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HomeMy WebLinkAboutR2019-87 State Aid to Libraries GrantRESOLUTION 2019-87 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPROVING THE SUBMISSION OF AN APPLICATION FOR STATE AID TO LIBRARIES GRANT FUNDING; PROVIDING THE REQUIRED ASSURANCES AND CERTIFICATIONS; AUTHORIZING THE EXECUTION OF A GRANT AGREEMENT; APPROVING AN ANNUAL PLAN OF SERVICES; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Chapter 257, Florida Statutes, authorizes municipalities to file applications for State Aid to Libraries Grant Funding; and WHEREAS, the Village Council wishes to authorize the filing of an application for State Aid to Libraries Grant Funding, provide the required certifications necessary for the receipt of such funding; and approve the annual plan of services required as part of the application process; and WHEREAS, the Village Council determines that the adoption of this Resolution benefits the public health, safety and welfare. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, as follows: Section 1. The foregoing recitals are ratified and incorporated herein. Section 2. The Village Council authorizes members of Village Administration and the appropriate Village Officials to take all steps necessary to apply for and receive State Aid to Libraries Grant Funding, including the filing of all required application forms, preparing the required supporting documentation, and executing the State Aid to Libraries Grant Agreement. The Village Council further authorizes the Mayor to execute all required Certifications, including the: Certification of Hours, Free Library Service and Access to Materials; and the Certification of Credentials. Section 3. The Village Council hereby approves the annual plan of services attached hereto as Exhibit "A," which is incorporated herein by reference, and authorizes the submission of this document in support of the Village's State Aid to Libraries Grant Funding Application. Section 4. All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. Section 5. This Resolution shall be effective immediately upon adoption. PASSED AND ADOPTED THIS 12TH DAY OF SEPTEMBER, 2019. (Village Seal) ATTEST: VILLAGE CLERK QA,61c_ MAYOR FLORIDA DEPARTMENT OF STATE DIVISION OF LIBRARY AND INFORMATION SERVICES STATE AID TO LIBRARIES GRANT APPLICATION Certification of Hours, Free Library Service and Access to Materials the North Palm Beach Village Council, governing body for the North Palm Beach Public Library hereby certifies that the following statements are rue for the time period October 1, 2017 through June 30, 2020: • Provides free library service, including loaning materials available for circulation free of charge and providing reference and information services free of charge; • Provides access to materials, infonmtion and services for all residents of the area served; and • Has at least one library, branch library or member library open 40 hours or more each week (excluding holidays; between Sunday through Saturday, on a schedule determined by the lbrary system). Signature Chair, Library Goveri'lmg Body Darryl C. Aubrey, Mayor Name (Typed) Page: 1 Date September 12, 2019 FLORIDA DEPARTMENT OF STATE DIVISION OF LIBRARY AND INFORMATION SERVICES STATE AID TO LIBRARIES GRANT APPLICATION Certification of Credentials — Single Library Administrative Head The Village Council of the Village of North Palm Beach (Name of library governing body) governing body for the North Palm Beach Public Library (Name of library) hereby certifies that the incumbent single library administrative head, Zakariya M. Sherman (Name of incumbent) • Has completed a library education program accredited by the American Library Association; • Has at least two years full-time paid professional experience, after completing the library education program, in a public library open to the public for a minimum of 40 hours per week; • Is employed full time by the library's governing body; • Is responsible for the overall management or coordination of the library within the framework established by interlocal or other agreements, plans, policies and budgets; • Is responsible for developing a single long-range plan for all library outlets, a single annual plan of service and a budget; and • Is responsible for implementing the long-range plan, annual plan of service and budget as well as preparing reports on behalf of the library. Signature 1 Chair, Library Governing Body Darryl C. Aubrey, Mayor Name (Typed) September 12, 2019 Date State Aid to Libraries Grant Certification of Credentials (Form DLIS/SA01) Chapter 1 B-2.011(2)(a), Florida Administrative Code, Effective 07/2017 Page 1 of 1 TT I T LI TIF C T • „ TA Fiscal Year 2019-20 Recipient: Project Start Date: Upon execution of grant agreement North Palm Beach Public Library 303 Anchorage Drive North Palm Beach, Florida 33408 Zakariya Sherman, Library Director PROJECT PROJECT # CSFA* # AWARD State Aid to Libraries 20-ST-61 *Catalog of State Financial Assistance 45.030 $19,179 Grant Payment The grant payment will be requested upon execution of the grant agreement. Grant Reviews Per Department of State policies, the division will be performing desk audits or reviews of active grants with the division. Each year, 20% of the active grants in the State Aid to Libraries grant program will be selected for this review. If this grant is selected, you will be notified of the review and of any additional information that may be needed as a part of the review, Date Florida Department of State, Division of Library and Information Services 500 South Bronough Street, Tallahassee, Florida 32399-0250, 850.245,6620 20-ST-61 North Palm Beach Public Library STATE AID TO LIBRARIES GRANT AGREEMENT BETWEEN THE STATE OF FLORIDA, DEPARTMENT