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HomeMy WebLinkAbout07-18-2024 VC REG-MPresent: ROLL CALL MINUTES OF THE REGULAR SESSION VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA JULY 18, 2024 Susan Bickel, Mayor Deborah Searcy, Vice Mayor Lisa Interlandi, President Pro Tem Orlando Puyol, Councilmember Kristin Garrison, Councilmember Chuck Huff, Village Manager Len Rubin, Village Attorney Marquetta Fells, Deputy Village Clerk Mayor Bickel called the meeting to order at 6:00pm. All members of Council were present. All members of staff were present. INVOCATION AND PLEDGE OF ALLEGIANCE Mayor Bickel gave the invocation and Vice Mayor Searcy led the public in the Pledge. ADDITIONS, DELETIONS, AND MODIFICATIONS TO THE AGENDA Mayor Bickel informed Council, Staff, and the Public of two (2) changes to the agenda. A Resolution to approve the Fourth Amendment to the Agreement with Farmer's Table would be added to the Consent Agenda, and the first reading of Ordinance 2024-11 Prohibit Overnight Parking in Swales would be removed from Public Hearings. STATEMENTS FROM THE PUBLIC Tom Twyford, 921 Laurel Road, President of the West Palm Beach Fishing Club, informed Council of a new two (2) day fundraising event "Fins and Fairways Team Tournament" being brought to the Country Club on Saturday, August 3. The money raised would be for a charitable foundation. Mr. Twyford stated that Mr. Bowman has been very helpful and also provided insight on a future kid's fishing event at the golf course. Minutes of the Village Council Regular Session held July 18, 2024 Page 2 of 12 CONSENT AGENDA APPROVED Mayor Bickel stated that the added Resolution for the Fourth Amendment to the Agreement with Farmer's Table would be discussed at the end of the meeting. Vice Mayor Searcy moved to approve the Consent Agenda and President Pro Tem Interlandi seconded the motion, which passed unanimously. The following items were approved: RESOLUTION accepting a proposal from All Pro Striping, Inc. for the striping of recently milled and resurfaced roadways at a total cost of $31,752.49; and authorizing execution of the Contract. RESOLUTION accepting a proposal from Atlantic Smart Technologies, Inc. for Audio -Visual upgrades to the Library's Obert Room at a total cost of $25,665.86; and authorizing execution of the Contract. RESOLUTION approving Change Order No. 1 to the Grant Agreement with the Florida Department of Environmental Protection for the receipt of grant funds for preparation of a Vulnerability Assessment; and authorizing execution of the Change Order. RESOLUTION approving an increase of $10,000 in the Blanket Purchase Order issued to Commercial Energy Specialists, Inc. for the purchase of pool chemicals utilized at the Country Club. Receive for file Minutes of the Library Advisory Board meeting held on 5/28/24. Receive for file Minutes of the Golf Advisory Board meeting held 6/10/24. Receive for file Minutes of the Recreation Advisory Board meeting held 6/11/24. PUBLIC HEARING AND QUASI-JUDICAL MATTERS ORDINANCE 2024-09 - CODE AMENDMENT - COUNCIL COMPENSATION A motion was made by Councilmember Puyol and seconded by Vice Mayor Searcy to adopt and enact on second reading Ordinance 2024-09 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING DIVISION 1, "GENERALLY," OF ARTICLE II, "COUNCIL," OF CHAPTER 2, "ADMINISTRATION," OF THE VILLAGE CODE OF ORDINANCES BY AMENDING SECTION 2-16, "COMPENSATION," TO INCREASE THE COMPENSATION FOR THE MAYOR AND MEMBERS OF THE VILLAGE COUNCIL; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Rubin stated that the ordinance would increase Council's pay. The Mayor's pay would increase from $900 to $1350.00 monthly and the remainder of Council's pay would increase from $750.00 to $1125.00 monthly. Mayor Bickel opened the public hearing. John Somadi, 512 Marlin Road, expressed his concerns regarding actions of former Councilmembers. Mr. Somadi recommended that if the ordinance was approved and Council receives a raise that they would move to a new, different, and productive pathway and not follow the same failed policies. Minutes of the Village Council Regular Session held July 18, 2024 Page 3 of 12 ORDINANCE 2024-09 - CODE AMENDMENT - COUNCIL COMPENSATION continued There being no further