HomeMy WebLinkAboutR2023-70 State Aid to Library Grant SubmissionRESOLUTION 2023-70
l
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH
PALM BEACH, FLORIDA, APPROVING THE SUBMISSION OF AN
APPLICATION FOR STATE AID TO LIBRARIES GRANT FUNDING; PROVIDING
THE REQUIRED ASSURANCES AND CERTIFICATIONS; AUTHORIZING THE
EXECUTION OF A GRANT AGREEMENT; APPROVING AN ANNUAL PLAN OF
SERVICES AND LONG-RANGE PLAN; PROVIDING FOR CONFLICTS; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, Chapter 257, Florida Statutes, authorizes municipalities to file applications for State Aid to
Libraries Grant Funding; and
WHEREAS, the Village Council wishes to authorize the filing of an application for State Aid to Libraries
Grant Funding, provide the required certifications necessary for the receipt of such funding; and approve
the annual plan of services long-range plan required as part of the application process; and
WHEREAS, the Village Council determines that the adoption of this Resolution benefits the public
health, safety and welfare.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA, as follows:
Section 1. The foregoing recitals are ratified and incorporated herein.
Section 2. The Village Council authorizes members of Village Administration and the appropriate
Village Officials to take all steps necessary to apply for and receive State Aid to Libraries Grant Funding,
including the filing of all required application forms, preparing the required supporting documentation,
and executing the State Aid to Libraries Grant Agreement, a copy of which is attached hereto and
incorporated herein. The Village Council further authorizes the Mayor to execute the Certification of
Hours, Free Library Service and Access to Materials.
Section 3. The Village Council hereby approves the annual plan of services attached hereto as
Exhibit "A" and the long-range plan attached hereto as Exhibit "B," which are incorporated herein by
reference, and authorizes the submission of these documents in support of the Village's State Aid to
Libraries Grant Funding Application.
Section 4. All resolutions or parts of resolutions in conflict with this Resolution are hereby repealed
to the extent of such conflict.
Section 5. This Resolution shall be effective immediately upon adoption.
OPTED THIS 14TH DAY OF SEPTEMBER, 20
VILLAGE CLERK
24-ST-62
North Palm Beach Public Library
STATE AID TO LIBRARIES GRANT
AGREEMENT BETWEEN
THE STATE OF FLORIDA, DEPARTMENT OF STATE
AND
North Palm Beach Village Council for and on behalf of North Palm Beach Public
Library
This Agreement is by and between the State of Florida, Department of State, Division of Library and Information Services, hereinafter referred to
as the "Division," and the North Pahn Beach Village Councilfor and on behalf of North Palm Beach Public Library, hereinafter referred to as the
"Grantee."
The Grantee has submitted an application and has met all eligibility requirements and has been awarded a State Aid to Libraries Grant (CSFA
45.030) by the Division in the amount specified on the `Fiscal Year 2023-24 State Aid to Libraries Final Grants" docurrent (which is
incorporated as part of this Agreement and entitled Attachment B). Tlx Division has the authority to administer this grant in accordance with
Section 257, Florida Statutes. By reference, the application and any approved revisions are hereby made a part of this agreement.
In consideration of the mutual covenants and promises contained herein, the parties agree as follows:
1. Grant Purpose. This grant shall be used exclusively for the "State Aid to Libraries Gram," the public purpose for which these funds were
appropriated.
a) "fir Grantee shall perform the following Scope of Work:
In accordance with Sections 257.17-257.18, Florida Statutes, the Grantee shall receive a grant amount that is calculated and
based upon local fitnds expended during the second preceding fiscal year for the operation and maintenance of the library. For this
grant, the local expenditures shall have been made during the period October 1, 2021 - September 30, 2022.
In order to be eligible to receive the grant funding the Grantee shall manage or coordinate free library service to the residents of its
legal service area for the period October 1, 2021 through June 30, 2024. The Grantee shall
o Have a single administrative head employed frill tore by the library's governing body,
o Provide free library service, including loaning materials available for circulation tree of charge and providing reference and
infomriitionservices free ofcharge;
o Provide access to materials, information and services for all residents of the area served; and
o Have at least one library, branch hbrary or member library open 40 hours or more each week (excluding holidays or
emergencies; between Sunday through Saturday, on a schedule determined by the library system) during the length of the
agreerrent.
b) The Grantee agrees to provide the following Deliverables related to the Scope of Work for payments to be awarded.
Payment 1, Deliverable/Task :
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State Aid to Ltbrme; Giant Agreement (Foim ULIS SA02)
(Ampler IB-2.01112)ta). FloridaA/t,ttrtis/rani, ('ode; Etiective 05-2.023
Payment will be a fixed price in the aln unt of 100% of the grant award for the period October 1, 2021 through June 30, 2024.
The Grantee wilt
o Have expended funds to provide free hbrary service during the period October 1, 2021 - September 30, 2022;
o Provide an Expenditure Report and certification of Local Operating Expenditures for the period October 1, 2021 -
Septerrber 30, 2022 only;
o Provide documentation showing that at least one library, branch library or member library is open 40 hours or more each
week (excluding holidays or emergencies; between Sunday through Saturday, on a schedule determined by the library
system) during the length of the agreerrent;
o Provide the Certification of Credentials for the Single Administrative Head; and
o Provide a Certification of Hours, Free Library Service and Access to Materials.
c) Grant fords shall be used for the operation and maintenance of the library. The allowable budget categories are: Personnel
Services (salaries, wages, and related employee benefits provided for all persons employed by the reporting entity whether on fu ll-
ti ne, pact -time, temporary, or seasonal basis); Operating Expenses (expenditures for goods and services which piimanly benefit
the current period and are not defined as personal services or capital outlays); Non -Fixed Capital Outhy (outlays for the
acquisition of or addition to fixed assets); and Other (other operating expenditure categories in the library budget).