OF STATE AND North Palm Beach Village Council for and on behalf of North Palm Beach Public Library This Agreement is by and between the State of Florida, Department of State, Division of Library and Information Services, hereinafter referred to as the "Division," and the North Palm Beach Village Councilfor and on behalf of North Palm Beach Public Library, hereinafter referred to as the "Grantee." The Grantee has submitted an application and has met all eligibility requirements and has been awarded a State Aid to Libraries Grant (CSFA 45.030) by the Division in the amount specified on the "Fiscal Year 2019-20 State Aid to Libraries Final Grants" document (which is incorporated as part of this Agreement and entitled Attachment B). The Division has the authority to administer this grant in accordance with Section 257, Florida Statutes. By reference, the application and any approved revisions are hereby made a part of this agreement. In consideration of the mutual covenants and promises contained herein, the parties agree as follows: 1. Grant Purpose.This grant shall be used exclusively for the "State Aid to Libraries Grant," the public purpose for which these funds were appropriated a) The Grantee shall perform the following Scope of Work: In accordance with Sections 257.17-257.18, Florida Statutes, the Grantee shall receive a grant amount that is calculated and based upon local funds expended during the second preceding fiscal year for the operation and maintenance of the library. For this grant, the local expenditures shall have been made during the period October 1, 2017 - September 30, 2018. In order to be eligible to receive the grant funding, the Grantee shall manage or coordinate free library service to the residents of its legal service area for the period October 1, 2017 through June 30, 2020. The Grantee shall: o Have a single administrative head employed full time by the library's governing body; o Provide free library service, including loaning materials available for circulation free of charge and providing reference and information services free of charge; o Provide access to materials, information and services for all residents of the area served; and o Have at least one library, branch library or member library open 40 hours or more each week (excluding holidays; between Sunday through Saturday, on a schedule determined by the library system) during the length of the agreement. Stine Aid to I.ihraries Grant ,agreement (FormDLIS-SA02) Chapter 113-2.011(2)M), Florida Adm inNtrative Code, Effective tH -2019 Page: 1 b) The Grantee agrees to provide the following Deliverables related to the Scope of Work for payments to be awarded. Payment 1, Deliverable/Task 1 Paymmnt will be an advance in the amount of 100% of the grant award for the period October 1, 2017 through June 30, 2020. The Grantee will: o Have expended funds to provide free library service during the period October 1, 2017 - September 30, 2018; o Provide an Expenditure Report and certification of Local Operating Expenditures for the period October 1, 2017 - September 30, 2018 only; o Provide documentation showing that at least one library, branch library or member library is open 40 hours or more each week (excluding holidays; between Sunday through Saturday, on a schedule determined by the library system) during the length of the agreement; o Provide the Certification of Credentials for the Single Administrative Head; and o Provide a Certification of Hours, Free Library Service and Access to Materials. c) Grant funds shall be used for the operation and maintenance of the library. The allowable budget categories are: Personnel Services (salaries, wages, and related employee benefits provided for all persons employed by the reporting entity whether on full-time, part-time, temporary, or seasonal basis); Operating Expenses (expenditures for goods and services which primarily benefit the current period and are not defined as personal services or capital outlays); Non -Fixed Capital Outlay (outlays for the acquisition of or addition to fixed assets); and Other (other operating expenditure categories in the library budget). 2. Length of Agreement.This Agreement covers the period of October 1, 2017 to June 30, 2020, unless terminated in accordance with the provisions of Section 28 of this Agreement. This period begins with the start of the Grantee's second preceding fiscal year (October 1, 2017) and concludes with the end of the State of Florida's current fiscal year (June 30, 2020). 3. Expenditure of Grant Funds. Grant funds will be used to reimburse a portion of local funds expended by the Grantee during their second preceding fiscal year (October 1, 2017 — September 30, 2018) for the operation and maintenance of a library and shall not exceed the amount specified in Attachment B. No costs incurred after the second preceding fiscal year shall be allowed unless specifically authorized by the Division. 4. Contract Administration. The parties are legally bound by the requirements of this agreement. Each party's contract manager, named below, will be responsible for monitoring its performance under this Agreement and will be the official contact for each party. Any notice(s) or other communications in regard to this agreement shall be directed to or delivered to the other party's contract manager by utilizing the information below. Any change in the contact information below should be submitted in writing to the contract manager within 10 days of the change. For the Division of Library and Information Services: Marian Deeney, Library Program Administrator Page: 2 State Aicl to Libraries (irant AL',reem nt (Form DIAS SA(12) Chapter 113-2.0 1 1(2)(a), Florida Administrative Code, I(lcctive (6-2019 Florida Department of State R.A. Gray Building 500 South Bronough Street Tallahassee, FL 32399-0250 Phone: 850.245.6620 Email: marian.deeney@dos.myflorida.com For the Grantee: Zakariya Sherman North Palm Beach Public Library 303 Anchorage Drive North Palm Beach Florida 33408 Phone: 561.841.3373 Email: zsherman@village-npb.org 5. Grant Payments. The total grant award shall not exceed the amount specified on the "Fiscal Year 2019-20 State Aid to Libraries Final Grants" document (Attachment B), which shall be paid by the Division in consideration for the Grantee's minimum performance as set forth by the terms and conditions of this Agreement. Payment will be an advance in the amount of 100% of the grant award as specified in Attachment B. Payment will be made in accordance with the completion of the Deliverables. 