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HomeMy WebLinkAbout02-22-2024 VC REG-MPresent: ROLL CALL MINUTES OF THE REGULAR SESSION VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA FEBRUARY 22, 2024 • Susan Bickel, Mayor Deborah Searcy, Vice Mayor Judy Pierman, President Pro Tem Karen Marcus, Councilmember Chuck Huff, Village Manager Len Rubin, Village Attorney Jessica Green, Village Clerk Mayor Bickel called the meeting to order at 7:00 p.m. All members of Council were present. All members of staff were present. INVOCATION AND PLEDGE OF ALLEGIANCE Mayor Bickel gave the invocation and Vice Mayor Searcy led the public in the Pledge. AWARDS AND RECOGNITION Mr. Huff expressed words of appreciation and Mayor Bickel presented a Certificate of Appreciation and award plaque to retiring employee Bret Marks. Bret Marks expressed his gratitude to Council, employees and residents of the Village. Mayor Bickel presented a Proclamation for Lets Move Palm Beach County to Mr. Wil Romelus, Executive Director and Deborah Feinsinger, Director of Community Relations of Digital Vibez. Mr. Romelus and Ms. Feinsinger accepted the proclamation and thanked Council. APPROVAL OF MINUTES The Minutes of the Regular Session held February 8, 2024 were approved as written. STATEMENTS FROM THE PUBLIC Raj Shah, 8702 Native Dancer Road N, Palm Beach Gardens, stated that he owned buildings and businesses within the Village of North Palm Beach. Mr. Shah expressed his appreciation to Council and Mr. Huff for their service to the Village. Mr. Shah requested that Council consider more multiple or mixed used buildings within the Village. Minutes of the Village Council Regular Session held February 22, 2024 Page 2 of 6 STATEMENTS FROM THE PUBLIC continued William Luzuriagga, 948 Dogwood Road, stated that he attended a Recreation Advisory Board meeting and that the Chair Rita Budnyk was doing an excellent job. Mr. Luzuriagga stated that he wanted to be involved in bringing in more parents to coach the youth's sports programs in lieu of outsourcing. Mr. Luzuriagga gave ideas on how the Village can better improve its communication to residents. Bill Hipple, 539 Captains Road, stated that he was a former member and Chair of the Waterways Advisory Board and thanked Mayor Bickel for reaching out to him regarding the issues and possible solutions regarding the facilitation of the board. Mr. Hipple expressed his concerns regarding the reappointment process, the process for filling vacancies on the board and the issues with absenteeism. Orlando Puyol, 149 Ebbtide Drive, discussed the issues with the waterways at the residences of Twelve Oaks. Mr. Puyol stated that even though the property was not within the jurisdiction of the Village, the Village should step in to help resolve the issues. Mr. Puyol expressed his appreciation to Police Officer Hernandez for assisting him and his wife when his low speed vehicle ran out of power before getting home. Mr. Puyol his concerns regarding boat owner renting boat slips behind residences and asked that the Council look into creating or enforcing a code to restrict. Councilmember Marcus asked Mr. Puyol to get in touch with Marc Holloway, Field Operations Manager to get an update on the issues and the possible resolutions at Twelve Oaks. Chris Ryder, 118 Dory Road S, continued dialogue regarding the need to revise the definition of a mixed -use development within the CMU District. Mr. Ryder discussed and explained the reasons why and asked Council to make his recommended revisions. Mary Phillips, 525 Ebbtide Drive, expressed her concerns and gave her recommendations for the proposed project at the Twin Cities Mall site. CONSENT AGENDA APPROVED Councilmember Marcus moved to approve the Consent Agenda. Vice Mayor Searcy seconded the motion, which passed unanimously. The following items were approved: Resolution approving a proposal from Engenuity Group, Inc. for Professional Engineering Services for the creation of stormwater construction plans for an exfiltration trench (Buoy Rd) and catch basin with pipe (Eastwind Drive) at a total cost of $34,482; and authorizing the Village Manager to execute all required documents. Resolution approving the purchase of Dell Data Domain 6400 hardware and software from Eastern Computer Exchange at a total cost of $37,036.69; and authorizing the Mayor and Village Clerk to execute the Budget Amendment to facilitate the purchase. Receive for file Minutes of the Audit Committee meeting held 11/7/23. Receive for file Minutes of the Planning, Zoning and Adjustment Board meeting held 12/5/23. Receive for file Minutes of the Planning, Zoning and Adjustment Board meeting held 1/2/24. Receive for file Minutes of the Golf Advisory Board meeting held 1/8/24. Receive for file Minutes of the Recreation Advisory Board meeting held 1/9/24. Minutes of the Village Council Regular Session held February 22, 2024 Page 3 of 6 PUBLIC HEARINGS AND QUASI-JUDICIAL MATTERS FIRST READING OF ORDINANCE 2024-04 — CODE AMENDMENT — TREES AND SHRUBBERY A motion was made by Councilmember Marcus and seconded by President Pro Tem Pierman to adopt on first reading Ordinance 2024-04 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING