation Department. Following the reconstruction of the Country Club clubhouse in 2019, the pool
and tennis facilities were placed back under the management of the Country Club General Manager,
thereby creating a more integrated campus under a single umbrella. The creation of a new Country Club
Advisory Board will ensure proper representation and oversight of all activities and facilities at the Country
Club.
The attached Ordinance repeals Article II, “Golf Advisory Board,” of Chapter 9, “Country Club,” of the
Village Code of Ordinances and adopts a new Article II, “Country Club Advisory Board.” The Country
Club Board will serve in an advisory capacity and provide recommendations to the Village Council
regarding Country Club operations. The Board’s mission shall be work with the General Manager “to
ensure efficient operations of the Country Club while addressing the needs of all stakeholders.” The
Board shall have no final authority with respect to Country Club operations, staffing, or financial
allocations.
The members of the Board shall to the extent practicable, consist of the following:
Two (2) persons with golf memberships who are active golfers at the Club;
One (1) person representing the Women’s Golf Association (if no WGA member wishes to serve
int this capacity, this member may be replaced with a female golfer at the Club);
One (1) person with a tennis membership who is actively involved in tennis activities at the Club;
One (1) person with a pool membership who is actively involved in swim activities at the Club;
One (1) person with a social dining membership; and
One (1) person representing the community at large.
The members shall serve terms of two years, with three of the initial appointees serving three-year terms
to ensure future staggering.
The duties of the Country Club Advisory Board are defined as follows:
(1) Provide input on Country Club policies, including membership, facility use, and community
engagement;
(2) Serve as a liaison between the community and the Country Club, collecting feedback and relaying
concerns and programming suggestions;
(3) Offer suggestions to align programs, services, and capital upgrades with the long -term goals of
the Country Club;
(4) Review proposed budgets and financial reports, offering recommendations to optimize resource
allocation;
(5) Advocate for Country Club events and assist in programming community events; and
(6) Any other duties assigned by the Village Council.
The attached Ordinance has been prepared and reviewed for legal sufficiency.
There is no fiscal impact.
Recommendation:
Village Staff requests Council consideration and approval on first reading of the attached
Ordinance amending Article II of Chapter 9, “Country Club,” of the Village Code of Ordinance to
dissolve the Golf Advisory Board and reestablish a new Country Club Advisory Board in
accordance with Village policies and procedures.
Page 1 of 3
ORDINANCE NO. _____ 1
2
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF 3
NORTH PALM BEACH, FLORIDA, AMENDING CHAPTER 9, “COUNTRY 4
CLUB,” OF THE VILLAGE CODE OF ORDINANCES BY REPEALING 5
ARTICLE II, “GOLF ADVISORY BOARD,” IN ITS ENTIRETY AND 6
ADOPTING A NEW ARTICLE II, “COUNTRY CLUB ADVISORY BOARD;” 7
PROVIDING FOR BOARD CREATION, TERMS, COMPOSITION AND 8
DUTIES; PROVIDING FOR CODIFICATION; PROVIDING FOR 9
SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN 10
EFFECTIVE DATE. 11
12
WHEREAS, in 2007, the Village Council dissolved the Country Club Advisory Board 13
(formed in 1999) and established a new Golf Advisory Board because the pool and tennis facilities 14
had been incorporated into the Parks and Recreation Department; and 15
16
WHEREAS, following the reconstruction of the North Palm Beach Country Club in 2019, 17
the pool and tennis facilities were placed back under the management of the Country Club General 18
Manager, thereby creating a more integrated campus under a single umbrella; and 19
20
WHEREAS, based on the foregoing, the Village Council wishes to dissolve the Golf 21
Advisory Board and form a new Country Club Advisory Board to ensure proper representation 22
and oversight of all activities at the Country Club; and 23
24
WHEREAS, the Village Council has determined that the adoption of this Ordinance is in 25
the best interests of the Village and its residents. 26
27
NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE COUNCIL OF THE VILLAGE 28
OF NORTH PALM BEACH, FLORIDA as follows: 29
30
Section 1. The foregoing “whereas” clauses are hereby ratified as true and are incorporated 31
herein. 32
33
Section 2. The Village Council hereby amends Chapter 19, “Country Club,” of the Village 34
Code of Ordinances by repealing Article II, “Golf Advisory Board,” in its entirety and adopting a 35
new Article II, “Country Club Advisory Board,” to read as follows (additional language 36
underlined): 37
38
ARTICLE II. COUNTRY CLUB ADVISORY BOARD 39
40
Sec. 9-16. Created. 41
42
The village council hereby creates a country club advisory board to serve in 43
an advisory capacity and provide recommendations to the council regarding 44
country club operations. 45
46
Page 2 of 3
Sec. 9-17. Composition; terms. 1
2
(a) Composition. The board shall be appointed by the village council 3
and shall consist of seven (7) members who shall represent the diverse users of the 4
country club facilities. To ensure balanced representation, the members of the 5
board shall, to extent practicable, consist of the following: 6
7
(1) Two (2) persons with golf memberships who are active golfers at 8
the country club; 9
10
(2) One (1) person representing the Women’s Golf Association (WGA) 11
(if no WGA member wishes to serve in this capacity, this member 12
may be replaced with a female golfer at the country club); 13
14
(3) One (1) person with a tennis membership who is actively involved 15
in tennis activities at the country club; 16
17
(4) One (1) person with a pool membership who is actively involved in 18
swim activities at the club; 19
20
(5) One (1) person with a social dining membership; and 21
22
(6) One (1) person representing the community at large. 23
24
(b) Terms. The members of the board shall serve staggered terms of 25
two years, with three of the initial appointees serving three-year terms for their first 26
term only. 27
28
Sec. 9-18. Mission; duties. 29
30
(a) Mission. The board shall serve in an advisory capacity to the village 31
council, and its mission shall be to work closely with the general manager to ensure 32
efficient operations of the country club while addressing the needs of all 33
stakeholders. The board shall have no final authority with respect to country club 34
operations, staffing, or financial allocations. 35
36
(b) Duties. The board’s duties shall consist of the following: 37
38
39
Section 3. The provisions of this Ordinance shall become and be made a part of the Code of 40
the Village of North Palm Beach, Florida. 41
42
Section 4. If any section, paragraph, sentence, clause, phrase, or word of this Ordinance is for 43
any reason held by a court of competent jurisdiction to be unconstitutional, inoperative, or void, 44
such holding shall not affect the remainder of this Ordinance. 45
46
Page 3 of 3
Section 5. All ordinances or parts of ordinances and resolutions or parts of resolutions in 1
conflict herewith are hereby repealed to the extent of such conflict. 2
3
Section 6. This Ordinance shall take effect immediately upon adoption. 4
5
PLACED ON FIRST READING THIS _____ DAY OF ________________, 2025. 6
7
PLACED ON SECOND, FINAL READING AND PASSED THIS ______ DAY OF 8
___________, 2025. 9
10
11
(Village Seal) 12
MAYOR 13
14
ATTEST: 15
16
17
VILLAGE CLERK 18
19
APPROVED AS TO FORM AND 20
LEGAL SUFFICIENCY: 21
22
23
VILLAGE ATTORNEY 24
VILLAGE OF NORTH PALM BEACH
VILLAGE ATTORNEY’S OFFICE
TO: Honorable Mayor and Council
THRU: Chuck Huff, Village Manager
FROM: Leonard G. Rubin, Village Attorney
DATE: January 9, 2025
SUBJECT: ORDINANCE 2nd Reading – Amending Chapter 6, “Buildings and Building Regulations,”
of the Village Code to adopt a new Article IV, “Construction Site Standards.”
Village Staff is recommending the adoption of the attached Ordinance amending Chapter 6, “Buildings
and Building Regulations,” of the Village Code of Ordinances to adopt a new Article VI, “Construction
Site Standards.”
The Village Code does not currently regulate the obligations of property owners and contractors as they
relate to active construction sites within the Village. The attached Ordinance would apply to all sites
where construction activities are occurring, including lot clearing and grading, as well as the construction,
demolition, reconstruction, and alteration of buildings and structures. The standards and regulations set
forth in the Ordinance would be the joint responsibility of the owner of property owner and the contractor
performing the construction activities. Therefore, both the owner and the contractor may be cited for any
violations.
The proposed standards and regulations for active construction sites include the following:
All adjacent rights-of-way shall remain free of waste, trash, and other materials, such as liquid or
particulate matter, associated with the construction activity.
All vehicles associated with the construction activity shall be parked on site, and the on-site
construction areas must be covered with suitable, compacted materials to prevent dirt and mud
from being tracked onto adjacent streets and properties. If the construction site cannot
accommodate the parking of vehicles, the building official may approve the parking of vehicles on
the right-of-way immediately adjacent to the construction site.
All road closures associated with construction activity shall be reviewed and approved by the
Public Works Department and the Police Department.
All waste shall be stored on-site within an enclosed containment structure.
All surrounding areas affected by dirt, dust, and debris shall be swept clean each day, and the
contractor shall supply an erosion control plan and/or construction screening plan to the Building
Official.
Pools under construction shall be kept clean of any debris and sitting water must be properly
treated.
When the cutting and finishing of materials that create dust or airborne debris is occurring on site,
all debris shall remain on site utilizing wet saws, vacuums, screening, or other effective means.
Sufficient toilet facilities, screened from adjacent rights-of-way and adjoining properties, shall be
provided for all workers during the entire construction period.
All construction materials shall be properly secured and fastened upon the issuance of a hurricane
or tropical storm warning, including removing or securing roof tiles.
Any vehicle delivering or picking up materials from the construction site shall not obstruct the flow
of traffic for more than ten (10) minutes without a flag person present to assist with traffic.
All construction activity shall comply with the permissible construction times (8:00 a.m. to 8:00
p.m. on weekdays and Saturdays, with no construction activities on Sundays or legal holidays).
All construction signs shall comply with the Village’s sign regulations.
These standards shall be enforced through the code enforcement process or any other legally available
means. Additionally, the Building Official may issue a stop work order with notice to the property owner
and contractor. If the Village takes emergency action to secure a property or construction materials in
violation of these standards and regulations, the Village may bill the property owner for all costs incurred.
Council Action and Modifications
At its December 12, 2024 meeting, the Village Council approved the Ordinance on first reading with requested
modifications, each of which has been incorporated into the Ordinance. The revisions are highlighted and
include the following:
Section 6-163(b) has been revised to prohibit the parking of construction vehicles in any portion of the
right-of-way, including the swale, overnight between the hours of 8:00 p.m. and 7:30 a.m.
