HomeMy WebLinkAbout04-13-2023 VC REG-MPresent:
MINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
APRIL 13, 2023
David B. Norris, Mayor
Susan Bickel, Vice Mayor
Darryl C. Aubrey, Sc.D., President Pro Tem
Deborah Searcy, Councilmember
Chuck Huff, Village Manager
Len Rubin, Village Attorney
Jessica Green, Village Clerk
Absent: Mark Mullinix, Councilmember
ROLL CALL
Mayor Norris called the meeting to order at 7:00 p.m. All members of Council were present except
for Councilmember Mullinix who was out of town. All members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Mayor Norris gave the invocation and Vice Mayor Bickel led the public in the Pledge.
APPROVAL OF MINUTES
The Minutes of the Regular Session held March 9, 2023 were approved as written.
STATEMENTS FROM THE PUBLIC
Mayor Norris read into the record a public comment received from Bill Rose, 36 Yacht Club Drive
#106. In his comment, Mr. Rose expressed concerns regarding the proposed 200 Yacht Club Drive
project, the proposed Twin City Mall site project and the proposed reduction of lanes on U.S.
Highway 1.
Wayne Cowart, 524 Marlin Road, expressed his concerns regarding garbage pick-up and the
changes that are made when the pick-up days fall on a holiday. Mr. Cowart made suggestions for
garbage pick-up days that fall on a holiday. Mr. Cowart expressed his concerns that the clam shell
truck did not have a rake.
Minutes of the Village Council Regular Session held April 13, 2023 Page 2 of 7
STATEMENTS FROM THE PUBLIC continued
Chris Ryder, 118 Dory Road South, continued where he left off from the last Council meeting on
an overview of changes that were made to the Village code during the Spring of 2020.
Rita Budnyk, 804 Shore Drive, as a representative of the Recreation Advisory Board, stated that
the board was in favor of having pickleball courts installed within the Village.
Tim Hullihan, 840 Country Club Drive, discussed democracy and how it related to proposed
Village projects.
Mary Phillips, 525 Ebbtide Drive, announced Friends of the Library events that would be taking
place at Anchorage Park on April 22nd and at Osborne Park on April 29th.
Deborah Cross, 2560 Pepperwood Circle South, expressed her concerns regarding the proposed
Twin Cities Mall site project.
PUBLIC HEARINGS AND QUASI-JUDICIAL MATTERS
ORDINANCE 2023-07 CODE AMENDMENT — ORDER OF BUSINESS
A motion was made by Councilmember Searcy and seconded by Vice Mayor Bickel to adopt on
first reading Ordinance 2023-07 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, AMENDING ARTICLE II, "COUNCIL," OF CHAPTER 2,
"ADMINISTRATION," OF THE VILLAGE CODE OF ORDINANCES BY REPEALING
SECTION 2-26, "ORDER OF BUSINESS;" PROVIDING FOR CODIFICATION; PROVIDING
FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN
EFFECTIVE DATE.
Mr. Rubin explained that the code amendment would remove the mandate for the order of business
on the Village Council agenda. Removing the mandate would provide greater flexibility to reorder
and modify the sequence of the agenda.
Councilmember Searcy recommended reordering the agenda by moving the Consent Agenda to
be heard after the Public Comment portion and before the Public Hearing portion of the agenda.
Thereafter, the motion to adopt on first reading Ordinance 2023-07 passed with all present voting aye.
PUBLIC HEARING AND SECOND READING OF ORDINANCE 2023-04 COUNTRY CLUB
BUDGET AMENDMENT
A motion was made by Vice Mayor Bickel and seconded by Councilmember Aubrey to adopt and
enact on second reading Ordinance 2023-04 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, AMENDING THE ADOPTED COUNTRY CLUB BUDGET FOR FISCAL
YEAR 2023 TO UTILIZE $200,000 IN FEE REVENUES TO FUND CAPITAL PROJECTS AT
THE NORTH PALM BEACH COUNTRY CLUB GOLF COURSE; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DA I'E.
Minutes of the Village Council Regular Session held April 13, 2023 Page 3 of 7
PUBLIC HEARING AND SECOND READING OF ORDINANCE 2023-04 COUNTRY CLUB
BUDGET AMENDMENT continued
Head Golf Professional Allan Bowman explained that staff was requesting the budget amendment
to provide additional capital projects at the Country Club Golf Course. Golf fee revenues have
surpassed the targeted budget and the previous year's numbers during the first five (5) months of
the current fiscal year. Rounds of golf played have increased from an average of 44,000 to over
56,000 per year and staff was making the request to make needed improvements at the golf course
because of the increased revenues and the increased play.
Mayor Norris opened the public hearing on Ordinance 2023-04 Country Club Budget Amendment.
Chris Ryder, 118 Dory Road South, asked for clarification on agenda item number 15, Country
Club Capital Projects Contract where the resolution requests that the Village's purchasing policies
and procedures be waived.
Mayor Norris stated that they would discuss the request later in the meeting when the item is
presented for consideration.
There being no further comments from the public, Mayor Norris closed the public hearing.