2. Length of Agreement. This Agreement covers the period of October 1, 2021 to June 30, 2024, unless terminated in accordance with
the provisions of Section 28 of this Agreement. This period begins with the start of the Grantee's second preceding fiscal year (October I ,
2021) and concludes with the end of the State of Florida's current fiscal year (June 30, 2024).
3. Expenditure of Grant Funds. Grant funds will be used to reimburse a portion of local funds expended by the Grantee during their
second preceding fiscal year (October 1, 2021 — September 30, 2022) for the operation and maintenance ofa library and shall not
exceed the amount specified in Attachment B.
4. Contract Administration. The parties are legally bound by the requirements of this agreement. Each party's contract manager, named
below, will be responsible for rmnitoring its perfonnance under this Agreement and will be the official contact for each party. Any
notice(s) or other corrrrunications regarding this agreement shall be directed to or delivered to the other party's contract manager by
utilizing the inlbinration below. My change in the contact information below should be submitted in writing to the contract manager within
10 days of the change.
For the Division of Library and Information Services:
Tom Pcfia, Grant Programs Supervisor
Florida Deparmert of State
RA. Gray&lading
Mail Station # 9D
500 South Bronough Street
Tallahassee, FL 32399-0250
Phone: 850.245.6620
Grail: thorms.pena@dos.myflorida.com
dos.myflorida.com
For the Grantee:
Julie Morrell
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State Aid to hbi,nie, (;tart A2reenxnl Ili rind DLIS SA02)
(Ample! 1B-2011(2)ta}.F7r,ridu:l.iwiitistvat ir'(-,r_1c.t:fledive0
North Palm Beach Public Library
303 Anchorage Drive North Palm Beach Florida 33408
Phone: 561.841.3373
E ►lxlil: jnxnrell@village-npb.org
5. Grant Payments. The total grant award shall not exceed the amount specified on the "Fiscal Year 2023-24 State Aid to Libraries Final
Grants" doctnn:nt (Attachment 13), which shall be paid by the Division in consideration for the Grantee's minimum Merlin -ins ce as set
forth by the tcrmi and cotxlitixrs of this Agreement. Payncnt will be a fixed price in the amount of 100%ofthe grant award as specified
in Attachment B. Par -rent will be nude in accordaice with the conviction attic Deliverables.
6. Electronic Payments. The Grantee can choose to use electronic lipids transfer (EFT) to receive grant payments. All grantees wishing to
receive their award through EFT must submit a Vendor Direct Deposit Authorization Form (Ibnn number DFS-AI-26E. rev 3/2022),
incorporated by ►efi:rence, to tlx: Florida Department of Financial Services. If EFT has already been set up for your organization, you do
not need to submit another authorization form unless you have changed bank accounts. To downklad this form visit
myllorkkefo.com>'docs-sflaccotutine- and- auditing- bbrano/vendors/vendor-relations/dis-al-26e-du 5:t-deposit-vendor .pdf?
sfvrsn=reft728cf 16. The form also includes tools and infixmttum tivit allow you to check on payments.
nts.
7. Florida Substitute Form WY 9. A completed Substitute Form W-9 is required from any entity that receives a pays nt from tlx: State of
Florida that pity be subject to 1099 reporting. The Department of Financial Services (DI'S) must have the correct Taxpayer identification
Number (TIN) and other related inlonn:ditm in order to report accurate tax infoinnlion to tlx: Internal Revenue Service (IRS). To register
or access a Florida Substitute Forn11V-9 visit flvendor.mvfloridacfo.coni A copy of -the Grantee's Florida Substitute Form W-9
must be submitted by the Grantee to the Division before or with the executed Agreement.
8. Financial Consequences. "the Department shall apply tlx: following financial consequences tier ftiliu-e to pertbmi the minimum level of
services required by this Agrceenent in accordance with Section 215.971 and 287.058, Florida S/alines:
The Department shall require the return of the award in a prorated amount nit based upon the percentage oftinr that the library Iililed to
perform the nilinun level ofservices. The prorated reduction will be in the sane percentage as the percentage ofCane that tlx: library was
not providing mininlul level ofservices.
9. Credit Line(s) to Acknowledge Giant Funding. TTx: Division requires public acknowledgement of State Aid to Libraries Grant finding
for activities and publicatkrrs stylpotted by grant rinds. Any anuou cenrnts, informakin, press releases, publicatkins, brochures, videos,
webpags, prop-anr, etc., created as part ofa State Aid to Libraries Grant project moist include an acknxlvvledgnlunt that State Aid to
Libraries Grant lipids were used to create them
Use the (allowing text:
"(this project has been fiuxied tuxler the provisions of the State Aid to libraries Grant progra. administered by the Florida Department
ofState's Division of Tibiaiy and lnlbrnation Services."
10. Grant Expenditures. The Grantee agrees to expend all grant lipds received under this agreenx.nt solely for the proposes for which they
were authorized and appropriated. Expenditures shall be Ill conlhliance with the state guidelines for allowable project costs as outlined in
the Department ofFina vial Services' Reference Guide for State Expenditures (as ofOctober 2022), inconlorated by reference, which
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are mailable online at ntvfloridacfaconidocs-stlilceountinL'-stud-indium.L-1111raricsistate-ilt_'cltcaes/releretx;e-t_Rude-for-state-
cxncnxlitlues.pditsfvisivb4cc3337 2.