Section 6-163(c) has been revised to require notification of road closures to the Fire Rescue
Department.
The screening requirement applicable to toilet facilities set forth in Section 6-163(h) shall be
accomplished “to the fullest extent practicable.”
A new Section 6-163(i) has been added to require a temporary construction fence for all construction
sites, except for renovations to existing residential dwellings in the R-1 and R-2 zoning districts where
the total cost of the improvements is less than 50% of the market value of the structure subject to the
following additional requirements:
o Temporary construction fences shall be six feet in height and constructed of chain link with
black or green screening material without any signage, artwork, or pictures.
o Gates shall be secured and locked when workers are not located on site.
o The fence shall not be erected until the Village has issued a demolition permit or building
permit for the construction activity and shall not require a separate building permit.
o All construction activities and other items related to construction shall be located inside the
fenced area.
o The fence may not encroach beyond the property line.
The attached Ordinance has been prepared by this office and reviewed for legal sufficiency.
There is no fiscal impact.
Recommendation:
Village Staff requests Council consideration and adoption on second and final reading of the
attached Ordinance amending Chapter 6 of the Village Code of Ordinances to adopt a new article
providing regulations and standards for active construction sites in accordance with Village
policies and procedures.
Page 1 of 4
ORDINANCE NO. _____ 1
2
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH 3
PALM BEACH, FLORIDA, AMENDING CHAPTER 6, “BUILDINGS AND 4
BUILDING REGULATIONS,” OF THE VILLAGE CODE OF ORDINANCES BY 5
ADOPTING A NEW ARTICLE V I, “CONSTRUCTION SITE STANDARDS;” 6
PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; 7
PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. 8
9
WHEREAS, the Village’s Code of Ordinances does not specifically regulate the obligations of 10
property owners and contractors as they relate to active construction sites, and the Village Council 11
wishes to adopt construction site standards for all properties within the Village; and 12
13
WHEREAS, the Village Council determines that adoption of this Ordinance is in the best interests of 14
the health, safety and welfare of the Village and its residents. 15
16
NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE COUNCIL OF THE VILLAGE OF 17
NORTH PALM BEACH, FLORIDA as follows: 18
19
Section 1. The foregoing recitals are ratified as true and correct and are incorporated herein. 20
21
Section 2. The Village Council hereby amends Chapter 6, “Buildings and Building Regulations,” 22
by adopting a new Article VI, “Construction Site Standards,” to read as follows (additional language 23
underlined): 24
25
ARTICLE VI. CONSTRUCTION SITE STANDARDS 26
27
Sec. 6-161. Purpose applicability. 28
29
(a) The purpose of this article is to establish standards and regulations 30
applicable to all active construction sites within the corporate limits of the village. 31
32
(b) As used in this article, the term construction shall include lot clearing, 33
grading, stockpiling of soil, and the construction, demolition, reconstruction, and 34
alteration of buildings and structures. 35
36
Sec. 6-162. Joint responsibility. 37
38
It shall be the joint responsibility of both the owner of the property upon which 39
construction is occurring and the contractor performing the construction activities to 40
ensure compliance with the standards and regulations set forth in this article. 41
42
Sec. 6-163. Standards and regulations for construction sites. 43
44
(a) All adjacent public and private rights-of-way shall remain free at all 45
times of construction waste, trash, or other materials, such as liquid or particulate 46
matter, associated with the construction activity. 47
48
Page 2 of 4
(b) All vehicles associated with construction activity, including vehicles 1
utilized by construction personnel, shall be parked completely on the construction site. 2
On-site parking areas must be completely off the pavement and covered with suitable, 3
compacted material to prevent dirt and mud from being tracked or washed onto 4
adjacent streets and properties. If the construction site cannot accommodate the 5
parking of vehicles, the contractor may request permission from the building official 6
to locate such vehicles on the portions of the right-of-way immediately adjacent to the 7
construction site. In no event shall construction vehicles be parked in any portion of 8
the right-of-way, including the swale area, overnight between the hours of 8:00 p.m. 9
and 7:30 a.m. 10
11
(c) Any road closure requests associated with construction activity on 12
private property shall be reviewed and approved by the public works department, the 13
police department, and the fire rescue department. All requests shall be made seventy-14
two (72) hours prior to the road closure, and all fees associated with the road closure 15
shall be paid prior to the road closure. Written notification of any road closure shall 16
be provided to affected residents. 17
18
(d) All waste, trash, or other materials, such as liquid or particulate matter 19
associated with the construction activity, shall be contained on the construction site. 20
Construction waste and trash shall be secured within an enclosed containment 21
structure. In the case of stockpiled particulate materials, such materials shall be 22
stabilized in a manner satisfactory to the building official. 23
24
(e) All surrounding areas affected by dust, dirt and debris from the 25
construction site shall be swept clean each day. The building official shall require an 26
erosion control plan and/or a construction screening plan. Adjacent or nearby catch 27
basins shall be equipped with filtration media beneath the grate or other mechanisms 28
to prevent the deposit of eroded sand, dirt, and other materials inside the basin. 29
30
(f) Any pool under construction shall be kept clean of any debris until such 31
time as the pool is properly filtered. All sitting water in pools under construction must 32
be properly treated to eliminate algae and insects. Where it is necessary to empty the 33
water from an existing pool, the water may not be discharged directly into the street 34
but shall be discharged on the property at a slow rate to allow percolation of the water 35
to the greatest extent possible. 36
37
(g) When the cutting and finishing of concrete, tile, brick, stone material, 38
fiber cement, gunite, or other materials that create dust or airborne debris is occurring 39
on the construction site, all airborne dust or debris shall remain on site through the use 40
of wet saws, vacuums, screening, and/or any other effective means. 41
42
(h) Sufficient toilet facilities shall be provided for all workers during the 43
entire construction period as deemed adequate by the building official. If a temporary 44
structure/building is used for that purpose, its construction, location, and operation 45
shall be approved by the building official. Such temporary structure/building shall not 46
be placed in the public right-of-way and shall, to the fullest extent practicable, be 47
effectively screened from all adjacent rights-of-way and adjoining properties by walls, 48
hedges, buildings, fences, or any other method approved by the building official. 49
50
Page 3 of 4
(i) A temporary construction fence shall be required for all construction 1
sites, except for renovations to existing residential dwellings in the R-1 and R-2 zoning 2
districts where the total cost of the improvements is less than fifty percent (50%) of 3
the market value of the structure, subject to the following requirements: 4
5
(1) Temporary construction fences shall be six (6) feet in height and shall 6
be constructed of chain link with screening material, as approved by 7
the building official. Screening material shall be of one single color, 8
green or black, without any signage, artwork, or pictures, and shall be 9
maintained in good condition without visible rips or tears. Wind 10
screening materials shall be removed upon the issuance of a hurricane 11
or tropical storm warning impacting the village and shall be reinstalled 12
no later than ten (10) days after the storm threat has ended. 13
14
(2) Gates shall be secured and locked when workers are not located on the 15
construction site. 16
17
(3) Temporary construction fences shall not be erected until the village has 18
issued a demolition permit or building permit for the construction 19
activity and shall not require a separate building permit for the fence. 20
21
(4) All construction activities, as well as all dumpsters, portable toilets, 22
storage facilities, materials, and all other items relating to construction 23
shall be located inside the temporary construction fence area. 24
25
(5) No temporary construction fence may encroach beyond the property 26
line. 27
28
(j) All construction materials on site shall be properly secured and fastened 29
upon the issuance of a hurricane or tropical storm warning impacting the village and/or 30
notification that the village has declared a state of emergency. Any roof tiles placed 31
on the roof but not yet fastened before the issuance of a hurricane or tropical storm 32
warning shall be removed from the roof or properly secured and fastened. 33
34
(k) Any vehicles delivering or picking up materials from the construction 35
site shall not obstruct the normal flow of traffic for more than ten (10) minutes. In the 36
event traffic will be obstructed for more than ten (10) minutes, a flag person shall be 37
on site to assist in the safe passage of motor vehicles for the duration of the obstruction. 38
39
(l) All construction activities comply with the permissible times set forth 40
in section 19-105 of this code. 41
42
(m) All construction signs shall comply with the village’s sign regulations. 43
44
Sec. 6-164. Violations and enforcement. 45
46
(a) The provisions of this article may be enforced through the initiation of 47
code enforcement proceedings pursuant to article iv, chapter 2 of this code or through 48
any legally available means for enforcement of the village’s codes. 49
50
Page 4 of 4
(b) In addition to code enforcement proceedings, the building official may 1
issue a stop work order for violation of this article. Prior to the issuance of a stop work 2
order, the building official shall, where practicable, attempt to provide a verbal or 3
written notice to the property owner and any contractor engaged in construction 4
activities. That notice shall specifically establish a time period for correction of the 5
violation. 6
7
(c) In the event the village takes emergency action to secure a property or 8
construction materials in violation of this section, the property owner shall be 9
responsible for all costs associated therewith and shall be billed for all charges and 10
expenses incurred by the village. 11
12
Section 3. The provisions of this Ordinance shall become and be made a part of the Code of the 13
Village of North Palm Beach, Florida. 14
15
Section 4. If any section, paragraph, sentence, clause, phrase, or word of this Ordinance is for 16
any reason held by a court of competent jurisdiction to be unconstitutional, inoperative, or void, such 17
holding shall not affect the remainder of this Ordinance. 18
19
Section 5. All ordinances or parts of ordinances and resolutions or parts of resolutions in conflict 20
herewith are hereby repealed to the extent of such conflict. 21
22
Section 6. This Ordinance shall take effect immediately upon adoption. 23
24
PLACED ON FIRST READING THIS _____ DAY OF ________________, 2024. 25
26
PLACED ON SECOND, FINAL READING AND PASSED THIS ______ DAY OF ___________, 27
2025. 28
29
30
31
(Village Seal) 32
MAYOR 33
34
35
ATTEST: 36
37
38
VILLAGE CLERK 39
40
APPROVED AS TO FORM AND 41
LEGAL SUFFICIENCY: 42
43
44
VILLAGE ATTORNEY 45
1
Business Impact Estimate
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, AMENDING CHAPTER 6, “BUILDINGS AND BUILDING
REGULATIONS,” OF THE VILLAGE CODE OF ORDINANCES BY ADOPTING A NEW
ARTICLE VI, “CONSTRUCTION SITE STANDARDS;” PROVIDING FOR
CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS;
AND PROVIDING FOR AN EFFECTIVE DATE.
