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HomeMy WebLinkAbout10-17-2024 VC SP-MPresent: MINUTES OF THE SPECIAL SESSION VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA OCTOBER 17, 2024 Susan Bickel, Mayor Deborah Searcy, Vice Mayor Lisa Interlandi, President Pro Tem Orlando Puyol, Councilmember Chuck Huff, Village Manager Len Rubin, Village Attorney Jessica Green, Village Clerk Absent: Kristin Garrison, Councilmember ROLL CALL Mayor Bickel called the meeting to order at 6:00 p.m. All members of Council were present, except for Councilmember Garrison who was out of town. All members of staff were present. PLEDGE OF ALLEGIANCE Vice Mayor Searcy led the public in the Pledge. ADDITIONS, DELETIONS, AND MODIFICATIONS TO THE AGENDA Mayor Bickel announced the addition of a resolution supporting Palm Beach County's efforts to permanently protect environmentally sensitive natural areas. APPROVAL OF MINUTES The Minutes of the Regular Session held September 26, 2024 and the Minutes of the Special Emergency Session held October 8, 2024 were approved as written. STATEMENTS FROM THE PUBLIC Mary Phillips, 525 Ebbtide Drive, expressed her support for the Village staff salary adjustments that were a result of the compensation study. Page Lewis, 15371 69th Drive N, Palm Beach Gardens, FL introduced herself and announced her candidacy for the School Board District 1 seat. Minutes of the Village Council Special Session held October 17, 2024 Page 2 of 7 CONSENT AGENDA APPROVED Councilmember Puyol moved to approve the Consent Agenda and President Pro Tem Interlandi seconded the motion, which passed with all present voting aye. The following items were approved: Resolution approving and ratifying a Memorandum of Understanding with the Federation of Public Employees to amend Article 12 of the Collective Bargaining Agreement pertaining to paid vacation; and authorizing the Village Manager to execute the Memorandum of Understanding. Resolution approving a Cross Parking Agreement with First Unitarian Church. Receive for file Minutes of the Planning, Zoning and Adjustment Board meeting held 8/6/24. Receive for file Minutes of the Development Review Committee meetings held on 7/10/24, 8/14/24 and 9/ 11 /24. PUBLIC HEARING AND QUASI-JUDICAL MATTERS ORDINANCE 2024-16 — CODE AMENDMENT — FLOOD DAMAGE PREVENTION A motion was made by Councilmember Puyol and seconded by Vice Mayor Searcy to adopt on first reading Ordinance 2024-16 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES BY AMENDING CHAPTER 6 "BUILDINGS AND BUILDING REGULATIONS," TO REMOVE TECHNICAL AMENDMENTS SUPERSEDED BY THE FLORIDA BUILDING CODE AND AMENDING CHAPTER 12.5 "FLOOD DAMAGE PREVENTION," TO UPDATE THE DATE OF THE FLOOD INSURANCE STUDY AND FLOOD INSURANCE RATE MAPS, MODIFY AND DELETE DEFINITIONS, AND SPECIFY THE ELEVATION OF MANUFACTURED HOMES IN FLOOD HAZARD AREAS; PROVIDING FOR CODIFICATION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Community Development Director Caryn Gardner -Young explained that the purpose of the ordinance was to meet the requirements of the National Flood Insurance Program, Community Rating System. The modifications were provided to staff from the State of Florida Floodplain Management Office under the Florida Division of Emergency Management. The amendments to the code would include the adoption of new Flood Insurance Rate Maps from Palm Beach County, modify the elevation requirements for manufactured homes, amend the definition of market value to comply with FEMA regulations, and make additional housekeeping revisions. Discussion ensued between Councilmembers and Mrs. Gardner -Young regarding the purpose and intent of the proposed ordinance. Thereafter, the motion to adopt on first reading Ordinance 2024-16 passed with all present voting aye. ORDINANCE 2024-17 — CODE AMENDMENT — MARINA/PRIVATE DOCKING — C-NB NORTHLAKE BOULEVARD COMMERCIAL DISTRICT A motion was made by Councilmember Puyol and seconded by Vice Mayor Searcy to adopt on first reading Ordinance 2024-17 entitled: Minutes of the Village Council Special Session held October 17, 2024 Page 3 of 7 ORDINANCE 2024-17 — CODE AMENDMENT — MARINA/PRIVATE DOCKING — C-NB NORTHLAKE BOULEVARD COMMERCIAL DISTRICT continued AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING APPENDIX C (CHAPTER 45), "ZONING," OF THE VILLAGE CODE OF ORDINANCES BY AMENDING ARTICLE I, "IN GENERAL," SECTION 45-2, "DEFINITIONS," TO ADD A DEFINITION FOR THE TERM MARINA/PRIVATE DOCKING AND AMENDING ARTICLE III, "DISTRICT REGULATIONS," SECTION 45-35.3, "C-NB NORTHLAKE BOULEVARD COMMERCIAL DISTRICT," TO ADD MARINA/PRIVATE DOCKING AS A SPECIAL EXCEPTION USE; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mrs. Gardner -Young discussed and explained the purpose and history as it related to the proposed ordinance. The proposed ordinance would address the oversight of not including marina/private mooring re -designated as marina/private docking as a Special Exception Use in the C-NB Zoning District. Mrs. Gardner -Young stated there were recommendations from the Waterways Board that were also included in the proposed language of the ordinance. Discussion regarding clarification of the proposed language ensued between Mrs. Gardner -Young, Mr. Rubin and Councilmembers. Mayor Bickel recommended proposed language that specified that the marina/private docking was only for the owner of the building, and to include a size requirement. Mr. Rubin stated