comments from the public, Mayor Bickel closed the public hearing. Councilmember Puyol expressed his concerns with increasing the Council's compensation. Mayor Bickel expressed her feelings towards Council compensation and explained that a raise could assist and encourage residents to run for a seat in the future. Council ensued in a discussion explaining that the increase of compensation would be for the future Council seat not the present, and also discussed that an increase would possibly promote an interest in residents running for an open seat. Thereafter, the motion to adopt Ordinance 2024-09 was approved 4 to 1 with Mayor Bickel, Vice Mayor Searcy, President Pro Tem Interlandi, and Councilmember Garrison voting aye, and Councilmember Puyol voting nay. ORDINANCE 2024-10- CODE AMENDMENT- COUNCIL MEETINGS CANCELLATION PROCEDURE AND ADJOURNMENT A motion was made by Vice Mayor Searcy and seconded by Councilmember Puyol to adopt on first reading Ordinance 2024-10 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING DIVISION 1, "GENERALLY," OF ARTICLE II, "COUNCIL," OF CHAPTER 2, "ADMINISTRATION," OF THE VILLAGE CODE OF ORDINANCES BY AMENDING SECTION 2-17, "REGULAR MEETINGS —WHEN HELD," TO PROVIDE A PROCEDURE TO CANCEL REGULAR VILLAGE COUNCIL MEETINGS AND AMENDING SECTION 2-19, "ADJOURNMENT OF ALL MEETINGS," TO MOVE UP THE MANDATORY ADJOURNMENT TIME BY ONE HOUR; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Rubin explained that the ordinance would move the adjournment time of Council meeting up an hour from 11 p.m. to 10 p.m. since the Council meeting time has changed to begin at 6 p.m. Mr. Rubin also explained that additional changes would give the Mayor the ability to cancel meetings after consulting with the Village Manager. Debra Cross, 2560 Pepperwood Circle S., recommended that when Council meetings were canceled that the information was easy to find on the Village website. Thereafter, the motion to adopt on first reading Ordinance 2024-10 passed unanimously. Mayor Bickel informed the public that item number ten (10) has been deleted and the discussion would ensue in August. ORDINANCE 2024-12 - CODE AMENDMENT - LIVE ABOARD VESSELS A motion was made by President Pro Tem Interlandi and seconded by Councilmember Puyol to adopt on first reading Ordinance 2024-12 entitled: Minutes of the Village Council Regular Session held July 18, 2024 Page 4 of 12 ORDINANCE 2024-12 - CODE AMENDMENT - LIVE ABOARD VESSELS continued AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING ARTICLE I, "IN GENERAL," OF CHAPTER 5, "BOATS, DOCKS AND WATERWAYS," OF THE VILLAGE CODE OF ORDINANCES BY AMENDING SECTION 5-1 TO ADOPT THE STATUTORY DEFINITION FOR LIVE ABOARD VESSELS; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DA 1'E. Mr. Rubin explained that the ordinance would amend the Village Code of Ordinances so that the code definition of the term "live aboard vessel" matches the definition set forth in Section 327.02 of the Florida Statutes. Vice Mayor Searcy requested input from President Pro Tem Interlandi and Chief Jenkins. President Pro Tem Interlandi explained and discussed her support for the language in the proposed ordinance. President Pro Tem Interlandi emphasized enforcing the code in the Village due to the dangers of derelict vessels. Councilmember Puyol proposed to remove an abandoned/derelict vessel near Old Port Cove. Chief Jenkins stated that the Police Department has been working to have the vessel removed. Thereafter, the motion to adopt on first reading Ordinance 2024-12 passed unanimously. OTHER VILLAGE BUSINESS MATTERS RESOLUTION 2024-57 TENTATIVE MILLAGE RATE FY 2024-2025 AND SETTING THE 1ST PUBLIC HEARING A motion was made by Councilmember Puyol and seconded by Vice Mayor Searcy to adopt Resolution 2024-57 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, ADOPTING A TENTATIVE MILLAGE RATE OF 7.4900 MILS FOR FISCAL YEAR 2025; ESTABLISHING A DATE, TIME, AND PLACE FOR THE FIRST HEARING ON THE TENTATIVE BUDGET AND PROPOSED MILLAGE RATE; AUTHORIZING THE VILLAGE MANAGER TO SUBMIT THE REQUIRED FORMS TO THE PALM BEACH COUNTY PROPERTY APPRAISER; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Huff began a presentation on the FY 2025 tentative millage rate and provided a brief description