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09-10-2009 VC WS-MMINUTES OF THE WORKSHOP SESSION • VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA SEPTEMBER 10, 2009 Present: David B. Norris, Mayor Darryl Aubrey, Sc.D., President Pro Tem Edward M. Eissey, Ph.D., Councilman T.R. Hernacki, P.E., Councilman Jimmy Knight, Village Manager Leonard Rubin, Village Attorney Melissa Teal, CMC, Village Clerk Absent: William Manuel, Vice Mayor ROLL CALL Mayor Norris called the meeting to order at 8:41 p.m. All members of Council were present, except Vice Mayor Manuel, who was out of town. All members of staff were present. ALTERNATE METHOD OF CODE COMPLIANCE -FEE SCHEDULE AND CODE SECTIONS Discussion was held concerning the proposed fee schedule and code sections to be enforced by citation as an alternate method of code compliance. Mr. Knight referred Council to the Code sections that the Village Attorney determined would be appropriate for enforcement utilizing the citation method. Mr. Knight reviewed the proposed schedule of fines, which starts at $25 for the first violation and increases to $150 for the third violation. Discussion took place concerning the administrative fee. Mr. Rubin advised that the administrative fee is the cost incurred in bringing a case forward. It was noted that the present system for code enforcement does not require payment of a fee to appear before the Code Enforcement Board. The term "administrative fee" will be changed to "administrative cost" in the proposed resolution. Discussion ensued concerning Public Safety Officers attending Code Enforcement Board hearings in order to present evidence. It was noted that the Village would incur overtime costs for this, which should be recoverable, if the respondent is found guilty of a violation. Discussion was held regarding the appropriate office to receive citation payments. Mr. Knight explained that the Public Safety Department was selected to receive these payments because it already has staff and procedures in place for the collection of fees and fines related to false alarms. Mr. Knight noted that similar to a traffic ticket, a mailer would be provided for remittance of the fine. Additionally, Mr. Knight opined that Public Safety is better equipped to deal with potentially irate citizens. • This item was forwarded to the next Regular Session on 9/24/09. Minutes of Village Council Workshop Session held September 10, 2009 Page 2 of 2 FEE SCHEDULE FOR FIRE PLAN REVIEW AND ANNUAL FIRE INSPECTION Discussion was held concerning the proposed fee schedule for annual fire inspections and fire plan review fees for all construction, reconstruction, or renovation. Mr. Knight reported that staff surveyed five surrounding municipalities regarding plan review fees based on square footage or value of the improvements, and found that only Tequesta uses square footage to calculate the fee. Mr. Knight advised that staff recommends the fee be based on the value of the project, which is the procedure used in Palm Beach Gardens. Brief discussion ensued on the fees to be charged for reinspection. This item was forwarded to the next Regular Session on 9/24/09. ADJOURNMENT With no further business to come before the Council, the meeting adjourned at 9:55 p.m. ~---- Melissa Teal, CMC, Village Clerk •