Grant finxls Inv not be used for" the plrelknsc or constructi0❑ ofa library buikling or library quarters.
11. ''ravel Expenses. 'lax Grantee mist pay any travel expenses, from want or local matching finds, in accordance to the provisions of
Section 112.061, Florida Statutes.
12. Unobligated and Unearned Funds and Allowable Costs. In accordance with Section 215.971, Florida Statutes, the Grantee shall
rant to the State of Florida any balance oftuxoblitted fiuxls which has been advanced or paid to tlx: Grantee. hl addition, fluids paid in
excess of the amount to which the recipient is entitled tinier the tents aixl conditions of the agreenent mast be reliulded to the state
agency. Further, the recipient toy expend lintels only for allowable costs resulting from obhgalins utctured clawing the specified agreement
period. Expenditures of state fiiLancial assistance must be in compliance with the laws, rules and regulations applicable to expenditures of
State Riess as outlined in the Dept -trail nl of Fituucill Service's Reference Guile Ibr State Expenditures (as of October 2022)
nryllorklacfo.conidocs-st7accotultine-and-aidstinglibraries/state-ages cies;reference-mile-for-state-expenclittues.pol?
slvisn=b4cc3337_2, incorporated by reference.
13. Repayment. All refunds or repa)m nts to be made to the Departn>vrit tinder this areerrent are to be made payable to the order of
"Departrii nt ofStatc" and united directly to the following address: Florida Dcpartnunt ofState, Attention: Thorn's 1 e0a. Division of
Library and Intim-ation Services, 500 South 13ron ou4l Street, Mail Station #91), Tallahassee, FL 32399. In accordance with Sectim
215.34(2), Florida Statutes, ifa check or other draft is returned to the Departirrnt for col ectint, Recipient shall pay to the Depattnrnt
a service fee of$15.00 or five percent (51'0) ofthe face amount ofthe rettulxed check or draft, whichever is greater.
14. Sir le Audit Act. Each Grantee, other than a Grantee tint is a State agency, shall submit to an audit piusuant to Section 215.97, Florida
Statutes. See Attachm nt A for additional infomnti n regaling this requiren ent. If a Grantee is not required by law to conduct ct an audit
in accordance with the Florida Single Audit Act because it del not expend at least S750,000 in state financial assistance, it mast submit a
Financial Repots on its oleratins ptustaant to Section 218.39, Plai kfcr Statutes within nine months of the close of its fiscal year. Audits
must be submitted on the DOS Grants System at doserants.com
15. Retention of Accounting RecortLs. Financial records, supporting docuit nts, statistical records and all other records, including
ciccttunic storage media pertinent to the Project, shall be retained for a period of live (5) fiscal years alier the closeout of the pant and
release of the audit. if any litigation or audit is initiated or claim made before the expiration of the five-year perx)d, the records shall be
retained fir five fiscal years after the litigation, audit or claim has been resolved.
16. Obligation to Pmvide State Access to Grant Records. The Grantee mint make all grant records ofexpenditures, copies ofreports,
books, and related doctun iitation mailable to the Division or a duly authorized representative orate State of !Ambit for inspection at
reasonable tines for the purpose on -inking audits, exannnations, excerpts and transcripts.
17. Obligation to Provide Public Access to Grant Records. The Division reserves the right to tunilterally cancel this Agreein nt in the
event din the Grantee reties public access to all docuirents or other materials mitde or received by the Grauntee that are subject to tax
provisions of Chapter 119. Florida Statutes, known as the Flmic/a Public Records. Art. The Grantee Hirst inined ately contact the
Division's Contract Manager kw assistance ifit receiver a public records request relied to this Agreentnt.
8. Noncompliance. Any Grantee that is not kill owing Florida Statutes or Hiles, the terns of the grant at eenent, Fk)ridda Departnent of
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State (DOS) policies and guidance, local policies, or other applicable law or that has not submitted required reports or satisfied other
adnunistrative requirerrents for other Division of Library and Information Services grants or grants from any other DOS Division will be in
noneorrpliance status and subject to the DOS Grants Corrpliance Procedure. DOS Divisions inchxle the Division of Arts and Culture, the
Division of Elections, the Division of Historical Resources and the Division of Library and information Services. Grant compliance issues
must be resolved before a grant award agreement may be executed and before grant payments for any DOS grant may be released.
19. Accounting Requirements. The Grantee nest maintain an accounting system that provides a conplete record of the use of all grant
funds as follows:
a) The accounting system nest be able to specifically identify and provide audit trails that trace the receipt, maintenance and
expendiure of state funds;
b) Accounting records mist adequately identify the sources and application of funds for all grant activities and trust classify and
identify grant funds by using the same budget categories that were approved in the grant application if Grantee's accounting
system accunnrlates data in a different format than the one in the grant application, subsidiary records mast document and
reconcile the armunts shown in the Grantee's accounting records to those amounts reported to the Division;
c) An interest -bearing checking account or accounts in a state or federally chartered institution may be used for revenues and
expenses described in the Scope of Work and detailed in the Estimated Projcct Budget;
d) The name of the account(s) rrust include the grant award number;
e) The Grantee's accounting records mist have effective control over and accountability for all finds, property and other assets; and
f) Accounting records mast be supported by source documentation and be in sufficient detail to allow for a proper pre -audit and
post -audit (such as invoices, bills and canceled checks).
