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HomeMy WebLinkAbout12-14-2023 VC REG-MPresent: MINUTES OF THE REGULAR SESSION VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA DECEMBER 14, 2023 David B. Norris, Mayor Susan Bickel, Vice Mayor Mark Mullinix, Councilmember Deborah Searcy, Councilmember Chuck Huff, Village Manager Len Rubin, Village Attorney Jessica Green, Village Clerk ROLL CALL Mayor Norris called the meeting to order at 7:00 p.m. All members of Council were present. All members of staff were present. INVOCATION AND PLEDGE OF ALLEGIANCE Mayor Norris gave the invocation and Vice Mayor Bickel led the public in the Pledge. APPROVAL OF MINUTES The Minutes of the Regular Session held October 26, 2023 and the Minutes of the Special Session held November 15, 2023 were approved as written. STATEMENTS FROM THE PUBLIC Mayor Norris read into the record a public comment received from Eric Talbott, 509 Greenway Drive. In his comment Mr. Talbott expressed his concerns regarding a new fence that was installed on the Village's golf course driving range. Mr. Talbott gave recommendations for replacing the fence to make it more cosmetically appealing. Chris Ryder, 118 Dory Road S, expressed concern regarding zoning code changes that related to the the proposed 200 Yacht Club project and changes to the Planning, Zoning and Adjustment Board's agenda the day before its November 14th meeting. John Samadi, 512 Marlin Road, expressed safety concerns regarding black mildew on Village sidewalks. Minutes of the Village Council Regular Session held December 14, 2023 Page 2 of 11 STATEMENTS FROM THE PUBLIC continued Lisa Interlandi, 150 Anchorage Drive, S, expressed her support of the Perseverance Basketball Youth Basketball League and recommended that the age groups for participation be expanded. Deborah Cross, 2560 Pepperwood Circle S, expressed concern that the water service main at the Country Club was already being replaced since the new Country Club was recently built. Mr. Huff explained that the water service main that was being replaced was the water main to the existing maintenance barn that was north of the Tennis Center and had not been replaced since the 1960's or 1970's. CONSENT AGENDA APPROVED Councilmember Mullinix moved to approve the Consent Agenda. Vice Mayor Bickel seconded the motion, which passed unanimously. The following items were approved: Resolution approving an Agreement for Vote Processing Equipment use and Elections Services with the Palm Beach County Supervisor of Elections; and authorizing execution of the Agreement. Resolution approving a Combined Operational Assistance and Voluntary Cooperation Mutual Aid Agreement for Palm Beach County Law Enforcement Agencies; and authorizing the Mayor, Village Manager and Police Chief to execute the Agreement on behalf of the Village. Resolution approving a Contract with Perseverance Basketball, LLC to run and staff the Village's Spring Youth Basketball League at a total amount estimated to be between $30,000 and $37,000; and authorizing execution of the Contract. Resolution accepting the proposal of Eastern Pipeline Construction, Inc. for the replacement of a water service main at the North Palm Beach Country Club at a total cost of $46,000; and authorizing execution of the Contract. Resolution approving Amendment Number One to the Locally Funded Agreement with the State of Florida Department of Transportation to provide additional funding for the project in the amount of $6,365 to cover the cost of certain improvements related to the replacement of the U.S. Highway One bridge over the Earman River; and authorizing execution of the Amendment. Resolution approving an Agreement with Flock Group, Inc. for the Flock Safety License Plate Recognition System at a total cost not to exceed $53,200; and authorizing execution of the Agreement. Resolution accepting the proposal of Hinterland Group, Inc. for the milling and resurfacing of Fairhaven Place at a total cost of $43,200; and authorizing execution of the Contract. Resolution accepting the proposal of J.W. Cheatham, LLC for improvements to the intersection of Lighthouse Drive and Juniper Drive at a total cost of $27,825; and authorizing execution of the Contract. Receive for file Minutes of the Residential Ad -Hoc Committee meeting held 9/12/23. Receive for file Minutes of the Planning Commission meeting held 9/12/23. Receive for