HomeMy WebLinkAboutRes 1990-28 Bid Award to Xeta Reservation Systems, Inc. for Automated Tee Time SystemRESOLUTION NO. 28-90
A RESOLUTION OF THE VILLAGE COUNCIL OF NORTH PALM BEACH,
FLORIDA, ACCEPTING THE BID OF XETA RESERVATION SYSTEMS, INC.,
TULSA, OK, FOR AUTOMATED TEE TIME SYSTEM IN THE AMOUNT OF
$24,609.00, WHICH INCLUDES HARDWARE, SOFTWARE, INSTALLATION AND
NINE MONTHS OF SERVICE AND MAINTENANCE OF THE SYSTEM. THE FUNDS
ARE TO BE EXPENDED FROM ACCOUNT NO. L8046-66415 (COMPUTER HARDWARE
& SOFTWARE).
BE IT RESOLVED BY THE VILLAGE COUNCIL OF NORTH PALM BEACH,
FLORIDA:
Section 1. The bid of Xeta Reservation Systems, Inc., Tulsa,
OK, copy of which is attached to this Resolution, is hereby
accepted by the Village of North Palm Beach in accordance with its
terms. The appropriate Village Officials are hereby directed to
advise said bidder of this acceptance. The monies are to be
expended from Account No. L8046-66415 (Computer Hardware &
Software).
Section 2. Xeta Reservation Systems, Inc. will refund all
monies paid if the Village of North Palm Beach is not satisfied
with the Xeta automated tee time system after six months of
operation. The Village shall request the refund within fifteen
(15) days after the lapse of the six month period. Only direct out
of pocket costs such as telephone line charges and travel (limited
to the amount outlined in the RFP) will be retained by Xeta.
Section 3. This Resolution shall take effect immediately upon
passage.
PASSED AND ADOPTED THIS 27TH DAY OF SEPTEMBER , 1990.
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TEST: : cr
r
VILLAGE CLERK
MAYOR
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V. PRICING
4.1
PROPOSAL TO THE VILLAGE Of NORTH PALM REACH, FLORIDA
Gentlemen:
The unders
than the b
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with any of
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The unders
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the quality
The unders
articles ea
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igned, as bidder, does declare that no other person other
idder herein named has any interest in this proposal or in
t to be taken, and that it is made without any connection
her person or persons making proposal for the same article,
11 respects fair and without collusion or fraud.
igned further declares that he has carefully examined the
ons and is thoroughly familiar with its provisions and with
, type and grade of meterial called for.
igned further declares that he proposes to furnish the
lied for within specified time set in this proposal for the
rice, and guarantees that parts and service for the arti-
below are available within the State of Florida, to wit:
DATE:
ITEM 1. CENTRAL VOICE PROCESSING UNIT
MFG. AT&T
August 28. 1990
MODEL 6386 (20 MHZ w/80 MB) Hard disk; includes
2 dialogic voice cards, hard disk, modem & UPS)
DELIVERY DATE By October 15, 1990
PRICE EACH $ 9884.73 TOTAL (1) $ 9884.73
ITEM II. SCHEDULING TERMINAL W/PRINTER
MFG. AT&T
(a) 615 Business Communication Terminal /keyboard
MODEL(b) 132 Column Parallel Printer
ITEM
DELIVERY DATE
PRICE EACH
BY October 15, 1990
(a) $559.00
(b) $665.00
III. SOFTWARE
MFG. XETA Corporation (UNIX)
TOTAL ( 1 1 ) $ 1224.00
MODEL Proprietary Tee Time System Software
DELIVERY DATE By October 15, 1990
PRICE EACH $ 7500.00
ITEM IV. OTHER COSTS
INSTALLATION $2500.00
TELEPHONE LINE $3000.00
TOTAL (i 1 1) $ 7500.00
SERVICE/MAINT. Included in software cost Item III.
FREIGHT/TRANSP.$ 500.00 TOTAL
Service and maintenance of $500.00 per month starting
in month 10 includes AT&T hardware warranty coverage plus GRAND
24 hour a day monitoring from the XETA Support Center ITEMS
by remote diagnostics, complete software support and database
maintenance. Does not include monthly telelphone line charges.
(IV) $ 6000.00
TOTAL
1-IV $ 24,608.73 *
*Payable in nine equal
installments of $2,734.30.
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PROPOSAL TO THE VILLAGE OF NORTH PALM BEACH, FLORIDA (Continued)
REMARKS/EXCEPTIONS:
Officers of Corporation or Members of Partnership:
NAME TITLE ADDRESS
Larry C. Houchin Chief Executive Officer P.O.Box 470706,.Tulsa,OK 74147
David Stewart Executive Vice President P.O. Box 470706,Tulsa,OK 74147
FIRM: XETA Reservation Systems, Inc.
IAJ WRPORAIION II PARTNERSHIP II INDIVIDUAL
SIGNED BY:/ - 7
rry G. Out Rin
TITLE: Chief Executive Officer.
W ITN ,S'E S :J
ADDRESS:
4500 So. Garnett, Suite 1000
Tulsa, OK 74146
-7-
September25, 1990
FAX DELIVERY
Skaukat Kahn
Village of North Palm Beach
501 U.S. Highway
North Palm Beach, FL 33408-4906
Dear Mr. Kahn:
® RESERVATION SYSTEMS, INC.
4500 S. Garnett, Suite 1000, Tulsa, OK 74146
P.O. Box 470706, Tulsa, OK 74147.0706
(918) 664-8200
2
As an addendum to our proposal dated August 28, 1990 to the Village of North Palm Beach, we
would like to add the following "satisfaotlon guaranteed' provlslon% XETA Reservation Systems.
Inc. will refund all monies paid If the Village of North Palm Beach Is not satisfied whh the XETA
automated tea time system after six months of operation. The Village shall request the refund
within 15 days after the lapne of the six month period, Only direct out of pocket costs such as
telephone line charges and travel (limited to the amount outlined In the RFP) will be retained by
XETA."}
We appreciate the opportunity to work with the Village of North Palm Beach.
Sincerely,
David Stewart
Executive Vice President
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A IJ T 0 M A T E D TEE T I M E S E R V I C E S
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