20. Availability of State Funds. The State of Florida's perfor triune and obligation to pay under this Agreement are contingent upon an
annual appropriation by the Florida Legislature. In the event that the state funds upon which this Agreement is dependent are withdrawn,
this Agreemunt will be automatically terminated and the Division shall have no finther liability to the Grantee beyond those arrruunts already
expended prior to the termination date. Such temmaation will not affect the responsibility of the Grantee under this Agreemnt as to those
finds previously distributed. In the event of a state revenue shortfall, the total grant nay be reduced accordingly.
21. Lobbying. The Grantee will not use any grant funds for lobbying the state legislature, the state judicial branch or any state agency.
22. independent Contractor Status of Grantee. The Grantee, if not a state agency, agrees that its officers, agents and employees, in
performance of this Agreement, shall act in the capacity of independent contractors and not as officers, agents or employees of the state.
The Grantees not entitled to accrue any benefits of state errploynent, including retirement benefits and any other rights or privileges
connected with employment by the State of Florida.
23. Grantee's Subcont actors.The Grantee shall be responsible for all work perforned and all expenses incurred in connection with this
Agreemnt. The Grantee nay subcontract, as necessary, to perform the services and to provide commodities required by this Agreement.
The Division shall not be liable to any subcontractor(s) for any expenses or liabilities incurred under the Grantee's subcontract(s), and the
Grantee shall be solely liable to its subcontractor(s) for all expenses and liabilities incurred under its subcontract(s). Tire Grantee niast take
the necessary steps to ensure that each of its subcontractors will be deemed to be independent contractors and will not be considered or
perrmitted to be agents, servants, joint venturers or partners of the Division.
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State Aid to Libituias (rant Agteenuut (form f>LIS SA02)
Chapter IB-201112)ta). (Ruiz/ ,I /m,u.itwtii ' ("udr. Eftectice115-2(123
24. Liability. The Division will not assume any liability for the acts, omissions to act or negligence of the Grantee, its agents, servants or
employees; nor may the Grantee exclude liability for its own acts, omissions to act or negligence to the Division.
a) The Grantee shall be responsible for claim, of any nature, including but not limited to injuy, death and property damage arising out
of activities related to this Agreerrent by the Grantee, its agents, servants, employees and subcontractors. The Grantee shall
indemnify and hold the Division harmless from any and all claims of any nature and shall investigate all such claims at its own
expense. If the Grantee is governed by Section 768.28, Florida Statutes, it shall only be ob ij ted in accordance with this
Section.
b) Neither the state nor any agency or subdivision of the state waives any dense of sovereign immunity or increases the limits of its
liability by entering into this Agreement.
c) The Division shall not be liable for attorney fees, interest, late charges or service fees, or cost of collection related to this
Agreenent.
d) The Grantee shall be responsible for all work performed and all expenses incurred in connection with the project. The Grantee
may subcontract as necessary to perform the services set forth in this Agreement, including entering into subcontracts with vendors
for services and con-rmdities, provided that such subcontract has been approved in writing by the Departirent prior to its
execution and provided that it is understood by the Grantee that the Department shall not be liable to the subcontractor for any
expenses or liabilities incurred under the subcontract and that the Grantee shall be solely liable to the subcontractor for all
expenses and liabilities incurred under the subcontract.
25. Strict Compliance with Lavis. The Grantee shall perform all acts required by this Agreement in strict confornity with all applicable laws
and regulations of thc local, state and federal law. For consequences of noncompliance, see Section 18, Noncompliance.
26. No Discrimination. The Grantee may not discriminate against any employee employed under this Agreement or against any applicant for
employment because ofrace, color, religion, gender, national origin, age, handicap, pregnancy or marital status. The Grantee shall insert a
similar provision in all °fits subcontracts for services under this Agreement
27. Breach of Agreement. The Division will demand the return of grant finds already received, will withhold subsequent payments and/or
will tennirrate this agreement if the Grantee improperly expends and manages grant finds; fails to prepare, preserve or surrender records
required by this Agreement; or otherwise violates this Agreement.
28. Termination of Agreement. The Division will terninate or end this Agreerrent if the Grantee fails to fiulfill its obligations herein. In such
event, the Division will provide the Grantee a notice of its violation by letter and shall give the Grantee fifteen (15) calendar days from the
date of receipt to cure its violation. If the violation is not cured within the stated period, the Division will terminate this Ageerrent. The
notice of violation letter shall be delivered to the Grantee's Contract Manager, personally, or mailed to his/her specified address by a
method that provides proof of receipt. Iry the event that the Division terminates this Agreen-ent, the Grantee shall be compensated for any
work completed in accordame with this Agreement prior to the notification of tennination if the Division deems this reasonable under the
circumstances. Grant finds previously advanced and not expended on work completed in accordance with this Agreerrent shall be
returned to the Division, with interest, within thirty (30) days after temination of this Agreement. The Division does not waive any of its
rights to additional damages if grant finds are returned under this Section,
29. Preservation of Remedies. No delay or omission to (exercise any right, power or rerredy accruing to either party upon breach or
violation by either party under this Agreement shall impair any such right, power or remedy of either party, nor shall such delay or omission
be construed as a waiver of any such breach or idefault or any similar breach or dethult.
