HomeMy WebLinkAboutRes2023-109 Participation Agreement with Palm Beach County for Publication of Legal NoticesRESOLUTION 2023-109
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH
PALM BEACH, FLORIDA, APPROVING A PARTICIPATION AGREEMENT
WITH PALM BEACH COUNTY FOR PUBLICATION OF LEGAL NOTICES ON
THE COUNTY DESIGNATED PUBLICLY ACCESSIBLE WEBSITE AND
AUTHORIZING THE VILLAGE MANAGER AND VILLAGE CLERK TO
EXECUTE ALL DOCUMENTS REQUIRED FOR SUCH PARTICIPATION;
REVISING THE VILLAGE'S PURCHASING POLICIES AND PROCEDURES TO
ALLOW FOR PUBLICATION ON THE WEBSITE; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Village received notification from Palm Beach County of its Agreement with
CivicPlus, LLC for a County -designated publicly accessible website for publication of legal notices
that the Village is eligible to utilize; and
WHEREAS, the Village's participation requires the execution of a Participation Agreement with
Palm Beach County, the agency responsible for administering the funds and ensuring compliance
with all legal requirements; and
WHEREAS, the Village wishes to revise its Purchasing Policies and Procedures to allow publication
of required notices on the website in lieu of newspaper publication; and
WHEREAS, the Village Council determines that the adoption of this Resolution is in the best interests
of the Village and its residents.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA, as follows:
Section 1. The foregoing recitals are hereby ratified as true and incorporated herein.
Section 2. The Village Council hereby approves the Participation Agreement with Palm Beach
County for Publication of Legal Notices on County Designated Publicly Accessible Website, a copy
of which is attached hereto and incorporated herein by reference. The Village Council authorizes the
Village Manager and Village Clerk to execute all documents necessary to effectuate publication of
legal notices on the County -designated website.
Section 3. The Village Council hereby amends the Village's purchasing policies and procedures,
as set forth the Accounting Policies & Procedures Manual for Internal Controls, to allow publication
on the County -designated website in lieu of publication in a newspaper of general circulation.
Section 4. All resolutions or parts of resolutions in conflict with this Resolution are hereby
repealed to the extent of such conflict.
( Section 5. This Resolution shall become effective immediately upon adoption.
PASSED AND ADOPTED THIS 14TH DAY OF DECEMBER, 2023.
ATTEST:
0 VILLAGE CLERK
R2023 1269 SEP122023
AGREEMENT BETWEEN PALM BEACH COUNTY AND CIVICPLUS, LLC, FOR COUNTY
DESIGNATED PUBLICLY ACCESSIBLE WEBSITE FOR PUBLICATION OF LEGAL NOTICES
This Agreement ("Agreement") is made and entered by and between Palm Beach County,
a political subdivision of the State of Florida by and through its Board of County Commissioners
("County"), and CivicPlus, LLC, a Kansas limited liability company ("Contractor") (each a "Party" and
collectively referred to as the "Parties").
RECITALS
A. During the 2022 legislative session, the Florida tegisfature enacted House Bill
7049, which created Section 50,0311, Florida Statutes.
B. Effective January 1, 2023, Section 50.0311, Florida Statutes, authorizes a local
governmental agency to publish legal notices under specified conditions on a publicly accessible
website, owned or designated by the applicable county, instead of in a print newspaper.
C. Pursuant to Section 50,0311, Florida Statutes, County has designated CivicPlus,
LI.C, as County's publicly accessible website ("Website") for publication of notices and
advertisements ("Publications"), subject to the terms and conditions set forth herein.
Now,therefore, for good and valuable consideration, the receipt and sufficiency of which
are hereby acknowledged, the Parties agree as follows:
ARTICLE 1. DEFINITIONS
1.1_ Applicable Law means all applicable laws, codes, advisory circulars, rules, regulations, or
ordinances of any federal, state, county, municipal, or other governmental entity, as may be
amended.
1.2. Board means the Board of County Commissioners of Palm Beach County, Florida.
1,3. Code means the Palm Beach County Code of Ordinances.
1.4. Contract Administrator means the Director of Records, Tax, & Treasury, the Assistant
Director of Records, Tax, & Treasury, or such other person designated by the Director of Records,
Tax, & Treasury in writing.
1.5. Governmental Agency(ies) has the meaning ascribed in Section 50.0311, Florida Statutes.
1.6. Notices means the publication of text or other information pursuant to an Order issued
by a Governmental Agency under this Agreement.
1.7. Purchasing Director means County's Director of Purchasing.
1.8. Services means all work required of CivicPlus, LLC, under this Agreement, including
without limitation all deliverables, consulting, training, project management, other services
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specified in the Scope of Services attached as Exhibit A, and any Services
Agreement pursuant to an Order.
1.9. Subcontractor means an entity or individual providing Services
CivicPlus, LLC. The term "Subcontractor" includes all subconsultants.
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Exhibit E
Exhibit F
Exhibit G
ARTICLE 2- EXHIBITS
Scope of Services
Rates
Minimum Insurance Coverages
Order Form
Form Participation Agreement
ETS Security Requirements
Form Proof of Publication
procured under this
to County through
ARTICLE 3. SCOPE OF SERVICES, TRAINING, AND METHOD OF ORDERING
3.1. Services Description. CivicPlus, LLC, will provide a publicly accessible website ("Website")
that complies with the requirements of Exhibit A and such additional Services as Palm Beach
County may order through an appropriate Order (as defined herein). The Website will provide
on -demand access to an unlimited number of users, and concurrent users, support an unlimited
number of submitted Notices, and offer 24/7 access. CivicPlus, LLC, shall provide all necessary
software, licensing, maintenance, and training required to deliver access to the Website for each
Governmental Agency that issues an Order, and to provide public access to all Notices posted on
the Website. CivicPlus, LLC, will ensure that the Website complies with all applicable Florida and
federal laws, including without limitation, the relevant provisions of Chapter 50, Florida Statutes,
and the Americans with Disabilities Act, 42 U.S,C. § 12101. Notwithstanding the foregoing,
CivicPlus, LLC, shall not be liable for any non -compliant content of Notices, provided by County,
published on the Website by or at the request of any Governmental Agencies.
3.2. Method of Orderine Services. A Governmental Agency may select the type, amount, and
timing of Services pursuant to an order I"Order") in substantially the form attached as Exhibit D
executed by Palm Beach County. Prior to accepting an Order, CivicPlus, LLC, shall ensure the
applicable Palm Beach County has a Participation Agreement {sample form attached as Exhibit E)
executed by County and Governmental Agency. If a Governmental Agency has a Participation
Agreement executed by County, CivicPlus, LLC, shall accept all Orders issued by that
Governmental Agency, CivicPlus, LLC, shall not provide arty Services to a Governmental Agency
pursuant to this Agreement until a Participation Agreement is on file executed by County and that
Governmental Agency. For each Order accepted by CivicPlus, LLC, pursuant to this Section 3.3,
CivicPlus, LLC, shall perform all Services specified therein; each Order is deemed to include
preliminary considerations and prerequisites, and all labor, materials, equipment, and tasks that
are such an inseparable part of the work described that exclusion would render performance by
CivicPlus, LLC, impractical, illogical, illegal, or unconscionable.
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3.3. CivicPlus, LLC, may continually develop, alter, deliver, and provide to the Governmental
Agencies ongoing innovation to the Services, in the Form of new features and functionalities.
CivicPius, LLC, reserves the right to modify the Services from time to time, provided the Services
continue to provide at least the minimum functionality stated in Exhibit A. Any modifications or
improvements to the Services will be provided to the Governmental Agencies at no additional
charge.
ARTICLE 4. TERM AND TIME OF PERFORMANCE
4.1. Term. This Agreement begins on the date it is fully executed by the Parties ("Effective
Date") and continues for a period of two (2) years ("Initial Term"), unless otherwise terminated
or extended as provided in this Agreement. The Initial Term, Extension Term(s), and any
Additional Extension as defined in this article are collectively referred to as the "Term."
4.2. Extensions. County may extend this Agreement for up to three (3) additional twelve
(12) month terms (each an "Extension Term") on the same rates, terms, and conditions stated
in this Agreement by sending notice to CivicPlus, LL.C, at least thirty (30) days prior to the
expiration of the then -current term. The Purchasing Director is authorized to exercise any
Extension Term(s), and notice of same to CivicPlus, LLC, only by electronic mail shall be
effective and sufficient.
4.3. Additional Extension. If unusual or exceptional circumstances, as determined in the
sole discretion of the Purchasing Director, render the exercise of an Extension Term not
practicable, or if no Extension Tenn remains available and expiration of this Agreement would,
as determined by the Purchasing Director, result in a gap in Services deemed necessary by
County, then the Purchasing Director may extend this Agreement for period(s) not to exceed
three (3) months in the aggregate ("Additional Extension") on the same rates, terms, and
conditions as existed at the end of the then -current term. The Purchasing Director may exercise
the Additional Extension by written notice to CivicPlus, LLC, at least thirty (301 days prior to the
end of the then -current term stating the duration of the Additional Extension. The Additional
Extension must be within the authority of the Purchasing Director or otherwise authorized by
the Board.
4.4. Fiscal Year. The continuation of this Agreement beyond the end of any County Fiscal year
is subject to both the appropriation and the availability of funds pursuant to Chapter 129 and,
if applicable, Chapter 212, Florida Statutes.
4.5. Time of the Essence. Time is of the essence for CivicPlus, LLC,'s performance of the
duties, obligations, and responsibilities required by this Agreement. Notwithstanding the
foregoing, CivicPlus, LLC, shall only be liable or responsible for delays or failures of
performances caused by the action or inaction of CivicPlus, LLC.
