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HomeMy WebLinkAbout06-27-2024 VC REG-MPresent: MINUTES OF THE REGULAR SESSION VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA JUNE 27, 2024 Susan Bickel, Mayor Lisa Interlandi, President Pro Tem Kristin Garrison, Councilmember Orlando Puyol, Councilmember Samia Janjua, Deputy Village Manager Len Rubin, Village Attorney Jessica Green, Village Clerk Absent: Deborah Searcy, Vice Mayor ROLL CALL Mayor Bickel called the meeting to order at 6:00 p.m. All members of Council were present except for Vice Mayor Searcy who was out of town. All members of staff were present. INVOCATION AND PLEDGE OF ALLEGIANCE Mayor Bickel gave the invocation and President Pro Tem Interlandi led the public in the Pledge. AWARDS AND RECOGNITION Mayor Bickel presented a Proclamation for National Parks and Recreation Month. Staff from the Parks and Recreation Departments accepted the proclamation and Director of Leisure Services, Zak Sherman thanked Council. APPROVAL OF MINUTES The Minutes of the Regular Session held on June 13, 2024 were approved as written. STATEMENTS FROM THE PUBLIC Karen Marcus, 920 Evergreen Drive, introduced Michelle Fleming as Palm Beach Gardens High School's new principal. Michelle Fleming, 1770 Mission Court, West Palm Beach, introduced herself as Palm Beach Gardens High School's new principal. Minutes of the Village Council Regular Session held June 27, 2024 Page 2 of 7 CONSENT AGENDA APPROVED Councilmember Puyol moved to approve the Consent Agenda and Councilmember Garrison seconded the motion, which passed with all present voting aye. The following items were approved: Motion accepting the ranking by the Selection Committee for the Bridge Design Consultant for the Lighthouse Drive Bridge Replacement Project and authorizing Village Staff to commence negotiation of an Agreement. Receive for file Minutes of the Environmental Committee meeting held 5/6/24. Receive for file Minutes of the Golf Advisory Board meeting held 5/13/24. Receive for file Minutes of the Recreation Advisory Board meeting held 5/14/24. PUBLIC HEARING AND QUASI-JUDICAL MATTERS ORDINANCE 2024-08 — CODE AMENDMENT — SMOKING PROHIBITED A motion was made by President Pro Tem Interlandi and seconded by Councilmember Puyol to adopt and enact on second reading Ordinance 2024-08 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING ARTICLE I, "IN GENERAL," OF CHAPTER 20, "PARKS, PLAYGROUNDS AND RECREATION," OF THE VILLAGE CODE OF ORDINANCES TO ADOPT A NEW SECTION 20-12, "SMOKING PROHIBITED;" PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Rubin stated that the proposed ordinance passed on first reading at the last Council meeting. Mr. Rubin explained that prior to 2022 the regulation of smoking was preempted to the State. During the 2022 legislative session, the Florida Legislature amended Section 386.209, Florida Statutes, to allow counties and municipalities to restrict smoking within the boundaries of any public beaches and public parks they own, except they may not further restrict the smoking of unfiltered cigars. Mr. Rubin explained that the Country Club was excluded from the smoking ban and that the ban could not be placed on unfiltered cigars. Mayor Bickel opened the public hearing on Ordinance 2024-08. There being no comments from the public, Mayor Bickel closed the public hearing. Thereafter, the motion to adopt and enact on second reading Ordinance 2024-08 passed with all present voting aye. ORDINANCE 2024-09 — CODE AMENDMENT — COUNCIL COMPENSATION A motion was made by Councilmember Puyol and seconded by President Pro Tem Interlandi to adopt on first reading Ordinance 2024-09 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING DIVISION 1, "GENERALLY," OF ARTICLE II, Minutes of the Village Council Regular Session held June 27, 2024 Page 3 of 7 ORDINANCE 2024-09 — CODE AMENDMENT — COUNCIL COMPENSATION continued "COUNCIL," OF CHAPTER 2, "ADMINISTRATION," OF THE VILLAGE CODE OF ORDINANCES BY AMENDING SECTION 2-16, "COMPENSATION," TO INCREASE THE COMPENSATION FOR THE MAYOR AND MEMBERS OF THE VILLAGE COUNCIL; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Rubin explained that during the Fiscal Year 2024 budget process, the Village Council approved an increase in the compensation for the Mayor and members of the Village Council. The increase was incorporated into the current year General Fund budget. However, the Village Charter provides that while the Village Council may determine the annual salary of the Councilmembers by ordinance, "no ordinance increasing such salary shall become effective until the date of commencement of the terms of the council members elected at the next regular election, provided that such election follows the adoption of such ordinance by at least six months." The Ordinance adopting the Fiscal Year 2024 budget was not adopted at least six months prior to the March 2024 general election and consequently, the increase in compensation was never implemented. The proposed ordinance would amend Section 2-16 of the Village Code to increase the monthly salary for the Mayor from $900 ($10,800 annually) to $1,350 ($16,200 annually) and to increase the monthly salary for the remaining members of the Village Council from $750 ($9,000 annually) to $1,125 ($13,500 annually). The increase in compensation shall become effective upon the