State Aid io Ltbralie Giant Agieement Worm I )1.1S SA02)
Chapter 1B-2.011(2114 Etteciive 05-2023
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30. Non -Assignment of Agreement. The Grantee Tray not assign, sublicense or otherwise transfer its rights, duties or obligations under this
Agreement without the prior written consent of the Division, which shall not unreasonably be withheld. The agreement transferee must
demonstrate corrpliance with the requirements of the project. If the Division approves a transfer of the Grantee's ob i,_r. tions, the Grantee
shall remain liable for all work perfarni;d and all expenses incurred in connection with this Agreement. In the event the Legislature
transfers the rights, duties and obligations of the Division to another govern ental entity, pursuant to Section 20.06, Florida Statutes or
otherwise, the rights, duties and obligations under this Agreement shall be transferred to the succeeding governmental agency as ifit was
the original party to this Agreement.
31. Required Procurement Procedures for Obtaining Goods and Services. The Grantee shall provide naxunrn open competition when
procuring goods and services related to the grant -assisted project in accordance with Section 287.057, Florida Statutes.
a) Procurement of Goods and Services Not Exceeding $35,000. The Grantee mist use the applicable procurement method
described below:
1. Purchases Up to $2,500: Procurement of goods and services where individual purchases do not exceed $2,500 do not
require competition and may be conducted at the Grantee's discretion.
2. Purchases or Contract Ai -mints Between $2,500 and $35,000: Goods and services costing between $2,500 and $35,000
require informal competition and may be procured by purchase order, acceptance of vendor proposals or other
appropriate procurement document.
b) Procurement of Goods and Services Exceeding $35,000. Goods and services costing over $35,000 may be procured by either
Found Invitation to Bid, Request for Proposals or Invitation to Negotiate and may be procured by purchase order, acceptance of
vendor proposals or other appropriate procurement document.
32. Conflicts of interest. The Grantee hereby certifies that it is cognizant of the prohibition of conflicts of interest described in Sections
112.311 through 112.326, Florida Statutes and aifnm that it will not enter into or maintain a business or other relationship with any
employee of the Department of State that would violate those provisions. The Grantee farther agrees to seek authorization from the
General Counsel for the Department of State prior to entering into any business or other relationship with a Department of State Employee
to avoid a potential violation ofthose statutes.
33. Binding of Successors. This Agreement shall bind the successors, assigps and legal representatives of the Grantee and of any legal entity
that succeeds to the obligations of the Division of Library and lnfoi oration Services.
34. Employment of Unauthorized Aliens. The employment of unauthorized aliens by the Grantee is considered a violation of Section 274A
(a) of the Immigration and Nationality Act (8 USC 1324(a) (as of Apn12019)), incorporated by reference. If the Grantee knowingly
employs umau thori6ed aliens, such violation shall be cause for unilateral cancellation of this Agreement.
35. Severability. If any term or provision of the Agreement is found to be llegal and unenforceable, the reirainder will remain in fill farce and
effect, and such term or provision shall be deemed stricken.
36. Americans with Disabilities Act. All programs and facilities related to this Agreement Host meet the standards of Sections 553.501-
553.513, Florida Statutes and the Americans with Disabilities Act of 1990 (ada.g+ov (as of January 2020)), incorporated by reference).
37. Governing Law. This Agreement stall be con.ltr red, perfoiiied and enforced in all respects in accordance with the Taws and rules of
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Scare :\fd to I ;t) re; t it:uu .\vre�nX nt (I 0111101. LS S \02)
t loaner if;-?ttit('lta) T/ ;, 1,r l.r;,r;,,,st: ,(i t'n,l,. F:ftecti\et1;-7.072
Florida. Venue or location for any legal action arising under this Agreement will be in Leon County, Florida.
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State Aid to Libranei Grant Agreement torrn DIAS SA021
Chapter 1H-2.0110)1a) iela Cocic. Effective 05-.2023
38. Entire Agreement. The entire Agrcein;nt of the parties consists ofthc following docrun'nts:
a) This Agr•ccmnt
b) Florida Single Audit Act Requirements (Attachnrnt A)
c) Fiscal Year 2023-24 State Aki to Libraries Final Grants (Attachment B)
The Grantee hereby ce►tities that they have read this entire Agreement and -will comply with all of its requirements.
Grantee:
By:
Chair ofCiowening Body or Chief Executive Officer
Department of State
I3y:
Amy L. Johnson, Director
Division of Library and Information Services
Department of State. State of Florida
\J\<I _r► 1Y\ctJvor
Typed name and title
C'le or ChicfFinancial Otlicer
gh--1)20-z3
[)ate
•:.ci;.\(id >I \�>:'.1
Witness
Date
Page: 9
l I�.:In.i III %ICI It •
ATTACHMENT A
FLORIDA SINGLE AUDIT ACT REQUIREMENTS
AUDIT REQUIREMENTS
The administration of resources awarded by the Department of State to the Grantee may be subject to audits and/or rronitoring by the
Department of State as described in this Addendum to the Grant Award Agreement.
Monitoring
In addition to reviews of audits conducted in accordance with 2 CFR 200, Subpart F - Audit Requirements, and section 215.97, Florida
Statutes (F.S.), as revised (see Audits bebw), monitoring procedures may include, but not be limited to, on -site visits by Department of State
staff, limited scope audits as defined by 2 CFR 2 §200.425, or other procedures. By entering into this agreement, the recipient agrees to comply
and cooperate with any monitoring procedures/processes deemed appropriate by the Depart/rent of State. In the event the Department of State
detenrines that a limited scope audit ofthe recipient is appropriate, the recipient agrees to comply with any additional instructions provided by the
Department of State staff to the recipient regarding such audit. The recipient fi rther agrees to comply and cooperate with any inspections, reviews,
investigations or audits deemed necessary by the Chief Financial Officer (CFO) or Auditor General.
