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HomeMy WebLinkAbout06-13-2024 VC REG-MPresent: ROLL CALL MINUTES OF THE REGULAR SESSION VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA JUNE 13, 2024 Susan Bickel, Mayor Deborah Searcy, Vice Mayor Lisa Interlandi, President Pro Tem Kristin Garrison, Councilmember Orlando Puyol, Councilmember Samia Janjua, Deputy Village Manager Len Rubin, Village Attorney Jessica Green, Village Clerk Mayor Bickel called the meeting to order at 7:00 p.m. All members of Council were present. All members of staff were present. INVOCATION AND PLEDGE OF ALLEGIANCE Mayor Bickel gave the invocation and Vice Mayor Searcy led the public in the Pledge. ADDITIONS, DELETIONS, AND MODIFICATIONS TO THE AGENDA Mayor Bickel stated that Item 15 would be moved to and heard after "Statements from the Public." APPROVAL OF MINUTES The Minutes of the Regular Session held on May 23, 2024 were approved as written. STATEMENTS FROM THE PUBLIC Rita Budnyk, 804 Shore Drive, stated that she supported the hiring or job designation of an Anchorage Park Marina Attendant. Ms. Budnyk stated that Leisure Services Director Zak Sherman and the Recreation Board worked together to make significant improvements to the operating procedures and rules regarding the use of the boat ramps, boat slips and dry storage at Anchorage Park. Ms. Budnyk recommended the hiring of someone who would be in charge of enforcing the rules. Francesca Wernisch, 416 Ebbtide Drive, introduced herself and stated that she was running for the School Board District 1 Seat. Minutes of the Village Council Regular Session held June 13, 2024 Page 2 of 7 Discussion — Impact Fees Study Community Development Director Caryn Gardner -Young explained that the Village did not currently have impact fees and that it was directed by Council to adopt impact fees. Mrs. Gardner - Young explained that there was a specific process that must be followed in order to adopt impact fees and that Martin Engineering was hired to do an Impact Fee Study. Mrs. Gardner -Young stated that an ordinance on 1st and 2nd readings for Impact Fees would be brought back to subsequent Council meetings. Once the ordinance is adopted on 2nd reading, ninety (90) days must pass before the ordinance can become effective. Mrs. Gardner -Young turned over the presentation to Mr. Keller of Martin Engineering. Mr. Keller stated that the impact fees would be for the Parks and Recreation Department, Library, Public Safety, Solid Waste and Governmental Services. Mr. Keller discussed and explained the process and what was needed to move forward with creating an ordinance for impact fees. Mayor Bickel asked for clarification on using a five (5) month and seven (7) month model for seasonal residents rather than six (6) month and six (6) month model. Mr. Keller discussed and explained the reasoning for five month and seventh month model for determining seasonal residents. Mr. Kelly stated that he would do more research and come back with a recommendation. Discussion ensued between Mr. Keller and Councilmembers regarding the impact fee study and the input needed in order to move forward with the process. Council agreed that the five (5) month and seven (7) month model for seasonal residents could be used for the study. Mayor Bickel asked if Mr. Keller needed anything further from Council. Mr. Keller stated that he could get the additional information from staff and that they have been very helpful in the process thus far. Mrs. Gardner -Young explained the next steps in the process of adopting the ordinance for impact fees. CONSENT AGENDA APPROVED Vice Mayor Searcy moved to approve the Consent Agenda and President Pro Tem Interlandi seconded the motion, which passed unanimously. The following items were approved: Resolution approving Administrative Amendments to the Landscaping and Decorative Lighting Maintenance Memoranda of Agreement and Amendment Number Two of the Locally Funded Agreement with the Florida Department of Transportation relating to improvements associated with the replacement of the U.S. Highway One Bridge over the Earman River and authorizing execution of the Amendments. Resolution approving a Blanket Purchase Order for the Public Works Department with Al Packer Ford, Inc. in the total amount of $50,000 for vehicle parts and repairs. Minutes of the Village Council Regular Session held June 13, 2024 Page 3 of 7 CONSENT AGENDA APPROVED continued Resolution accepting a proposal from Action Sports Netting, Inc. for the installation of golf course netting at the North Palm Beach Country Club at a total cost of $48,564.60; and authorizing execution of the Contract. Resolution approving a Blanket Purchase Order for the Public Works Department with GT Supplies, Inc. in the total amount of $50,000 for dumpster parts and repairs. Resolution approving a Blanket Purchase Order with Star Farms LLC for the purchase of sod for the North Palm Beach Country Club in the total amount of $50,000. Resolution approving a Blanket Purchase Order with Florida Superior Sand, Inc. for the purchase of 50\50 Sports Field Mix for the North Palm Beach Country Club in the total amount of $50,000. Receive for file Minutes of the Development Review Committee meetings held 4/10/24 and 5/8/24. Receive for file Minutes of the Library Advisory Board meeting held 4/23/24. Receive for file Minutes of the Planning, Zoning and Adjustment Board meeting held 5/7/24. 