This Business Impact Estimate is provided in accordance with section 166.041(4), Florida
Statutes. If one or more boxes are checked below, this means the Village is of the view
that a business impact estimate is not required by state law1 for the proposed ordinance,
but the Village is, nevertheless, providing this Business Impact Estimate as a courtesy
and to avoid any procedural issues that could impact the enactment of the proposed
ordinance. This Business Impact Estimate may be revised following its initial posting.
☐ The proposed ordinance is required for compliance with Federal or State law or
regulation;
☐ The proposed ordinance relates to the issuance or refinancing of debt;
☐ The proposed ordinance relates to the adoption of budgets or budget
amendments, including revenue sources necessary to fund the budget;
☐ The proposed ordinance is required to implement a contract or an agreement,
including, but not limited to, any Federal, State, local, or private grant or other
financial assistance accepted by the municipal government;
☐ The proposed ordinance is an emergency ordinance;
☐ The ordinance relates to procurement; or
☐ The proposed ordinance is enacted to implement the following:
a. Part II of Chapter 163, Florida Statutes, relating to growth policy, county and
municipal planning, and land development regulation, including zoning,
development orders, development agreements and development permits;
b. Sections 190.005 and 190.046, Florida Statutes, regarding community
development districts;
c. Section 553.73, Florida Statutes, relating to the Florida Building Code; or
d. Section 633.202, Florida Statutes, relating to the Florida Fire Prevention Code.
In accordance with the provisions of controlling law, even notwithstanding the fact that
an exemption noted above may apply, the [City/Town/Village] hereby publishes the
following information:
1 See Section 166.041(4)(c), Florida Statutes.
2
1. Summary of the proposed ordinance: The proposed Ordinance is intended to
address the impacts of construction activities on adjacent properties and rights-of-way
and ensure the safety, security, and cleanliness of active construction sites in the Village.
2. An estimate of the direct economic impact of the proposed ordinance on private,
for-profit businesses in the Village:
(a) The Ordinance will impact contractors/developers engaged in construction activities
within the Village. The cost of temporary fencing required by the Ordinance is estimated
to be anywhere from $10 to $25 per linear foot. Swing gates are estimated to cost
anywhere up to $500. Temporary toilet facilities cost approximately $200 per week, with
screening material estimated to cost approximately $150 per facility.
(b) There are no new charges or fees imposed by the Ordinance – no permit is required
for the temporary fencing; and
(c) There are no new regulatory costs. The provisions of the Ordinance will be enforced
in the same manner as other code enforcement activities.
3. Good faith estimate of the number of businesses likely to be impacted by the
proposed ordinance: The proposed Ordinance will only impact businesses engaged in
construction activities within the Village and will not impact renovations to existing
residential structures where the cost of the improvements is less than 50% of the market
value of the structure. The number of active construction sites within the Village varies.
VILLAGE OF NORTH PALM BEACH
COMMUNITY DEVELOPMENT DEPARTMENT
TO: Honorable Mayor and Council
THRU: Chuck Huff, Village Manager
FROM: Caryn Gardner-Young, Community Development Director
DATE: January 9, 2025
SUBJECT: RESOLUTION – Approving a minor amendment to the Prosperity Village Planned Unit
Development to amend the approved Design & Diversity Criteria document to change
the roof pitch on modern styled homes within the project from a 5:12 roof pitch to 4:12
roof pitch.
Background
The subject parcels are a total of 2.33 acres in size and located on the west side of Prosperity Farms
Road approximately 95 feet south of Allamanda Drive. The subject parcels possess the Land Use
Designation of Low Residential and a Zoning Designation of R1 Single Family Dwelling with a Planned
Unit Development designation.
The property was originally comprised of four unplatted parcels. The applicant submitted a request to
subdivide the four parcels into twelve (12) lots ranging in size from 4,739 SF to 7,286 SF. The Village
Council approved the Planned Unit Development known as Prosperity Village on November 18, 2021
through the adoption of Ordinance 2021-12
The applicant proposes a minor Planned Unit Development Amendment to modify the Village Council
approved Design & Diversity Criteria document to change the roof pitch on modern styled homes within
the Prosperity Village PUD from a 5:12 roof pitch to 4:12 roof pitch.
According to the applicant, allowing a 4:12 roof pitch in modern architectural designs will provide a
distinctive aesthetic and functional advantage, setting these homes apart from designs that adhere to a
steeper minimum pitch of 5:12. A 4:12 pitch creates a sleeker, more horizontal look, which is often
associated with modernist and minimalist styles. This lower pitch contributes to a streamlined silhouette
that complements open, expansive layouts and large windows, enhancing the modern character.
Additionally, a 4:12 roof pitch often leads to slightly lower roof heights, which can make the structure feel
more integrated into the surrounding landscape. This differentiation adds visual diversity to neighborhood
offerings, catering to those who prefer a modern, understated aesthetic. The applicant believes this will
help support the neighborhood’s directive in creating diversity within the community
The Design & Diversity Criteria document states that Prosperity Village will offer customizable homes
with a minimum of three (3) different style options. A color and materials board was created which allows
a few hundred total possible color combinations between wall color, trim, door, and roof. This criterion
served as a foundation to assist buyers with their design customization with a focus resulting in the
highest level of quality and aesthetics and provides varying elevation styles and floorplans to promote
variation between homes and avoid monotonous development.
Specifically, the Design & Diversity Criteria document states:
A variety of plantation slate and plantation smooth roof options and colors have been determined within
the color and materials board. The roof pitch shall be determined by the style of home.
1. Florida Contemporary: 5/12 roof pitch
2. Coastal Modern: 6/12 roof pitch
3. Modern: 5/12 roof pitch
Since the Design & Diversity Criteria document was approved by the Village Council through the Planned
Unit Development approval process and included in the Development Order, the only way to amend the
Design & Diversity Criteria document is to obtain Village Council approval.
There are no requirements within the Code of Ordinance addressing roof pitch. The Village Council must
determine whether the roof pitch change meets the Village’s Appearance Plan requirements.
Legal Review
The attached Resolution has been prepared and reviewed by the Village Attorney to ensure its legal
sufficiency.
Fiscal Impacts
N/A
Recommendation:
Village Staff recommends Village Council consideration and approval of the attached Resolution
approving a minor amendment to the Prosperity Village Planned Unit Development to revise the Design
& Diversity Criteria document to change the roof pitch on modern styled homes within the PUD from a
5:12 roof pitch to 4:12 roof pitch.
RESOLUTION 2025-
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH
PALM BEACH, FLORIDA APPROVING A MINOR AMENDMENT TO THE
PROSPERITY VILLAGE RESIDENTIAL PLANNED UNIT DEVELOPMENT TO
AMEND THE APPROVED DESIGN AND DIVERSITY CRITERIA TO MODIFY
THE ROOF PITCH FOR MODERN STYLE HOMES; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, through the enactment of Ordinance No. 2021-12 on November 18, 2021 (“PUD
Ordinance”), the Village Council approved the Prosperity Village Residential Planned Unit
Development (“PUD”); and
WHEREAS, Section 8 of the PUD Ordinance provides that the Village Council may approve minor
modifications to the PUD by resolution without the necessity of review by the Planning, Zoning and
Adjustment Board, advertisement, or public hearing; and
WHEREAS, the property owner, Prosperity Village Development, LLC, is requesting a modification to
the approved Design and Diversity Criteria for the PUD to revise the roof pitch for modern style homes
from 5/12 to 4/12; and
WHEREAS, the Village Council determines that the request meets the definition of a minor amendment
to the PUD and that the adoption of this Resolution is in the best interests of the Village and its residents.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA as follows:
Section 1. The foregoing recitals are ratified as true and incorporated herein.
Section 2. As authorized by Section 8 of Ordinance No. 2021-12, the Village Council hereby
approves a minor modification to the Prosperity Village Residential Planned Unit Development to revise
the approved Design and Diversity Criteria to amend the roof pitch for modern style homes from 5/12
to 4/12, as set forth in the revised document dated November 22, 2024 consisting of nine (9) pages.
Section 3. To the extent not expressly modified herein, all other elements of the approved PUD, as
previously amended, shall remain in full force and effect.
Section 4. This Resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED THIS ____DAY OF ____________, 2025.
(Village Seal)
MAYOR
ATTEST:
VILLAGE CLERK
PUD-2023-005 Page 1 of 8 635 US Highway 1
PUDA-2024-16 Revised:
Date: December 16, 2023
Subject/Agenda Item:
PUDA-2024-016 Prosperity Village
Consideration of Approval: The applicant, Cotleur & Hearing, agent for Prosperity Village
Development LLC, proposes a minor Planned Unit Development Amendment to modify the
Village Council approved Design & Diversity Criteria document to change the roof pitch on
modern styled homes within the Prosperity Village residential project from a 5:12 roof pitch to
4:12 roof pitch.
[X] Quasi-Judicial
[ ] Legislative
[ ] Public Hearing
Originating Department:
Planning & Zoning
Project Manager
__________________
Caryn Gardner-Young, AICP
Reviewed By:
Community Development Director
_________________
Caryn Gardner-Young, AICP
Attachments:
Universal Planning Petition stamp-dated Dec. 8, 2024
Justification Statement stamp-dated Dec. 8, 2024
Agent Authorization Form stamp-dated Dec. 8, 2024
Design & Diversity Criteria Prosperity Village
stamp-dated Dec. 8, 2024
Comparison of 4;12 roof pitch to 5:12 roof pitch for
Model Home on Lot 2 stamp-dated Dec. 8, 2024
Public Notice:
[ X] Required
[ ] Not Required
Dates:
Paper:
Mailing
[ X] Required
[ ] Not Required
Notice Distance: 500’
I. Executive Summary
The applicant proposes a minor Planned Unit Development Amendment to modify the approved
Design & Diversity Criteria document to change the roof pitch on modern styled homes within
the Prosperity Village residential project from a 5:12 roof pitch to 4:12 roof pitch.