Audits
Part I: Federally Funded
This part is applicable if the recipient is a state or local government or a nonprofit orgmi tion as defined in 2 CFR §200.90, §200.64, and
§200.70.
1. A recipient that expends 8750,000 or more in federal awards in its fiscal year must haw a single or program -specific audit conducted in
accordance with the provisions of 2 CFR 200, Subpart F - Audit Requ irer ents. Exhibit 1 to this agreement lists the federal resources
awarded through the Department of State by this agreement. In determining the federal awards expended in its fiscal year, the recipient shall
consider all sources of federal awards, including federal resources received from the Department of State. The determination of amounts of
federal awards expended should be ri accordance with the guidelines established by 2 CFR 200.502-503. An audit of the recipient
conducted by the Auditor General in accordance with the provisions of 2 CFR 200.514, will neet the requirement of this Part.
2. For the audit requirements addressed in Part I, paragraph 1, the recipient shall fulfill the requirements relative to auditee responsibilities as
provided in 2 CFR 200.508-512.
3. A recipient that expends less than 8750,000 in federal awards is its fiscal year is not required to have an audit conducted in accordance
with the provisions of 2 CFR 200, subpart F - Audit Requirements. ents. if the recipient expends Tess than $750,000 in federal awards in its
fiscal year and elects to have an audit conducted in accordance with the provisions of 2 CFR 200, subpart F - Audit Requirements, the
cost of the audit nit be paid from non-federal resources (ie., the cost of such an audit mist be paid from recipient resources obtained
from other than federal entities).
Part II: State Funded
Page: 10
State Aid to Ldnanr, (hauu Aurcentint (Fenn l)LIS SA02)
Chapiri IH-21)I It?)tn) Pimid,' 4,1minisfroole (uulr, Effective 05-2023
This part is applicable lithe recipient is a Herniate entity as defied by section 215.97(2) F.S.
1. In the event that the recipient expends a total amount of state financial assistance egtutl to or in excess of S750,000 in any fiscal year of such
recipient (fbr fiscal years ending June 30, 2017 and thereafter), the recipient mist have a state single or project -specific audit for such fiscal
year in accordance with Section 215.97, F.S.; Rule Chapter 691-5 F.A. C.. State Financial Assistance:: and Chapters 10.550 (k)cal
governmental entities) and 10.650 (nonprofit and for -profit organiz►tions), Rules of the Auditor General. EXi-IIBIT 1 to this agcenrnt
indicates state financial assistance awarded through the Department of State by this agreement. In determining tlx: state financial assistance
expended in its fiscal year, the recipient shall consider all sources of state financial assistance. including state financial assistance received
from the Departnrnt of State, other state agencies, and other nonstate entities. State financial assistance does not include federal direct or
pass's -through awards amid resotuces received by a nonstate entity for federal program Hatching requirements.
For the audit requiren nts addressed in Pan II, paragraph I , the recipient shall emntue that the audit complies with the requirements of
Section 215.97(8), F.S. This includes submission of a financial reporting package as defined by Section 215.97(2) F.S., and Chapters
10.550 (local govenurental entities) and 10.650 (nonprofit and tor -profit organisations), Rules oftle Auditor General.
3. ifthe recipient expends less than S750,000 in state financial assistance in its fiscal year (for fiscal years eixlnlg.luune 30, 2017 and
thereafter), an audit conducted in accordance with► the provisions otSection 215.97, F.S., is not required. In the event that the recipient
cgpends less than S750,000 in state financial assistance in its fiscal year and elects to hive an audit conducted in accordance with the
provisions of Section 215.97, F.S., the cost of the audit trust be paid from the nonstate entity's resources (i.e., tlx: cost of such an audit
must be paid from the recipient's resonu•ces obtained Iron other than State entities).
The Internet web addresses listed below \\ill assist recipients in locating documents referenced in the text ofthis a eencnt and the inteipretation
ofconpliuce issues.
State of Fkprila Department Financial Services (ChiciFin a vial Officer)
littp://www.myfloridacka.comi
State of Florida Legislature (Statutes, Legislation relating to the Fkarila Single Audit Act)
htttp//www.legstate, f ram/
Part III: Report Submission
. Copies of reporting packages fix audits conducted in accordance with 2 CFR 200, Subpart F - Audit Requiren> its, and requited by
PART! of this agrccnrnt shall be submitted, when required by 2 CFR 200.512, by or on behalf -of the recipient directly to each of the
following:
A. The Department of State via the DOS Cirants System at https!//dosgants.com
B. The Federal Audit Clearing muse (FAC) as provided it 2 CFR 200.6 and section 200.512
The FAC's website prides a data entry system and required loin for submitting the single audit rcponing package. Updates to the
kxation of the FAC' and data entry system may he build at the OMB websitc.
2. C'opies of financial reporting packages required by PART 11 of this agmeen>rnt shall be submitted itted by or on behalfof the recipient directly to
each of tlx: following:
A. The Depattrn;nt of State via the DOS Grants System at litosi//doserants.com
Page: 11
B. The Auditor General's Office at the kol owing address:
Auditor General
Local Goveuurint Audits/342
Claude Pepper Building. Room 401
111 West Madison Street
Tallahassee, Florida 32399-1450
3. Any reports, management letter, or other information required to be submitted to the Department of State pursuant to this agreement shall
be submitted thirty in accordance with 2 CFR 200.512, section 215.97 F.S. and Chapters 10.550 (local governmental entities) and
10.650 (nonprofit and for -profit organizations), Rules of the Auditor General, as applicable.