ARTICLE 5. RATES AND COMPENSATION
51 Rates. The rates for the Services to be provided to Governmental Agencies pursuant
to executed Orders under this Agreement are set forth in Exhibit B (Rates).
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5.2. Method of Billing and Payment. Payment shall be made by the Governmental Agency
issuing the Order, and only for Services actually purchased pursuant to that Order, which amount
shall be accepted by CivicPlus, LLC, as full compensation for all such Services.
5.2.1. Unless otherwise stated in Exhibit B, CivicPlus, LLC, must submit invoices no more
often than once annually, no more than ninety (90) days prior to end of the current Order
term. Invoices shall identify the Order for which Services are being invoiced. Invoices shall
require payment in forty-five (45) days.
5.2.2. CivicPlus, LLC, must pay Subcontractors and suppliers within fifteen (15) days after
receipt of payment for such subcontracted work or supplies. CivicPlus, LLC, agrees that if
it withholds an amount as retainage from Subcontractors or suppliers, it will release such
retainage and pay same within fifteen (15) days after receipt of payment of retained
amounts. Failure to pay a Subcontractor or supplier in accordance with this subsection
shall be a material breach of this Agreement, unless CivicPlus, Li_C, demonstrates to
Contract Administrator's satisfaction that such failure to pay results from a bona fide
dispute with the Subcontractor or supplier and, further, CivicPlus, LLC, promptly pays the
applicable arnount(s) to the Subcontractor or supplier upon resolution of the dispute.
CivicPlus, LLC, shall include requirements substantially similar to those set forth in this
subsection in its contracts with Subcontractors and suppliers.
5.2.3. CivicPlus, LLC, will be solely responsible for invoicing each Governmental Agency
directly for the Services. County will not have any obligation, financial or otherwise, to
either pay CivicPlus, LLC, for services provided to any Governmental Agency or to assist
CivicPlus, LLC, in obtaining payment from a Governmental Agency procuring Services
from CivicPlus, LLC, pursuant to this Agreement.
5.3. Reimbursable Expenses. CivicPlus, LLC, shall not be reimbursed for any expenses it incurs
unless expressly provided for in this Agreement,
5.4. Subcontractors. CivicPlus, LLC, shall invoice Subcontractor fees only in the actual amount
paid by CivicPlus, LLC„ without markup or other adjustment.
5.5. Overcharges. If an audit reveals overcharges of any nature by CivicPlus, LLC, in excess of
five percent (5%) of the total amount billed in the invoice where the overcharge occurred,
CivicPlus, LLC, must refund the overbilled amount within forty-five (45) days after demand.
ARTICLE 6. REPRESENTATIONS AND WARRANTIES
6.1. Representation of Authority. CivicPlus, LLC, represents and warrants that this Agreement
constitutes the legal, valid, binding, and enforceable obligation of CivicPlus, LLC, and that neither
the execution nor performance of this Agreement constitutes a breach of any agreement that
CivicPlus, LLC, has with arty third party or violates Applicable Law. CivicPlus, LLC, further
represents and warrants that execution of this Agreement is within CivicPlus, LLC,'s legal powers,
and each
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individual executing this Agreement on behalf of CivicPlus, LLC, is duly authorized by all
necessary and appropriate action todo so on behalf of CivicPlus, LLC, and does so with full legal
authority.
6.2. Solicitation Representations. CivicPlus, LLC, represents and warrants that all statements
and representations made in CivicPlus, LLC, s proposal, bid, or other supporting documents
submitted to County in connection with the solicitation, negotiation, or award of this Agreement,
including during the procurement or evaluation process, were true and correct when made and
are true and correct as of the date CivicPlus, LLC, executes this Agreement, unless otherwise
expressly disclosed in writing by CivicPlus, LLC.
6.3. Contingency Fee. CivicPlus, LLC, represents that it has not paid or agreed to pay any
person or entity, other than a bona fide employee working solely for CivicPlus, LLC, any fee,
commission, percentage, gift, or other consideration contingent upon or resulting from the
award or making of this Agreement.
6.4. Truth -in -Negotiation Representation. CivicPlus, LLC,'s compensation under this
Agreement is based upon its representations to County, and CivicPlus, LLC, certifies that the wage
rates, factual unit costs, and other information supplied to substantiate CivicPlus, LLC,'s
compensation, including without limitation those made by CivicPlus, LLC, during the negotiation
of this Agreement, are accurate, complete, and current as of the date ClvicPlus, LLC, executes this
Agreement. CivicPlus, LLC,'s compensation may be reduced by County, in its sole discretion, to
correct any inaccurate, incomplete, or noncurrent information provided to County as the basis
for CivicPlus, LLC,'s compensation in this Agreement.
6.5. Public Entity Crime Act. CivicPlus, LLC, represents that it is familiar with the requirements
and prohibitions under the Public Entity Crime Act, Section 287,133, Florida Statutes, and
represents that its entry into this Agreement will not violate that Act. CivicPlus, LLC, further
represents that there has been no determination that it committed a "public entity crime" as
defined by Section 287.133, Florida Statutes, and that it has not been formally charged with
committing an act defined asa "public entity crime" regardless of the amount of money involved
or whether CivicPlus, LLC, has been placed on the convicted vendor list.
6.6. Discriminatory Vendor and Scrutinized Companies Lists; Countries of Concern. CivicPlus,
LLC, represents that it has not been placed on the "discriminatory vendor list" as provided in
Section 287.134, Florida Statutes, and that it is not a "scrutinized company" pursuant to Sections
215.473 or 215.4725, Florida Statutes, CivicPlus, LLC, represents and certifies that it is not, and
for the duration of the Term will not be, ineligible to contract with County on any of the grounds
stated in Section 287.135, Florida Statutes. CivicPlus, LLC, represents that it is, and for the
duration of the Term will remain, in compliance with Section 286.101, Florida Statutes.
6.7. Claims Against Contractor. CivicPlus, LLC, represents and warrants that there is no action
or proceeding, at law or in equity, before any court, mediator, arbitrator, governmental or other
board or official, pending or, to the knowledge of CivicPlus, LLC, threatened against or affecting
CivicPlus, LLC„ the outcome of which may (a) affect the validity or enforceability of this
Agreement,
CivicPlus Publicly Accessible Website Agreement Page 5 of 41
(b)materially and adversely affect the authority or ability of CivicPlus, LLC, to perform its obligations
under this Agreement, or (c) have a material and adverse effect on the consolidated financial condition
or results of operations of CivicPlus, LLC, or on the ability of CivicPlus, LLC, to conduct its business as
presently conducted or as proposed or contemplated to be conducted.
6.8. Verification of Emplovmenl Eligibility. CivicPius, LLC, represents that CivicPlus, LLC, and
each Subcontractor have registered with and use the E-Verify .system maintained by the United
States Department of Homeland Security to verify the work authorization status of all newly hired
employees in compliance with the requirements of Section 448.095, Florida Statutes, and that
entry into this Agreement will not violate that statute. If CivicPlus, LLC, violates this section,
County may immediately terminate this Agreement for cause and CivicPlus, LLC, shall be liable
for all costs incurred by County due to the termination.
6.9. Warranty of Performance. CivicPius, LLC, represents and warrants that it possesses the
knowledge, skill, experience, and financial capability required to perform and provide ail Services
and that each person and entity that will provide Services is duly qualified to perform such
Services by all appropriate governmental authorities, where required, and is sufficiently
experienced and skilled in the area(s) for which such person or entity will render Services.
CivicPlus, LLC, represents and warrants that the Services shall be performed in a skillful and
respectful manner, and that the quality of all Services shall equal or exceed prevailing industry
standards for the provision of such services.
6,10. Prohibited Telecommunications Equipment, CivicPlus, LLC, represents and certifies that
CivicPius, LLC, and all Subcontractors do not use any equipment, system, or service that uses
covered telecommunications equipment or services as a substantial or essential component of
any system, or as critical technology as part of any system, as such terms are used
in 48 CFR §§ 52.204-24 through 52.204-26. CivicPlus, LLC, represents and certifies that CivicPlus,
LLC, and all Subcontractors shall not provide or use such covered telecommunications equipment,
system, or services during the Term.
6.11. Breach of Representations. CivicPlus, LLC, acknowledges that County is materially relying
on the representations, warranties, and certifications of CivicPlus, LLC, stated in this article, and
County shalt be entitled to exercise any or all of the following remedies if any such representation,
warranty, or certification is untrue: (a) recovery of damages incurred; (b) termination of this
Agreement without any further liability to CivicPlus, LLC,; (c) set off from any amounts due
CivicPlus, LLC, the full amount of any damage incurred; and (d) debarment of CivicPlus, LLC.
ARTICLE 7. INDEMNIFICATION
CivicPlus, LLC, shall indemnify, hold harmless, and defend County, each Governmental Agency,
and all of County's and each Governmental Agency's current, past, and future officers, agents,
and employees (collectively, "Indemnified Party") from and against any and all third -party causes
of action, demands, claims, tosses, liabilities, and expenditures of any kind, including attorneys'
fees, court costs, and expenses, including through the conclusion of any appellate proceedings,
raised or asserted by any person or entity not a party to this Agreement, and caused or alleged
to be caused, in whole or in part by any breach of this Agreement by CivicPlus, l.l.C, or any
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intentional, reckless, or negligent act or omission of CivicPlus, LLC, its officers, employees, or
agents, arising from, relating to, or in connection with this Agreement (collectively, a "Claim"). If
any Claim is brought against an Indemnified Party, CivicPlus, LLC, shall, upon written notice from
County, defend each Indemnified Party with counsel satisfactory to County. The obligations of this
section .shall survive the expiration or earlier termination of this Agreement.
ARTICLE 8. INSURANCE
8.1. Throughout the Terrn, CivicPius, LLC, shall, at its sole expense, maintain the minimum
insurance coverages stated in Exhibit C in accordance with the terms and conditions of this article.