6. Electronic Payments. The Grantee can choose to use electronic funds transfer (EFT) to receive grant payments. All grantees wishing to receive their award through EFT must submit a Vendor Direct Deposit Authorization form (fonnnunber DFS-AI-26E, rev 6/2014), incorporated by reference, to the Florida Department of Financial Services. If EFT has already been set up for your organization, you do not need to submit another authorization form unless you have changed bank accounts. To download this form visit mvflorklacfo.com/Division/AA/Forms/IFS-A1-26E.ndf. The form also includes tools and information that allow you to check on payments. 7. Florida Substitute Form W-9. A completed Substitute Form W-9 is required from any entity that receives a payment from the State of Florida that may be subject to 1099 reporting. The Department of Financial Services (DFS) must have the correct Taxpayer Identification Number (TIN) and other related information in order to report accurate tax information to the Internal Revenue Service (IRS). To register or access a Florida Substitute Form W-9 visit flvendor.mvfloridacfo.com/. A copy of the Grantee's Florida Substitute Form W-9 must be submitted by the Grantee to the Division before or with the executed Agreement. 8. Financial Consequences. The Department shall apply the following financial consequences for failure to perform the minimum level of services required by this Agreement in accordance with Sections 215.971 and 287.058, Florida Statutes: The Department shall require the return of the award in a prorated amount based upon the percentage of time that the library failed to perform the minimum level of services. The prorated reduction will be in the same percentage as the percentage of time that the library was not providing minimum level of services. 9. Credit Line(s) to Acknowledge Grant Funding. The Division requires public acknowledgement of State Aid Page: 3 Stine Aid to Libraries Grant Agreement Wolin lll.IS'SA02) Chapter 113-2.011(2)(a), Florida Administrative Code, P.(reetroe (16-2019 to Libraries Grant funding for activities and publications supported by grant funds. Any announcements, information, press releases, publications, brochures, videos, web pages, programs, etc. created as part of a State Aid to Libraries Grant project must include an acknowledgment that State Aid to Libraries Grant funds were used to create them. Use the following text: "This project has been funded under the provisions of the State Aid to Libraries Grant program, administered by the Florida Department of State's Division of Library and Information Services." 10. Non -allowable Grant Expenditures. The Grantee agrees to expend all grant funds received under this agreement solely for the purposes for which they were authorized and appropriated. Expenditures shall be in compliance with the state guidelines for allowable project costs as outlined in the Department of Financial Services' Reference Guide for State Expenditures (dated February, 2011), incorporated by reference, which are available online at rnvtloridacfo.coir'Division/AA/Manuals/Auditine/Reference 3uide For State Expenditures.. Grant funds may not be used for the purchase or construction of a library building or library quarters. 11. Travel Expenses. The Grantee must pay any travel expenses, from grant or local matching funds, in accordance to the provisions of Section 112.061, Florida Statutes. 12. Unobligated and Unearned Funds and Allowable Costs. In accordance with Section 215.971, Florida Statutes, the Grantee shall refund to the State of Florida any balance of unobligated funds which has been advanced or paid to the Grantee. In addition, funds paid in excess of the amount to which the recipient is entitled under the terms and conditions of the agreement must be refunded to the state agency. Further, the recipient may expend funds only for allowable costs resulting from obligations incurred during the specified agreement period. Expenditures of state financial assistance must be in compliance with the laws, rules and regulations applicable to expenditures of State funds as outlined in the Department of Financial Service's Reference Guide for State Expenditures (dated February, 2011) (n lloridacfo.corn/Division/AA/Manuals/Auditing/Reference Guide For_State Expenditures.), incorporated by reference. 13. Repayment. All refunds or repayments to be made to the Department under this agreement are to be made payable to the order of "Department of State" and mailed directly to the following address: Florida Department of State, Attention: Marian Deeney, Division of Library and Information Services, 500 South Bronough Street, Mail Station #9D, Tallahassee, FL 32399. In accordance with Section 215.34(2), Florida Statutes, if a check or other draft is returned to the Department for collection, Recipient shall pay to the Department a service fee of $15.00 or five percent (5%) of the face amount of the returned check or draft, whichever is greater. 