4. Recipients, when submitting financial reporting packages to the Department of State for audits done in accordance with 2 CFR 200,
Subpart F - Audit Requirements or Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for -profit organizations),
Rules of the Auditor General, should indicate the date that the reporting package was delivered to the recip nt in correspondence
accompanying the reporting package.
Part IV: Record Retention
1. The recipient shall retain sufficient records dermnstrating its compliance with the terns of the award(s) and this agreement for a period of
five years from the date the audit report is issued, and shall allow the Department of State, or its designee, the CFO, or Auditor General
access to such records upon request. The recipient shall ensure that audit working papers are made available to the Department of State, or
its designee, the CFO, or Auditor General upon request for a period of at least three years from the date the audit report is issued, unless
extended in writing by the Department of State.
Page: 12
State ,Aid to Libratiei Grant Agreement (Fount DI -IS S_ .(}2)
Chapter IB-2t)I1(2)(a),II u/, IJ+ni„+.chut++ t',,r/tt,Effective 05-2n23
EXHIBIT- 1
FEDERAL RESOURCES AWARDED' TO THE RECIPIENT
PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
Not applicable.
COMPLIANCE REQUIREMENT'S APPLICABLE TO THE FEDERAL RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
Not applicable.
STATE RESOURCES AWARDED TO THE RECIPIENT
PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
MATCHING RESOURCES FOR FEDERAL PROGRAMS:
Not applicable.
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:
Florida Department of State, Slate Aid to Libraries;
CSFA Number. 45.030
Award Amount: See Attachment B.
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
The compliance requirements of this state project may be found in Part Four (State Project Compliance
Requirements) of the State Projects Compliance Supplement located at httosJ/aoos.fldfs.com/tsaa/.
Page: 13
vile 1)11 n �
ATTACHMENT B
Fiscal Year 2023-24 State Aid to Libraries Final Grants
State Aid to Libmties (.giant Agreement florin ULIS SA02)
Chapter IB-2.01 H.2)ia). Hortdo,- dminixnuti<e (`ndr. Effective 05_2O23
Fiscal Year 2023-2024 State Aid to Libraries
Final Grants
This table shows the final State Aid to Libraries grant that each eli ible library will receive in 2023-
2024. For 2023-2024, the available funding for State Aid grants is $17,304,072, which is 10.3 percent
of what would be required for full funding. At this level, Operating Grants pay1.56 cents on the
dollar of expenditure by a participating library during the second preceding year. Operating Grants
total 59,611,904; Equalization Grants total $4,800,403; and Multicounty Grants total $2,891,765.
COUNTY/MUNICIPALITY OPERATING EQUALIZATION TOTAL
GRANT GRANT GRANT
ALACHUA COUNTY 5257,109 N/A 5257,109
BAKER COUNTY $2,660 $43,637 $46,297
BAY COUNTY 539,245 N/A $39,245
BRADFORD COUNTY $6,724 5220,789 $227,513
B R EVAR D COUNTY 5273,161 N/A 5273,161
BROWARD COUNTY $864,292 N/A $864,292
CALHOUN COUNTY $6,329 5209,799 S216,128
CHARLOTTE COUNTY $80,205 N/A $80,205
CITRUS COUNTY $52,384 N/A $52,384
CLAY COUNTY $51,524 N/A $51,524
COLLIER COUNTY $134,977 N/A 5134,977
COLUMBIA COUNTY $16,275 5460,421 S476,696
DESOTO COUNTY $2,859 546,349 $49,208
DIXIE COUNTY 54,097 $135,507 $139,604
DUVAL COUNTY $570,268 N/A $570,268
ESCAMBIA COUNTY 595,796 N/A $95,796
FLAGLER COUNTY $22,108 N/A 522,108
FRAN KLI N COUNTY 54,224 $67,992 572,216
GADSDEN COUNTY $8,508 $276,723 $285,231
GILCHRIST COUNTY 52,848 546,854 549,702
GLADES COUNTY $1,376 $22,706 524,082
GULF COUNTY $2,685 $15,541 S18,226
HAM I LTO N COUNTY 57,649 5251,729 5259,378
HARDEE COUNTY $2,485 $40,331 542,816
HENDRY COUNTY 58,879 $141,821 $150,700
HERNANDO COUNTY $37,382 $460,421 5497,803
HIGHLANDS COUNTY $12,059 $184,156 $196,215
HILLSBOROUGH COUNTY $799,295 N/A $799,295
June 2024 Pagel
HOLMES COUNTY $1,685 $27,944 $29,629
INDIAN RIVER COUNTY 560,962 N/A 560,962
JACKSON COUNTY $5,462 $88,811 $94,273
JEFFERSON COUNTY 56,690 $220,406 $227,096
LAFAYE I I E COUNTY $2,506 $83,273 585,779
LAKE COUNTY $144,135 N/A $144,135
LEE COUNTY $487,218 N/A $487,218
LEON COUNTY $88,494 N/A $88,494
LEVY COUNTY $3,683 559,408 563,091
LIBERTY COUNTY $1,281 $42,556 $43,837
MADISON COUNTY 57,315 $240,919 $248,234