CivicPius, LLC, shall maintain insurance coverage against claims relating to any act or omission
by CivicPlus, LLC, its agents, representatives, employees, or Subcontractors in connection with
this Agreement. Palm Beach County reserves the right at any time to review and adjust the limits
and types of coverage required under this article.
8.2_ CivicPlus, LLC, shall ensure that "Palm Beach County" and each Governmental Agency
that issues an Order is listed and endorsed as an additional insured• as stated in Exhibit C on all
policies required under this article.
8.3. No more than fifteen (15) days following commencement of Services, as may be
requested by County, CivicPlus, LLC, shall provide County with a copy of all Certificates of
Insurance or other documentation sufficient to demonstrate the insurance coverage required in
this article. if and to the extent requested by County, CivicPlus, LLC, shall provide complete,
certified copies of all required insurance policies and all required endorsements within thirty (30J
days after County's request.
8.4. CivicPlus, LLC, shall ensure that all insurance coverages required by this article remain in
full force and effect without any lapse in coverage throughout the Term and until all performance
required by CivicPlus, LLC, has been completed, as determined by Contract Administrator.
CivicPlus, LLC, or its insurer shall provide notice to County of any cancellation or modification of
any required policy at least thirty {30) days prior to the effective date of cancellation or
modification, and at least ten (10) days prior to the effective date of any cancellation due to
nonpayment, and shall concurrently provide County with a copy of its updated Certificates of
insurance evidencing continuation of the required coverage{sj.
8.5. All required insurance policies must be placed with insurers or surplus line carriers
authorized to conduct business in the State of Flonda with an A.M. Best rating of A- or better and
a financial size category class VII or greater, unless otherwise approved by County's Risk
Management Division in writing.
8.6. If CivicPlus, LLC, maintains broader coverage or higher limits than the insurance
requirements stated in Exhibit C, County shall be entitled to all such broader coverages and higher
limits. Ail requited insurance coverages shall provide primary coverage and not require
contribution from any County insurance, self-insurance, or otherwise, which shall be in excess of
and shall not contribute to the required insurance provided by CivicPlus, LLC.
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9.1.CivicPIus,LLC,shalldeclareinwritinganyself-insuredretentionsordeductiblesovertheiimit(s)prescribedinExhibitCandsubmittoCountyforapprovalatleastfifteen(15)dayspriortotheEffectiveDateorcommencementofServices.CivicPIus,LLC,shallbesolelyresponsibleforandshallpayanydeductibleorself-insuredretentionapplicabletoanyclaimagainstCounty.Countymay,atanytime,requireCivicPIus,LLC,topurchasecoveragewithalowerretentionorprovideproofofabilitytopaylossesandrelatedinvestigations,claimadministration,anddefenseexpenseswithintheretention.CivicPIus,LLC,agreesthatanydeductibleorself-insuredretentionmaybesatisfiedbyeitherthenamedinsuredorCounty,ifsoelectedbyCounty,andCivicPIus,LLC,agreestoobtainsameinendorsementstotherequiredpolicies.8.8.Unlessprohibitedbytheapplicablepolicy,CivicPIus,LLC,waivesanyrighttosubrogationthatanyofCivicPIus,LLC,'sinsurersmayacquireagainstCounty,andagreestoobtainsameinanendorsementofCivicPIus,LLC,'sinsurancepolicies.8.9.CivicPIus,LLC,shallrequirethateachSubcontractormaintainsinsurancecoveragethatadequatelycoverstheServicesprovidedbythatSubcontractoronsubstantiallythesameinsurancetermsandconditionsrequiredofCivicPIus,LLC,underthisarticle.CivicPIus,LLC,shallensurethatallsuchSubcontractorscomplywiththeserequirementsandthat“PalmBeachCounty"isnamedasanadditionalinsuredundertheSubcontractors'applicableinsurancepolicies.CivicPIus,LLC,shallnotpermitanySubcontractortoprovideServicesunlessanduntilallapplicablerequirementsofthisarticlearesatisfied.8.10.Ifany.ofthepoliciesrequiredunderthisarticleprovidedaims-madecoverage:(1)anyretroactivedatemustbepriortotheEffectiveDate;(2)therequiredcoveragemustbemaintainedafterterminationorexpirationoftheAgreementforatleastthedurationstatedinExhibitC;and(3)ifcoverageiscanceledornonrenewedandisnotreplacedwithanotherclaims-madepolicyformwitharetroactivedatepriortotheEffectiveDate,CivicPIus,LLC,mustobtainandmaintain"extendedreporting"coveragethatappliesafterterminationorexpirationoftheAgreementforatleastthedurationstatedinExhibitC.ARTICLE9.TERMINATION9.1.TerminationforCause.ThisAgreementmaybeterminatedforcausebytheaggrievedPartyifthePartyinbreachhasnotcorrectedthebreachwithinten(10)businessdaysafterreceiptofwrittennoticefromtheaggrievedPartyidentifyingthebreach.ThisAgreementmaybeterminatedforcausebyCountyforreasonsincluding,butnotlimitedto,CivicPIus,LLC,'sfailuretosuitablyorcontinuouslyperformtheServicesinamannercalculatedtomeetoraccomplishtheobjectivesinthisAgreement,orrepeatedsubmission(whethernegligentorintentional)forpaymentoffalseorincorrectbillsorinvoices.UnlessotherwisestatedinthisAgreement,terminationforcausemaybebytheCountyAdministrator,theCountyrepresentativeexpresslyauthorizedunderthisAgreement,ortheCountyrepresentative(includinganysuccessor)whoexecutedtheAgreementonbehalfofCounty.IfCountyerroneously,improperly,orunjustifiablyterminatesthisAgreementforcause,suchterminationshallbedeemedaterminationforconveniencepursuanttoSection9.2CivicPIusPubliclyAccessibleWebsiteAgreementPage8of41
effectivethirty(30)daysaftersuchnoticewasprovidedandCivicPlus,LLC,shalfbeeligibleforthecompensationprovidedinSection9.2asitssoleremedy.9.2.TerminationforConvenience;OtherTermination.ThisAgreementmayalsobeterminatedforconveniencebytheCountywithatleastthirty(30)daysadvancewrittennoticetoCivicPlus,LLC.CivicPlus,LLC,acknowledgesthatithasreceivedgood,valuable,andsufficientconsiderationforCounty'srighttoterminatethisAgreementforconvenienceincludingintheformofCounty'sobligationtoprovideadvancenoticetoCivicPlus,LLC,ofsuchterminationinaccordancewiththissection.ThisAgreementmayalsobeterminatedbytheCountyAdministratoruponsuchnoticeastheCountyAdministratordeemsappropriateunderthecircumstancesiftheCountyAdministratordeterminesthatterminationisnecessarytoprotectthepublichealth,safety,orwelfare.IfthisAgreementisterminatedbyCountypursuanttothissection,CivicPlus,LLC,shallbepaidforanyServicesperformedthroughtheterminationdatespecifiedinthewrittennoticeoftermination,andCountyshallhavenofurtherobligationtopayCivicPlus,LLC,forServicesunderthisAgreement.9.3.Noticeofterminationshallbeprovidedinaccordancewiththe"Notices"sectionofthisAgreementexceptthatnoticeofterminationbytheCountyAdministratortoprotectthepublichealth,safety,orwelfaremaybeoralnoticethatshallbepromptlyconfirmedinwriting.9.4.InadditiontoanyterminationrightsstatedinthisAgreement,Countyshallbeentitledtoseekanyandallavailablecontractualorotherremediesavailableatlaworinequity.9.5.TerminationofOrders.9.5.1.TerminationofOrdersforCause.AnOrdermaybeterminatedforcausebyCivicPlus,LLC,orbytheapplicableGovernmentalAgencyifthepartyinbreachhasnotcorrectedthebreachwithinten(10)daysafterreceiptofwrittennoticefromtheaggrievedpartyidentifyingthebreach.AnOrdermaybeterminatedforcausebyGovernmentalAgencyforreasonsincluding,butnotlimitedto,CivicPlus,LLC,'sfailuretosuitablyorcontinuouslyperformtheServicesinamannercalculatedtomeetoraccomplishtheobjectivesinanOrder,orrepeatedsubmission(whethernegligentorintentional)forpaymentoffalseorincorrectbillsorinvoices.9.5.2.TerminationofOrdersforReasonsOtherthanCause.AnOrdermayalsobeterminatedbyCivicPlus,LLC,orbytheapplicableGovernmentalAgencywithatleastsixty(60)daysadvancewrittennoticetotheotherparty.Theterminatingpartyacknowledgesthatithasreceivedgood,valuable,andsufficientconsiderationfortheotherparty'srighttoterminateanOrderforconvenienceincludingintheformoftheotherparty'sobligationtoprovideadvancenoticeofsuchterminationinaccordancewiththissection.IfanOrderisterminatedbyGovernmentalAgencypursuanttothissection,CivicPlus,LLC,shallbep,aidforanyServicesperformedthroughtheterminationdatespecifiedinthewrittennoticeoftermination,CivicPlus,LLC,willprovideaproratarefundofanyprepaidannualfeesfortheterminatedServicesthatwerenotprovided,excludinganyCivicPlusPubliclyAccessibleWebsiteAgreementPage9of41