of key components to be discussed during the presentation. Mr. Huff briefly discussed the Capital Improvement Plan including the time line and projects proposed for Fiscal Year 2025. Mr. Huff provided an explanation for the proposed 7.49 millage rate and Fiscal Year 2025 Budget Highlights. Mayor Bickel clarified for the public the importance and significance of the proposed millage rate also noting no decisions would be made at that time. Mayor Bickel stressed to the audience that the proposed rate cannot be raised higher but could only be lowered from the 7.49 mills. Minutes of the Village Council Regular Session held July 18, 2024 Page 5 of 12 RESOLUTION 2024-57 TENTATIVE MILLAGE RATE FOR FY 2024-2025 AND SETTING THE 1ST PUBLIC HEARING (continued) Mr. Huff proceeded to explain the Budget Highlights for Fiscal Year 2025 informing Council negotiations were still being done for the Police and Fire Union. Deputy Village Manager Samia Janjua assisted Mr. Huff by providing Council with an explanation for the Fiscal Year 2025 millage rate selection and calculations. Mr. Huff concluded the presentation by providing Council with a proposed Budget Meeting Calendar. Ron Okolichany, 417 Northlake Dr., discussed the proposed millage rate. Mr. Okolichany provided examples of ways to cut back expenses. Mr. Okolichany discussed the Country Club's funds and expenses, and recommended leasing out services as with the restaurant. Dr. Hal Bashein, 729 Waterway Dr., expressed his concerns with growth and traffic increases within the Village and also expressed his concerns regarding the Country Club's membership process, funds and expenses. Mary Romero, 828 Buttonwood Rd., thanked Councilmember Puyol for coming to the west side of the Village. Mrs. Romero discussed vegetation not being picked up for four (4) days, the appearance of the swales around the Village and code enforcement concerns. Mrs. Romero addressed Council regarding taxes explaining some residents can't afford an increase indicating she would join Council for free. Mrs. Romero redirected her comments to the recovery of vegetation and the appearance of the swales in the area. Lastly, Mrs. Romero expressed her concerns regarding different department statuses and vacancies. Katy Mendoza, Attorney PBCPBA, introduced herself and explained her position, title with Palm Beach County Police Association. Ms. Mendoza thanked Village Staff including Police and Fire for their dedication to safety. Ms. Mendoza discussed the current bargaining negotiations between the Village and Police and Fire Union emphasizing the current trends, current trajectories and adequate funding. Ms. Mendoza thanked the Village Staff for their continuous support. Councilmember Garrison began by discussing her experience with budget proposals, and suggested that the time should be spent on focusing on key issues and highlighting competitive pay to retain employees. Councilmember Garrison suggested that two additional budget meetings may not be necessary if Council only focused on the key issues. Vice Mayor Searcy began by stating that residents of the Village live in the best place under the sun. Vice Mayor Searcy stated that compensation should be equal to the level of service expected. Keeping the Village the best place to live under the sun with its many services and amenities requires that its employees be paid fairly and commensurate with the level of services that residents expect. President Pro Tem Interlandi discussed the current compensation of the Village's First Responders and Public Safety explaining the compensation rate is due to a failure to raise the millage rate in previous years. President Pro Tem Interlandi stated that she did not want to lose services and amenities due to low compensation for employees. President Pro Tem Interlandi made notification of the tentative millage rate being a tentative millage rate and will not exceed higher than the proposed rate of 7.490 mills. President Pro Tem Interlandi concluded the discussion by stating she wants the Village to not only be the best to live under the sun but also the best to work. Minutes of the Village Council Regular Session held July 18, 2024 Page 6 of 12 RESOLUTION 2024-57 TENTATIVE MILLAGE RATE FOR FY 2024-2025 AND SETTING