that the size requirements were already established in the code. President Pro Tem Interlandi expressed her concerns with the language of marina/private docking stating that they were two different things. Mrs. Gardner -Young explained that the properties considered were only those in the Northlake Commercial District along the Earman River. Discussion ensued between Councilmembers and Mr. Rubin regarding the proposed ordinance and the requirements and permissions for private docks and marinas. Vice Mayor Searcy requested that the proposed language for regulations and requirements for private docks be separated from the language for regulations and requirements for marinas. Mr. Rubin stated that the language could be separated and the revisions be brought back for the second reading of the ordinance. Mr. Huff discussed and explained the regulations on size requirements of docks in the Village code. Discussion continued between Mr. Rubin and Councilmembers regarding proposed language for size requirements of docks and boats. Vice Mayor Searcy and Mayor Bickel asked Mr. Huff to schedule a workshop regarding boat size requirements. Thereafter, the motion to adopt on first reading Ordinance 2024-17 passed with all present voting aye. Minutes of the Village Council Special Session held October 17, 2024 Page 4 of 7 RESOLUTION 2024-94 — APPOINTING A MEMBER TO THE BUSINESS ADVISORY BOARD A motion was made by Councilmember Puyol and seconded by President Pro Tem Interlandi to adopt Resolution 2024-94 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPOINTING A MEMBER TO THE BUSINESS ADVISORY BOARD; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Village Clerk Jessica Green explained that at the August 8th Council meeting, four members were appointed to the Business Advisory Board by ballot, and one of those members did not accept the appointment. Mrs. Green stated that she spoke to the two candidates who had tied for last place and one of those candidates, Ms. Mirsky was still interested in becoming a member of the Business Advisory Board. Councilmember Puyol recommended that the scope of the Business Advisory Board's duties be reviewed and clarified. Vice Mayor Searcy stated that there was a plan to have an Advisory Boards workshop in February of next year where the Business Advisory Board duties could be discussed. Discussion ensued between Councilmembers, Mr. Huff and, Communications Manager Ed Cunningham regarding information on Village businesses and how to get that information accessible to the public. Norma Mirsky was appointed by the Village Council to fill the vacancy on the Business Advisory Board and therefore her name was entered into Resolution 2024-94. Thereafter the motion to adopt Resolution 2024-94 passed with all present voting aye. RESOLUTION 2024-95 — SUPPORTING PALM BEACH COUNTY'S EFFORTS TO PERMANENTLY PROTECT ENVIRONMENTALLY SENSITIVE NATURAL AREAS A motion was made by Councilmember Puyol and seconded by President Pro Tem Interlandi to adopt Resolution 2024-95 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA SUPPORTING PALM BEACH COUNTY'S EFFORTS TO PERMANENTLY PROTECT ENVIRONMENTALLY SENSITIVE NATURAL AREAS THROUGH CONSERVATION EASEMENTS HELD BY THIRD -PARTY CONSERVATION LAND TRUSTS; PROVIDING FOR TRANSMITTAL; AND PROVIDING FOR AN EFFECTIVE DATE. President Pro Tem Interlandi gave a background regarding the proposed resolution. President Pro Tem Interlandi explained that Palm Beach County has been working with a group known as Conservation Florida which is a Conservation Land Trust and has the job of holding conservation easements and defending and ensuring that environmentally sensitive properties remain in its intended preservation use indefinitely. Minutes of the Village Council Special Session held October 17, 2024 Page 5 of 7 RESOLUTION 2024-95 — SUPPORTING PALM BEACH COUNTY'S EFFORTS TO PERMANENTLY PROTECT ENVIRONMENTALLY SENSITIVE NATURAL AREAS continued The County has been working with the organization and they found funding that would allow them to be the holder of conservation easements for County natural areas of which the County has acquired over 32,000 acres and spent approximately half a billion dollars restoring and preserving. President Pro Tem Interlandi requested that Council adopt the resolution and support Palm Beach County's efforts. Vice Mayor Searcy asked if perpetuity was allowed and if land protected under a third -party conservation could still be maintained and be built on. Mr. Rubin stated that yes the land could be built on under specific statutory requirements. Thereafter the motion to adopt Resolution 2024-95 passed with all present voting aye. Discussion — Awards and Recognitions Policy Mayor Bickel stated that Mrs. Green and Deputy Clerk Marquetta Fells put together information regarding the policies and procedures of other municipalities with regards to proclamations, commendations, and honorary awards/letters. Mayor Bickel stated that she wanted to discuss and come up with criteria specifically for awarding commendations. Discussion ensued between Councilmembers on different options for criteria for awarding commendations. Councilmembers decided that they needed more time to research and think about the criteria for awarding commendations and/or service awards. MAYOR AND COUNCIL MATTERS/REPORTS Vice Mayor Searcy thanked Village staff for their preparations for the hurricanes and for their efforts