CHAPTER 27, "TREES AND SHRUBBERY," OF THE VILLAGE CODE OF ORDINANCES TO ADOPT A NEW ARTICLE III, "SIGHT TRIANGLES," PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; PROVIDING FOR AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Mr. Rubin explained that Village Council's adoption of Ordinance No. 2020-06 made extensive modifications to the Village's commercial zoning regulations to implement the Citizens' Master Plan. One of these modifications was to consolidate the Village's landscape regulations and adopt a new Article VII, "Landscaping," of Chapter 45, "Zoning," of the Village Code. Mr. Rubin explained that most of the provisions of the former Article III of Chapter 27 have been included in Article VII of Chapter 45, that article did not apply to single-family and two-family dwellings. Furthermore, Section 45-89(c) of the Village Code merely allowed the Village to require safe sight triangles and only mandated that landscaping on state roads be installed in accordance with Florida Department of Transportation requirements. Mr. Rubin stated that Village Staff was recommending the re -adoption of the sight triangle requirements formerly set forth in Section 27-66 of the Village Code of Ordinances. These regulations would apply to all properties within the Village, including single-family and two- family dwellings, and would ensure a clear area at the intersection of: (1) an alley, service lane, service road, or private driveway and a public right-of-way; and (2) of two or more public rights -of -way. Discussion ensued between Councilmembers, Mr. Rubin and Mr. Huff regarding their recommended revisions to the code. Mr. Rubin was asked to research codes from other municipalities to find out what their requirements were for landscaping located on the edge of any accessway pavement. Based on Mr. Rubin's findings, the code may be revised between first and second reading. Orlando Puyol, 149 Ebbtide Drive, stated it was very hard to control hedge growth. Mr. Puyol recommended eliminating a hedge for the first three (3) feet in order to give plenty of vision for a car that is backing out of a driveway since there would be no obstacle to hide behind. Thereafter, the motion to adopt on first reading Ordinance 2024-04 passed unanimously. Minutes of the Village Council Regular Session held February 22, 2024 Page 4 of 6 RESOLUTION 2024-15 — ARCHITECTURAL SERVICES CONTINUING CONTRACTS A motion was made by President Pro Tem Pierman and seconded by Councilmember Marcus to adopt Resolution 2024-15 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPROVING THE SELECTION COMMITTEE'S RECOMMENDATION TO EXECUTE NON-EXCLUSIVE ARCHITECTURAL SERVICES CONTINUING CONTRACTS WITH FOUR FIRMS AND AUTHORIZING THE VILLAGE MANAGER TO NEGOTIATE AND EXECUTE AGREEMENTS WITH THE SELECTED FIRMS; AND PROVIDING FOR AN EFFECTIVE DATE. James Anthony, Facilities Manager explained that seven (7) responses were received from the Request for Qualifications issued on October 20, 2023. A Selection Committee met on January 9, 2024 and shortlisted the firms to CPZ Architects, Song and Associates, Robling Architecture Construction and REG Architects and invited them to make presentations to the Selection Committee on January 25, 2024. Upon deliberation, the Committee assessed that it would be in the best interest of the Village to retain all four (4) firms. Chris Ryder, 118 Dory Road S, recommended that the Architectural Service firms be used to create or review scopes of work included in future Request for Proposals that are advertised by the Village. Council agreed that utilizing the Architectural Service firms to create or review scopes of work included in future Request for Proposals that are advertised by the Village was a good idea. Thereafter the motion to adopt Resolution 2024-15 passed unanimously. RESOLUTION 2024-16 — MILLING AND RESURFACING CONTRACT A motion was made by Councilmember Marcus and seconded by President Pro Tem Pierman a to adopt Resolution 2024-16 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA ACCEPTING A PROPOSAL FROM RANGER CONSTRUCTION INDUSTRIES, INC. FOR MILLING AND RESURFACING OF SPECIFIED VILLAGE ROADWAYS PURSUANT TO PRICING ESTABLISHED IN AN EXISTING ANNUAL MILLING AND RESURFACING CONTRACT WITH PALM BEACH COUNTY AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A CONTRACT FOR SUCH SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE. Jamie Mount, Assistant Director of Public Works explained that the contract for work would be a "piggyback" of the Palm Beach County's annual Milling and Resurfacing 2021 contract. As part of this PBC contract, three (3) contractors were awarded participation contracts, which were Ranger Construction Industries, M&M Asphalt and General Asphalt, Co. Since Ranger Construction was the only participating contractor under the PBC contract to honor prices, Public Works staff requested a proposal from Ranger to provide the milling and resurfacing services. Mr. Mount explained the difference in pricing between 2021 and 2024. Mr. Mount presented a map of the Village and discussed the roads that had already been milled and resurfaced and the future roads would be milled and