14. Single Audit Act. Each grantee, other than a grantee that is a State agency, shall subunit to an audit pursuant to Section 215.97, Florida Statutes. See Attachment A for additional information regarding this requirement. if a Grantee is not required by law to conduct an audit in accordance with the Florida Single Audit Act because it did not expend at least $750,000 in state financial assistance, it must submit a Financial Report on its operations pursuant to Section 218.39, Florida Statutes within nine months of the close of its fiscal year. Page: 4 State Aid to Libraries (rant ;t.arecnxnt (Form DLISISA02) Chapter 1I3-101 I(2)(a), Florida Adminisn:nivc Code, Fffeetitc (N.'_lll t 15. Retention of Accounting Records. Financial records, supporting documents, statistical records and all other records, including electronic storage media pertinent to the Project, shall be retained for a period of five (5) fiscal years after the close out of the grant and release of the audit. If any litigation or audit is initiated or claim made before the expiration of the five-year period, the records shall be retained for five fiscal years after the litigation, audit or claim has been resolved. 16. Obligation to Provide State Access to Grant Records. The Grantee must make all grant records of expenditures, copies of reports, books, and related documentation available to the Division or a duly authorized representative of the State of Florida for inspection at reasonable times for the purpose of making audits, examinations, excerpts and transcripts. 17. Obligation to Provide Public Access to Grant Records. The Division reserves the right to unilaterally cancel this Agreement in the event that the Grantee refuses public access to all documents or other materials made or received by the Grantee that are subject to the provisions of Chapter 119, Florida Statutes, known as the Florida Public Records Act. The Grantee must immediately contact the Division's Contract Manager for assistance if it receives a public records request related to this Agreement. 18. Noncompliance. Any Grantee that is not following Florida statutes or rules, the terms of the grant agreement, Florida Department of State policies and guidance, local policies, or other applicable law or that has not submitted required reports or satisfied other administrative requirements for other Division of Library and Information Services grants or grants from any other Office of Cultural, Historical, and Information Programs (OCHIP) Division will be in noncompliance status and subject to the OCHIP Grants Compliance Procedure. OCHIP Divisions include the Division of Cultural Affairs, the Division of Historical Resources, and the Division of Library and Information Services. Grant compliance issues must be resolved before a grant award agreement may be executed and before grant payments for any OCHIP grant may be released. 19. Accounting Requirements. The Grantee must maintain an accounting system that provides a complete record of the use of all grant funds as follows: a) The accounting system must be able to specifically identify and provide audit trails that trace the receipt, maintenance and expenditure of state funds; b) Accounting records must adequately identify the sources and application of funds for all grant activities and must classify and identify grant funds by using the same budget categories that were approved in the grant application. if Grantee's accounting system accumulates data in a different format than the one in the grant application, subsidiary records must document and reconcile the amounts shown in the Grantee's accounting records to those amounts reported to the Division; c) An interest -bearing checking account or accounts in a state or federally chartered institution may be used for revenues and expenses described in the Scope of Work and detailed in the Estimated Project Budget; d) The name of the account(s) must include the grant award number; e) The Grantee's accounting records must have effective control over and accountability for all funds, property and other assets; and Page: 5 State Aid to Libraries Grant Agreement (1'orinl)US/SA02) Chapter 113-2.011(2)00, Florida Administrative Code, 1{fibetivc 06-2019 f) Accounting records must be supported by source documentation and be in sufficient detail to allow for a proper pre -audit and post -audit (such as invoices, bills and canceled checks). 20. Availability of State Funds. The State of Florida's performance and obligation to pay under this Agreement are contingent upon an annual appropriation by the Florida Legislature. In the event that the state funds upon which this Agreement is dependent are withdrawn, this Agreement will be automatically terminated and the Division shall have no further liability to the Grantee beyond those amounts already expended prior to the termination date. Such termination will not affect the responsibility of the Grantee under this Agreement as to those funds previously distributed. In the event of a state revenue shortfall, the total grant may be reduced accordingly. 21. Lobbying. The Subgrantee will not use any grant funds for lobbying the state legislature, the state judicial branch or any state agency. 22. Independent Contractor Status of Grantee. The Grantee, if not a state agency, agrees that its officers, agents and employees, in performance of this Agreement, shall act in the capacity of independent contractors and not as officers, agents or employees of the state. The Grantee is not entitled to accrue any benefits of state employment, including retirement benefits and any other rights or privileges connected with employment by the State of Florida. 