COMMUNITY DEVELOPMENT DEPARTMENT REPORT AND RECOMMENDATION
PUDA-2024-16 Page 2 of 8 Prosperity Village
II. Site Data
Existing Use: Single Family Residences/Vacant Lots
Parcel Control Numbers: 68-43-42-080-000-07140
68-43-42-080-0000-7160
68-43-42-080-0000-7210
68-43-42-080-0000-5030
Legal Description: See Exhibit C
Parcel Size: 2.33 acres
Existing Future Land Use Designation: Residential Low
Existing Zoning District: R-1 Single Family Dwelling
III. Background
The subject parcels are 2.33 acres in size and located on the west side of Prosperity Farms Road
approximately 95 feet south of Allamanda Drive. The subject parcels possess the Land Use
Designation of Low Residential and a Zoning Designation of R-1 Single Family Dwelling with a
Planned Unit Development designation.
The property was originally comprised of four unplatted parcels. The applicant submitted a request
to subdivide the four parcels into twelve (12) lots ranging in size from 4,739 SF to 7,286 SF. The
Village Council approved the Planned Unit Development known as Prosperity Village on
November 18, 2021 through the adoption of Ordinance No. 2021-12
IV. Applicable Code Provisions:
Section 45.35-1 Planned Unit Development
Section IV Criteria for Appearance D. Building Design
Table 1: Surrounding Existing Land Use, Future Land Use, Zoning District:
Direction Existing Land Use Future Land Use Zoning District
North Vacant (owned by City
of Palm Beach Gardens) Low Density
Residential
R1 Single Family Dwelling
South Pepperwood - Single
Family Residential
Low Density
Residential R1 Single Family Dwelling
East Harbour Isles - Single
Family Residential
Low Density
Residential R1 Single Family Dwelling
West Vacant (City of Palm
Beach Gardens)
Conservation P/I Preserve
PUDA-2024-16 Page 3 of 8 Prosperity Village
V. Summary of Proposed Site Plan and Appearance Details:
The petitioner's Planned Unit Development Amendment documents consist of the following:
1. Universal Planning Petition stamp-dated Dec. 8, 2024
2. Justification Statement stamp-dated Dec. 8, 2024
3. Agent Authorization Form stamp-dated Dec. 8, 2024
4. Design & Diversity Criteria Prosperity Village stamp-dated Dec. 8, 2024
5. Comparison of 4:12 roof pitch to 5:12 roof pitch for Model Home on Lot 2 stamp-dated
Dec. 8, 2024
VI. Staff Analysis:
The applicant proposes a minor Planned Unit Development Amendment to modify the Village
Council approved Design & Diversity Criteria document to change the roof pitch on modern styled
homes within the Prosperity Village residential project from a 5:12 roof pitch to 4:12 roof pitch.
According to the applicant, allowing a 4:12 roof pitch in modern architectural designs will provide
a distinctive aesthetic and functional advantage, setting these homes apart from designs that adhere
to a steeper minimum pitch of 5:12. A 4:12 pitch creates a sleeker, more horizontal look, which is
often associated with modernist and minimalist styles. This lower pitch contributes to a
streamlined silhouette that complements open, expansive layouts and large windows, enhancing
the modern character. Additionally, a 4:12 roof pitch often leads to slightly lower roof heights,
which can make the structure feel more integrated into the surrounding landscape. This
differentiation adds visual diversity to neighborhood offerings, catering to those who prefer a
modern, understated aesthetic. The applicant believes this will help support the neighborhood’s
directive in creating diversity within the community,
The Design & Diversity Criteria document states that Prosperity Village will offer customizable
homes with a minimum of three (3) different style options. A color and materials board was created
which allows a few hundred total possible color combinations between wall color, trim, door, and
roof. This criterion served as a foundation to assist buyers with their design customization with a
focus resulting in the highest level of quality and aesthetics and provides varying elevation styles
and floorplans to promote variation between homes and avoid monotonous development.
Specifically the Design & Diversity Criteria document states:
A variety of plantation slate and plantation smooth roof options and colors have been determined
within the color and materials board. The roof pitch shall be determined by the style of home.
1. Florida Contemporary: 5/12 roof pitch
2. Coastal Modern: 6/12 roof pitch
3. Modern: 5/12 roof pitch
PUDA-2024-16 Page 4 of 8 Prosperity Village
Since the Design & Diversity Criteria document was approved by the Village Council through the
Planned Unit Development approval process and included in the Development Order, the only way
to amend the Design & Diversity Criteria document is to obtain Village Council approval through
a Minor Amendment to the PUD.
There are no requirements within the Code of Ordinance addressing roof pitch. The Village
Council determines whether the roof pitch change meets the Village’s Appearance Plan
requirements.
CODE OF ORDINANCES APPENDIX A, SECTION IV CRITERIA FOR APPEARANCE
These criteria are intended to establish a checklist of items that affect the physical aspect of the
Village environment. Pertinent to appearance are the design of the site, buildings and structures,
planting, signs, street hardware, and miscellaneous other objects that are observed by the public.
These criteria are not intended to restrict imagination, innovation, or variety but rather to assist in
focusing on design principles that can result in creative solutions that will develop a satisfactory
visual appearance within the Village.
D BUILDING DESIGN
1. Specific architectural styles are not mandated or banned, but the village encourages new
buildings to reflect or evolve the distinct local character exemplified by the North Palm
Beach Country Club Clubhouse, Village Hall and the Public Safety Building. This
character is derived from local and regional examples including Anglo-Caribbean
architecture, Florida vernacular, and masonry modern.
2. Evaluation of appearance of a project shall be based on quality of its design and
relationship to surroundings.
3. Buildings shall have good scale and be in harmonious conformance with permanent
neighboring development.
4. Materials shall have good architectural character and shall be selected for harmony of the
building with adjoining buildings.
a. Materials shall be selected for suitability to the type of buildings and the design in
which they are used. Buildings shall have the same materials, or those which are
architecturally harmonious, used for all building walls and other exterior building
components wholly or partly visible from public ways and adjoining properties.
b. Inappropriate materials and methods, and those which will produce inconsistency
with the structure of the building, shall be avoided.
c. Materials shall be of durable quality.
d. In any design in which the structural frame is exposed to view, the structural
materials shall meet the other criteria for materials.
5. Building components—such as windows, doors, eaves, and parapets—shall have good
proportions and relationship to one another.
PUDA-2024-16 Page 5 of 8 Prosperity Village
6. The village discourages walls without windows or with too few windows; all-glass walls;
and facades without visual interest or with entrances that are concealed or absent.
7. Colors shall be harmonious, with bright or brilliant colors used only for accent.
8. Mechanical equipment or other utility hardware on roof, ground, or buildings shall be
screened from public view with materials harmonious with the building, or they shall be
located so as not to be visible from any public ways, including waterways, service alleys,
and adjoining properties.
9. Exterior lighting shall be part of the architectural concept. Fixtures, standards and all
exposed accessories shall be harmonious with building design.
10. Refuse and waste removal areas, service yards, storage yards, and exterior work areas shall
be screened from public ways, including waterways, service alleys, and adjoining
properties, using materials as stated in criteria for equipment screening.
11. Monotony of design in single or multiple building projects shall be avoided. Variation of
detail, form, and siting shall be used to provide visual interest. In multiple building
projects, variable siting or individual buildings may be used to prevent a monotonous
appearance.
12. Inappropriate, incompatible, bizarre, and exotic designs shall be avoided.
13. The provisions of the North Palm Beach Village Code in regard to bulk regulations and
standards, and those portions of the Village Code which directly affect appearance, shall
be part of the criteria of this subsection.
G MAINTENANCE—PLANNING AND DESIGN FACTORS
1. Continued good appearance depends upon the extent and quality of maintenance. The
choice of materials and their use, together with the types of finishes and other protective
measures, must be conducive to easy maintenance and upkeep.
2. Materials and finishes shall be selected for their durability and wear as well as for their
beauty.
Proper measures and devices shall be incorporated for protection against the elements,
neglect, damage and abuse.
3. Provision for washing and cleaning of buildings and structures, and control of dirt and
refuse, shall be included in the design. Such configurations that tend to catch and
accumulate debris, leaves, trash, dirt, and rubbish shall be avoided.
H FACTORS FOR EVALUATION
The following factors and characteristics relating to a development, and which affect
appearance, will govern the Appearance Board's evaluation of a design submission after the
Board has been advised by the Office of the Building Official that the plan conforms to Village
ordinances:
LOGIC OF DESIGN
EXTERIOR SPACE UTILIZATION
PUDA-2024-16 Page 6 of 8 Prosperity Village
ARCHITECTURAL CHARACTER
ATTRACTIVENESS
MATERIAL SELECTION
HARMONY AND COMPATIBILITY
CIRCULATION—VEHICULAR AND PEDESTRIAN
MAINTENANCE ASPECTS
VII. Staff Recommendation:
The Village Council must determine if the Applicant has met the prerequisites for granting a Minor
Planned Unit Amendment approval as outlined in the staff report. If the Village Council approves
the Minor Planned Unit Development petition, staff suggests the following conditions:
1. The most stringent requirements of Exhibit “A” Community Development Department
Report and Recommendation dated December 16, 2024, and strict compliance with the
Exhibits listed below, which are attached hereto and made a part hereof as Exhibit “B.”
a. Universal Planning Petition stamp-dated Dec. 8, 2024
b. Justification Statement stamp-dated Dec. 8, 2024
c. Agent Authorization Form stamp-dated Dec. 8, 2024
d. Design & Diversity Criteria Prosperity Village stamp-dated Dec. 8, 2024
e. Comparison of 4:12 roof pitch to 5:12 roof pitch for Model Home on Lot 2 stamp-
dated Dec. 8, 2024
2. Non-compliance with any of the conditions of approval will result in withholding of the
issuance of building permits or a Certificate of Occupancy. (Planning and Building)
3. The conditions of approval shall be binding on the Applicant and its successors in interest
and assigns, and a violation of such conditions shall constitute a violation of the Village
Code of Ordinances. They may be enforced by the Village as outlined in Article VI, Chapter
2 of the Village Code or as otherwise authorized by law. (Planning and Zoning)
4. The Applicant shall be bound by all oral and written representations made on the record and
as part of the application process, irrespective of whether such representations are included
as formal conditions.