ImplementationFeewhichisnon-refundable,andGovernmentalAgencyshallhavenofurtherobligationtopayCivicPius,LLC,forServicesunderthatOrder.9.5.3.NoticeofterminationofanOrdershallbeprovidedinaccordancewiththe"Notices"sectionofthisAgreementtotheaddresseslistedontheOrder.ARTICLE10.EQUALEMPLOYMENTOPPORTUNITY10.1.NoPartymaydiscriminateonthebasisofrace,color,sex,religion,nationalorigin,disability,age,maritalstatus,politicalaffiliation,sexualorientation,pregnancy,orgenderidentityandexpressionintheperformanceofthisAgreement.CivicPius,LLC,shallincludetheforegoingorsimilarlanguageinitscontractswithallSubcontractors,exceptthatanyprojectassistedbytheU.S.DepartmentofTransportationfundsshallcomplywiththenondiscriminationrequirementsin49C.F.R.Parts23and26.10.2.ByJanuary1ofeachyear,CivicPius,LLC,mustsubmit,andcauseeachSubcontractortosubmit,anOwnershipDisclosureForm(orsuchotherformorinformationdesignatedbyCounty),availablehttp://www.pbcgov.org/oebo,identifyingtheownershipoftheentityandindicatingwhethertheentityismajority-ownedbypersonsfittingspecifiedclassifications.ARTICLE11.MISCELLANEOUS11.1.ContractAdministratorAuthority.11.1.1.CountyContractAdministrator.TheContractAdministratorisauthorizedtocoordinateandcommunicatewithCivicPius,LLC,tomanageandsupervisetheperformanceofthisAgreement.CivicPius,LLC,acknowledgesthattheContractAdministratorhasnoauthoritytomakechangesthatwouldincrease,decrease,orotherwisemateriallymodifytheScopeofServicesexceptasexpresslysetforthinthisAgreementor,totheextentapplicable,inthePalmBeachCountyProcurementCode.UnlessexpresslystatedotherwiseinthisAgreementorotherwisesetforthintheCodeorthePalmBeachCountyAdministrativeCode,theContractAdministratormayexerciseministerialauthorityinconnectionwiththeday-to-daymanagementofthisAgreement.TheContractAdministratormayalsoapproveinwritingminormodificationstotheScopeofServicesthatdonotincreasethetotalcosttoCountyorwaiveanyrightsofCounty.11.1.2.GovernmentalAgencyContractManager.GovernmentalAgencymayappointaContractManagerthatisauthorizedtocoordinateandcommunicatewithCivicPius,LLC,tomanageandsupervisetheperformanceofitsOrder(s).CivicPius,LLC,acknowledgesthattheGovernmentalAgencyContractManagerhasnoauthoritytomodifythisAgreement,andonlyhasauthorityoverOrderjs)issuedbythatGovernmentalAgencyandnotoverOrder(s)issuedbyanyotherGovernmentalAgency.CivicPiusPubliclyAccessibleWebsiteAgreementPage10of41
11.2.PublicRecords.NotwithstandinganythingelseinthisAgreement,anyactiontakenbyCountyincompliancewith,orinagoodfaithattempttocomplywith,therequirementsofChapter119,FloridaStatutes,shallnotconstituteabreachofthisAgreement.IfCivicPIus,LLC,isactingonbehalfofCountyasstatedinSection119.0701,FloridaStatutes,CivicPIus,LLC.shall:11.2.1.KeepandmaintainpublicrecordsrequiredbyCountytoperformtheServices;11.2.2.UponrequestfromCounty,provideCountywithacopyoftherequestedrecordsorallowtherecordstobeinspectedorcopiedwithinareasonabletimeandatacostthatdoesnotexceedthatprovidedinChapter119,FloridaStatutes,orasotherwiseprovidedbyApplicableLaw;11.2.3.EnsurethatpublicrecordsthatareexemptorconfidentialandexemptfrompublicrecordrequirementsarenotdisclosedexceptasauthorizedbyApplicableLawforthedurationofthisAgreementandaftercompletionorterminationofthisAgreementiftherecordsarenottransferredtoCounty;and11.2.4.UponexpirationoftheTermorterminationofthisAgreement,transfertoCounty,atnocost,allpublicrecordsinpossessionofCivicPIus,LLC,orkeepandmaintainpublicrecordsrequiredbyCountytoperformtheservices.IfCivicPIus,LLC,transferstherecordstoCounty,CivicPIus,LLC,shalldestroyanyduplicatepublicrecordsthatareexemptorconfidentialandexempt.IfCivicPIus,LLC,keepsandmaintainsthepublicrecords,CivicPIus,LLC,shallmeetallrequirementsofApplicableLawforretainingpublicrecords.AllrecordsstoredelectronicallymustbeprovidedtoCountyuponrequestinaformatthatiscompatiblewiththeinformationtechnologysystemsofCounty.IfCivicPIus,LLC,receivesarequestforpublicrecordsregardingthisAgreementortheServices,CivicPIus,LLC,mustimmediatelynotifytheContractAdministratorinwritingandprovideallrequestedrecordstoCountytoenableCountytotimelyrespondtothepublicrecordsrequest.Countywillrespondtoallsuchpublicrecordsrequests.CivicPIus,LLC,mustseparatelysubmitandconspicuouslylabelas"RESTRICTEDMATERIAL-DONOTPRODUCE"anymaterial(a)thatCivicPIus,LLC,contendsconstitutesorcontainsitstradesecretsunderChapter688,FloridaStatutes,or(b)forwhichCivicPIus,LLC,assertsarighttowithholdfrompublicdisclosureasconfidentialorotherwiseexemptfromproductionunderFloridapublicrecordslaws(includingChapter119,FloridaStatutes)(collectively,"RestrictedMaterial").Inaddition,CivicPIus,LLC,must,simultaneouswiththesubmissionofanyRestrictedMaterial,provideaswornaffidavitfromapersonwithpersonalknowledgeattestingthattheRestrictedMaterialconstitutestradesecretsorisotherwiseexemptorconfidentialunderFloridapublicrecordslaws,includingcitingtheapplicableFloridastatuteandspecifyingthefactualbasisforeachsuchclaim.UponrequestbyCounty,CivicPIus,LLC,mustpromptlyidentifythespecificapplicablestatutorysectionthatprotectsanyparticulardocument.IfathirdpartysubmitsarequesttoCountyforrecordsdesignatedbyCivicPIus,LLC,asRestrictedMaterial,Countyshallrefrainfromdisclosingsuchmaterialunlessotherwiseorderedbyacourtofcompetentjurisdiction,authorizedinwritingbyCivicPIus,LLC,,ortheclaimedexemptioniswaived.AnyfailurebyCivicPIus,LLC,tostrictlycomplywithCivicPIusPubliclyAccessibleWebsiteAgreementPage11of41
therequirementsofthissectionshallconstituteCivicPIus,LLC,'swaiverofCounty'sobligationtotreattherecordsasRestrictedMaterial.CivicPIus,LLC,mustindemnifyanddefendCountyanditsemployeesandagentsfromanyandallclaims,causesofaction,losses,fines,penalties,damages,judgments,andliabilitiesofanykind,includingattorneys'fees,litigationexpenses,andcourtcosts,relatingtonondisclosureofRestrictedMaterialinresponsetoathird-partyrequest.IFCIVICPLUS,LLCHASQUESTIONSREGARDINGTHEAPPLICATIONOFCHAPTER119,FLORIDASTATUTES,TOCIVICPLUSLLC/SDUTYTOPROVIDEPUBLICRECORDSRELATINGTOTHISAGREEMENT,CONTACTTHEPUBLICAFFAIRSDEPARTMENTAT561-355-6680,recordsrequest@pbcgov.org,301N.OLIVEAVENUE,WESTPARMBEACHFL,33401.11.3.AuditRightsandRetentionofRecords.CountyandGovernmentalAgencyshallhavetherighttoauditthebooks,records,andaccountsofCivicPIus,LLC,andallSubcontractorsthatarerelatedtothisAgreement.CivicPIus,LLC,andallSubcontractorsshallkeepsuchbooks,records,andaccountsasmaybenecessarytorecordcompleteandcorrectentriesrelatedtothisAgreementandperformanceunderthisAgreement.Allsuchbooks,records,andaccountsshallbekeptinwrittenform,orinaformcapableofconversionintowrittenformwithinareasonabletime,anduponrequesttodoso,CivicPIus,LLC,andallSubcontractorsshallmakesameavailableinwrittenformatnocosttoCountyorGovernmentalAgency.CivicPIus,LLC,shallprovideCountyandGovernmentalAgencywithreasonableaccesstoCivicPIus,LLC’s,facilities,andCountyorGovernmentalAgencyshallbeallowedtointerviewallcurrentorformeremployeestodiscussmatterspertinenttotheperformanceofthisAgreement.CivicPIus,LLC,andallSubcontractorsshallpreserveandmakeavailable,atreasonabletimeswithinPalmBeachCounty,Florida,forexaminationandaudit,allfinancialrecords,supportingdocuments,statisticalrecords,andanyotherdocumentspertinenttothisAgreementforatleastthree(3)yearsafterexpirationorterminationofthisAgreementoruntilresolutionofanyauditfindings,whicheverislonger.ThisarticleshallsurviveanydisputeorlitigationbetweentheParties,andCivicPIus,LLC,expresslyacknowledgesandagreestobeboundbythisarticlethroughoutthecourseofanydisputeorlitigationwithCounty.AnyauditorinspectionpursuanttothissectionmaybeperformedbyanyCountyrepresentative(includinganyoutsiderepresentativeengagedbyCounty).CivicPIus,LLC,herebygrantsCountytherighttoconductsuchauditorreviewatCivicPIus,LLC,'splaceofbusiness,ifdeemedappropriatebyCounty,withseventy-two(72)hours'advancenotice.CivicPIus,LLC,shallmakeallsuchrecordsanddocumentsavailableelectronicallyincommonfileformatsorviaremoteaccessif,andtotheextent,requestedbyCounty.Anyincompleteorincorrectentryinsuchbooks,records,andaccountsshallbeabasisforCounty’sdisallowanceandrecoveryofanypaymentuponsuchentry.IfanauditorinspectioninaccordancewiththissectionrevealsoverpricingoroverchargestoCountyofanynaturebyCivicPIus,LLC,inexcessoffivepercent(5%)ofthetotalcontractbillingsreviewedbyCounty,inadditiontomakingadjustmentsfortheovercharges,CivicPIus,LLC,shallpaythereasonablecostofCounty'saudit.Anyadjustmentsorpaymentsdueasaresultofsuchauditorinspectionshallbemadewithinthirty(30)daysafterpresentationofCounty'sfindingstoCivicPIus,LLC.CivicPIusPubliclyAccessibleWebsiteAgreementPage12of41