23. Grantee's Subcontractors.The Grantee shall be responsible for all work performed and all expenses incurred in connection with this Agreement. The Grantee may subcontract, as necessary, to perform the services and to provide commodities required by this Agreement. The Division shall not be liable to any subcontractors) for any expenses or liabilities incurred under the Grantee's subcontract(s), and the Grantee shall be solely liable to its subcontractor(s) for all expenses and liabilities incurred under its subcontract(s). The Grantee must take the necessary steps to ensure that each of its subcontractors will be deemed to be independent contractors and will not be considered or permitted to be agents, servants, joint venturers or partners of the Division. 24. Liability. The Division will not assume any liability for the acts, omissions to act or negligence of the Grantee, its agents, servants or employees; nor may the Grantee exclude liability for its own acts, omissions to act or negligence to the Division. a) The Grantee shall be responsible for claims of any nature, including but not limited to injury, death and property damage arising out of activities related to this Agreement by the Grantee, its agents, servants, employees and subcontractors. The Grantee shall indemnify and hold the Division harmless from any and all claims of any nature and shall investigate all such claims at its own expense. If the Grantee is governed by Section 768.28, Florida Statutes, it shall only be obligated in accordance with this Section. b) Neither the state nor any agency or subdivision of the state waives any defense of sovereign immunity or increases the limits of its liability by entering into this Agreement. c) The Division shall not be liable for attorney fees, interest, late charges or service fees, or cost of collection related to this Agreement. d) The Grantee shall be responsible for all work performed and all expenses incurred in connection with the project. The Grantee may subcontract as necessary to perform the services set forth in this Agreement, Page: 6 State A d to Libraries Grant Aarceme:nt (Formlll,IS SA02) Chapter 1R-2.011(2)(a), Florida Administrative Code, F.Occtivc 06-2(119 including entering into subcontracts with vendors for services and commodities, provided that such subcontract has been approved in writing by the Department prior to its execution and provided that it is understood by the Grantee that the Department shall not be liable to the subcontractor for any expenses or liabilities incurred under the subcontract and that the Grantee shall be solely liable to the subcontractor for all expenses and liabilities incurred under the subcontract. 25. Strict Compliance with Laws. The Grantee shall perform all acts required by this Agreement in strict conformity with all applicable laws and regulations of the local, state and federal law. For consequences of noncompliance, see Section18, Noncompliance. 26. No Discrimination. The Grantee may not discriminate against any employee employed under this Agreement or against any applicant for employment because of race, color, religion, gender, national origin, age, handicap, pregnancy or marital status. The Grantee shall insert a similar provision in all of its subcontracts for services under this Agreement. 27. Breach of Agreement. The Division will demand the return of grant funds already received, will withhold subsequent payments and/or will terminate this agreement if the Grantee improperly expends and manages grant funds; fails to prepare, preserve or surrender records required by this Agreement; or otherwise violates this Agreement. 28. Termination of Agreement. The Division will terminate or end this Agreement if the Grantee fails to fulfill its obligations herein. In such event, the Division will provide the Grantee a notice of its violation by letter and shall give the Grantee fifteen (15) calendar days from the date of receipt to cure its violation. If the violation is not cured within the stated period, the Division will terminate this Agreement. The notice of violation letter shall be delivered to the Grantee's Contract Manager, personally, or mailed to his/her specified address by a method that provides proof of receipt. In the event that the Division terminates this Agreement, the Grantee will be compensated for any work completed in accordance with this Agreement prior to the notification of termination if the Division deems this reasonable under the circumstances. Grant funds previously advanced and not expended on work completed in accordance with this Agreement shall be returned to the Division, with interest, within thirty (30) days after termination of this Agreement. The Division does not waive any of its rights to additional damages if grant funds are returned under this Section. 29. Preservation of Remedies. No delay or omission to exercise any right, power or remedy accruing to either party upon breach or violation by either party under this Agreement shall impair any such right, power or remedy of either party; nor shall such delay or omission be construed as a waiver of any such breach or default or any similar breach or default. 