VILLAGE COUNCIL ACTION (first reading) – January 9, 2025
PUDA-2024-16 Page 7 of 8 Prosperity Village
Exhibit B
Location Map
PUDA-2024-16 Page 8 of 8 Prosperity Village
Exhibit C
Legal Description
VILLAGE OF NORTH PALM BEACH
VILLAGE MANAGER’S OFFICE
TO: Honorable Mayor and Council
THRU: Chuck Huff, Village Manager
FROM: Samia Janjua, Deputy Village Manager
DATE: January 9, 2025
SUBJECT: RESOLUTION – Purchasing Policy Revision
At its December 12, 2024 meeting, Village Staff presented the following recommended updates to the
Purchasing Policy, as outlined in the Accounting Policies and Procedures Manual for Internal Controls:
Purchasing Thresholds:
The purpose of adjusting purchasing thresholds is to strike a balance between operational efficiency
and ensuring competition, transparency, and fair pricing. Proposed changes to the thresholds are
summarized below:
Description Current Proposed
Bidding $50,000 $200,000
Village Manager $25,000 $100,000
Deputy Village Manager $5,000 $25,000
Department Head $5,000 $10,000
Department Supervisor / Designee $2,500 $5,000
Benefits for increasing thresholds:
1. Operational Efficiency:
a. Streamlines staff processes by reducing the time and resources needed to prepare, advertise,
and evaluate formal solicitations.
b. Avoids the cost of drafting detailed specifications or commissioning engineering plans for
smaller projects that may yield only one bid.
2. Enhanced Vendor Participation:
a. Simplifying procurement documents (e.g., switching to requests for quotations) reduces the
effort required for vendors to respond. This is expected to increase participation, fostering
greater competition and benefiting the Village.
3. Faster Procurement Process:
a. Reduces processing time for mid-range purchases by approximately one month, while
maintaining existing outreach and notification standards.
4. Alignment with Peers:
a. Local surveys indicate that the Village’s current thresholds are among the lowest compared
to peer municipalities.
Emergency Purchase Order Thresholds:
Description Current Proposed
Department Head (confirmation by Village Manager) $25,000 $100,000
Village Manager $25,000 $100,000
Village Manager (confirmation by Village Council) $50,000 $200,000
Village Council $50,000 $200,000
Blanket Purchase Order:
Description Current Proposed
Village Manager $25,000 $100,000
Village Council Consent agenda $25,000 - $50,000 $100,000-$200,000
The revised purchasing policy is attached in “tracking mode” for review.
The attached Resolution has been prepared/reviewed by your Village Attorney for legal sufficiency.
Recommendation:
Village Administration requests Council consideration and approval of the attached Resolution
amending the Accounting Policies and Procedures Manual for Internal Controls to revise the
section relating to Purchasing in accordance with Village policies and procedures.
RESOLUTION 2025-
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA, REVISING THE VILLAGE’S
PURCHASING POLICY AS SET FORTH IN THE VILLAGE’S ACCOUNTING
POLICIES AND PROCEDURES MANUAL FOR INTERNAL CONTROLS;
PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, Village Staff is recommending revisions to the Village’s Purchasing Policy, as set
forth in the Village’s Policies and Procedures Manual for Internal Controls , to increase the
purchasing thresholds for competitive solicitations and the authority of the Village Manager,
Deputy Village Manager, and Department Heads as they pertain to purchasing methods, blanket
purchase orders, and emergency purchases; and
WHEREAS, the Village Council determines that the adoption of this Resolution is in the best
interests of Village and its residents.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF NORTH PALM
BEACH, FLORIDA as follows:
Section 1. The foregoing recitals are hereby ratified and are incorporated herein.
Section 2. The Village Council hereby adopts the revisions to the Village’s Purchasing Policy
as identified in Exhibit “A” attached hereto and incorporated herein by reference. These revised
procedures shall be included in the Village’s Policies and Procedures Manual for Internal Controls.
Section 3. All resolutions or parts of resolutions in conflict herewith are hereby repealed to
the extent of such conflict.
Section 4. This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED THIS _____ DAY OF ________________, 2025.
(Village Seal)
MAYOR
ATTEST:
VILLAGE CLERK
Purchasing
Objective
The primary objective of the Village’s purchasing operation is to maximize the value of the dollar spent. All Village
departments are responsible for accomplishing this objective by planning for future purchase needs and completing
them in an economical manner.
Responsibilities of Finance Department
- Maintain an up to date vendor list.
- Process purchase requisitions.
- Prepare and issue purchase orders.
- Pay vendor invoices.
- Manage Purchasing Card Program
Responsibilities of Village Clerk
- Receive bids and proposals
- Record bids and proposals at time designated in the competitive solicitation
- Maintain bid files.
Responsibilities of Operating Departments
- Obtain prices on comparable items.
- Search for new sources of goods and services and provide these vendor names to the Finance Department
- Provide complete information on items to be purchased on the purchase requisitions and reference the budget line
item description.
- Provide appropriate documentation with purchase requisitions as required.
- Plan for purchases to minimize emergency purchases.
- Prepare technical specifications and competitive solicitations as needed.
- Evaluate and recommend competitive solicitation awards including facilitating evaluation committees as
needed.
- Determine if sufficient funds are available in the budgeted line item.
- Attempt to use the Finance Department’s vendor list as a minimum for all quote requirements.
- Manage contracts for your area of responsibility ensuring that vendors provide purchased goods, equipment
and/or services in accordance with contract terms and prices.
- Resolve vendor performance issues as needed.
Responsibilities of Village Manager
- Advertise for bids.
Purchasing Policy
Determining Purchasing Methods:
a. All purchases that are budgeted to exceed $50,000200,000 on either an annual basis or span across fiscal years
such as a “multi-year” contract:
1. Must be formally advertised in the newspaper or on the County’s publicly accessible website with the
advertisement being no less than fourteen (14) days prior to the opening of bids.
2. Must be awarded on a sealed bid basis by vote of Village Council.
3. All competitive solicitations shall be loaded onto the North Palm Beach website and shall be posted on
Demand Star for wide distribution to possible vendors.
b. All purchases having an estimated cost between $5,00010,000 and $50,000200,000:
1. Require three (3) quotations. A written quote from each vendor is to be attached to the requisition. Where
three (3) written quotes are not available, and on approval of the Village Manager, a memorandum from the
Department Head documenting the reason there are fewer than three (3) quotes is required. No hand-written
quotes will be accepted.
2. All purchases in excess of $5,00010,000 and up to $25,000 shall be authorized by the Department Head,
Finance Director, and Deputy Village Manager.
2.3. All purchases in excess of $25,000 and up to $100,000 shall be authorized by the Department Head, Finance
Director, Deputy Village Manager and Village Manager
3.4. All purchases in excess of $25,000100,000 and up to $50,000200,000 shall be brought to the Village Council
on Consent Agenda for approval.
c. Purchases having an estimated cost of up to $5,00010,000, unless otherwise described in this manual:
1. Do not require bids or three (3) quotes; however, Department Heads are encouraged to obtain the most cost-
effective price.
2. Shall be authorized by Department Heads. The Department Head may authorize, in writing, a member of the
department/division to purchase items under $2,5005,000.
d. Exceptions – In certain instances exceptions to the above may exist and purchases may be accomplished using
alternate methods:
1. Through the use of the emergency purchase provisions as provided for in the Emergency Purchases section
of this manual.
2. When annual contracts exist, i.e. gas, oil, tires, office supplies, etc.
3. When requirements imposed by federal, state, or county grants provide different regulations.
4. When the Village Manager deems it appropriate to use procedures of more formality than set out above.
5. When the Village Council waives the purchasing rules and regulations.
e. The purchase of bulk motor and diesel fuel necessary to operate Village vehicles and the purchase of inventory
and goods for resale or distribution to the public shall not be subject to the rules and regulations set forth herein
and may be approved by the Village Manager and/or the Finance Director.
f. Expenditures for utilities, advertising, subscriptions, registration fees, training, travel, seminars and lectures,
performing artists and entertainers, membership dues, uniform allowances, license or maintenance renewals for
existing software, and similar products or services for which competitive procurement is either not available or
wholly impracticable shall not be subject to the rules and regulations set forth herein and may be approved by the
Village Manager and/or the Finance Director.
Initiating a Purchase
Purchase Requisition
A purchase requisition must be completed, and submitted to the Finance Department with the appropriate
documentation attached. Where equipment is covered by maintenance contracts, requests for service may be made
directly by the respective department. Copies of all approved maintenance agreements shall be submitted to the
Finance Department at the beginning of each fiscal year. An annual purchase order that shall not exceed one year will
be issued, if required by the vendor.
Requisition Preparation
Procedure to process regular requisitions:
a. Print each requisition and give the following:
1. Department account number.
2. Date of requisition.
3. Suggested vendor name and address.
4. Village delivery location.
5. Quantity.
6. A complete, detailed description of the item(s) to be purchased along with a budget line reference.
7. Estimated net cost of line items of goods and services.
8. Estimated cost of shipping and handling.
9. Signature of department head which indicates department head’s approval of purchase.
b. When necessary, bid documentation, i.e. telephone bids, requests for quotations, etc. should be attached to the
purchase requisition.
c. Purchase requisition originals are to be sent to the Finance Department.
d. Upon receiving the requisition, Finance will determine the availability of funds in the department’s account. If
the funds are available, preparation and processing of the purchase order will be completed and forwarded to the
Village Manager for final authorization.
e. Requisitions over $50,000200,000 will be subject to the bidding process. Once the Village Council awards the
bid to a vendor, the operating department must prepare and forward to the Finance Department the purchase order
requisition along with a copy of the bid documentation and the adopted resolution.
f. The Village’s purchasing policy allows management to “piggyback” on:
1. Current federal supply schedules, U.S. General Services Administration (GSA) or any other federal agency
contracts;
2. Current cooperative purchase contracts; and
3. Other state and local government contracts for labor and materials, providing those government contracts
identify those specific services or materials required and the government contract is currently in effect.
If the “piggyback” provision is to be utilized, the operating department will obtain a verbal quote from a secondary
qualified vendor to verify the “fair market” value of the item or services sought. If this quote is significantly
lower, staff will go through the normal purchasing/bidding procedures. The verbal quote verification procedure
will be indicated as part of the back-up material for the purchase.
g. In the event the “piggy-back” provision is utilized and a “change” in services, outside the scope of the government
contract is required, that change will be treated as a “change order” in accordance with this policy.
Purchasing Procedures, Bids, Contracts, Vendor Selection, etc.