MANATEE COUNTY $118,695 N/A $118,695
MARION COUNTY $100,466 N/A $100,466
MARTIN COUNTY $76,270 N/A 576,270
M IAM I-DADE COUNTY $1,195,127 N/A 51,195,127
MONROE COUNTY $52,995 N/A 552,995
NASSAU COUNTY 530,310 N/A $30,310
OKALOOSA COUNTY 567,142 N/A $67,142
OKEECHOBEE COUNTY $8,370 $133,585 $141,955
ORANGE COUNTY 5616,683 N/A $616,683
OSCEOLA COUNTY $124,835 N/A 5124,835
PALM BEACH COUNTY 5752,807 N/A 5752,807
PASCO COUNTY $133,010 N/A 5133,010
P I N E LLAS COUNTY $556,650 N/A 5556,650
POLK COUNTY $199,608 N/A $199,608
PUTNAM COUNTY $9,557 $147,747 $157,304
SAINT JOHNS COUNTY $104,976 N/A $104,976
SAINT LUCIE COUNTY $87,271 N/A 587,271
SANTA ROSA COUNTY $40,902 N/A 540,902
SARASOTA COUNTY 5210,398 N/A $210,398
SEMINOLE COUNTY 5114,988 N/A $114,988
SUMTER COUNTY $46,337 N/A $46,337
SUWANNEE COUNTY $21,410 5460,421 $481,831
TAYLOR COUNTY $3,831 $62,448 $66,279
UNION COUNTY 52,577 $85,593 $88,170
VOLUSIA COUNTY $289,570 N/A $289,570
WAKULLA COUNTY $8,845 $287,971 5296,816
June 2024 Page 2
WALTON COUNTY
WASHINGTON COUNTY
16,787 N/A 516,787
$7,133 5234,545 $241,678
ALTAMONTE SPRINGS S6,787 N/A 56,787
APALACHICOLA $1,823 N/A 51,823
BOYNTON BEACH 544,197 N/A 544,197
DELRAY BEACH 537,845 N/A $37,845
FORT MYERS BEACH $18,601 N/A $18,601
HIALEAH 529,657 N/A $29,657
LAKE PARK $6,248 N/A $6,248
LAKE WORTH BEACH $8,061 N/A $8,061
MAITLAND $11,215 N/A $11,215
NEW PORT RICHEY $14,869 N/A $14,869
NORTH MIAMI $16,228 N/A $16,228
NORTH MIAMI BEACH 521,478 N/A S21,478
NORTH PALM BEACH $14,170 N/A $14,170
OAKLAND PARK $14,540 N/A $14,540
RIVIERA BEACH $14,099 N/A $14,099
SANIBEL $31,800 N/A 531,800
WEST PALM BEACH $72,785 N/A 572,785
WILTON MANORS $11,053 N/A $11,053
WINTER PARK $62,064 N/A 562,064
TOTAL $9,611,904 $4,800,403 $14,412,307
MULTICOUNTY COOPERATIVE GRANTS
HEARTLAND LIBRARY COOPERATIVE $450,000
NEW RIVER PUBLIC LIBRARY COOPERATIVE $326,932
NORTHWEST REGIONAL LIBRARY SYSTEM $350,000
PAL PUBLIC LIBRARY COOPERATIVE $350,000
PANHANDLE PUBLIC LIBRARY COOPERATIVE SYSTEM S336,682
SUWANNEE RIVER RIVER REGIONAL LIBRARY SYSTEM 5350,000
THREE RIVERS REGIONAL LIBRARY SYSTEM $378,151
WILDERNESS COAST PUBLIC LIBRARIES $350,000
TOTAL $2,891,765
GRAND TOTAL $17,304,072
June 2024 Page 3
FLORIDA DEPARTMENT OF STATE
DIVISION OF LIBRARYAND INFORMATION SERVICES
STATE AID TO LIBRARIES GRANT APPLICATION
Certification of Hours, Free Library Service and Access to Materials
The North Palm Beach Village Council, governing body for the North Palm Beach Public Library hereby certifies that the following
statements are true for the time period October 1, 2021 through June 30, 2024:
• Provides free library service, including loaning materials available for circulation free ofcharge and providing reference and
information services fire ofcharge;
• Provides access to materials, information and services for all residents ofthe area served; and
• Has at least one library, branch library or member library open 40 hours or more each week (excluding holidays; between Sunday
through Saturday, on a schedule determined by the library system).
Signature
Chair, Library Going Body
i)i\
ti Ci �I cfr s .; t
Name (Typed)
Date
�Ily 12�23
Page: 1
STATE AID TO LIBRARIES GRANT
NOTIFICATION OF GRANT AWARD
Fiscal Year 2023-24
Recipient Project Period
October 1, 2021 to June 30, 2024
North Palm Beach Public Library
303 Anchorage Drive
North Palm Beach, Florida 33408
Julie Morrell, Library Manager
Zakariya Sherman, Director of Leisure Services
PROJECT PROJECT # CSFA* # AWARD
State Aid to Libraries Grant 24-ST-62 45.030 $14,170
*Catalog of State Financial Assistance
Expenditure of project funds (grant funds and local match funds) must not be used for an activity
related to a library association. This prohibition does not apply to expenditure of project funds
related to a library cooperative that receives state moneys under sections 257.40-257.42, Florida
Statutes. The Grantee shall perform all acts in strict conformity with all applicable local, state and
federal laws and regulations. The Grantee shall be in strict conformity with all applicable local,
state and federal laws and regulations.
Grant Payment
The grant payment will be requested upon execution of the grant agreement.
Amy L. Johnson
Diretok,
)1e,„Liei :26
Date
Florida Department of State, Division of Library and Information Services
500 South Bronough Street, Tallahassee, Florida 32399-0250, 850.245.6620