resurfaced. Minutes of the Village Council Regular Session held February 22, 2024 Page 5 of 6 RESOLUTION 2024-16 — MILLING AND RESURFACING CONTRACT continued Discussion ensued between Mr. Mount and Councilmembers regarding the roads to be milled and resurfaced and the timing of the project. Thereafter the motion to adopt Resolution 2024-16 passed unanimously. RESOLUTION 2024-17 — FRONT LOAD REFUSE COLLECTION TRUCK PURCHASE A motion was made by Vice Mayor Searcy and seconded by Councilmember Marcus to adopt Resolution 2024-16 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING THE PURCHASE OF ONE 2024 PETERBILT FRONT LOAD REFUSE COLLECTION TRUCK FROM SOUTHERN SEWER EQUIPMENT SALES AND SERVICE, INC. PURSUANT TO PRICING ESTABLISHED IN AN EXISTING SOURCEWELL COOPERATIVE PURCHASING CONTRACT FOR WASTE AND RECYCLING VEHICLES; DECLARING AN EXISTING SANITATION COLLECTION VEHICLE AS SURPLUS PROPERTY; AND PROVIDING FOR AN EFFECTIVE DATE. Marc Holloway, Field Operations Manager explained the reason for the purchase. Mr. Holloway explained that the purchase would be ahead of the scheduled vehicle rotation in 2025 in order to allow time for a build and delivery at the beginning of 2025. Diane Smith, 37 Yacht Club Drive, expressed her concerns regarding sanitation trucks not being able to maneuver well within the Yacht Club Drive neighborhoods. Thereafter the motion to adopt Resolution 2024-17 passed unanimously. MAYOR AND COUNCIL MATTERS/REPORTS Mayor Bickel requested that Jessica Green, Village Clerk provide attendance records for the Waterways Board. Councilmember Marcus announced that her granddaughter, Myla Allygood who was a product of North Palm Beach's Recreation and coached in flag football by Coach Eissey was chosen to by the Miami Dolphins to be part of an exclusive girl's flag football experience at the Baptist Health Training Complex Rookie Premiere presented by Nike. Councilmember Marcus stated that she ranked 21 in the nation for flag football. President Pro Tem Pierman stated that her grandson who was also in involved in North Palm Beach Recreation was not pole vaulting. Councilmember Marcus expressed her concerns regarding the Lighthouse Bridge repairs and improvements. Councilmember Marcus stated that the residents that live around the bridge need to be informed of the timing of the construction. Councilmember Marcus stated that she would like to be a part of the Ad Hoc Committee for the Lighthouse Bridge. Councilmember Marcus announced that she had a conflict with the next scheduled Council meeting in March and that this would be her last meeting as Interim Councilmember. Minutes of the Village Council Regular Session held February 22, 2024 Page 6 of 6 MAYOR AND COUNCIL MATTERS/REPORTS continued Councilmember Marcus stated that she would turn in her resignation the following day on February 23. Mayor Bickel thanked Councilmember Marcus for her service to the Village. Mayor Bickel requested that due to Councilmember Marcus resignation, that the two candidates that were unopposed in the March 19 election be appointed and sworn in as Interim Councilmembers at the next meeting on March 14 in order to have a fully seated Council. The two Interim Councilmembers would then be sworn in again after the March 19 election and at the March 28 meeting as regular Councilmembers. Council agreed to appoint and swear in the two candidates that were unopposed for the March 19 election as Interim Councilmembers at the March 14 Council Meeting. President Pro Tem Pierman announced that the Meet the Candidates Event taking place at the Community Center on February 28 at 6:30 p.m. President Pro Tem Pierman explained the format and timeline of the event. President Pro Tem Pierman stated that she attended the grand opening of the new Anne Gannon Tax Collectors Office in Palm Beach Gardens and encouraged everyone to go and visit the new building. Mr. Rubin recommended that Council make a motion to appoint the two candidates that were unopposed in the March 19 election as Interim Councilmembers at the current meeting. A motion was made by Councilmember Marcus and seconded by President Pro Tem Pierman to appoint Lisa Interlandi and Kristin Garrison as Interim Councilmembers. Thereafter the motion passed unanimously. VILLAGE MANAGER MATTERS/REPORTS Mr. Huff congratulated Lisa Interlandi and Kristin Garrison and thanked Councilmember Marcus for her service. Mr. Huff stated that the annexation meeting at the Country Club went very well. Mr. Huff thanked staff for their work in putting the meeting together and their participation at the meeting. Mr. Huff stated that he agreed with Mr. Ryder regarding Architectural Service firms reviewing scopes of work for future Request for Proposals. Mr. Huff further stated that in all of his years with the Village, there have been hundreds of Request for Proposals and that 99% of them were done without flaw and that was credited to Mr. Rubin and the Village's professional staff. President Pro Tem Pierman recommended using the booklet that was provided at the annexation meeting as a welcoming tool for new residents. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 8:19 p.m. Jessc Green,fGIMC, Village Clerk