1 Receive for file Minutes of the Joint Meeting of the Planning, Zoning and Adjustment Board and the Town of Lake Park Planning and Zoning Board meeting held 5/8/24. PUBLIC HEARING AND QUASI-JUDICAL MATTERS ORDINANCE 2024-08 — CODE AMENDMENT — SMOKING PROHIBITED A motion was made by Councilmember Garrison and seconded by President Pro Tem Interlandi to adopt on first reading Ordinance 2024-08 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING ARTICLE I, "IN GENERAL," OF CHAPTER 20, "PARKS, PLAYGROUNDS AND RECREATION," OF THE VILLAGE CODE OF ORDINANCES TO ADOPT A NEW SECTION 20-12, "SMOKING PROHIBITED;" PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Rubin explained that prior to 2022 the regulation of smoking was preempted to the State. During the 2022 legislative session, the Florida Legislature amended Section 386.209, Florida Statutes, to expressly allow counties and municipalities to restrict smoking within the boundaries of any public beaches and public parks they own, except they may not further restrict the smoking of unfiltered cigars. Karen Marcus, 920 Evergreen Drive, thanked Council for considering the ordinance to prohibit smoking in Village parks. Ms. Marcus stated that the Health Department has offered to help with signage. Vice Mayor Searcy asked if the ban would take place at the Country Club. Mr. Rubin explained that the Country Club was excluded from the smoking ban. Minutes of the Village Council Regular Session held June 13, 2024 Page 4 of 7 ORDINANCE 2024-08 — CODE AMENDMENT — SMOKING PROHIBITED continued Mr. Rubin explained that the ban was for filtered cigarettes or filtered cigars not unfiltered cigars. Councilmember Puyol stated that it would be difficult to enforce the smoking ban in Village parks. Vice Mayor Searcy stated that the Health Department would be helpful with enforcement by providing signage that would deter smoking in Village parks. Thereafter, the motion to adopt on first reading Ordinance 2024-08 passed unanimously. ORDINANCE 2024-07 — CODE AMENDMENT — ELECTRONIC PUBLICATION OF NOTICES A motion was made by Councilmember Puyol and seconded by President Pro Tem Interlandi to adopt and enact on second reading Ordinance 2024-07 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING CHAPTER 1, "GENERAL PROVISIONS," OF THE VILLAGE CODE OF ORDINANCES BY ADOPTING A NEW SECTION 1-12, "ELECTRONIC PUBLICATION OF NOTICES;" PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Rubin explained that during its 2022 session, the Florida Legislation adopted Section 50.0311, Florida Statutes, allowing municipalities to publish advertisements and legal notices on the county's publicly accessible website in lieu of publication in a newspaper of general circulation. The Village has executed the necessary agreements with Palm Beach County to utilize its website for the publication of legal notices. Additionally, as required by Section 50.0311(6), Florida Statutes, the Village will publish a notice in a newspaper of general circulation indicating that property owners and residents may receive legally required advertisements and public notices from the Village by first-class mail or e-mail upon registering their name and address or e-mail address with the Village. The Village is also required to maintain a registry of such names and addresses. A link to the advertisements and public notices must be "conspicuously placed" on the Village's website. Mr. Rubin stated that a number of Village Code provisions require publication in a newspaper of general circulation. The proposed ordinance would amend Chapter 1, "General Provisions," of the Village Code in order to allow the Village to publish on the county website in lieu of publishing in the newspaper. The proposed ordinance passed on first reading at the previous Council meeting. Mayor Bickel opened the public hearing on Ordinance 2024-07. There being no comments from the public, Mayor Bickel closed the public hearing. Discussion ensued regarding the cost and labor intensity of mailing legal notices. Vice Mayor Searcy asked that Village Clerk Green keep Council informed if the mailing of legal notices becomes onerous. Thereafter, the motion to adopt and enact on second reading Ordinance 2024-07 passed unanimously. Minutes of the Village Council Regular Session held June 13, 2024 Page 5 of 7 RESOLUTION 2024-48 — ICE VENDING MACHINE SERVICES A motion was made by President Pro Tem Interlandi and seconded by Councilmember Puyol to adopt Resolution 2024-48 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA ACCEPTING THE PROPOSAL OF HMF COMMERCE, LLC TO PROVIDE ICE VENDING MACHINE SERVICES AT ANCHORAGE PARK AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A CONTRACT RELATING TO SUCH SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE. Director of Leisure Services Zak Sherman explained that an RFP for Ice Vending Services was issued on March 27, 2024 and that