Formal Bidding
Formal bids are required for purchases in excess of $50,000200,000.
Writing Specifications
Upon submitting a request for formal bidding, the department should also transmit desired specifications to be included
as a part of the bidding process.
Care should be taken to design specifications so that they are not so narrow as to limit competition unnecessarily.
Department heads have the responsibility for complying with this guideline.
Identifying Suppliers
Operating departments are responsible for maintaining a comprehensive, updated list of suppliers of various products
frequently purchased by that department. It is the Village’s policy to award to the lowest qualified bidder offering
merchandise conforming to pre-defined specifications.
Sealed Bid Opening
All bids/proposals shall be submitted to the Village Clerk’s Office. All sealed bids are to be opened at the exact time,
date and place specified in the bid package. A bid package contains: (1) notice to bidders; (2) complete bid
specifications and (3) contract documents, if appropriate. All bids are to be opened publicly with tabulation being
made available to all vendors participating. Formal bids are to be checked for proper submission of any required bid
deposits, bonds, etc. All sealed bids will be opened by a bid board consisting of the Village Manager or his or her
designee, the Department Head concerned and a representative from the Clerk’s Office. After evaluation, a
recommendation will be made by the Village Manager for transmittal to the Village Council.
Sole Source Items
“Sole source purchases are the acquisition of goods and services that for all practical purposes can only be obtained
from a single vendor, usually because of limited technology, technological compatibility with existing systems, goods
or services already in use by the Village or other unique qualities of the goods or services that preclude a competitor’s
price comparison.” All sole source purchases will be documented by a memo from a Department Head justifying why
the purchase is sole source. Every reasonable effort must be made to locate competitive suppliers. Only the Village
Manager may certify an item as sole source. Approval of sole source purchases over $25,000100,000 is to be made
by the Village Council.
Contracts, Retainage, Change Orders, & Payment
a. The Village Manager is authorized to sign contracts on behalf of the Village that involve expenditures for goods
and services that are line items within the Village budget and do not exceed twenty-fiveone hundred thousand
($25,000100,000). Prior to execution of contracts, the Village Manager shall first comply with the purchasing
regulations adopted by the Village Council and have the contracts reviewed by the Village Attorney for legal
sufficiency.
b. Contracts for over $25,000100,000 must be approved by the Village Council.
c. The annual contracts awarded by Palm Beach County, the State of Florida and the Palm Beach County
Cooperative Purchasing Council, and other governmental agencies for labor and materials are accepted by the
Village in accordance with their terms.
d. The American Institute of Architecture, AIA Document G702-1992, Application and Certificate for Payment, is
the form that is completed by the Contractor and Certified by the Architect/Engineer as part of their payment
request. This form shows the Original Contract amount then the progression of payments previously paid,
retainage, current request and balance of contract to complete the Project. The percentage of retainage is specified
in the Agreement that is executed by the Village and the Contractor. A standard of ten percent (10%) will be used
unless adjusted by the Mayor and Council.
Change Orders
A Change Order is a written instrument prepared by the Contractor, certified by the Architect/Engineer and approved
by the Village stating their agreement to the following:
a. Actual change in work required.
b. The dollar amount of the adjustment and its effect on the Contract’s Total Sum.
c. The extent of the adjustment and how it will affect the Contract’s timeframe.
d. If a lump sum payment is necessary, the request must be properly itemized and supported by sufficient
substantiating data to permit evaluation. All parties involved must mutually accept the adjustment(s) as presented.
e. Unit prices stated in the Contract Documents or subsequently agreed upon must be mutually acceptable to all
parties in involved.
f. If costs are to be determined, all parties must agree upon a mutually acceptable fixed or percentage fee.
Change Order Process
a. All proposed change orders must be approved by the Village Engineer (if involved in the project), the Department
Head overseeing the project, and the Village Manager.
b. The Village Manager has the authority to approve change orders under $25,000100,000 that are within the original
scope of the project and that do not exceed the original budget line item for the project; however, the Village
Council will be notified of any such change orders for their approval and ratification at the next scheduled Council
Meeting.
c. All change orders in excess of $25,000100,000 must be brought to the Village Council for approval.
d. If exigent circumstances exist requiring immediate action and a delay would adversely impede the project
operationally, the Village Manager can with written documentation, authorize a change order in excess of the
$25,000100,000. The Village Manager will be responsible for immediately reporting this Change Order at the
next scheduled Council Meeting for ratification.
Construction Manager at Risk Contracts
Except as provided herein, the foregoing Policies and Procedures are not applicable to the procurement of Construction
Manager at Risk Contracts. Construction Manager Contracts shall comply with the following rules:
a. If the Village Manager determines that a Construction Manager at Risk contract is the appropriate method of
procurement for any construction project, then the Village will prepare a Request for Qualifications in accordance
with all applicable statutory requirements.
b. The Village shall publicly announce in a uniform and consistent manner the fact that Construction Manager at
Risk Services are required. The announcement shall include a general description of the project, procedures for
obtaining the Request for Qualifications, and the time within which interested construction management firms
may submit qualification statements.
c. The Village Manager or his or her designee shall establish criteria, procedures and standards for the evaluation of
construction management proposals, weighted for the particular project. Evaluation factors shall include, but not
be limited to: Successful Experience of the Firm Managing Construction Projects; Qualifications/Experience of
the Team; Scheduling, Cost Control and Quality Assurance; Approach to Establishing a Guaranteed Maximum
Price; Approach to the Construction Program and Past Performance/References.
d. An Evaluation Committee, selected by the Village Manager, shall evaluate all responsive qualification statements
in accordance with the criteria established in the Request for Qualifications.
e. The Village Manager and Village Attorney shall negotiate a contract for Construction Management at Risk
Services for Village Council’s consideration and award.
f. A Guaranteed Maximum Price shall be established by the Construction Manager utilizing procedures established
in the Contract, which will be presented to Village Council for its consideration and approval as an amendment
to the Contract.
g. Change Orders, if required, shall be approved by the Village Manager and reported to the Village Council at the
next Village Council Meeting. Change Orders that significantly alter the design provided for in the original
contract documents shall require approval of Village Council prior to execution.
h. In the case of a valid public emergency, the Village Manager may suspend the procedures specified herein, and
authorize negotiations of a Construction Manager at Risk Contract with the best qualified firm available at that
time.
Design-Build Contracts
Except as provided herein, the foregoing Policies and Procedures are not applicable to the procurement of design-
build contracts. Design-build contracts shall comply with the following rules:
a. If the Village Manager determines that a design-build contract is the appropriate method of procurement for any
construction project, a design criteria package for the design and construction of the project shall be prepared and
sealed by a design criteria professional either employed or retained by the Village. The design criteria
professional shall meet the requirements of subsection (2) of Section 287.055(2), Florida Statutes (Consultants’
Competitive Negotiation Act). If the Village enters into a professional services contract for preparation of the
design criteria package, the selection of the design criteria professional shall comply with subsections (4) and (5)
of Section 287.055, Florida Statutes.
b. The design criteria package shall specify performance-based criteria for the project, including but not limited to
the legal description of the site; survey information concerning the site; interior space requirements; material
quality standards; schematic layout and conceptual design criteria for the project; cost or budget estimates; design
and construction schedules; site development requirements; provision for utilities, stormwater retention and
disposal; and parking requirements.
c. A design criteria professional who has been selected to prepare the design criteria package shall not be eligible to
render services under a design-build contract executed pursuant to the design-build criteria package.
d. The Village shall publicly announce in a uniform and consistent manner the fact that design-build services are
required. The announcement shall include a general description of the project, procedures for obtaining the
request for proposals, and the time within which interested design-build firms may submit proposals.
e. The Village Manager or his or her designee shall establish criteria, procedures, and standards for the evaluation
of design-build contract proposals, weighted for the particular project, and shall solicit competitive proposals
pursuant to the prepared design criteria package from qualified design-build firms for the project under
consideration. In addition to price, evaluation factors shall include, but not be limited to, ability of professional
personnel; past performance; ability to meet time and budget requirements; location of firm; and recent, current
and projected workloads.
f. For each public construction project involving the award of a design-build contract, the Village Manager may
initiate a two-step process whereby firms first submit qualification statements. The Village Manager or, at the
Manager’s option a selection committee selected by the Village Manager, shall evaluate qualification statements
in accordance with published criteria, including, but not limited to, past experience; availability; and the
qualifications of key personnel and (provided that at least three (3) qualification statements have been submitted)
select no fewer than three (3) qualified design-build firms from which competitive proposals shall be solicited
based on the design criteria package. This step is not mandatory and the Village Manager may forego the pre-
qualification process.
g. The Village Manager or, at the Manager’s option, an evaluation committee selected by the Village Manager, shall
evaluate the proposals in accordance with the criteria set forth the solicitation and recommend to the Village
Council no fewer than three (3) qualified design-build firms in order of preference. The Village Council may
require public presentations and shall rank the firms. The Village Manager, in consultation with the Village
Attorney, shall then commence negotiations with the top-ranked firm.
h. Should the Village Manager be unable to negotiate a satisfactory contract with the top-ranked firm, negotiations
shall be formally terminated in writing and negotiations commenced with the second-ranked firm. Should the
Village Manager be unable to negotiate a satisfactory contract with the second-ranked form, negotiations shall be
formally terminated in writing and negotiations commenced with the third-ranked firm. Should the Village
Manager be unable to negotiate a satisfactory contract with any of the selected firms, additional firms shall be
selected in accordance with the foregoing procedures and negotiations shall continue until a contract is reached.
i. The Village Manager shall consult with the design criteria professional who prepared the package concerning
evaluation of the proposals, approval of detail work and drawings for the project and compliance of project
construction.
j. Each contract for design-build services shall contain a prohibition against contingent fees as required by law.
k. In the case of a valid public emergency, the Village Manager may suspend the procedures specified herein, and
authorize negotiations of a design-build contract with the best qualified design-build firm available at that time.
Contract Payment Process
Certificates for Payment
An Architect and/or an Engineer will be engaged on all professionally bid projects which are new or structurally
reengineered. In those instances:
a. The Architect/Engineer will, within seven days after receipt of the Contractor’s Application for Payment, either
issue to the Village a Certificate for Payment, with a copy to the Contractor, or notify the Contractor and the
Village in writing of the Architect/Engineer’s reasons for withholding certification in whole or in part.
b. The issuance of a Certificate for Payment will constitute a representation by the Architect/Engineer to the Owner
that the work has progressed to the point indicated and that the quality of the Work is in accordance with the
Contract Documents. It will further constitute a representation that the Contractor is entitled to payment in the
amount certified.