file Minutes of the Waterways Advisory Board meeting held 9/26/23. Receive for file Minutes of the Planning Commission meeting held 10/3/23. Receive for file Minutes of the Waterways Advisory Board meeting held 11/2/23. Minutes of the Village Council Regular Session held December 14, 2023 Page 3 of 11 PUBLIC HEARINGS AND QUASI-JUDICIAL MATTERS PUBLIC HEARING AND SECOND READING OF ORDINANCES 2023-21, 2023-22 AND 2023-23 — ANNEXATION OF THREE UNINCORPORATED AREAS A motion was made by Councilmember Mullinix and seconded by Councilmember Searcy to adopt and enact on second reading Ordinance 2023-21 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, ANNEXING A CONTIGUOUS AND COMPACT AREA OF REAL PROPERTY LOCATED IN UNINCORPORATED PALM BEACH COUNTY COMPRISED OF APPROXIMATELY 63 ACRES LOCATED EAST OF U.S. HIGHWAY ONE AND NORTH AND SOUTH OF JACK NICKLAUS DRIVE AND COMMONLY KNOWN AS PORTAGE LANDING NORTH, PORTAGE LANDING SOUTH, AND HIDDEN KEY, AS MORE PARTICULARLY DESCRIBED HEREIN, PURSUANT TO SECTION 171.0413, FLORIDA STATUTES; AMENDING ARTICLE II OF THE VILLAGE CHARTER TO REDEFINE THE TERRITORIAL BOUNDARIES OF THE VILLAGE; SUBMITTING THE ANNEXATION TO A REFERENDUM VOTE OF THE REGISTERED ELECTORS RESIDING WITHIN THE AREA PROPOSED FOR ANNEXATION; PROVIDING FOR TRANSMITTAL TO THE FLORIDA DEPARTMENT OF STATE AND ALL OTHER REQUIRED AGENCIES; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE; PROVIDING FOR A REPEALER; AND FOR OTHER PURPOSES. A motion was made by Councilmember Mullinix and seconded by Councilmember Searcy to adopt and enact on second reading Ordinance 2023-22 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, ANNEXING A CONTIGUOUS AND COMPACT AREA OF REAL PROPERTY LOCATED IN UNINCORPORATED PALM BEACH COUNTY COMPRISED OF APPROXIMATELY 14 ACRES LOCATED WEST OF ELLISON WILSON ROAD AND NORTH OF MCLAREN ROAD AND EXTENDING TO THE EXISTING BOUNDARY OF THE CITY OF PALM BEACH GARDENS, AS MORE PARTICULARLY DESCRIBED HEREIN, PURSUANT TO SECTION 171.0413, FLORIDA STATUTES; AMENDING ARTICLE II OF THE VILLAGE CHARTER TO REDEFINE THE TERRITORIAL BOUNDARIES OF THE VILLAGE; SUBMITTING THE ANNEXATION TO A REFERENDUM VOTE OF THE REGISTERED ELECTORS RESIDING WITHIN THE AREA PROPOSED FOR ANNEXATION; PROVIDING FOR TRANSMITTAL TO THE FLORIDA DEPARTMENT OF STATE AND ALL REQUIRED AGENCIES; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE; PROVIDING FOR A REPEALER; AND FOR OTHER PURPOSES. A motion was made by Councilmember Mullinix and seconded by Councilmember Searcy to adopt and enact on second reading Ordinance 2023-23 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, ANNEXING A CONTIGUOUS AND COMPACT AREA OF REAL PROPERTY LOCATED IN UNINCORPORATED PALM BEACH COUNTY COMPRISED OF APPROXIMATELY 17 ACRES LOCATED EAST OF PROSPERITY FARMS ROAD, NORTH Minutes of the Village Council Regular Session held December 14, 2023 Page 4 of 11 PUBLIC HEARING AND SECOND READING OF ORDINANCES 2023-21, 2023-22 AND 2023-23 — ANNEXATION OF THREE UNINCORPORATED AREAS continued OF CANAL ROAD AND SOUTH OF PGA BOULEVARD INCLUDING PIRATE'S COVE AND ADJACENT PARCELS LOCATED ON CANAL ROAD AND EASY STREET, AS MORE PARTICULARLY DESCRIBED HEREIN, PURSUANT TO SECTION 171.0413, FLORIDA STATUTES; AMENDING ARTICLE II OF THE VILLAGE CHARTER TO REDEFINE THE TERRITORIAL BOUNDARIES OF THE VILLAGE; SUBMITTING THE ANNEXATION TO A REFERENDUM VOTE OF THE REGISTERED ELECTORS RESIDING WITHIN THE AREA PROPOSED FOR ANNEXATION; PROVIDING FOR TRANSMITTAL TO THE FLORIDA DEPARTMENT OF STATE AND ALL REQUIRED AGENCIES; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE; PROVIDING FOR A REPEALER; AND FOR OTHER PURPOSES. Mr. Rubin gave an explanation and purpose of the three (3) annexation ordinances. Mr. Rubin discussed and explained the three (3) areas that were being considered for annexation. Area 1 was Portage Landing and Hidden Key, Area 2 was Ellison Wilson Road and Area 3 was Pirates Cove/Canal Road. Mr. Rubin explained that once Council adopts the ordinances on second and fmal reading, a referendum question will be placed on the ballot for the March 19, 2024 Village's general election. Per the request of the Supervisor of Elections and in order to be included on the property tax roll for 2025, the effective date of the annexation would be December 1, 2024 Mr. Huff gave a presentation explaining the proposed annexation by presenting a map of the areas that were being considered. Mayor