CivicPlus,LLC,shallensurethattherequirementsofthissectionareincludedinallagreementswithallSubcontractor(s).11.4.IndependentContractor.CivicPlus,LLC,isanindependentcontractorofCounty,andnothinginthisAgreementshallconstituteorcreateapartnership,jointventure,oranyotherrelationshipbetweentheParties.InprovidingServices,neitherCivicPlus,LLC,noritsagentsshallactasofficers,employees,oragentsofCounty.CivicPlus,LLC,shallnothavetherighttobindCountytoanyobligationnotexpresslyundertakenbyCountyunderthisAgreement.11.5.RegulatoryCapacity.NotwithstandingthefactthatCountyisapoliticalsubdivisionwithcertainregulatoryauthority.County'sperformanceunderthisAgreementisasaPartytothisAgreementandnotinitsregulatorycapacity.IfCountyexercisesitsregulatoryauthority,theexerciseofsuchauthorityandtheenforcementofApplicableLawshallhaveoccurredpursuanttoCounty'sregulatoryauthorityasagovernmentalbodyseparateandapartfromthisAgreement,andshallnotbeattributableinanymannertoCountyasaPartytothisAgreement.11.6.SovereignImmunity.ExcepttotheextentsovereignimmunitymaybedeemedwaivedbyenteringintothisAgreementoranOrder,nothinghereinisintendedtoserveasawaiverofsovereignimmunitybyCountyoraGovernmentalAgencynorshallanythingincludedhereinbeconstruedasconsentbyCountyoraGovernmentalAgencytobesuedbythirdpartiesinanymatterarisingoutofthisAgreement.11.7.Third-PartyBeneficiaries.AnyGovernmentalAgencythathasexecutedaParticipationAgreementandanOrderisexpresslymadeathird-partybeneficiaryofthisAgreementwithfullpowerandauthoritytoenforcethisAgreementtothesameeffectasifithadexpresslybeenmadeapartyhereto.OtherthanaGovernmentalAgencywithanexecutedParticipationAgreementandatleastoneOrder,neitherCivicPlus,LLC,norCountyintendstodirectlyorsubstantiallybenefitathirdpartybythisAgreement.Therefore,thePartiesacknowledgethattherearenothird-partybeneficiariestothisAgreementandthatnothirdpartyshallbeentitledtoassertarightorclaimagainsteitherofthembaseduponthisAgreement.11.8.NoticeandPaymentAddress.Unlessotherwisestatedherein,fornoticetoaPartytobeeffectiveunderthisAgreement,noticemustbesentviaU.S.first-classmail,handdelivery,orcommercialovernightdelivery,eachwithacontemporaneouscopyviaemail,totheaddresseslistedbelowandshallbeeffectiveuponmailingorhanddelivery(providedthecontemporaneousemailisalsosent).PaymentsshallbemadetothenoticedaddressforCivicPlus,LLC.AddressesmaybechangedbytheapplicablePartygivingnoticeofsuchchangeinaccordancewiththissection.FORCOUNTY:SoardofCountyCommissionersPalmBeachCountyFinanceDept.P.O.Box4036WestPalmBeach,FL33402-4036Emailaddress:payablesgamypalmbeachclerk.comCivicPlusPubliclyAccessibleWebsiteAgreementPage13of41
FORCONTRACTOR:CivicPIus,LLCAttn:ContractManager3025.4,bStreet,Ste500Manhattan,KS66502Emailaddress:contracts@civicplus.com11.9.Assignment.AllSubcontractorsmustbeexpresslyidentifiedinthisAgreementorotherwiseapprovedinadvanceandinwritingbyCounty'sContractAdministrator.Exceptforapprovedsubcontracting,neitherthisAgreementnoranyrightorinterestinitmaybeassigned,transferred,subcontracted,orencumberedbyCivicPIus,LLC,withoutthepriorwrittenconsentoftheCounty.Anyassignment,transfer,encumbrance,orsubcontractinviolationofthissectionshallbevoidandineffective,constituteabreachofthisAgreement,andpermitCountytoimmediatelyterminatethisAgreement,inadditiontoanyotherremediesavailabletoCountyatlaworinequity.Thecountyreservestherighttoconditionitsapprovalofanyassignment,transfer,encumbrance,orsubcontractuponfurtherduediligenceandanadditionalfeepaidtotheCountytoreasonablycompensateitfortheperformanceofanysuchduediligence.11.10.Conflicts.NeitherCivicPIus,LLC,noritsemployeesshallhaveorholdanycontinuingorfrequentlyrecurringemploymentorcontractualrelationshipthatissubstantiallyantagonisticorincompatiblewithCivicPIus,LLC's,loyalandconscientiousexerciseofjudgmentandcarerelatedtoitsperformanceunderthisAgreement.DuringtheTerm,noneoftheCivicPIus,LLC'sofficersoremployeesshallserveasanexpertwitnessagainstCountyinanylegaloradministrativeproceedinginwhichtheyorCivicPIus,LLC,isnotapartyunlesscompelledbylegalprocess.Further,suchpersonsshallnotgivesworntestimonyorissueareportorwritingasanexpressionofsuchperson'sexpertopinionthatisadverseorprejudicialtotheinterestsoftheCountyinconnectionwithanysuchpendingorthreatenedlegaloradministrativeproceedingunlesscompelledbylegalprocess.ThelimitationsofthissectionshallnotprecludetheCivicPIus,LLC,oranypersonsinanywayfromrepresentingthemselves,includinggivingexperttestimonyinsupportofsuchrepresentationinanyactionorinanyadministrativeorlegalproceeding.IftheCivicPIus,LLC,ispermittedpursuanttothisAgreementtoutilizeSubcontractorstoperformanyServicesrequiredbythisAgreement,CivicPIus,LLC,shallrequiresuchSubcontractors,bywrittencontract,tocomplywiththeprovisionsofthissectiontothesameextentasCivicPIus,LLC.11.11.MaterialityandWaiverofBreach.Eachrequirement,duty,andobligationsetforthinthisAgreementwasbargainedforatarm's-lengthandisagreedtobytheParties.Eachrequirement,duty,andobligationsetforthinthisAgreementissubstantialandimportanttotheformationofthisAgreement,andeachis,therefore,amaterialterm.County'sfailuretoenforceanyprovisionofthisAgreementshallnotbedeemedawaiverofsuchprovisionormodificationofthisAgreement.AwaiverofanybreachshallnotbedeemedawaiverofanysubsequentbreachandshallnotbeconstruedtobeamodificationofthisAgreement.Tobeeffective,anywaivermustbeinwritingsignedbyanauthorizedsignatoryofthePartygrantingthewaiver.CivicPIusPubliclyAccessibleWebsiteAgreementPage14of41
11-12.CompliancewithLaws.CivicPlus,LLC,andtheServicesmustcomplywithallApplicableLaws,including,withoutlimitation,theAmericanswithDisabilitiesAct,42U.S.C.§12101,Section504oftheRehabilitationActof1973,andtherequirementsofanyapplicablegrantagreements.11.13.Severability.IfanypartofthisAgreementisfoundtobeunenforceablebyanycourtofcompetentjurisdiction,thatpartshallbedeemedseveredfromthisAgreement,andthebalanceofthisAgreementshallremaininfullforceandeffect.11.14.JointPreparation.ThisAgreementhasbeenjointlypreparedbytheParties,andshallnotbeconstruedmorestrictlyagainsteitherParty.11.15.interpretation.ThetitlesandheadingscontainedinthisAgreementareforreferencepurposesonlyandshallnotinanywayaffectthemeaningorinterpretationofthisAgreement.AllpersonalpronounsusedinthisAgreementshallincludeanyothergender,andthesingularshallincludetheplural,andviceversa,unlessthecontextotherwiserequires.Termssuchas"herein"refertothisAgreementasawholeandnottoanyparticularsentence,paragraph,orsectionwheretheyappear,unlessthecontextotherwiserequires.WheneverreferenceismadetoasectionorarticleofthisAgreement,suchreferenceistothesectionorarticleasawhole,includingallsubsectionsthereof,unlessthereferenceismadetoaparticularsubsectionorsubparagraphofsuchsectionorarticle.Anyreferenceto"days"meanscalendardaysunlessotherwiseexpresslystated.AnyreferencetoapprovalbyCountyshallrequireapprovalinwritingunlessotherwiseexpresslystated.11.16.PriorityofProvisions.Ifthereisaconflictorinconsistencybetweenanyterm,statement,requirement,orprovisionofanydocumentorexhibitattachedto,referencedby,orincorporatedinthisAgreement,oranyOrder,andanyprovisionwithinanarticleorsectionofthisAgreement,thearticleorsectionshallprevailandbegiveneffect.11.17.Law,Jurisdiction,Venue,WaiverofJuryTrial.ThisAgreementshallbeinterpretedandconstruedinaccordancewithandgovernedbythelawsoftheStateofFlorida.Theexclusivevenueforanylawsuitarisingfrom,relatedto,orinconnectionwiththisAgreementshallbeinthestatecourtsoftheFifteenthJudicialCircuitinandforPalmBeachCounty,Florida.Ifanyclaimarisingfrom,relatedto,orinconnectionwiththisAgreementmustbelitigatedinfederalcourt,theexclusivevenueforanysuchlawsuitshallbeintheUnitedStatesDistrictCourtorUnitedStatesBankruptcyCourtfortheSouthernDistrictofFlorida.EACHPARTYHEREBYEXPRESSLYWAIVESANYRIGHTSITMAYHAVETOATRIALBYJURYOFANYCIVILLITIGATIONRELATEDTOTHISAGREEMENT.11.18.Amendments.Unlessexpresslyauthorizedherein,nomodification,amendment,oralterationofanyportionofthisAgreementiseffectiveunlesscontainedinawrittendocumentexecutedwiththesameorsimilarformalityasthisAgreementandbydulyauthorizedrepresentativesofCountyandCivicPlus,LLC.11.19.PriorAgreements.ThisAgreementrepresentsthefinalandcompleteunderstandingofthePartiesregardingthesubjectmatterofthisAgreementandsupersedesallpriorandCivicPlusPubliclyAccessibleWebsiteAgreementPage15of41