Final Completion & Final Payment
a. Upon receipt of written notice that the work is ready for final inspection and acceptance and upon receipt of a
final Application for Payment, the Architect/Engineer will promptly make such inspection and, when the
Architect/Engineer finds the work acceptable under the Contract Documents and the Contract fully performed,
the Architect/Engineer will promptly issue a final Certificate for Payment.
b. Neither final payment nor any remaining retained percentage shall become due until the Contractor submits to
the Architect/Engineer:
1. an affidavit that payrolls, bills for materials and equipment and other indebtedness connected with the work
have been paid or otherwise satisfied,
2. a certificate evidencing that insurance required by the Contract Documents to remain in force after final
payment is currently in effect and will not be cancelled or allowed to expire until at least 30 days prior to
written notice has been given to the Village,
3. a written statement that the Contractor knows of no substantial reason that the insurance will not be renewable
to cover the period required by the Contract Documents,
4. consent of surety, if any, to final payment,
5. if required by the Village, other data establishing payment or satisfaction of obligations.
NOTE: Contractor’s application for payment (partial or final) for repairs or maintenance to “existing”
systems and infrastructure can be authorized by the Village Department Head for which those
repairs/maintenance was authorized.
c. Acceptance of final payment by the Contractor, a Subcontractor or material supplier shall constitute a waiver of
claims by that payee except those previously made in writing and identified by that payee as unsettled at the time
of final Application for Payment.
d. The Certificate of Completion and the Application for Final Payment forms must be completed. The Application
for Final Payment requests the release of the retainage and requires the Director managing the project and the
Village Manager to sign off upon completion of the project.
1. Projects exceeding $500,000 will be forwarded to the Mayor and Council for final closeout and release of
retainage.
Purchase Orders
Use of Purchase Orders
A purchase order should be used for the purchase of a single item over $5,000 that is not purchased on a regular basis.
This would include all purchases not covered by a blanket purchase order. All purchases that are budgeted to exceed
$50,000200,000 on an annual basis or span across fiscal years such as a “multi-year” contract surpass the Village’s
bid threshold and will be bid prior to the beginning of the fiscal year. Exceptions are outlined in the Purchasing Policy
“Determining Purchasing Methods” section, as well as in the Emergency Purchases section.
Procedure for Issuing a Purchase Order
a. All purchase orders will be issued by the Finance Department.
b. All purchase orders will be sequentially numbered.
c. The purchase order is prepared in triplicate.
1. The Vendor copy is delivered directly to the vendor.
2. The Purchasing copy is retained by the Finance Department for account encumbrance and is attached to the
requisition original.
3. The Department copy is sent to the Department Head or the requisitioning department.
Cancellation of a Purchase Order
All cancellations of orders must be made by forwarding to the Finance Department the receiving copy of the purchase
order with the word “VOID” printed across the face of said copy. The Department Head should sign and date all
voided purchase orders, as well as provide a brief reason for the void.
Expediting Orders
Once the Finance Department has issued a purchase order, no follow-up work is done on the order by Finance. It will
be the responsibility of the operating department to expedite orders.
Back Orders of Partial Payments
When several items are ordered, the supplier may deliver only a portion of the quantity requested. The supplier may
then advise you that the remainder of the order has been back ordered. The Department Head should retain the copy
of the purchase order until all items are delivered. Should the vendor invoice the Village for the partial order delivered,
the following partial payment procedures should be followed:
a. When the invoice is received, the department head should forward the invoice to the Finance Department with
his or her approval of the partial payment. Notations should be made on the invoice that the order is
“INCOMPLETE” and the purchase order number circled, or noted if it is not mentioned on the invoice. The
Finance Department will use this as authority for partial payment. Documentation must be sent to the Finance
Department indicating which items have been received before the Finance Department makes the payment on
such invoice.
b. The department copy of the purchase order remains in the department until the entire order is filled, invoiced, or
balance canceled.
Blanket Purchase Orders
Blanket purchase orders can be requested from the Finance Department for the purchase of materials, supplies, parts
and similar items over a certain period of time not to exceed a single fiscal year. Examples include, but are not limited
to, office supplies, computer supplies, uniforms, firearms and firearm accessories, badges and specialized public safety
equipment, hardware store purchases, tires, tubes, and batteries.
A blanket purchase order may be in any amount up to $25,000100,000 and must be approved by the Department
Director, the Finance Director, Deputy Village Manager and the Village Manager. No single item pursuant to a blanket
purchase order shall exceed $5,00010,000. Blanket purchase orders in excess of $25,000100,000 shall be approved
by the Village Council, provided, however, that blanket purchase orders in excess of $25,000100,000 and up to
$50,000200,000 shall be placed on the Consent Agenda.
Split Purchases (Pyramiding)
Split purchases, or pyramiding, is defined as issuing more than one purchase order on the same product with the intent
of circumventing these regulations and/or budget limitations within an unreasonably short time period such that the
totals of the purchase orders equal an amount greater than that authorized by these regulations. Split purchases are
prohibited.
Emergency Purchases
General Policy
True emergencies do occur as a result of parts, supplies, and labor needed to repair equipment and facilities that are
needed to provide services for the health, welfare and safety of the public. Anticipating needs in advance, whenever
possible, will hold emergency purchases to a minimum and allow the use of standard procedures.
Procedure
a. Emergency purchases between $5,00010,000 to $25,000100,000, mark invoice “EMERGENCY PURCHASE”.
The invoice must be submitted to and approved by the Department Head and Deputy Village Manager, subject to
confirmation by Village Manager.
b. Emergency purchases of more than $25,000100,000 and up to $50,000200,000, mark invoice “EMERGENCY
PURCHASE”, and contact the Village Manager for approval, subject to confirmation by the Village Council.
c. Emergency purchases over $50,000200,000 are not to be made without the approval of the Village Council.
Purchasing Cards
Recognizing the advent of automated internet supply vendors and the occasional time sensitive procurements, the
utilization of a Village purchasing card is both necessary and required. The Finance Department shall maintain one
purchasing card per department to be utilized in select cases in accordance with the existing purchasing regulations.
Any department needing to use the purchasing card shall request in writing, to the Finance Director, the intended use
of the card, the amount and the account number(s) to be charged. All requests must be approved by the department
head prior to sending it to the Finance Department. If the request meets all applicable purchasing regulations and the
departmental funds are available, the Finance department will obligate the Village for the purchase by use of the
Village’s purchasing card. The department making the purchasing request shall be responsible for providing invoices
(receipts) or other acceptable documentation to the Finance Department immediately upon receipt. All invoices
(receipts) shall be initialed with the account number(s) to be charged.
Sales Tax Exemption
Village purchases are exempt from Florida sales tax. When making purchases, the vendor will be provided with the
sales tax exemption number.
Contract Management and Oversight
Operating Departments are responsible to manage contracts funded by their budget or in their area of responsibility.
Each contract shall be assigned one person as the contract manager of that contract. Contract Management and
Oversight includes:
1. Verification that vendor provides goods and/or services as ordered.
Is the item the same brand, size, and package?
Were the services performed by the individual identified in the contract or was the process for substitution
followed?
2. Were the operating and maintenance manuals and warranties received? Provide information to Public Works,
or Other Department who may be involved in any future repairs, if appropriate.
3. Were the goods or services delivered timely?
4. Was training included and provided in accordance with contract?
5. Were goods or services invoiced accurately? Note that vendors are always allowed to invoice at a lower
price than in the contract allowing them to pass through any additional discounts available but vendors are
not allowed to invoice at a higher than contract price.
6. Was there a request for additional goods or services? If yes, was the change order process followed?
7. Was contract completed by the end of the fiscal year? If not, the Contract Manager is responsible to notify
the Finance Department of the need to roll over the purchase order into the next fiscal year.
8. Were assets purchased as part of the Contract? If yes, the Contract Manager is responsible to ensure that the
Finance Department receives the Serial Number or other identifying information to include in the Village’s
assets.
Anytime there is an accident involving a vendor or a dispute with a vendor, the Contract Manager should engage the
assistance of the Department Head
Current Purchasing Thresholds Comparison
Tequesta:
Discretionary Procurement - Purchases of less than $25,000
Informal Procurement - Purchases of $25,000 but less than $75,000
Formal Procurement - Purchase of $75,000 but less than $200,000
Competitive Procurement - Purchases of $200,000 or more
Wellington:
Department Manager - $5,000
Department Director - $25,000
Village Manager - $50,000
Village Council – above $50,000
Formal Solicitation – above $65,000
Royal Palm Beach:
Department Director - $3,500
Accounting Manager - $10,000
Finance Director - $20,000
Village Manager - $50,000
Village Council – above $50,000
Formal Solicitation – above $20,000
Jupiter:
Department Director - $10,000
Village Manager - $50,000
Village Council – above $50,000
Formal Solicitation – above $100,000
Palm Beach Gardens:
Small purchasing threshold - $10,000 (no quotes/bids required)
Formal solicitation - $65,000
City Manager’s authority - $660,000
City Council – above $660,000 unless delegated by resolution to City Manager
Village of North Palm Beach:
Requirement Approvals Current Proposed
No quotes/bids required Department Supervisor / Designee $2,500 $5,000
3 quotes / piggyback Department Head $5,000 $10,000
3 quotes / piggyback Deputy Village Manager $5,000 $25,000
3 quotes / piggyback Village Manager $25,000 $100,000
3 quotes / piggyback Village Council (Consent Agenda) $25,000 -
$50,000 $100,000 - $200,000
Bid / piggyback Formal Bid / Village Council (Regular
Agenda) (see purchasing task list) $50,000 $200,000
VILLAGE OF NORTH PALM BEACH
VILLAGE ATTORNEY’S OFFICE
TO: Honorable Mayor and Council
THRU: Chuck Huff, Village Manager
FROM: Leonard G. Rubin, Village Attorney
DATE: January 9, 2025
SUBJECT: RESOLUTION – Approval of a First Amendment to the Restaurant Operator Agreement
with Lessing’s Florida Ventures, LLC to Conduct Food and Beverage Operations at the
North Palm Beach Country Club
Through the adoption of Resolution No. 2024-69 on August 22, 2014, the Village Council approved a
Restaurant Operator Agreement to Conduct Food and Beverage Operations at the North Palm Beach
Country Club (“Agreement”) with Lessing’s Florida Ventures, LLC (d/b/a Lessing’s Hospitality Grou p)
(“Lessing”).