commencement of the terms of the Councilmembers elected at the March 2025 general election. Mayor Bickel expressed that she supported the increase in Council compensation as it may encourage more residents to run for Council who may not otherwise run due to needing supplemental income to pay for babysitting or childcare expenses on the days or nights that a Councilmember attends meetings or other Council related engagements. Thereafter, the motion to adopt on first reading Ordinance 2024-09 passed with all present voting aye. RESOLUTION 2024-49 — REGULAR COUNCIL MEETINGS STARTING TIME_ A motion was made by President Pro Tem Interlandi and seconded by Councilmember Puyol to adopt Resolution 2024-49 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, CHANGING THE STARTING TIME FOR REGULAR VILLAGE COUNCIL MEETINGS TO 6:00 P.M.; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Rubin explained that there was a motion passed in 1976 to start Council meetings at 7:30 p.m. In 2021 a resolution was passed to move the starting time up to 7:00 p.m. At the last Council meeting, Councilmembers expressed that they would like to change the meeting time to 6 p.rn. The proposed resolution would establish the starting time of all Council meeting to 6 p.m. Deborah Cross, 2560 Pepperwood Circle S., expressed her concerns with changing the starting time of Council meetings to 6 p.m. Minutes of the Village Council Regular Session held June 27, 2024 Page 4 of 7 RESOLUTION 2024-49 — REGULAR COUNCIL MEETINGS STARTING TIME continued Councilmembers discussed their reasoning for moving the start time of Council meetings to 6 p.m. Mayor Bickel asked if the proposed resolution would also move the curfew or adjournment time of the meetings from 11 p.m. to 10 p.m. Mr. Rubin explained that the curfew or adjournment time of the Council meetings would have to be changed by an Ordinance that could be brought back to the next meeting for consideration. Council came to consensus to bring back an Ordinance for consideration changing the adjournment of Council meetings to 10 p.m. Thereafter the motion to adopt Resolution 2024-49 passed with all present voting aye. RESOLUTION 2024-50 — ATHLETIC FIELD TURF MAINTENANCE SERVICE CONTRACT A motion was made by Councilmember Puyol and seconded by Councilmember Garrison to adopt Resolution 2024-50 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, ACCEPTING THE PROPOSAL SUBMITTED BY FLORIDA ULS OPERATING LLC D/B/A HAVERLAND AG INNOVATIONS FOR ATHLETIC FIELD TURF MAINTENANCE SERVICES AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A CONTRACT RELATING TO SUCH SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE. Director of Leisure Services Zak Sherman explained that the Village issued an RFP in which two (2) proposals were received and opened on May 29, 2024. The proposals received were from Haverland Ag Innovations and Brightview Landscaping Services. A Selection Committee met on June 11, 2024 to score and rank the two (2) proposals. Based on the rankings, the Selection Committee recommended awarding the contract to Haverland Ag Innovations. Thereafter the motion to adopt Resolution 2024-50 passed with all present voting aye. RESOLUTION 2024-51 — ANCHORAGE PARK RESTROOMS RENOVATION CONTRACT A motion was made by Councilmember Garrison and seconded by Councilmember Puyol to adopt Resolution 2024-51 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA ACCEPTING A PROPOSAL FROM MUELLER CONSTRUCTION AND MANAGEMENT COMPANY D/B/A MUELLER CONSTRUCTION COMPANY FOR THE RENOVATION OF THE ANCHORAGE PARK RESTROOMS PURSUANT TO PRICING ESTABLISHED IN AN EXISTING SCHOOL DISTRICT OF PALM BEACH COUNTY TERM CONTRACT FOR GENERAL CONTRACTING SERVICES FOR FACILITIES AND MINOR REPAIRS; AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A CONTRACT FOR SUCH SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE. Minutes of the Village Council Regular Session held June 27, 2024 Page 5 of 7 RESOLUTION 2024-51 — ANCHORAGE PARK RESTROOMS RENOVATION CONTRACT continued Director of Leisure Services Zak Sherman explained that the renovation project would be to the outdoor restrooms at Anchorage Park and would encompass updated lighting and plumbing systems, installation of new toilets, urinals, and sinks, new restroom partitions, installation of new exhaust vents, new flooring and paint, addition of two new exterior doors, and exterior siding repairs. Councilmember Puyol asked if the operators of the sinks and toilets automatic or manual. Mr. Sherman stated that the sinks and toilets would be manual. Mr. Sherman stated that the entire electrical system in the restrooms would be updated. Thereafter the motion to adopt Resolution 2024-51 passed with all present voting aye. RESOLUTION 2024-52 — BUILDING DEPARMENT SERVICES CONTRACT A motion was made by Councilmember Garrison and seconded by President Pro Tem Interlandi to adopt Resolution 2024-52 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, ACCEPTING PROPOSALS FROM SELECTED FIRMS TO PROVIDE BUILDING DEPARTMENT SERVICES TO THE VILLAGE ON AN AS NEEDED BASIS AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE CONTRACTS WITH THE SELECTED FIRMS; AND PROVIDING FOR AN EFFECTIVE DATE. Building Official Scott Wood explained that the Building Department had issued a Request for Proposals for Building Department Services and that two (2) proposals were