contemporaneousnegotiationsanddiscussionsregardingsame.Allcommitments,agreements,andunderstandingsofthePartiesconcerningthesubjectmatterofthisAgreementarecontainedherein.11.20.PayableInterest.11.20.1.Paymentofinterest.UnlessprohibitedbyApplicableLaw,GovernmentalAgencyshallnotbeliableforinteresttoCivicPIus,LLC,foranyreason,whetherasprejudgmentinterestorforanyotherpurpose,andCivicPIus,LLC,waives,rejects,disclaims,andsurrendersanyandallentitlementtointerestinconnectionwithadisputeorclaimarisingfrom,relatedto,orinconnectionwiththisAgreement.11.20.2.RateofInterest.Iftheprecedingsubsectionisinapplicableorisdeterminedtobeinvalidorunenforceablebyacourtofcompetentjurisdiction,theannualrateofinterestpayablebyGovernmentalAgencyunderthisAgreement,whetherasprejudgmentinterestorforanyotherpurpose,shallbe,tothefullextentpermissibleunderApplicableLaw,onequarterofonepercent(0.25%)simpleinterest(uncompounded).11.21.IncorporationbyReference.AnyandallRecitalclausesstatedabovearetrueandcorrectandareincorporatedinthisAgreementbyreference.TheattachedExhibitsareincorporatedintoandmadeapartofthisAgreement.11.22.CounterpartsandMultipleOriginals.ThisAgreementmaybeexecutedinmultipleoriginals,andmaybeexecutedincounterparts,whethersignedphysicallyorelectronically,eachofwhichshallbedeemedtobeanoriginal,butallofwhich,takentogether,shallconstituteoneandthesameagreement.11.23.UseofCountyNameorLogo,CivicPIus,LLC,shalinotuseCounty'snameorlogoinmarketingorpublicitymaterialswithoutpriorwrittenconsentfromtheContractAdministrator.11.24.Drug-FreeWorkplace.IfrequiredunderSection21.23(f),PalmBeachCountyAdministrativeCode,orSection287.087,FloridaStatutes,CivicPIus,LLC,certifiesthatithasandwillmaintainadrug-freeworkplaceprogramthroughouttheTerm.11.25.PolystyreneFoodServiceArticles.CivicPIus,LLC,shallnotsellorprovideforuseonCountypropertyexpandedpolystyreneproductsorfoodservicearticles(e.g..Styrofoam),unencapsulatedexpandedpolystyreneproducts,orsingle-useplasticstrawsorstirrers,assetforthinmoredetailinSection27.173,PalmBeachCountyAdministrativeCode.11.26.AdditionalSecurityRequirements.CivicPIus,LLC,shallcomplywiththeETSSecurityRequirementsattachedheretoasExhibitF,whichshallbeapplicabletotheWebsiteandallServicesprovidedpursuanttoOrdersissuedunderthisAgreement.CivicPIusPubliclyAccessibleWebsiteAgreementPage16of41
11.27.PALMBEACHCOUNTYOFFICEOFTHEINSPECTORGENERALAUDITREQUIREMENTS.PursuanttoPalmBeachCountyCode,Section2-421-2-440,asamended,PalmBeachCounty'sOfficeofInspectorGeneralisauthorizedtoreviewpast,presentandproposedCOUNTYcontracts,transactions,accounts,andrecords.TheInspectorGeneral'sauthorityincludes,butisnotlimitedto,thepowertoaudit,investigate,monitor,andinspecttheactivitiesofentitiescontractingwiththeCOUNTY,oranyoneactingontheirbehalf,inordertoensurecompliancewithcontractrequirementsandtodetectcorruptionandfraud.FailuretocooperatewiththeInspectorGeneralorinterferingwithorimpedinganyinvestigationshallbeaviolationofPalmBeachCountyCode,Section2-421-2-440,andpunishedpursuanttoSection125.69,F.S.,inthesamemannerasaseconddegreemisdemeanor.11.28.CRIMINALHISTORYRECORDSCHECKORDINANCCRIMINALHISTORYRECORDSCHECKORDINANCECivicPIus,LLC,CivicPIus,LLC'semployees,subcontractorsofCivicPIus,LLCandemployeesofsubcontractorsshallcomplywithPalmBeachCountyCode,Section2-371-2-377,thePalmBeachCountyCriminalHistoryRecordsCheckOrdinance("Ordinance"),forunescortedaccesstocriticalfacilities("CriticalFacilities")orcriminaljusticeinformationfacilities("CJIFacilities”)asidentifiedinResolutionsR2013-1470andR2015-0572,asamended.CivicPIus,LLCissolelyresponsibleforthefinancial,schedule,and/orstaffingimplicationsofthisOrdinance.Further,CivicPIus,LLCacknowledgesthatitsAgreementpriceincludesanyandalldirectorindirectcostsassociatedwithcompliancewiththisOrdinance,exceptfortheapplicableFDLE/FBIfeesthatshallbepaidbytheCOUNTY.INWITNESSWHEREOF,thePartiesheretohavemadeandexecutedthisAgreement:PALMBEACHCOUNTY,throughitsBOARDOFCOUNTYCOMMISSIONERS,signingbvandthroughitsCountyMayorauthorizedtoexecutesamebyBoardactiononthedayofSEP112023,2023,andCivicPIus,LLC,signingbyandthroughitsdulyauthorizedtoexecutesame.R20231269COUNTYPALMBEACHCOUNTY,byandAnneHelfantSeniorAssistantCountyAttorneyLegalSufficiencyArchieSatchellChiefInformationOfficer(Date)TermsandConditionsCivicPIusPubliclyAccessibleWebsiteAgreementPage17of41
AGREEMENTBETWEENPALMBEACHCOUNTYANDCIVICPLUS,LLC,FORCOUNTYDESIGNATEDPUBLICLYACCESSIBLEWEBSITEFORPUBLICATIONOFLEGALNOTICESCONTRACTORCIVICPLUS,LLCBy:tlt'A।fAuthorizedSignerAmyVikander,SeniorVPofCustomerSuccessPrintNameandTitle28dayofJune2023WITNESS:By:SignaturePhillipDevinePrintNameofWitnessCivicPIusPubliclyAccessibleWebsiteAgreementPage18of41
ExhibitAScopeofServicesCivicPIus,LLC,shallprovideaWebsiteutilizingitsCivicPIusOptimizeProduct,whichshallincludethefollowing:QuantityProductNameDescriptionProductType1.00ProcessAutomationPremiumPackageProcessAutomationPremiumPackageRenewable1.00Forms&AppsForms&AppsRenewable1.00DataManagerModuleDataManagerModuleRenewable1.00OBConnectors,PAOBConnectors,PARenewable1.00Workflow&ApprovalsModuleWorkflow&ApprovalsModuleRenewable1.00ProcessAutomationCivicPIus,LLC,'steamwilldocumentprocessworkflowandworkwithGovernmentalAgenciestobuild,configure,andstyletheWebsite.One-timeCivicPIus,LLC,shallsubmitfinalWebsitedesignandlayouttoCounty'sContractAdministratorforapproval.Websiteshallnot"go-live"tothepublicorbeuseablebyGovernmentalAgenciesforpublicationofNoticesuntilCounty’sContractAdministratorhasissuedwrittenapprovalofthefinalWebsitedesignandlayout.CivicPIus,LLC,shallbethesoleowneroftheURL,domain,andWebsite,andthePartiesagreethatCountyissimplydesignatingWebsiteasitspubliclyaccessiblewebsitepursuanttothisAgreement.WebsiteRequirements.TheWebsitemustprovideatleastthefollowingfunctionality:a.Ailtextmustbemachine-readable.b.Noticesmustbesearchablebyanyavailablecriteria,includingbutnotlimitedto,agency,dateofpublication,keyword,title,andcategory{e.g.,procurement,landuse,etc.).c.NoticesmustindicatethedatetheNoticewasfirstpublishedontheWebsite.d.TheWebsitemustofferGovernmentalAgenciestheabilitytolinkprocurementnoticestoexternalwebsites.e.TheWebsitemustbecapableofgeneratinganaffidavitofproofofpublicationformconsistentwithSection50.041,FloridaStatutes,inaformsubstantiallysimilartoExhibitG.f.TheWebsitemustprovidetheabilitytoattachaPDF(orotherdocumentformat)aspartoftheNotice.CivicPIusPubliclyAccessibleWebsiteAgreementPage19of41
g.TheWebsitemustprovidetheabilitytocreatetemplatestofacilitatethecreationanddistributionofspecificNotices.h.TheWebsitemustprovidethepublictheabilitytorequestmailore-mailnotificationoftheapplicableGovernmentalAgencyofany/ailNoticespublishedbythatGovernmentalAgencytotheWebsiteprovidenoticetoeachapplicableGovernmentalAgencyofallsuchrequests,andprovidetheabilityfortheapplicableGovernmentalAgencytodownloadaregistryofthenames,addresses,ande-mailaddressesofpersonswhohavesubmittedsuchrequests.i.ForNoticesbye-mail,theWebsitewillautogenerateandsendtheNoticesoncepublishedbyGovernmentalAgency.ForNoticesbyfirst-classmail,theparticipatingGovernmentalAgencywillberesponsibleformailingapplicableNotices.j.TheWebsitemustberesponsiveindesignandabletofunctionondesktops,tablets,andmobilewebbrowsersandplatforms,includingcompatibilitywithEdge,Chrome,Safari,Firefox,andallcurrentbrowsersonMicrosoft(Windows),Google(Chrome,Android),andAppleoperatingsystems,andfuturewebbrowsersandplatformsthatmaybecomeavailable.TrainingRequirements.CivicPIus,LLC,shallprovideaquarterlytrainingsessionopentoailGovernmentalAgenciesthathaveissuedexecutedaParticipationAgreement.Aspartofthistraining,CivicPIus,LLC,shallprovideupdatesregardingCivicPIus,LLC,'sproductroadmap,newfeatures,andfunctionalities.Thequarterlytrainingdateshallbeannouncednolessthanthirty(30)daysbeforethetrainingdate.Thetraining(s)maybeheldatalocationwithinPalmBeachCountyoronline,asdesignatedbyCivicPIus,LLC,subjecttoCountyapprovalProjectSchedule;Go-LiveDate.CivicPIus,LLC,shallcompleteallWebsitedesign,configuration,testing,andotherrequiredpreparatoryactivitytoenableGovernmentalAgenciesaccesstotheWebsiteforthepublicationofNoticesnolaterthan60daysaftertheexecutionofthefirstParticipationAgreementunderthisAgreement.ContractorSupport.a.CivicPIus,LLC,willusecommerciallyreasonableeffortstoperformtheServicesinamannerconsistentwithapplicableindustrystandards,includingmaintainingServicesavailability24hoursaday,7daysaweek.GovernmentalAgencywillhave24/7accesstotheonlineCivicPIusHelpCenter(civicplus.help)toreviewusearticles,softwarebestpractices,receivemaintenancereleasenotes,aswellassubmitandmonitoromni-channelsupportticketsandaccesssolutionspecificsupportcontactmethods(https://www.civicplus.help/hc/en-us/requests/new).b.CivicPIus,LLC,provideslivesupportengineersbasedinthedomesticUnitedStatestorespondtobasicquestionsconcerninguseandconfiguration,todiagnosesoftwarecode¬relatederrors,andproactivelyidentifypotentialsystemsissues.CivicPIus,LLC,‘ssupportengineersserveapreliminaryfunctionintheagiledevelopmentprocessandescalatedefectstosoftwaredevelopersorarchitectsforremediation.Forsecuritypurposes,CivicPIusPubliclyAccessibleWebsiteAgreementPage20of41