30. Non -Assignment of Agreement. The Grantee may not assign, sublicense or otherwise transfer its rights, duties or obligations under this Agreement without the prior written consent of the Division, which shall not unreasonably be withheld. The agreement transferee must demonstrate compliance with the requirements of the project. If the Division approves a transfer of the Grantee's obligations, the Grantee shall remain liable for all work performed and all expenses incurred in connection with this Agreement. In the event the Legislature transfers the rights, duties and obligations of the Division to another governmental entity, pursuant to Section 20.06, Florida Statutes or otherwise, the rights, duties and obligations under this Agreement shall be transferred to the succeeding governmental agency as if it was the original party to this Agreement. Page: 7 Suite Aid to libraries Grant Agreement (FormlI.IS/SA02) Chapter 113-2.01 I(2)(a), Florida Administrative Code, Ell' ctivc 06-2019 31. Required Procurement Procedures for Obtaining Goods and Services. The Grantee shall provide maximum open competition when procuring goods and services related to the grant -assisted project in accordance with Section 287.057, Florida Statutes. a) Procurement of Goods and Services Not Exceeding $35,000. The Grantee must use the applicable procurement method described below: a) Purchases Up to $2,500: Procurement of goods and services where individual purchases do not exceed $2,500 do not require competition and may be conducted at the Grantee's discretion. b) Purchases or Contract Amounts Between $2,500 and $35,000: Goods and services costing between $2,500 and $35,000 require informal competition and may be procured by purchase order, acceptance of vendor proposals or other appropriate procurement document. b) Procurement of Goods and Services Exceeding $35,000. Goods and services costing over $35,000 may be procured by either Formal Invitation to Bid, Request for Proposals or Invitation to Negotiate and may be procured by purchase order, acceptance of vendor proposals or other appropriate procurement document. 32. Conflicts of Interest. The Grantee hereby certifies that it is cognizant of the prohibition of conflicts of interest described in Sections 112.311 through 112.326, Florida Statutes and affirms that it will not enter into or maintain a business or other relationship with any employee of the Department of State that would violate those provisions. The Grantee further agrees to seek authorization from the General Counsel for the Department of State prior to entering into any business or other relationship with a Department of State Employee to avoid a potential violation of those statutes. 33. Binding of Successors. This Agreement shall bind the successors, assigns and legal representatives of the Grantee and of any legal entity that succeeds to the obligations of the Division of Library and Information Services. 34. Employment of Unauthorized Aliens. The employment of unauthorized aliens by the Grantee is considered a violation of Section 274A (a) of the Immigration and Nationality Act. If the Grantee knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of this Agreement. 35. Severability. If any term or provision of the Agreement is found to be illegal and unenforceable, the remainder will remain in full force and effect, and such term or provision shall be deemed stricken. 36. Americans with Disabilities Act. All programs and facilities related to this Agreement must meet the standards of Sections 553.501-553.513, Florida Statutes and the Americans with Disabilities Act of 1990 (ada.gov (as of April 2019)), incorporated by reference). 37. Governing Law. This Agreement shall be construed, performed and enforced in all respects in accordance with the laws and rules of Florida. Venue or location for any legal action arising under this Agreement will be in Leon County, Florida. Page: 8 Stine Aid to Libraries (arrant Aerceii nt (Form ILISiSA02) Chapter 113-2.011(2)(aI, Florida Administrative Code, Effective (W-2(119 38, Entire ,Agivement. rite en '1 1)) c !,r0L'illpoin, or the ii)ollics consists otlht lttctintenls. ii ,Agrecineill 10 r kl S ingIL, A oti ti Act iequIFLIflcflls(,,,\11chmokk „5.01 Fiscal Villa. 2019' 20 Slat(' \id to 1,ibfarie,,1 niU(irmis (Auacliinwra 13) Ihu (;rairtee hereby certifies that they have read this entire Agreement and ‘‘ill comply Nvith all of its requirements, (iratilec: ( 'IF of min 13()(1). ( l&cuic )fticer Atu(Irkly I Vi1113},,,cn N'lair“q4ci ype(I planic ULI iiiic 12„',Nt19 lui! 11%4'( .y\j\ \\ iiiirc‘loriottrrion,T I ypekt itine.11(11 ntlIc c,c))1(..n11)k..c1 1.,»011,) I )ale Department of Stale \ui' ,4)1111s(iii, I )1vis i,()11, of Lib oary ilmiiSoria 1)(Turincitmt ()1Stutc,,S1al.c.L.1)11 '1'ylloti name ,tilt1 title I);Ate od,(4-e, )() ATTACHMENT A FLORIDA SINGLE AUDIT ACT REQUIREMENTS AUDIT REQUIREMENTS The administration of resources awarded by the Department of State to the Grantee may be subject to audits and/or monitoring by the Department of State as described in this Addendum to the Grant Award Agreement. Monitoring In addition to reviews of audits conducted in accordance with 2 CFR 200, Subpart F - Audit Requirements, and section 215.97, Florida Statutes (F.S.), as revised (see Audits below), monitoring procedures may include, but not be limited to, on -site visits by Department of State staff, limited scope audits as defined by 2 CFR 2 §200.425, or other procedures. By entering into this agreement, the recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Department of State. In the event the Department of State determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional instructions provided by the Department of State staff to the recipient regarding such audit. The recipient further agrees to comply and cooperate with any inspections, reviews, investigations or audits deemed necessary by the Chief Financial Officer (CFO) or Auditor General. Audits Part I: Federally Funded This part is applicable if the recipient is a state or local government or a nonprofit organization as defined in 2 CFR §200.90, §200.64, and §200.70. 