THE 1 ST PUBLIC HEARING (continued) Councilmember Puyol recommended reducing expenses. Councilmember Puyol stated that he agreed that Police and Fire should be adequately compensated. Mr. Puyol discussed the proposed millage rate increase compared to previous years. Mr. Puyol recommended keeping the millage rate at 6.900 mills and redirecting expenses so that Police and Fire employees are adequately compensated. Mayor Bickel addressed comments and statements by stating that the Village is a service industry that requires employees to service residents. Mayor Bickel stated that some of the payroll increases were due to negotiations with Police and Fire employees but the increase was also because of other employees currently being underpaid and the Village have difficulty hiring and retaining employees in the Building Department. Mayor Bickel stated that the purpose of the meeting was to tentatively set the highest possible millage rate which could be subsequently lowered and that the proposed tentative millage rate of 7.490 was not historically higher than millage rates that were adopted in previous years. Mr. Huff addressed and explained statements referencing the Country Club and the Enterprise Fund and Mr. Huff explained the ordinance regarding eight (8) cubic yard vegetation recovery. Council ensued in a discussion regarding the tentative millage rate. Thereafter, the motion to adopt Resolution 2024-57 passed 4 to 1 with Mayor Bickel, Vice Mayor Searcy, President Pro Tem Interlandi and Councilmember Garrison voting aye and Councilmember Puyol voting nay. MOTION — Approval of Final Payment in the amount of $108,745.42 to Ranger Construction Industries, Inc. for the 2024 milling and resurfacing of various roadways throughout the Village of North Palm Beach. A motion was made by Vice Mayor Searcy and seconded by Councilmember Puyol. Field Operations Manager Marc Holloway explained the outcome of the work performed by Ranger Construction and the satisfaction of the work performed on the project. Mr. Holloway also elaborated on the precautions taken by Ranger Construction and that staff was very pleased with their work. Councilmembers stated that they were pleased and satisfied with the work performed by Ranger Construction. Thereafter, the motion to approve a final payment to Ranger Construction Industries, Inc. passed unanimously. RESOLUTION 2024-58 AMENDMENT TO CONTRACT FOR PROFESSIONAL ARCHITECTURAL SERVICES FOR CONSTRUCTION OF NEW WATER RECLAMATION BUILDING A motion was made by President Pro Tem Interlandi and seconded by Councilmember Puyol to adopt Resolution 2024-58 entitled: Minutes of the Village Council Regular Session held July 18, 2024 Page 7 of 12 RESOLUTION 2024-58 AMENDMENT TO CONTRACT FOR PROFESSIONAL ARCHITECTURAL SERVICES FOR CONSTRUCTION OF NEW WATER RECLAMATION BUILDING continued A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING AN AMENDMENT TO THE CONTINUING CONTRACT FOR PROFESSIONAL ARCHITECTURAL SERVICES WITH CPZ ARCHITECTS, INC. TO ACCEPT A PROPOSAL FOR THE CONSTRUCTION OF A NEW WATER RECLAMATION BUILDING AT THE NORTH PALM BEACH COUNTRY CLUB AND TO INCREASE THE TOTAL AMOUNT OF COMPENSATION FOR FISCAL YEARS 2024 AND 2025; AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE AMENDMENT; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Facilities Manager James Anthony, provided a timeline and overview of the project and the selected architects. Mr. Anthony described the purpose and features of the wash plant such as capturing and reclaiming spilled chemicals, and washing down cement and equipment. Mr. Anthony elaborated on the benefits of the wash plant stating that it would be for the environment and the golf course. The wash plant would also bring the Country Club operations into compliance. Council discussion ensued. Councilmember Puyol asked if the proposal was for the actual structure. Mr. Anthony explained that the proposal was for the design of the reclamation building and provided a cost break -down for each phase of the project. Discussion ensued between Mr. Bowman and Councilmember Puyol with Mr. Bowman providing a brief explanation on how the final project would be funded, assuring Council that if the project was not done it would cost the Village more in the