CivicPIus,LLC,'ssupportengineersarenotpermittedtomodifyuseraccounts,andpermissionsnordistributeaccessoutsideofaccountsestablishedbymeansofasupportinteractionfortesting.GovernmentalAgencydelegatedUsersmayreceivetutorialsandguidanceonaccountmodificationsbutwillperformtheactionthemselves.c.CivicPIus,LLC,'ssupporthoursspanbetweenthehoursof7amto7pmCST,butmayvarybyproduct.GovernmentalAgencywillhave24/7accesstotheonlineCivicPIusHelpCenter(civicplus.help)toobtaineachproduct'ssupporthours,reviewusearticles,softwarebestpractices,receivemaintenancereleasenotes,aswellassubmitandmonitoromni-channelsupportticketsandaccesssolutionspecificsupportcontactmethods(https://www.civicplus.help/hc/en-us/requests/new).After-hourssupportisavailablebytoll-freephonecallonly.Non-emergencysupportrequestedoutsideofsupporthourswillbesubjecttoadditionalfees,suchfeeswillbequotedtoGovernmentalAgencyatthetimeoftherequestandwillbesubjecttoGovernmentalAgencyacceptanceandinvoicedthenextbusinessdayfollowingthenon-emergencysupport.CivicPIus,LLC,shallhavethesolediscretiontodeterminewhethersupportrequestsqualifyasanemergency,exceedreasonableuseorareoutsidethescopeofservicesoutlinedinanyOrder.d.Ifareportedproblemcannotbesolvedduringthefirstsupportinteraction,GovernmentalAgencywillbeprovidedaticketnumberthatwillbeusedascommunicationmethodthroughoutticketescalationuntilasolutionisprovided.SupportservicedoesnotincludesupportforerrorscausedbythirdpartyproductsorapplicationsforwhichCivicPIus,LLC,isnotresponsible.Warranty.CivicPIus,LLC,warrantsthattheServicesandWebsitewillperformsubstantiallyinaccordancewithCivicPIus,LLC,'sdocumentationandmarketingproposals,andfreeofanymaterialdefect.CivicPIus,LLC,warrantstotheGovernmentalAgencythat,uponnoticegiventoCivicPIus,LLC,ofanydefectindesignorfaultorimproperworkmanship,CivicPIus,LLC,willremedyanysuchdefectCivicPIus,LLC,makesnowarrantyregarding,andwillhavenoresponsibilityfor,anyclaimarisingoutof:(i)amodificationoftheServicesmadebyanyoneotherthanCivicPIus,LLC,,eveninasituationwhereCivicPIus,LLC,approvesofsuchmodificationinwriting;or(ii)useoftheServicesincombinationwithathird-partyservice,webhostingservice,orservernotauthorizedbyCivicPIus,LLC.CivicPIusPubliclyAccessibleWebsiteAgreementPage21of41
ExhibitBRatesThefollowingratesapplytoallOrdersissuedpursuanttothisAgreement:One-TimeimplementationAnnual-Year1TOTAL-Year1Tier5:PalmBeachCounty$2,000$18,000$20,000Tier4:MunicipalitywithPopulation=90,000orgreater$2,000$8,000$10,000Tier3:MunicipalitywithPopulation=40,000$2,000$7,000$9,00089,999Tier2:MunicipalitywithPopulation=10,00039,999$2,000$6,000$8,000Tier1:MunicipalitywithPopulation=9,999orfewer$2,000$5,000$7,000Tier0:SpecialOistrict/Non-Municipal/ConstitutionalOfficer$2,000$5,000$7,000EarlyAdopterIncentive.GovernmentalAgenciesthatexecuteaParticipationAgreementandanOrderpriortoDecember31,2023,willreceivea100%waiverofone-timeimplementationfees.Annua!PriceAdjustment.TheAnnualRatesshowninthisExhibitBwillincreaseby3%annually,beginningonthefirstanniversaryoftheEffectiveDateofthisAgreementandeachanniversarythereafter.*Year1meansthetimeperiodfromtheEffectiveDateofthisAgreementandcontinuingforaperiodoftwelvemonths.GovernmentalAgencieswillbechargedthethen-currentAnnualRateeffectiveasofthedateoftheirOrderandeachanniversarythereof.CivicPIusPubliclyAccessibleWebsiteAgreementPage22of41
ExhibitCMinimumInsuranceRequirementsARTICLE-INSURANCEREQUIREMENTSTheCONTRACTORshallmaintainatitssoleexpense,inforceandeffect,atalltimesduringthetermofthisContract,atleasttheinsurancecoverageandlimits(includingendorsements)asdescribedherein.FailuretomaintaintherequiredinsuranceshallbeconsidereddefaultoftheContract.Therequirementscontainedherein,aswellasCOUNTY'SrevieworacceptanceofinsurancemaintainedbytheCONTRACTOR,arenotintendedto,andshallnotinanymannerlimitorqualifytheliabilitiesandobligationsassumedbytheCONTRACT0RundertheContract.TheCONTRACTORagreestonotifytheCOUNTYatleastten(10)dayspriortocancellation,non-renewalormaterialchangetotherequiredinsurancecoverage.Wherethepolicyallows,coverageandendorsementsshallapplyonaprimarybasisandnon-contributorybasis.A.CommercialGeneralLiability:TheCONTRACTORshallmaintainCommercialGeneralLiabilityinsuranceatalimitofliabilitynotlessthan$1,000,000combinedsinglelimitforpropertydamageandbodilyinjuryeachoccurrence.Coverageshallnotcontainanyendorsement(s)excludingContractualLiabilityorCrossliability.AdditionalInsuredEndorsement:TheCommercialGeneralLiabilitypolicyshallbeendorsedtoinclude"PalmBeachCountyBoardofCountyCommissioners,aPoliticalSubdivisionoftheStateofFlorida,itsOfficers,Employees,andAgents"asanAdditionalInsured.AcopyoftheendorsementshallbeprovidedtoCOUNTYuponrequest.B.BusinessAutoLiability:TheCONTRACTORshallmaintainBusinessAutoLiabilityinsuranceatalimitofliabilitynotlessthan$500,000combinedsinglelimitforpropertydamageandbodilyinjuryeachaccident.ThisrequirementmaybesatisfiedbyamendmenttotheCommercialGeneralLiabilitypolicy.C.Workers’CompensationInsurance&Employer’sLiability:TheCONTRACTORshallmaintainWorkers’Compensation&Employer’sLiabilityinaccordancewithChapter440oftheFloridaStatutes.D.CyberLiabitity/TechnologyErrors&Omissions:CONTRACTORshallmaintainTechnologyErrors&Omissions,orequivalentinsurancewithcoverageforcyberliabilityandsecuritybreachwithalimitofliabilitynotlessthan$1,000,000peroccurrence,and$2,000,000peraggregate.ThePartiesherebyacknkolwedgeandagreeCONTRACTORshallnotbeswitchedtoa"Claims-made”basisduringthetermofthisAgreement.TheCertificateofInsuranceprovidingevidenceofthepurchaseofthiscoverageshallclearlyindicatewhethercoverageisprovidedonan“occurrence”or“claims-made”formE.WaiverofSubrogation;Exceptwhereprohibitedbylaw.theCONTRACTORherebywaivesanyandallrightsofSubrogationagainsttheCOUNTY,itsofficers,employeesandagentsforeachrequiredCivicPIusPubliclyAccessibleWebsiteAgreementPage23of41
policy.Whenrequiredbytheinsurer,orshouldapolicyconditionnotpermitaninsuredtoenterintoapre-lossagreementtowaivesubrogationwithoutanendorsement,thentheCONTRACTORshallnotifytheinsurerandrequestthepolicybeendorsedwithaWaiverofTransferofRightsofRecoveryAgainstOthers,oritsequivalent.ThisWaiverofSubrogationrequirementshallnotapplytoanypolicythatincludesaconditiontothepolicyspecificallyprohibitingsuchanendorsementorvoidscoverageshouldtheCONTRACTORenterintosuchanagreementonapre-lossbasis.F.Certificatefs)ofInsurance:Onexecutionofthiscontract,renewal,withinforty-eight(48)hoursofarequestbyCOUNTY,andpriortotheexpirationofanyoftherequiredcoveragethroughoutthetermofthisContract,theCONTRACTORshalldelivertoCOUNTY,asignedCertificate(s)ofInsuranceevidencingatleasttheinsurancecoveragerequiredbythisContract.TheCertificateshallbeissuedto:PalmBeachCountyBoardofCountyCommissioners,Andmaybeaddressed:c/oDepartmentUsingtheaddressasindicatedinthe"Notices"articleoranotheraddressonagreementoftheparties.G.RighttoReviseorReject:COUNTY,byandthroughitsRiskManagementDepartment,reservestherighttoreject,review,and,ormodifyanyrequiredinsurance,includinglimits,coverage,orendorsements,throughoutthetermofthisContract.CivicPIusPubliclyAccessibleWebsiteAgreementPage24of41
Senior VP of Customer Service
Amy Vikander
IN WITNESS WHEREOF,the Parties hereto have made and executed this
Participation Agreement:PALM BEACH COUNTY through its BOARD OF
COUNTY COMMISSIONERS,signing by and through its County
Administrator,authorized to execute same by Board action on the
of ,20 and local Government,signing by and through its
,duly authorized to execute same.