Thereafter, the motion to adopt and enact on second reading Ordinance 2023-04 passed with all present
voting aye.
CONSENT AGENDA APPROVED
Councilmember Searcy moved to approve the Consent Agenda. Vice Mayor Bickel seconded the
motion, which passed with all present voting aye. The following items were approved:
Resolution approving a Blanket Purchase Order for the Public Works Department with Tire
Soles of Broward, Inc. in the total amount of $50,000 for the purchase of tires and tubes
for Village vehicles.
Resolution accepting a proposal from Eaton Corporation to replace the Emergency
Uninterrupted Power System at the Public Safety Building at a total cost of $49,449.15;
and authorizing execution of the Contract.
Resolution amending Resolution No. 2023-08 to increase the cost of one Peterbilt Front
Load Refuse Collection Truck purchased from Southern Sewer Equipment Sales and
Service, Inc. by an additional $13,917.53 to $310,405.53 for the installation of additional
safety equipment and a modification of the paint scheme.
Receive for file Minutes of the Golf Advisory Board meeting held 1/16/23.
Receive for file Minutes of the Environmental Committee meeting held 2/6/23.
Receive for file Minutes of the Recreation Advisory Board meeting held 2/14/23.
Receive for file Minutes of the Business Advisory Board meeting held 2/21/23.
Receive for file Minutes of the Library Advisory Board meeting held 2/28/23.
Receive for file Minutes of the Audit Committee meeting held 3/7/23.
Minutes of the Village Council Regular Session held April 13, 2023 Page 4 of 7
RESOLUTION 2023-32 — ARTIFICIAL TURF INSTALLATION AT ANCHORAGE PARK
PLAYGROUND CONTRACT
A motion was made by Councilmember Searcy and seconded by Vice Mayor Bickel to adopt
Resolution 2023-32 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA APPROVING A PROPOSAL FROM PLAY SPACE SERVICES, INC. FOR
THE INSTALLATION OF ARTIFICIAL TURF AT THE ANCHORAGE PARK PLAYGROUND
PURSUANT TO PRICING ESTABLISHED IN AN EXISTING CLAY COUNTY CONTRACT;
AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A CONTRACT FOR
SUCH SERVICES; APPROVING A BUDGET AMENDMENT TO TRANSFER FUNDS FROM
THE CAPITAL RESERVE ACCOUNT TO THE RECREATION CONSTRUCTION AND
MAJOR RENOVATION CAPITAL ACCOUNT TO FUND THE PURCHASE; PROVIDING
FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Director of Leisure Services Zak Sherman explained that the resolution would approve a contract
to purchase and install additional artificial turf at the Anchorage Park playground. The new
playground opened on March 16, 2023. The main part of the playground contained artificial turf
except for the swing set and spin piece areas which contained mulch. Due to aesthetic and safety
concerns voiced by residents, staff was recommending the purchase of additional artificial turf to
cover those areas. A total of $560,000 was set aside in the Village's Capital Improvement Plan
Fund (CIP) for various parks and recreation projects. Funds held in the CIP fund are transferred
to the project when the item is ready to be purchased. A budget amendment that would transfer
$66,019 from the Capital Reserve Account to the Recreation Construction and Major Renovation
Capital Account would be necessary to fund the purchase.
Councilmember Searcy stated that the new playground was amazing and beautiful and was glad
to see more people using it.
Thereafter, the motion to adopt Resolution 2023-32 passed with all present voting aye.
RESOLUTION 2023-33 — COMMUNITY CENTER SOFTBALL FIELDS CONVERSION TO
TURF GRASS CONTRACT
A motion was made by Councilmember Searcy and seconded by President Pro Tem Aubrey to
adopt Resolution 2023-33 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA APPROVING A PROPOSAL FROM HAVERLAND AG INNOVATIONS,
INC. TO CONVERT THREE EXISTING SOFTBALL INFIELDS TO TURF GRASS AT THE
COMMUNITY CENTER AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO
EXECUTE A CONTRACT FOR SUCH SERVICES; WAIVING THE VILLAGE'S
PURCHASING POLICIES AND PROCEDURES; APPROVING A BUDGET AMENDMENT
TO TRANSFER $133,783.00 FROM THE CAPITAL RESERVE ACCOUNT TO THE
RECREATION CONSTRUCTION AND MAJOR RENOVATION CAPITAL ACCOUNT;
PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Minutes of the Village Council Regular Session held April 13, 2023 Page 5 of 7
RESOLUTION 2023-33 — COMMUNITY CENTER SOFTBALL FIELDS CONVERSION TO
TURF GRASS CONTRACT continued
Mr. Sherman explained that the Community Center athletic field currently contains four (4)
softball clay infields that are not used very often. The grass field is used regularly for youth sports
which has led to extra wear and tear and makes it difficult to keep it looking nice. Staff was
proposing the conversion of three (3) existing softball clay infields to turf grass to create more
field space. The total proposed cost was $133,782.17 and a budget amendment would be necessary
to fund the purchase.
Vice Mayor Bickel expressed concern over salt water intrusion that would harm the turf grass.
Mr. Sherman stated that staff has had discussions about the possibility of connecting to Seacoast
Utilities for irrigation.