received. A Selection Committee was formed and met to review the proposals. Due to the low number of responses and the consistency between the two (2) proposals, the Selection Committee agreed that the Building Official would negotiate with both vendors in an attempt to obtain more favorable pricing and to offer a contract to both vendors. Councilmember Puyol and Mr. Wood discussed obtaining property owner names and contact information on building permit application submissions from contractors. Thereafter the motion to adopt Resolution 2024-52 passed with all present voting aye. COUNCIL AND ADMINISTRATION MATTERS MOTION — Designating a voting delegate for the Florida League of Cities Conference A motion was made by Mayor Bickel and seconded by Councilmember Garrison to designate Councilmember Puyol as the voting delegate for the Florida League of Cities Conference. Thereafter the motion passed with all present voting aye. Minutes of the Village Council Regular Session held June 27, 2024 Page 6 of 7 MAYOR AND COUNCIL MATTERS/REPORTS Councilmember Garrison stated that she had attended a recent Waterways Board meeting and noted that there were a number of things that the board wanted Council to be aware of. Councilmember Garrison recommended that members of Village Advisory Boards and Committees should attend Council meetings periodically to give a report. Mayor Bickel stated that there was a place on the Council agendas for committee and advisory board reports and that Council has encouraged the boards and committees to come and report to them. They could make their report under the Public Comment portion of the meeting if they wish. President Pro Tem Interlandi thanked the Village Fire Department for hosting a cookout on the last day of school and thanked the Palm Beach Symphony for playing at the cookout. President Pro Tem Interlandi welcomed a new firefighter recruit to the Village. Councilmember Puyol stated that the Waterways Board has been addressing the issues with trespassers at the community of Twelve Oaks and the FDOT have recently installed a fence and would be posting no trespassing signs. Councilmember Puyol commended the Waterways Board and member Diane Wimbrow for their efforts. Councilmember Puyol discussed a Florida League of Cities luncheon he attended the previous month and stated that it was very informative as it related to Emergency Preparedness Plans. Councilmember Puyol discussed landscape site triangles in residential driveways. Councilmember Puyol discussed the need for more public transportation and bus stop enclosures within the Village. Mayor Bickel asked Public Works Director Chad Girard to provide information on the number of bus stops within the Village. Councilmember Puyol stated that he enjoyed attending the Library Board meetings and that Library Director Julie Morrell had announced that there were approximately 350 attendees of Library programs in the prior month and that the Library has ten (10) books per resident checked out in comparison to other comparable municipalities within the County. Mrs. Janjua stated that Mr. Huff had just informed her by text message that there were twenty-nine (29) bus stops within the Village. VILLAGE MANAGER MATTERS/REPORTS DISCUSSION - Business Advisory Board Mrs. Janjua gave a brief history of the Business Advisory Board. Councilmembers began discussing their thoughts regarding the Business Advisory Board. Minutes of the Village Council Regular Session held June 27, 2024 Page 7 of 7 DISCUSSION - Business Advisory Board continued Mayor Bickel recommended that the discussion regarding the Business Advisory Board be brought back to the next Council meeting so that Vice Mayor Searcy could provide input. Mayor Bickel asked Mrs. Green how many vacancies were on the Business Advisory Board and how many applications had been received. Mrs. Green stated that there were four (4) vacancies on the Business Advisory Board and that the Clerk's office had received three (3) applications. Councilmembers discussed the Business Advisory Board and whether or not to continue the board. Council came to consensus to table the discussion on the Business Advisory Board to the first meeting in July so that Vice Mayor Searcy can provide input. Discussion ensued regarding when to bring forward new applicants to Advisory Boards and Committees to a Council meeting for consideration. Council came to consensus to bring forward new applicants to Advisory Boards and Committees for consideration at the first Council meeting in August. Mayor Bickel asked Mrs. Janjua to ask Mrs. Gardner -Young to provide a list of business owners with Business Tax Receipts within the Village in order to send them a notification that the Village was seeking applicants to the Business Advisory Board. Mrs. Janjua reminded Council that their next Strategic Planning Workshop would be taking place on Monday, July 1 at 4 p.m. Country Club General Manager Beth Davis gave an update on the upcoming 4`1' of July event at the Country Club. Mary Phillips, 525 Ebbtide Drive, thanked Council for recognizing the Parks and Recreation Department by presenting the National Parks and Recreation Month Proclamation and stated that the Village has very good recreational programs, facilities and staff ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 7:07 p.m. e ica Green, MMC, Village Clerk