COUNTY
PALM BEACH COUNTY,by and
Through its Board of County Commissioners
By:'
day of 20
Approved as to form by
Palm Beach County Attorney
301 North Olive Avenue,Suite 601
West Palm Beach,Florida 33401
561.355.2225
By:
(Date)
By:/!__
Archie Satchell
Chief Information Officer
(Date)
SRW
Notice Website Form Participation Agreement
Form Participation Agreement for Website Publications Page I 6
ExhibitFETSSecurityRequirements-LowRisk|SolicitationTitle:|CivicOptimizePubliclyAccessWebsiteDesignationDefinitions."Equipment"meansthehardwarebeingprovidedbyCivicPIus,LLC,undertheAgreement."Software"meanssoftwareprovidedorlicensedbyCivicPIus,LLC,pursuanttotheAgreementoranOrder,includingsoftware-as-a-service("SaaS")products."CivicPIus,LLC,Platform"meanstheweb-basedplatformonwhichCivicPIus,LLC,providesanySaaSorhostingServicesundertheAgreementoranOrder,includinganysystemorothersolutionthatstores,hosts,ortransmitsCountyorGovernmentalAgencydata.AllothercapitalizedtermsnotexpresslydefinedwithinthisexhibitshallretainthemeaningascribedtosuchtermsintheAgreement(andifnotsodefined,thentheplainlanguagemeaningappropriatetothecontextinwhichitisused).SoftwareInstalledinCounty'sNetwork.TotheextentCivicPIus,LLC,providesanySoftwaretobeinstalledinCounty'snetwork,CivicPIus,LLC,must:(a)adviseCountyofallversionsofanythird-partysoftware(e.g.,Java,AdobeReader/Flash,Silverlight)tobeinstalledandsupportupdatesforcriticalvulnerabilitiesdiscoveredinapplicablethird-partyoropensourcesoftware;(b)ensurethattheSoftwareisdevelopedbasedonindustrystandardsandbestpractices,includingfollowingsecureprogrammingtechniquesandincorporatingsecuritythroughouttheSoftware-developmentlifecycle;(c)developandmaintaintheSoftwaretooperateonCounty-supportedandapprovedoperatingsystemsandfirmwareversions;(d)mitigatecriticalorhighriskvulnerabilities(asdefinedbyCommonVulnerabilityandExposures(CVE)scoringsystem)totheSoftwareorCivicPIus,LLC,platformwithin30daysafterpatchrelease,notifyingCountyofproposedmitigationstepstobetakenandtimelineforresolutionifCivicPIus,LLC,isunabletoapplyapatchtoremedythevulnerability;(e)ensuretheSoftwareprovidesforrole-basedaccesscontrolsandrunswithleastprivilegeaccess,enablesauditingbydefaultforanyprivilegedaccessorchanges,andsupportselectronicdeliveryofdigitallysignedupgradesfromCivicPIus,LLC,'sorthethird-partylicensor'swebsite;(f)ensuretheSoftwareisnotwithinthree(3)yearsfromitsendoflifedateandprovideCountywithend-of-life-schedulesforallapplicableSoftware;(g)supportencryptionusingataminimumAdvancedEncryptionStandard256-bitencryptionkeys("AES-256")orcurrentindustrysecuritystandards,whicheverishigher,forconfidentialdataatrestandusetransportlayersecurity(TLS)1.2orFormParticipationAgreementforWebsitePublicationsPage39of41
currentindustrystandards,whicheverishigher,fordatainmotion;and(h)uponrequestbyCountyorGovernmentalAgency,provideanattestationletteridentifyingdateofthemostrecentsecurityvulnerabilitytestingperformedandanyvulnerabilitiesidentifiedandmitigated(mustbedatedwithinsix(6)monthsafteranymajorrelease).EquipmentLeasedorPurchasedfromContractor.TotheextentCivicPIus,LLC,istheOriginalEquipmentManufacturer(OEM)oranauthorizedresellerfortheOEMforanyEquipmentprovidedunderthisAgreementoranOrder,CivicPIus,LLC,must:(a)ensurethatphysicalsecurityfeaturestopreventtamperingareincludedinanyEquipmentprovidedtoCountyorGovernmentalAgencyandensure,ataminimum,industry-standardsecuritymeasuresarefollowedduringthemanufactureoftheEquipment;(b)ensureanyEquipmentprovideddoesnotcontainanyembeddedremote-controlfeaturesunlessapprovedinwritingbyCounty’sContractAdministratororGovernmentalAgency'sContractManager,asapplicable,anddiscloseanydefaultaccountsorbackdoorsthatexistforaccesstoCountyorGovernmentalAgency'snetwork;(c)shallsupplyapatch,firmwareupdate,orworkaroundapprovedinwritingbyCounty'sContractAdministratororGovernmentalAgency'sContractManager,asapplicable,withinthirty(30)daysafteridentificationofanewcriticalorhighsecurityvulnerabilityandnotifyCountyorGovernmentalAgencyofproposedmitigationstepstaken;(d)developandmaintainEquipmenttointerfacewithCounty-supportedorGovernmentalAgency-supportedandapprovedoperatingsystemsandfirmwareversions;(e)uponrequestbyCountyorGovernmentalAgency,makeavailableanyrequiredcertificationsasmaybeapplicablepercomplianceandregulatoryrequirements(e.g.,CommonCriteria,FederalInformationProcessingStandard140);(f)ensuretheEquipmentisnotwithinthree(3)yearsfromitsend-of-lifedateatthetimeofdeliveryandprovideCountywithend-of-life-schedulesforallapplicableEquipment;(g)(forOEMsonly)supportelectronicdeliveryofdigitallysignedupgradesofanyapplicableEquipmentfirmwarefromCivicPIus,LLC,'sortheoriginalEquipmentmanufacturer'swebsite;and(h)(forOEMsonly)uponrequestbyCountyorGovernmentalAgency,provideanattestationletteridentifyingdateofthemostrecentsecurityvulnerabilitytestingperformedandanyvulnerabilitiesidentifiedandmitigated(mustbedatedwithinsix(6)monthsafteranymajorrelease).SaaSorHostingServices.CivicPIus,LLC,mustusereasonableeffortstoimmediatelynotifyCountyandtheapplicableGovernmentalAgencyofanyinformationsecuritybreachorunauthorizedaccessormodificationofCountyorGovernmentalAgencydata.FormParticipationAgreementforWebsitePublicationsPage40of41
ExhibitGFormProofofPublicationSTATEOFFLORIDACOUNTYOFPALMBEACHBeforetheundersignedauthoritypersonallyappeared(name),whoonoathstatesthatheorsheisofPalmBeachCounty,Florida;thattheattachedcopyofadvertisementbeinga(insertdescription)inthematterof(insertcaption)inthe(insertcourt)Court,waspublishedonthepubliclyaccessiblewebsiteofPalmBeachCounty,Florida,orinanewspaperbyprintintheissuesof(insertinfo)on(insertdate).AffiantfurthersaysthatthewebsiteornewspapercomplieswithalllegalrequirementsforpublicationinChapter50,FloridaStatutes.Sworntoandsubscribedbeforemebymeansofphysicalpresenceoronlinenotarization,thisdayof,202_.(SEAL)NotaryPublic,StateofFloridaCommissionExpires:(dateorapplystamp)PersonallyKnownORProducedIdentificationTypeofIdentificationProduced:FormParticipationAgreementforWebsitePublicationsPage41of41