Norris opened the public hearing for Ordinances 2023-21, 2023-22, and 2023-23. Joshua Mendelson, 1929 Portage Landing N, addressed the Council with his concerns regarding the areas for proposed annexation and a letter he received from the City of Palm Beach Gardens. Mr. Huff addressed Mr. Mendelson's concerns and answered his questions regarding proposed costs and taxes if annexation occurred with either the Village or the City of Palm Beach Gardens. Discussion ensued between Mr. Huff, Councilmembers and Mr. Mendelson regarding proposed property taxes and costs for services. There being no further comments from the public, Mayor Norris closed the public hearing. Thereafter the motion to adopt and enact on second reading Ordinance 2023-21 passed unanimously. Thereafter the motion to adopt and enact on second reading Ordinance 2023-22 passed unanimously. Thereafter the motion adopt and enact on second reading Ordinance 2023-23 passed unanimously. Vice Mayor Bickel excused herself from the meeting at 7:31 p.m. to call her daughter who just informed her that she was accepted into Harvard University. Minutes of the Village Council Regular Session held December 14, 2023 DECLARATION OF EX PARTE COMMUNICATIONS There were no ex-parte communications declared for the following item. RESOLUTION 2023-104 — MINOR PUD AMENDMENT Page 5 of 11 A motion was made by Councilmember Mullinix and seconded by Councilmember Searcy to adopt Resolution 2023-104 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING A MINOR AMENDMENT TO THE MEMORY CARE COMMERCIAL PLANNED UNIT DEVELOPMENT FOR THE INSTALLATION OF AN ALUMINUM CANOPY OVER THE OUTDOOR SEATING AREA, THE INSTALLATION OF FIVE CHIMNEY STACKS, AND THE INSTALLATION OF A WALL SIGN ON THE EAST FACADE OF THE COMMERCIAL OUTPARCEL BUILDING; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Community Development Director Caryn Gardner -Young discussed and explained the purpose of the amendment and the details of the request of the applicant. Vice Mayor Bickel returned to the meeting at 7:35 p.m. Donaldson Hearing of Cotleur & Hearing began a presentation on behalf of Mr. Desano the applicant. Mr. Hearing presented slides showing the conceptual plans of the proposed aluminum canopy, five (5) chimney stacks and wall sign installation. Russell Beverstein, 415 U.S. Highway 1, asked questions and expressed concerns regarding the additions to the planned unit development that were requested by the applicant. Mr. Hearing answered Mr. Beverstein's questions and addressed his concerns. Deborah Cross, 2560 Pepperwood Circle S, expressed concern that the signage request did not go to the Planning Commission for approval first. Mr. Rubin explained that since the request was for a minor planned unit development, the request can go directly to Council for approval it was not required to go the Planning Commission. Thereafter the motion to adopt Resolution 2023-104 passed unanimously. RESOLUTION 2023-105 — AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT A motion was made by Councilmember Searcy and seconded by Vice Mayor Bickel to adopt Resolution 2023-105 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH WGI, INC. TO INCREASE THE TOTAL AMOUNT OF COMPENSATION FOR FISCAL YEAR 2024 AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE AMENDMENT; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Minutes of the Village Council Regular Session held December 14, 2023 Page 6 of 11 RESOLUTION 2023-105 — AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT continued Mrs. Gardner -Young explained that WGI, Inc.'s initial agreement was capped at $50,000 and that Council had requested that WGI, Inc. perform the required feasibility study for the proposed annexation. The total amount for the work completed for the proposed annexation totaled $63,000.37 therefore necessitating an amendment to the agreement to increase WGI's compensation for additional projects that the Village was considering through the rest of the year. Thereafter the motion to adopt Resolution 2023-105 passed unanimously. RESOLUTION 2023-106 — HERITAGE DAY RIDES, AMUSEMENTS AND CONCESSIONS CONTRACT A motion was made by Vice Mayor Bickel and seconded by Councilmember Mullinix to adopt Resolution 2023-106 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA ACCEPTING THE PROPOSAL SUBMITTED BY BIG FUN, INC. TO PROVIDE RIDES, AMUSEMENTS, AND CONCESSIONS FOR