future. Thereafter, the motion to adopt Resolution 2024-58 passed unanimously. RESOLUTION 2024-59 SCHOOL CROSSING GUARD SERVICES CONTRACT A motion was made by Vice Mayor Searcy and seconded by Councilmember Puyol to adopt Resolution 2024-59 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING A CONTRACT WITH THE BUTLER GROUP OF SOUTH FLORIDA, LLC D/B/A NEXTAFF TO PROVIDE SCHOOL CROSSING GUARD SERVICES PURSUANT TO PRICING ESTABLISHED IN AN EXISTING TOWN OF JUPITER AGREEMENT AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE CONTRACT; AND PROVIDING FOR AN EFFECTIVE DATE Human Resources Director Jennifer Cain described the pros and cons of the School Crossing Guard's position, hours and pay rate and stated that the Village has had a history of difficulty in filling the vacancies for those positions. Ms. Cain explained The Butler Group of South Florida LLC D/B/A Nextaff's reputation and benefits. Ms. Cain also notified Council that the presently employed School Crossing Guards would still be invited to Village events such as the Employee Holiday Party. Minutes of the Village Council Regular Session held July 18, 2024 Page 8 of 12 RESOLUTION 2024-59 SCHOOL CROSSING GUARD SERVICES CONTRACT continued Council ensued in a discussion with Ms. Cain and Nextaff asking a series of questions with regards to safety and comparisons with surrounding municipalities. Councilmember Puyol proposed the question/possibility to have Junior Police Offices stand in as School Crossing Guards. Chief Jenkins advised that junior officer positions were no longer available. Thereafter, the motion to adopt Resolution 2024-59 passed unanimously. RESOLUTION 2024-60 SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT A motion was made by Councilmember Puyol and seconded by President Pro Tem Interlandi to adopt Resolution 2024-60 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING A SECOND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH CHEN MOORE & ASSOCIATES, INC. TO INCREASE THE TOTAL AMOUNT OF COMPENSATION FOR FISCAL YEAR 2024 AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE SECOND AMENDMENT; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE Mr. Huff stated that Chen Moore & Associates were utilized to provide planning services for the Community Development Department. Mr. Rubin informed Council that Chen Moore & Associates provided half of the work related to Comprehensive Plan revisions that would be presented in the future. Thereafter, the motion to adopt Resolution 2024-60 passed with all present voting aye. RESOLUTION 2024-61 CONVERSION OF TRANSPORT VAN TO MOBILE COMMAND CEN 1ER A motion was made by Councilmember Puyol and seconded by President Pro Tem Interlandi to adopt Resolution 2024-61 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, ACCEPTING A SOLE SOURCE PROPOSAL FROM EMERGENCY VEHICLES, INC. FOR THE CONVERSION OF AN EXISTING TRANSPORT VAN TO A MOBILE COMMAND CENTER FOR USE BY THE POLICE DEPARTMENT AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE A CONTRACT FOR SUCH SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE Mr. Huff provided an explanation of the purpose and planned usage of the conversion vehicle stating that the vehicle would be used during the event of unforeseen emergencies. Mr. Huff also advised Council and the public that a $25,000 donation was received for the Mobile Command Center. Mr. Huff provided clarification that the Mobile Command Center was for any type of emergency and would allow set up anywhere. Thereafter, the motion to adopt Resolution 2024-61 passed unanimously. Minutes of the Village Council Regular Session held July 18, 2024 Page 9 of 12 RESOLUTION 2024-62 ATHLETIC FIELD TURF MAINTENACE SERVICES AMOUNT INCREASE A motion was made by Councilmember Puyol and seconded by Vice Mayor Searcy to adopt Resolution 2024-62 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, INCREASING THE AMOUNT PAYABLE TO HAVERLAND AG INNOVATIONS FOR ATHLETIC FIELD TURF MAINTENANCE SERVICES; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Zak Sherman, Director of Leisure Services explained that the purpose of the increase was due to the addition of sodding three (3) baseballs fields and increased turf maintenance at the Community Center. Council ensued in a discussion