1. A recipient that expends $750,000 or more in federal awards in its fiscal year must have a single or program - specific audit conducted in accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements. Exhibit 1 to this agreement lists the federal resources awarded through the Department of State by this agreement. In determining the federal awards expended in its fiscal year, the recipient shall consider all sources of federal awards, including federal resources received from the Department of State. The determination of amounts of federal awards expended should be in accordance with the guidelines established by 2 CFR 200.502-503. An audit of the recipient conducted by the Auditor General in accordance with the provisions of 2 CFR 200.514, will meet the requirement of this Part. 2. For the audit requirements addressed in Part I, paragraph 1, the recipient shall fulfill the requirements relative to auditee responsibilities as provided in 2 CFR 200.508-512. 3. A recipient that expends less than $750,000 in federal awards in its fiscal year is not required to have an audit conducted in accordance with the provisions of 2 CFR 200, subpart F - Audit Requirements. If the recipient expends less than $750,000 in federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of 2 CFR 200, subpart F - Audit Requirements, the cost of the audit must be Page: 10 State Aid to Libraries Grant Agreenent (Form DLIS/SA02) Chapter IB-2.011(2)(a), Florida Administrative Code, Effective 06-2019 paid from non-federal resources (i.e. the cost of such an audit must be paid from recipient resources obtained from other than federal entities). Part II: State Funded This part is applicable if the recipient is a nonstate entity as defined by section 215.97(2) F.S. 1. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of $750,000 in any fiscal year of such recipient (for fiscal years ending June 30, 2017 and thereafter), the recipient must have a state single or project -specific audit for such fiscal year in accordance with Section 215.97, F.S. ; Rule Chapter 69I-5 F.A.C., State Financial Assistance; and Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for -profit organizations), Rules of the Auditor General. EXHIBIT 1 to this agreement indicates state financial assistance awarded through the Department of State by this agreement. In determining the state financial assistance expended in its fiscal year, the recipient shall consider all sources of state financial assistance, including state financial assistance received from the Department of State, other state agencies, and other nonstate entities. State financial assistance does not include federal direct or pass -through awards and resources received by a nonstate entity for federal program matching requirements. 2. For the audit requirements addressed in Part II, paragraph 1, the recipient shall ensure that the audit complies with the requirements of Section 215.97(8), F.S. This includes submission of a financial reporting package as defined by Section 215.97(2) F.S. , and Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for -profit organizations), Rules of the Auditor General. 3. If the recipient expends less than $750,000 in state financial assistance in its fiscal year (for fiscal years ending June 30, 2017 and thereafter), an audit conducted in accordance with the provisions of Section 215.97, F.S., is not required. In the event that the recipient expends less than $750,000 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the provisions of Section 215.97, F.S., the cost of the audit must be paid from the nonstate entity's resources (i.e., the cost of such an audit must be paid from the recipient's resources obtained from other than State entities). The Internet web addresses listed below will assist recipients in locating documents referenced in the text of this agreement and the interpretation of compliance issues. State of Florida Department Financial Services (Chief Financial Officer) http ://www.mvfloridacfo . c o m/ State of Florida Legislature (Statutes, Legislation relating to the Florida Single Audit Act) http://www. leg. s tate. fl. us/ Part III: Report Submission 1. Copies of reporting packages for audits conducted in accordance with 2 CFR 200, Subpart F - Audit Requirements, and required by PART I of this agreement shall be submitted, when required by 2 CFR 200.512, by or on behalf of the recipient directly to each of the following: A. The Department of State at each of the following addresses: Office of Inspector General Page: 11 State Aid to Libraries Grant Agreement (Form DLIS/SA02) Chapter 1B-2.011(2)(a), Florida Administrative C'ode, rtiective 06-2019 Florida Department of State R. A. Gray Building, Room 114A 500 South Bronough St. Tallahassee, FL 32399-0250 B. The Federal Audit Clearinghouse (FAC) as provided in 2 CFR 200.6 and section 200.512 The FAC's website prides a data entry system and required forms for submitting the single audit reporting package. Updates to the location of the FAC and data entry system may be found at the OMB website. 2. Copies of financial reporting packages required by PART II of this agreement shall be submitted by or on behalf of the recipient directly to each of the following: A. The Department of State at each of the following addresses: Office of Inspector General Florida Department of State R. A. Gray Building, Room 114A 500 South Bronough St. Tallahassee, FL 32399-0250 B. The Auditor General's Office at the following address: Auditor General Local Government Audits/342 Claude Pepper Building, Room 401 111 West Madison Street Tallahassee, Florida 32399-1450 3. Any reports, management letter, or other information required to be submitted to the Department of State pursuant to this agreement shall be submitted timely in accordance with 2 CFR 200.512, section 215.97 F.S. and Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for -profit organizations), Rules of the Auditor General, as applicable. 