HERITAGE DAY 2024 THROUGH 2026 AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A CONTRACT ON BEHALF OF THE VILLAGE; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Huff stated that through the Request for Proposal process only one (1) bid was received from Big Fun, Inc. who had previously provided rides for past Heritage Day events. The scope of work included eleven (11) carnival rides, several amusements (games) and a couple of concession stands. The contract would have a yearly renewal option to renew up to two (2) more years. The total cost of the contract was for $85,050. Councilmember Searcy asked how many rides were for older children or teenagers. Mr. Huff stated that he would get clarification on the rides. Mr. Rubin explained that there was flexibility in the contract to change the rides. Thereafter the motion to adopt Resolution 2023-106 passed unanimously. RESOLUTION 2023-107 — BLANKET PURCHASE ORDER FOR MISCELLANEOUS LANDSCAPING AND GROUND MAINTENANCE SERVICES A motion was made by Councilmember Mullinix and seconded by Vice Mayor Bickel to adopt Resolution 2023-107 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING A FISCAL YEAR 2024 BLANKET PURCHASE ORDER WITH PRECISION LANDSCAPE COMPANY OF PALM BEACH COUNTY, INC. IN AN AMOUNT NOT TO EXCEED $150,000.00 FOR MISCELLANEOUS LANDSCAPING AND GROUNDS MAINTENANCE SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE. Minutes of the Village Council Regular Session held December 14, 2023 Page 7 of 11 RESOLUTION 2023-107 — BLANKET PURCHASE ORDER FOR MISCELLANEOUS LANDSCAPING AND GROUND MAINTENANCE SERVICES continued Deputy Village Manager Samia Janjua explained that since Precision Landscape Company of Palm Beach County, Inc. was the Village's landscape contractor, various Departments reach out to the contractor for additional projects throughout the year as the need arises. Due to these various needs a blanket purchase order in the amount not to exceed $150,000 was necessary to provide for these miscellaneous landscaping and grounds maintenance services. Thereafter the motion to adopt Resolution 2023-107 passed unanimously. RESOLUTION 2023-108 — FY 2024 CIP PURCHASE — PUBLIC WORKS VEHICLE REPLACEMENT A motion was made by Councilmember Mullinix and seconded by Vice Mayor Bickel to adopt Resolution 2023-108 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPROVING THE PURCHASE OF ONE 2024 FORD F250 FROM DUVAL FORD PURSUANT TO PRICING ESTABLISHED IN AN EXISTING FLORIDA SHERIFF'S ASSOCIATION CONTRACT AND ONE 2024 CHEVROLET COLORADO PURSUANT TO PRICING ESTABLISHED IN AN EXISTING BRADFORD COUNTY SHERIFF'S OFFICE CONTRACT FOR USE BY THE PUBLIC WORKS DEPARTMENT; AUTHORIZING AND DIRECTING THE MAYOR AND VILLAGE CLERK TO AMEND THE CAPITAL PROJECTS FUND BUDGET TO TRANSFER $94,149.00 FROM THE CAPITAL RESERVE ACCOUNT TO THE PUBLIC WORKS/STREETS AND GROUNDS — AUTOMOTIVE CAPITAL ACCOUNT; DECLARING A SPECIFIED VEHICLE AS SURPLUS PROPERTY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Field Operations Manager Marc Holloway explained the reason and need for the new vehicles purchase. The total cost for the two (2) vehicles was $94,149. The vehicles would be utilized in the Public Works Department. Mr. Holloway explained that certain vehicles would be declared surplus and other vehicles would be rotated for use in other departments. Thereafter the motion to adopt Resolution 2023-108 passed unanimously. RESOLUTION 2023-109 — PARTICIPATION AGREEMENT WITH PALM BEACH COUNTY FOR PUBLICATION OF LEGAL NOTICES A motion was made by Councilmember Mullinix and seconded by Vice Mayor Bickel to adopt Resolution 2023-109 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPROVING A PARTICIPATION AGREEMENT WITH PALM BEACH COUNTY FOR PUBLICATION OF LEGAL NOTICES ON THE COUNTY DESIGNATED PUBLICLY ACCESSIBLE WEBSITE AND AUTHORIZING THE VILLAGE MANAGER AND VILLAGE CLERK TO EXECUTE ALL DOCUMENTS REQUIRED FOR SUCH PARTICIPATION; REVISING THE VILLAGE'S PURCHASING POLICIES AND PROCEDURES TO ALLOW FOR PUBLICATION ON THE WEBSITE; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Minutes of the Village Council Regular Session held December 14, 2023 Page 8 of 11 RESOLUTION 2023-109 — PARTICIPATION AGREEMENT WITH PALM BEACH COUNTY FOR PUBLICATION OF LEGAL NOTICES continued Village Clerk Jessica Green explained that due to the passing of Senate Bill 7049, governmental agencies had permission to publish legal