regarding the current condition of the turf grass. Mr. Sherman provided Council information on the appearance and, maintenance of the area. Vice Mayor Searcy stated that by grassing the baseball diamonds, the entire field could be used instead the same spots being used over and over. Utilization could be staggered and would provide a possible cost savings with this method. Mr. Sherman informed Council that the field was in the works to be used for adult kickball. Thereafter the motion to adopt Resolution 2024-62 passed unanimously. RESOLUTION 2024-63 FIRST AMENDMENT TO INTERLOCAL AGREEMENT WITH PALM BEACH COUNTY FOR ACCESS TO COMMON TALK GROUPS A motion was made by Councilmember Puyol and seconded by President Pro Tem Interlandi to adopt Resolution 2024-63 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPROVING A FIRST AMENDMENT TO THE INTERLOCAL AGREEMENT WITH PALM BEACH COUNTY FOR ACCESS TO COMMON TALK GROUPS; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Huff explained the purpose of the Interlocal Agreement with Palm Beach County and stated that the request was to extend the five (5) year contract for an additional five (5) years. Discussion ensued between Councilmembers, Mr. Huff and Chief Jenkins regarding the purpose of the Interlocal Agreement. Thereafter, the motion to adopt Resolution 2024-63 was passed unanimously. RESOLUTION 2024-64 LIBRARY RESTROOMS RENOVATION CONTRACT A motion was made by Councilmember Puyol and seconded by President Pro Tem Interlandi to adopt Resolution 2024-64 entitled: Minutes of the Village Council Regular Session held July 18, 2024 Page 10 of 12 RESOLUTION 2024-64 LIBRARY RESTROOMS RENOVATION CONTRACT continued A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA ACCEPTING A PROPOSAL FROM MUELLER CONSTRUCTION AND MANAGEMENT COMPANY D/B/A MUELLER CONSTRUCTION COMPANY FOR THE RENOVATION OF THE GROUND FLOOR LIBRARY RESTROOMS PURSUANT TO PRICING ESTABLISHED IN AN EXISTING SCHOOL DISTRICT OF PALM BEACH COUNTY 1'BRM CONTRACT FOR GENERAL CONTRACTING SERVICES FOR FACILITIES AND MINOR REPAIRS; AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECU 1'E A CONTRACT FOR SUCH SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Sherman provided a brief explanation on the current appearance and the future appearance of the restrooms and stated that they were not currently ADA compliant. Council ensued in a discussion with Mr. Sherman. Councilmember Garrison stated that she agreed with the proposed selected contractor for the renovation. Council discussed the look of and ADA compliance of the restroom renovations. Vice Mayor Searcy proposed to have a gender neutral bathroom or a family bathroom. Mr. Huff stated that they could ask the contractor for a cost estimate. Mr. Puyol continued discussion with Mr. Sherman, and recommended re -arranging the look of the restrooms. Vice Mayor Searcy stated that there should be a bigger discussion on the renovation of the entire Library. Mayor Bickel concluded that the ADA compliance of the restrooms needed to be addressed and the renovation of the Library can be addressed at a future date. Mr. Sherman detailed to Council the importance of renovating the restrooms. Thereafter, the motion to adopt Resolution 2024-64 passed 4 to 1 with Mayor Bickel, Vice Mayor Searcy, President Pro Tem Interlandi and Councilmember Garrison voting aye and Councilmember Puyol voting nay. RESOLUTION 2024-65 FOURTH AMENDMENT TO THE RESTURANT OPERATOR AGREEMENT WITH FARMER'S TABLE A motion was made by Councilmember Puyol and second by President Pro Tem Interlandi to adopt Resolution 2024-65 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING A FOURTH AMENDMENT TO THE RESTAURANT OPERATOR AGREEMENT WITH FARMER'S TABLE NPB, LLC TO CONDUCT FOOD AND BEVERAGE OPERATIONS AT THE NORTH PALM BEACH COUNTRY CLUB AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE FOURTH AMENDMENT; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Minutes of the Village Council Regular Session held July 18, 2024 Page 11 of 12 RESOLUTION 2024-65 FOURTH AMENDMENT TO THE RESTURANT OPERATOR AGREEMENT WITH FARMER'S TABLE continued Mr. Huff explained that the item was originally scheduled for the July 25, 2024 Council meeting but since that meeting was cancelled they had to