Vice Mayor Bickel recommended having the salt water intrusion fixed before purchasing the turf grass.
Mr. Sherman stated that he would contact Seacoast Utilities to inquire about an irrigation connection.
Discussion ensued between Council and staff regarding the contract and pricing for the turf installation.
Thereafter, the motion to adopt Resolution 2023-33 passed with all present voting aye.
RESOLUTION 2023-34 — COUNTRY CLUB CAPITAL PROJECTS CONTRACT
A motion was made by Councilmember Searcy and seconded by President Pro Tem Aubrey to
adopt Resolution 2023-34 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, APPROVING A PROPOSAL FROM BRIGHTVIEW GOLF
MAINTENANCE, INC. FOR SUMMER CAPITAL PROJECTS AT THE NORTH PALM
BEACH COUNTRY CLUB GOLF COURSE AND AUTHORIZING THE MAYOR AND
VILLAGE CLERK TO EXECUTE A CONTRACT FOR SUCH SERVICES; WAIVING THE
VILLAGE'S PURCHASING POLICES AND PROCEDURES; AND PROVIDING FOR AN
EFFECTIVE DATE.
Mr. Bowman explained and discussed the areas of the Country Club golf course that were in need
of revision and repair. The projects' estimated cost would be $183,877.50. Since the golf course
is a Jack Nicklaus signature golf course only a vendor that is approved by the Nicklaus Group to
maintain the golf course can be chosen. Brightview Golf Maintenance, Inc. is approved by the
Nicklaus Group.
Chris Ryder, 118 Dory Road South, asked if Brightview Golf Maintenance, Inc. was the only
company allowed to maintain the golf course.
Mr. Bowman stated that the only other company in the area is Heritage Links and they were
committed to another golf course for the next two years and their cost was much higher.
Thereafter, the motion to adopt Resolution 2023-34 with all present voting aye.
Minutes of the Village Council Regular Session held April 13, 2023 Page 6 of 7
MOTION — Designation of voting delegate and alternates for the Palm Beach County League of Cities
A motion was made by Councilmember Searcy and seconded by Vice Mayor Bickel to designate
President Pro Tem Aubrey as voting delegate and appointing all councilmembers not serving as
voting delegate to serve as alternate voting delegates for the Palm Beach County League of Cities.
Thereafter the motion passed with all present voting aye.
MAYOR AND COUNCIL MATTERS/REPORTS
Councilmember Searcy stated that the Palm Beach North Chamber of Commerce Resilient and
Connected Task Force was taking an inventory of municipalities and what they have to be resilient
and connected to mobility, transit and safer streets. Councilmember Searcy stated that the Village
did not currently have those services and asked if the Council wanted to consider creating a
mobility plan, doing transit oriented development, and adopting Vision Zero or adopting Complete
Streets.
Mayor Norris recommended having a discussion on those items at the next Council meeting.
Councilmember Searcy discussed and explained the Village's fence code and how it was affecting
one of the residents that wanted to install a six (6) foot fence. The Village's code currently allows
for a four (4) foot fence. Councilmember Searcy recommended having a discussion regarding
possible revisions to the Village's fence code.
Mayor Norris recommended a future workshop to discuss the Village's fence code.
Discussion ensued between Councilmembers, Mr. Rubin and Mr. Whiteford, Chairman of the
Residential Ad Hoc Committee regarding fencing and how the Ad Hoc Committee could discuss
possible revisions to the code.
VILLAGE MANAGER MATTERS/REPORTS
Mr. Huff stated that the Village's Art Show was a great success and thanked the Friends of the
Library for providing food and drink for the event.
Mr. Huff gave an update on the proposed solution to Lakeside Park's parking issues. Mr. Huff
discussed and explained possible solutions.
Discussion ensued between Councilmembers and staff regarding possible solutions to Lakeside
Park's parking issues.
Council asked staff to gather data on parking at Lakeside Park and to bring the data and proposed
solutions back to be discussed at a Council workshop.
Mr. Huff gave an update on the proposed undergrounding of utilities within the Village. Mr.
Huff gave a brief history of the proposal and asked for Council direction.
Discussion ensued between Councilmembers and Mr. Huff regarding the proposal of
undergrounding utilities within the Village and what direction to take.
Councilmember Searcy proposed that when FPL wants to harden electrical poles, the Village
could request that the poles be undergrounded and the Village could pay the cost.
Minutes of the Village Council Regular Session held April 13, 2023 Page 7 of 7
VILLAGE MANAGER MATTERS/REPORTS continued
Mr. Huff stated that he could reach out to FPL to inquire if Councilmember Searcy's proposal
would be a possible solution.
Mr. Huff stated that he was still requesting that FPL provide undergrounding distribution under
the U.S. Highway 1 bridge.
REPORTS (SPECIAL COMMITTEES AND ADVISORY BOARDS)
Donald Kazimir, member of the Audit Committee presented the Annual Report of the Audit
Committee.
ADJOURNMENT
There being no further business to come before the Council, the meeting was adjourned at 8:18 p.m.
Jess Green, Green, MMC, Village Clerk