notices on a publicly accessible website designated by the County in lieu of publishing in the newspaper. There was a one-time implementation fee of $2000 and the annual cost for the Village would be $6000 due to its population size. An Early Adopter Incentive was offered to governmental agencies who join the agreement prior to December 31, 2023 that would waive the $2000 implementation fee. Mrs. Green explained that the Village spends an average of $6000 to $10,000 per year on legal advertising and recommended approval of the Participation Agreement with Palm Beach County as it would bring a cost savings to the Village. Deborah Cross, 2560 Pepperwood Circle, S, expressed concerns that elderly people may not be able to access the legal advertisements on a computer. Mr. Rubin explained that residents could request that legal notices be mailed to them if they were not able to access them on a computer. Thereafter the motion to adopt Resolution 2023-109 passed unanimously. RESOLUTION 2023-110 — AIR HANDLERS PURCHASE AND INSTALLATION CONTRACT A motion was made by Councilmember Mullinix and seconded by Vice Mayor Bickel to adopt Resolution 2023-110 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPROVING A CONTRACT WITH CARRIER CORPORATION FOR THE PURCHASE AND INSTALLATION OF NEW AIR HANDLERS AT THE PUBLIC SAFETY BUILDING UTILIZING PRICING ESTABLISHED IN AN EXISTING SOURCEWELL AGREEMENT AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE CONTRACT; AND PROVIDING FOR AN EFFECTIVE DATE. Facilities Manager James Anthony explained that the air handlers at the Public Safety Building have exceeded their useful service life and were in need of replacement. Carrier Corporation's quote was lower at $250,770.47 compared to a quote received from Trane Commercial Services that was for $392,595.82. Mr. Anthony stated that staff recommended the purchase of the new air handlers from Carrier Corporation. Thereafter the motion to adopt Resolution 2023-110 passed unanimously. RESOLUTION 2023-111 — JANITORIAL SERVICES CONTRACT A motion was made by Councilmember Mullinix and seconded by Vice Mayor Bickel to adopt Resolution 2023-110 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA ACCEPTING THE PROPOSAL FOR MUNICIPAL FACILITY JANITORIAL SERVICES FROM AMERICAN JANITORIAL, INC. AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A CONTRACT RELATING TO SUCH SERVICES; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Minutes of the Village Council Regular Session held December 14, 2023 Page 9 of 11 RESOLUTION 2023-111 — JANITORIAL SERVICES CONTRACT continued Mr. Anthony explained that the Public Works Department issued a Request for Proposals for Village -wide Janitorial Services. The proposals received were evaluated by a Selection Committee who scored the proposals in five (5) categories. Based upon the rankings of the Selection Committee, staff was recommending that the Village execute a contract with American Janitorial, Inc. at a total cost of $274,410.88. Thereafter the motion to adopt Resolution 2023-111 passed unanimously. RESOLUTION 2023-112 — LEASE AGREEMENT FOR COMMUNITY DEVELOPMENT DEPARTMENT OFFICE SPACE A motion was made by Councilmember Mullinix and seconded by Vice Mayor Bickel to adopt Resolution 2023-112 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPROVING A LEASE AGREEMENT WITH DOCUMENT STORAGE SYSTEMS, INC. FOR 2,827 SQUARE FEET OF OFFICE SPACE AT 701 U.S. HIGHWAY ONE FOR THE COMMUNITY DEVELOPMENT DEPARTMENT AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE AGREEMENT; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mrs. Gardner -Young explained the purpose for approving a new lease agreement for space to be utilized by the Community Development Department. Mrs. Gardner -Young stated that the facility was newer than the current location and would also bring a cost savings of approximately $31,000 after the first year of the five-year lease agreement. The new space includes impact resistance windows and a generator. Mrs. Gardner -Young stated that based on the more functional workspace and cost savings, staff was recommending entering into the new five-year lease agreement. Thereafter the motion to adopt Resolution 2023-112 passed unanimously. RESOLUTION 2023-113 — APPOINTING INTERIM COUNCILMEMBER A motion was made by Vice Mayor Bickel and seconded by Councilmember Searcy to adopt Resolution 2023-113 