Lessing wishes to construct a new open air covered pavilion (“Pavilion”) on the existing deck located
between the swimming pool and the Clubhouse restaurant. The estimated total cost of the Pavilion is
$1,798,926.56, with “hard costs” for construction, landscaping, and hardscaping of $1,213,081.60 (cost
estimate prepared by Peacock + Lewis is attached as back up).
Pursuant to the terms of the existing Agreement, Lessing shall supply a capital contribution of $1,200,000
during the first ten (10) years of the term of the Agreement. In the event the Lease is terminated prior to
the tenth year, the Village shall reimburse Lessing for the unamortized balance plus interest. Lessing
has requested an Amendment to the Agreement to add the Pavilion to the “Exclusive Use Premises” in
Section 1 of the Agreement, and to amend Section 7 of the Agreement to amortize the hard costs for the
Pavilion over the course of the second and third renewal terms (years ten through twenty). In the event
the Agreement is terminated during years ten through twenty, the Village shall pay the unamortized
balance of the hard costs of the Pavilion plus interest.
The attached Resolution and First Amendment to the Agreement have been prepared and/or reviewed
for legal sufficiency by this office.
There is no immediate fiscal impact to the Village.
Recommendation:
Village Staff requests Council consideration and approval of the attached Resolution approving
a First Amendment to the Restaurant Operator Agreement with Lessing’s Florida Ventures, LLC
to provide the construction of a new open air covered pavilion and to amortize the costs over the
course of the second and third renewal terms (years 10 through 20) and authorizing the Mayor
and Village Clerk to execute the First Amendment in accordance with Village policies and
procedures.
RESOLUTION 2025-______
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH
PALM BEACH, FLORIDA APPROVING A FIRST AMENDMENT TO THE
RESTAURANT OPERATOR AGREEMENT TO CONDUCT FOOD AND
BEVERAGE OPERATIONS AT THE NORTH PALM BEACH COUNTRY CLUB
WITH LESSING’S FLORIDA VENTURES, LLC AND AUTHORIZING THE
MAYOR AND VILLAGE CLERK TO EXECUTE THE FIRST AMENDMENT;
PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, through the adoption of Resolution No. 2024-69 on August 22, 2024, the Village Council
approved a Restaurant Operator Agreement to Conduct Food and Beverage Operations at the North Palm
Beach Country Club (“Agreement”) with Lessing’s Florida Ventures, LLC (“Lessing”); and
WHEREAS, Lessing wishes to construct a new open-air pavilion on the existing deck located between
the swimming pool and the Clubhouse restaurant; and
WHEREAS, the parties have agreed to amend the Agreement to include the pavilion within the Exclusive
Use Premises and to amortize the hard construction costs of the pavilion over the course of the second
and third renewal terms (years ten through twenty); and
WHEREAS, the Village Council determines that the adoption of this Resolution is in the best interests
of the Village and its residents.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA as follows:
Section 1. The foregoing recitals are ratified as true and incorporated herein.
Section 2. The Village Council of the Village of North Palm Beach, Florida, hereby approves a First
Amendment to the Restaurant Operator Agreement to Conduct Food and Beverage Operations at the
North Palm Beach Country Club with Lessing’s Florida Ventures, LLC, a copy of is attached hereto and
incorporated herein, and authorizes the Mayor and Village Clerk to execute the First Amendment on
behalf of the Village.
Section 3. All resolutions or parts of resolutions in conflict with this Resolution are hereby repealed
to the extent of such conflict.
Section 4. This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED THIS ____DAY OF ____________, 2025.
(Village Seal)
MAYOR
ATTEST:
VILLAGE CLERK
Page 1 of 3
FIRST AMENDMENT TO RESTAURANT OPERATOR AGREEMENT
BETWEEN
VILLAGE OF NORTH PALM BEACH
AND
LESSING’S FLORIDA VENTURES, LLC
This First Amendment, dated November ____, 2024, will amend the Restaurant
Operator Agreement (“Agreement”) by and between VILLAGE OF NORTH PALM
BEACH (“Village”) and LESSING’S FLORIDA VENTURES, LLC. (“Lessee”) dated
August 12, 2024 (“Effective Date”) as specified below.
WHEREAS, the Village and Lessee entered into an agreement dated August 12,
2024, where Lessee was to provide, inter alia, food service operations at Client’s premises,
as more particularly described in the Agreement; and
WHEREAS, the Lessee has proposed making a substantial capital commitment
and improvement to the Village facility to construct a “New Pavilion”; and
WHEREAS, the Village agrees that the improvement would be beneficial to the
Village facility and recognizes the need to amortize Lessee’s capital improvement.
NOW, THEREFORE, for good and valuable consideration, the receipt and
sufficiency of which are hereby acknowledged, the parties hereto hereby agree as follows:
1. Conflict. In the event there is a discrepancy or duplication contained within this
First Amendment, as opposed to the Agreement, it is mutually agreed and understood by
and between the parties hereto that the provisions contained in the within First Amendment
shall be deemed to be superseding and binding as to any other similar or conflicting
provision in the Agreement.
2. Amendment.
Section 1 is hereby amended and replaced as follows:
A. Upon the terms and conditions hereinafter contained, and in consideration
for the payment of rent hereinafter provided, and for and in consideration of the
performance by LESSEE of its other obligations hereinafter contained, the VILLAGE does
Page 2 of 3
hereby lease, let and demise unto LESSEE, and LESSEE hereby leases from the
VILLAGE, the following facilities within the Country Club:
The Restaurant (air-conditioned area with Nano doors and covered outdoor dining
terrace), the Grill Room (air-conditioned area, covered outdoor dining terrace, and
pass-through bar seating), the Banquet Room, the Snack Shack, the New Pavilion
and designated storage areas within the Clubhouse (“Exclusive Use Premises”),
together with non-exclusive right to the use of the South Patio, the Garden Patio
and Putting Green Patio, the covered front entry, the pool deck, the event lawn,
restrooms, and other public areas in and around the Clubhouse, as well as the
Pavilion Structure Area (to be constructed by LESSEE), Golf Course, Driving
Range, and Tennis Center for food and beverage sales, including alcoholic
beverages (“Non-Exclusive Use Premises” and together with the Exclusive Use
Premises, the “Premises”).
Section 7 is hereby amended and replaced as follows:
A. Within twenty (20) days of the Lease Commencement Date, LESSEE shall
pay to the VILLAGE the sum of Two Hundred Thousand Dollars ($200,000) as a capital
contribution to be used at the VILLAGE’s discretion. Additionally, during the Initial Term
and Renewal Term, LESSEE shall invest a total of One Million Dollars ($1,000,000) in
capital improvements to the facilities used by LESSEE for Food and Catering Services,
including the Banquet Room. LESSEE shall provide the VILLAGE with written
documentation of all such capital investments prior to October 1st of each year,
commencing on October 1, 2025.
B. The LESSEE shall amortize its $1,200,0000 “Capital Investments” set forth
in Section 7 (A) over the period of ten (10) years. The LESSEE shall amortize the hard
costs of its New Pavilion construction budget of $1,213,081.60, or such amount as shall
be accurately calculated at the end of construction, over the Second and Third
Renewal Terms. Upon expiration of this Agreement or earlier termination of this
Agreement by either party for any reason whatsoever (such date being referred to as the
“Termination Date”) prior to the complete amortization of the investment, VILLAGE shall
reimburse the LESSEE for the unamortized balance of all Capital Investments actually
expended, plus all accrued but unbilled interest as of the Termination Date which interest
has accrued from the date the investment was finalized at a five percent (5%) interest rate
Title to the capital improvements shall pass to VILLAGE upon completion of amortization
or earlier payment to the LESSEE of the unamortized balance.
3. Full Force and Effect. Except as expressly modified by this First Amendment, all
other terms and provisions of the Agreement remain in full force and effect.
Page 3 of 3
4. Counterparts. This First Amendment may be signed in counterparts with the same
effect as if the signatures to each counterpart were upon a single instrument , and all such
counterparts together shall be deemed an original. This First Amendment may be executed
via facsimile or other electronic means and shall be deemed to have the same legal effect
as delivery of a signed original.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be duly
executed on the date indicated above.
VILLAGE OF NORTH PALM BEACH
By:_______________________________
Name: Susan Bickel
Title: Mayor
ATTEST:
By:__________________________
Jessica Green, Village Clerk
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
By: __________________________
Village Attorney
LESSING’S FLORIDA VENTURES,
LLC
By:_______________________________
Name: Michael S. Lessing
Title: Managing Partner
Peacock + Lewis Architects and Planners, LLC.
PROJECT NAME: NPBCC Lessings Hospitality
COMMISSION NO.: 24-043
PRINT DATE: October 31, 2024
Construction Cost (Hard Costs) - rough estimate based on $/SF per schematic drawings by P+L dated October 25, 2024 Area (SF)$/SF Estimate
Open Air Pavillion 1,807 $400.00 $722,800.00
$0.00
$0.00
$722,800.00
Additional Hard Cost Items
- Landscaping/Hardscaping $250,000.00
Builders O.H. and Profit (7%)$68,096.00
$1,040,896.00
$104,089.60
$1,213,081.60
Probable list of soft cost items - Allowances Estimate
A/ E/ ID Design fees 10% of the construction cost before Contingency $104,089.60
Other Professional (2% of the construction cost before Contingency) $20,817.92
Builders Risk: pending # from Builder approx. (2%)$20,817.92
Permit fees: (2%)$20,817.92
Owner's rep (if desired)
Low Voltage (Audio/Video/POS/Telephone/Tvs) - ESTIMATE $30,000.00
Owner Contingency 10% of total Hard Cost $104,089.60
Hazardous Waste Survey (if needed)$0.00
Bar Equipment (125 s.f.)125 $500.00 $62,500.00
FF&A Estimate (not including chavari chairs for ceremony set up)$222,712.00
TOTAL $585,844.96
$1,798,926.56TOTAL ALL IN ESTIMATE
TOTAL ESTIMATED HARD COSTS
Open Air Pavillion
Subtotal for Buildings
Construction and Design Contingency 10% of Subtotal
Subtotal Hard Costs