after the hurricanes that occurred over the past couple of weeks. Vice Mayor Searcy announced that the 5k Ghost Run was taking place on October 26tn Mayor Bickel stated that volunteers were needed for the 5k Ghost Run. Vice Mayor Searcy announced that Read for the Record would be taking place on October 24tn Vice Mayor Searcy stated that the ballroom at the Country Club looked amazing and thanked Lessings Group and Country Club General Manager Beth Davis. Ms. Davis gave an update on the renovations and new restaurant start up at the Country Club. President Pro Tem Interlandi thanked the Village's Fire Department for having a fun and successful Fire Safety Fair. Minutes of the Village Council Special Session held October 17, 2024 Page 6 of 7 MAYOR AND COUNCIL MATTERS/REPORTS continued President Pro Tem Interlandi announced a beach clean-up taking place at John D. McArthur Beach State Park on Saturday, October 19th at 9 a.m. Councilmember Puyol discussed issues that were raised by Veronica Frehm, CEO of Friends of MacArthur Beach State Park regarding fencing being bypassed at John D. McArthur State Park. Chief Jenkins stated that he would reach out to Ms. Frehm to see if the Police Department could assist in resolving the fencing issue. Councilmember Puyol discussed the Anchorage Park boat ramp replacement and asked if Mr. Huff had reached out to the Town of Lake Park to see if the Village could utilize their boat ramps while the Anchorage Park boat ramp was being replaced. Mr. Huff stated that he reached out to Lake Park's Interim Town Manager who stated that she would be meeting with Commission members individually to discuss and would get back to him when she has an answer. Councilmember Puyol stated that he was appointed to the Florida League of Cities Finance and Taxation Committee. Councilmember Puyol discussed and explained the duties and purpose of the committee and asked for recommendations of issues to bring to Tallahassee for discussion or consideration. Vice Mayor Searcy requested that the Council meeting scheduled for November 14th be rescheduled because her daughter's school play is taking place on that day. Council came to consensus to reschedule the November 14th Council meeting to November 7t. VILLAGE MANAGER MATTERS/REPORTS Mr. Huff thanked Chief Jenkins for volunteering to work a shift for one of the police officers that was unable to work due to the tornadoes that resulted from Hurricane Milton. Mr. Huff also thanked Chief Jenkins for riding with him throughout the Village in the aftermath of the hurricanes and stated that residents were very appreciative of seeing the police presence throughout the Village. Mr. Huff gave an update on the meeting with residents that reside on the east side of the alleyway wall. Public Works Director Chad Girard explained and discussed the options for the proposed east alleyway wall replacement project that was shared with the residents. Mr. Girard stated that staff was seeking direction on the height of the wall. Discussion ensued between Mr. Huff, Mr. Girard and Councilmembers regarding the different height options for the east alleyway wall replacement project. Mayor Bickel recommended an eight (8) foot alleyway wall. Councilmembers came to consensus to have an eight (8) foot wall constructed as a replacement for the east alleyway wall. Minutes of the Village Council Special Session held October 17, 2024 Page 7 of 7 VILLAGE MANAGER MATTERS/REPORTS continued Mr. Huff discussed and explained the issues with drainage that were occurring on Buoy Road. Field Operations Manager Marc Holloway presented a video that showed the drainage issues on Buoy Road and discussed and explained the three options to resolve the issue. The first option would be to remove the trees, regrade the swale, and get the water to get to the catch basin when it overflows at a cost of approximately $25,000 to $30,000. The second option would be to leave the trees and install piping from one catch basin to another at a cost of approximately $310,000, and the third option would be to put in temporary catch basins with filter fabric and 57 rock with a grate and manual pumps that would pump the water from south to north and around the trees. The third option would be very labor intensive and would cost approximately $750 per catch basin. Discussion ensued between Councilmembers and Mr. Holloway regarding the different options to address the drainage issue on Buoy Road. President Pro Tem Interlandi asked if the trees could be replaced to a different location on the resident's property as an alternative to just removing the trees or going with the most expensive option. Discussion continued regarding which would be the best option to resolve the drainage issue on Buoy Road. Council came to consensus to go with the first option of removing the trees and re -grading the swale to resolve the drainage issue on Buoy Road and to offer the residents the option to replace their trees with new trees that can be planted in another location on their property. Councilmember Puyol discussed the issue of residents planting trees in the swale. President Pro Tem Interlandi recommended not discouraging the planting of trees in the Village's swales but instead providing education on the appropriate trees to plant in the swales. ADJOURNMENT There being no f-ther business to come before the Council, the meeting was adjourned at 7:33 p.m. a Green, MMC, Village Clerk