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPOINTING A SUCCESSOR TO FILL A VACANCY ON THE VILLAGE COUNCIL ON AN INTERIM BASIS; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Norris explained that due to Darryl Aubrey's resignation from Council, an interim Councilmember needed to be appointed to the vacancy. Mayor Norris nominated Karen Marcus to serve as interim Councilmember. Councilmember Searcy nominated Judy Pierman to serve as interim Councilmember. Mayor Norris called for a vote on the nomination of Karen Marcus as interim Councilmember. Those in favor of Karen Marcus were 3 to 1 with Mayor Norris, Vice Mayor Bickel and Councilmember Mullinix voting aye. Minutes of the Village Council Regular Session held December 14, 2023 Page 10 of 11 RESOLUTION 2023-113 — APPOINTING INTERIM COUNCILMEMBER continued Mayor Norris called for a vote on the nomination of Judy Pierman as interim Councilmember. Those in favor of Judy Pierman were 1 to 3 with Councilmember Searcy voting aye. Thereafter the motion to adopt Resolution 2023-113 passed unanimously and the name of Karen Marcus was entered into Resolution 2023-113. Village Clerk Green administered the Oath of Office to Karen Marcus. MAYOR AND COUNCIL MATTERS/REPORTS Councilmember Searcy stated that the reinstatement of residential massing regulations to the Village code would be considered at a Council meeting in January. Mayor Norris discussed and explained that due to the new Form 6 requirements that were passed by the legislature earlier in the year, he was being forced to resign from Council. Mayor Norris announced his resignation from Council effective December 15, 2023. Mayor Norris expressed his gratitude and pride on what was accomplished in the Village during his 27 years on Council. Mayor Norris thanked staff, Council and the residents of North Palm Beach for the privilege of serving on Council. These residents and family members expressed their thoughts and gratitude to Mayor Norris: Russell Beverstein, 415 U.S. Highway 1 Darryl Aubrey, 1100 Marine Way W Karen Marcus, 920 Evergreen Drive Wendy, Taylor and Joshua Norris Councilmember Mullinix announced that due to the Form 6 requirements, he would also be resigning from Council effective December 15, 2023. Councilmember Mullinix gave a history of his involvement in the community and expressed his gratitude to Council and residents for the opportunity to serve. Judy Pierman, 560 Greenway Drive, expressed her sadness regarding the resignations of Councilmembers. Mrs. Pierman thanked Mayor Norris and Councilmember Mullinix for their years of service. Vice Mayor requested that a Special Council meeting be scheduled the following week in order to appoint another interim Councilmember so that there would be four (4) sitting Councilmembers. Council came to consensus to schedule a Special Council meeting on Thursday, December 21, 2023 at 4 p.m. Mr. Huff expressed his gratitude to Mayor Norris and Councilmember Mullinix for their contributions and service to Village staff and residents. Mr. Huff congratulated Vice Mayor Bickel regarding her daughter's acceptance into Harvard University. Minutes of the Village Council Regular Session held December 14, 2023 Page 11 of 11 MAYOR AND COUNCIL MATTERS/REPORTS continued Mr. Huff announced that due to the forecast of high winds and rain, the trolley rides would be postponed to December 22 and Santa would be traveling throughout the Village on a fire truck on Tuesday, December 19. Mr. Huff thanked Karen Marcus for her willingness to serve on Council on an interim basis and stated that he looked forward to working with her. Mayor Norris wished everyone a Merry Christmas and a Happy New Year. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 8:38 p.m. Jessi9'ajGreen, MMC, Village Clerk OATH OF OFFICE State of Florida County of Palm Beach Village of North Palm Beach ss. I, Karen Marcus, do solemnly swear or affirm that I will support, protect, and defend the Constitution and Government of the United States and of the State of Florida; that I am duly qualified to hold office under the Constitution of the State, and that I will well and faithfully perform the duties of Councilmember on which I am now about to enter, so help me God. Sworn to and subscribed before me this 14th day of December, 2023, by Karen Marcus, who is personally known to me. RV Jessica J. 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