rush to get it on the current meeting. Mr. Rubin gave a history of the agreement between the Village and Farmer's Table that began in 2019. The initial term of the lease was for five (5) years, with automatic renewals for additional five-year periods unless either party provided notice of its intent not to renew at least 180 days prior to the expiration of the initial term. The initial term ends on December 22, 2024. In April of this year, Farmer's Table notified the Village of its intent not to renew and at the Village's request, agreed to an earlier expiration date of September 30, 2024 to allow the Village to have a new vendor in place as soon as possible. The Village has already issued a Request for Proposals for a new food and beverage operator and anticipates a new agreement in August which will provide a sufficient transition time for the new vendor to commence operations on October 1, 2024. Mr. Rubin continued by discussing the details of the 3rd Amendment, detailing monies that will be due to Farmer's Table. Mr. Rubin stated that the amendment only changes the termination date and would provide payment for half the cost of $656,000 totaling $328,000.78 due to Farmer's Table. All other provisions will remain the same. Ron Okolichany, 417 Northlake Dr., discussed the terms of Farmer's Table contract, disclosing that due to the lease's early termination date Farmer's Table should not be entitled to the sum of $328,000. Mr. Okolichany recommended using those funds to help with paying Village staff, Police, Fire, Public Works, and First Responders. Council discussion ensued providing insight on the contract terms and improvements made to the Country Club by Farmers Table. In closing Council and Mr. Rubin agreed Farmer's Table is rightfully due the money owed due to the transformation that was provided to the space. Thereafter, the motion to adopt Resolution 2024-65 passed unanimously. MAYOR AND COUNCIL MATTERS/REPORTS Vice Mayor Searcy thanked staff for the July 4 event. Councilmember Puyol expressed views on saving and spending resident's money. Mayor Bickel agreed with Councilmember Puyol on saving tax payer dollars and stated that she did not make financial decisions for the Village lightly. VILLAGE MANAGER MATTERS/REPORTS Mr. Huff explained to Council the budgeting exercise that all department heads follow to save costs where possible, and stated that the supply and operating costs have increased. Mr. Huff recommended continuing the discussion regarding the Business Advisory Board to allow Vice Mayor Searcy to provide her input. Minutes of the Village Council Regular Session held July 18, 2024 Page 12 of 12 VILLAGE MANAGER MATTERS/REPORTS continued Mayor Bickel asked Ms. Fells how many applications have been received and how many vacancies were on the Business Advisory Board. Ms. Fells stated that there were six (6) applications and three (3) vacancies Councilmember Puyol asked if a notice went out to Village business owners regarding the vacancies on the Business Advisory Board. Mayor Bickel assured Councilmember Puyol the Business Advisory Board notification was sent out with the Business Tax Renewal Notice to all business owners in the Village. Vice Mayor Searcy stated there were four (4) vacancies and that one (1) out of the five (5) applicants was a Village resident. Vice Mayor Searcy discussed her thoughts on the Business Advisory Board. Vice Mayor Searcy stated that the needs of home based businesses needed to be met and represented on the Business Advisory Board. Vice Mayor Searcy explained that the board should be given specific tasks, topics, and ideas to discuss since the boards current topics of discussion were already being discussed and accomplished by the Palm Beach North Chamber of Commerce. President Pro Tem Interlandi and Mr. Huff ensued in discussion with Mr. Huff providing a history of the Business Advisory Board. Vice Mayor Searcy recommended having an on -call Business Advisory Board to discuss specific items, tasks and topics brought forth by the Village or chair of the board. Discussion ensued between Mr. Huff and Councilmember Puyol regarding grants and the grant award process. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 8:13 p.m. Mar uett Fells, Deputy Vil Clerk