HMF Commerce LLC was the only firm to submit a proposal on April 23, 2024. A Selection Committee ranked the bidder on May 7, 2024 whose total score came to 204. The scoring was based on firm qualifications, project approach, price proposal, references and local preference. Based upon the ranking, the Selection Committee agreed to move forward with HMF Commerce, LLC contingent upon negotiations concerning the monthly licensing fee. Discussions between the bidder and staff resulted on an agreement of a monthly licensing fee of $150. Additionally, HMF Commerce, LLC would provide free ice for no more than ten (10) Village events per year, strictly for staff use only. Mr. Sherman explained contract terms and pricing, and the placement and location of the ice vending machine. Mr. Sherman stated that the owner of HMF Commerce LLC was Mr. Daniel Fillmore and that Mr. Fillmore has been pleasant to work with so far. Councilmember Puyol asked how many pounds of ice the ice vending machine would hold. Mr. Fillmore stated that the ice vending machine would hold 1100 pounds of ice. Discussion ensued between Mr. Fillmore and Councilmember Puyol regarding the amount and availability of ice on the weekends and for fisherman. Thereafter the motion to adopt Resolution 2024-48 passed unanimously. MAYOR AND COUNCIL MATTERS/REPORTS Vice Mayor Searcy thanked Recreation staff for doing a good job on the Beats and Eats event and Public Works staff for making her bulk trash pickup go easily and smoothly. Councilmember Puyol congratulated Mr. Sherman on a successful youth basketball season. Councilmember Puyol discussed a bus trip with Kim Delaney of Treasure Coast Regional Planning Council and President Pro Tem Interlandi. Councilmember Puyol provided pictures for Council viewing of bus stops in the City of Palm Beach Gardens and bus stops in the Village. Councilmember Puyol recommended improving the aesthetics and appearance of the Village's bus stops. Councilmember Puyol also discussed the increased need for public transportation. Councilmember Puyol recommended having a recreational event every month for the community. Minutes of the Village Council Regular Session held June 13, 2024 Page 6 of 7 MAYOR AND COUNCIL MATTERS/REPORTS continued Mayor Bickel asked if additional staffing for the Recreation Department was being considered in the proposed budget for next fiscal year. Mrs. Janjua stated that additional staffing for the Recreation Department was being considered in the proposed budget for next fiscal year. VILLAGE MANAGER MATTERS/REPORTS Discussion — Council Meetings' Start Time Vice Mayor Searcy recommended a new start time of 6 p.m. for Council meetings. Discussion ensued between Councilmember which concluded in consensus on a new start time of 6 p.m. for Council meetings. Mayor Bickel recommended implementing a second public comment portion at the end of a Council meeting if necessary. Council came to consensus to have a second public comment portion at the end of Council meetings. Mayor Bickel recommended no longer reading emailed public comments at Council meetings. Council came to consensus to no longer read public comments received via email and have Village Clerk Green email the entire Council all public comments that are received via email. The public comments would be stored in the Village's records until it reaches its statutory retention requirement. Mayor Bickel asked if the next Council meeting could begin at 6 p.m. Village Clerk Green stated that a resolution was adopted the last time a Council meeting start time was permanently changed. Mr. Rubin stated that the next meeting could begin at 6 p.m. and a resolution would be brought to that meeting to adopt a new start time for all Regular Council meetings thereafter. Councilmember Garrison asked about the possibility of having only one Council meeting per month particularly during the summer when a lot of residents go out of town. Discussion ensued between Councilmembers regarding the possibility of having only one Council meeting per month. Council agreed to discuss the possibility of having only one Council meeting per month at a future Council meeting. Minutes of the Village Council Regular Session held June 13, 2024 Page 7 of 7 VILLAGE MANAGER MATTERS/REPORTS continued Mrs. Janjua stated that a pre -bid meeting for the Food and Beverage Operator Services RFP was scheduled for June 17, 2024 and due to the "Cone of Silence", staff was strongly recommending that Council not attend as it may jeopardize the integrity of the process. Discussion ensued regarding the attendance of Councilmembers at meetings that take place during the Food and Beverage Operator Services RFP process and how it may jeopardize the integrity of the process. Country Club Manager Beth Davis gave an update on who would be on the Selection Committee for the Food and Beverage Operator Services RFP. Mrs. Janjua asked if Council would choose a date to meet for the next Strategic Planning Workshop. Council came to consensus to have the next Strategic Planning Workshop on Monday, July 1 ' at 4 p.m. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 8:09 p.m. Jca Green, MMC, Village Clerk