4. Recipients, when submitting financial reporting packages to the Department of State for audits done in accordance with 2 CFR 200, Subpart F - Audit Requirements or Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for -profit organizations), Rules of the Auditor General, should indicate the date that the reporting package was delivered to the recipient in correspondence accompanying the reporting package. Part IV: Record Retention 1. The recipient shall retain sufficient records demonstrating its compliance with the terms of the award(s) and this agreement for a period of five years from the date the audit report is issued, and shall allow the Department of State, or its designee, the CFO, or Auditor General access to such records upon request. The recipient shall ensure that audit working papers are made available to the Department of State, or its designee, the CFO, or Auditor General upon request for a period of at least three years from the date the audit report is issued, unless extended in writing by the Department of State. Page: 12 State Aid to Libraries Grant Agreement (FrnmDLIS/SA02) Chapter IB-2.011(2)(a), Florida Administrative Code, Effective 06.2019 EXHIBIT - 1 FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: Not applicable. COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: Not applicable. STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: MATCHING RESOURCES FOR FEDERAL PROGRAMS: Not applicable. SUBJECT TO SECTION 215.97, FLORIDA STATUTES: Florida Depailinent of State, State Aid to Libraries; CSFA Number. 45.030 Award Amount: See Attachment B. COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: The compliance requirements of this state project may be found in Part Four (State Project Compliance Requirements) of the State Projects Compliance Supplement located at httns://anns.fldfs.com/fsaa/. Page: 13 State Aid to Libraries Gant Agreement (Form DLIS/SA02) Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 06-2019 ATTACHMENT B Fiscal Year 2019-20 State Aid to Libraries Final Grants Page: 14 State Aid to Libraries Grant Agreement (FonnDL1S/SA02) Chapter IB-2.011(2)(a), Florida Administrative Code, Effective 06-2019 Attachment B Fiscal Year 2019-20 State Aid to Libraries Final Grants This table shows the final State Aid to Libraries grant amounts that each eligible library will receive in 2019-20. For 2019-20, the available funding for State Aid grants is $21,804,072, which is 14.29 percent of what would be required for full funding. At this level, Operating Grants pay 2.35 cents on the dollar of expenditure by a participating library during the second preceding year. Operating Grants total 13,324,148; Equalization Grants total $5,596,030; and Multicounty Grants total $2,883,894. COUNTY/IVMUN�ICI�PALITY ©�PE TINGw:EQUALIZATION TOTAL GRANT GRANT GRANT ALACHUA COUNTY $381,166 $0 $381,166 BAKER COUNTY $3,650 $51,951 $55,601 AY COUNTY $56,710 $0 $56,710 RADFORD COUNTY $11,398 $324,158 $335,556 BREVARD COUNTY $432,023 $0 $432,023 BROWARD COUNTY $1,435,461 $0 $1,435,461 CALHOUN COUNTY $8,734 $250,950 $259,684 CHARLOTTE COUNTY $120,977 $0 $120,977 CITRUS COUNTY $71,998 $0 $71,998 CLAY COUNTY $82,311 $0 $82,311 COLLIER COUNTY $210,937 $0 $210,937 COLUM IA COUNTY $19,899 $548,409 $568,308 DESOTO COUNTY $5,016 $70,277 $75,293 DIXIE COUNTY $7,180 $205,782 $212,962 DUVAL COUNTY $777,216 $0 $777,216 ESCAMBIA COUNTY $129,721 $0 $129,721 FLAGLER COUNTY $26,414 $0 $26,414 FRANKLIN COUNTY $5,064 $70,694 $75,758 GADSDEN COUNTY $13,576 $382,865 $396,441 GILCHRIST COUNTY $3,213 $45,847 $49,060 GLADES COUNTY $2,109 $30,169 $32,278 GULF COUNTY $3,435 $48,215 $51,650 HAMILTON COUNTY $9,090 $259,281 $268,371 HARDEE COUNTY $4,577 $64,313 $68,890 HENDRY COUNTY $10,686 $148,906 $159,592 HERNANDO COUNTY $55,514 $589,107 $644,621 HIGHLANDS COUNTY $14,679 $193,130 $207,809 HILLSBOROUGH COUNTY $1,025,860 $0 $1,025,860 HOLMES COUNTY $3,125 $44,851 $47,976 INDIAN RIVER COUNTY $85,304 $0 $85,304 JACKSON COUNTY $9,045, $127,091 $136,136 JEFFERSON COUNTY $12,053 ` $345,002 $357,055 State Aid to Libraries Grant Agreement (Form DLIS/SA02) Chapter 1E3-2.011(2)(a), Florida Administrative Code, Effective 06-2019. Page 1 of 3 OPETING' COUNTY/MUNICIPALITY GRANT LAFAYETTE COUNTY $3,122 LAKE COUNTY $179,137 LEE COUNTY $64'3,855 LEON COUNTY $156,627 LEVY COUNTY $7,124 LIr'ERTY COUNTY $1,826 MADISON COUNTY $8,494 MANATEE COUNTY $163,376 MARION COUNTY $128,185 MATIN COUNTY $101,801 MIAMI-DADE COUNTY $1,669,762 MONROE COUNTY $79,981 NASSAU COUNTY $33,296 OKALOOSA COUNTY $89,514 OKEECHOBEE COUNTY $7,576 ORANGE COUNTY $863,215 OSCEOLA COUNTY $166,122 PALM BEACH COUNTY $1,007,606 ASCO COUNTY $161,774 PINELLAS COUNTY $704,96'3 POLK COUNTY $268,410 PUTNAM COUNTY $10,003 SAINT JOHNS COUNTY $139,504 SAINT LUCIE COUNTY $113,257 SANTA ROSA COUNTY $45,228 SARASOTA COUNTY $290,849 SEMINOLE COUNTY $142,535 SUMTER COUNTY $63,474 SUWANNEE COUNTY $28,431 TAYLOR COUNTY $5,018 UNION COUNTY $3,106 VOLUSIA COUNTY $379,985 WAKULLA COUNTY $7,928 WALTON COUNTY $19,083 WASHINGTON COUNTY $8,215 EQUALIZATION TOTAL GNT GRANT $89,900 $93,022 $0 $179,137 $0 $643,855 $© $156,627 $99,527 $106,651 $26,296 $28,122 $242,697 $251,191 $0 $163,376 $0! $128,185 $0 $101,801 $0 $1,669,762 $© $79,981 $0 $33,296 $0 $89,514 $105,723 $113,299 $0 $863,215 $0 $166,122 $0 $1,007,606 $0 $161,774 $0 $704,963 $0 $268,410 $135,256 $145,259 $0 $139,504 $0 $113,257 $0 $45,228 $0 $290,849 $0 $142,535 $0 $63,474 $589,107 $617,538 $70,905 $75,923 $89,488 $92,594 $0 $379,985 $112,192 $120,120 $0 $19,083 $233,9411 $242,156 State Aid to Libraries Grant Agreement (Form DUS/5A02) Chapter 1i3-2.411(2)(a), Florida Administrative Code, Effective 06-2019. Page 2 of 3 COUNTY/MUNICIPALITY ALTAMONTE SPRINGS APALACHICOLA BOYNTON BEACH DELRAY BEACH FORT MYERS BEACH HIALEAH LAKE PARK LAKE WORTH `:i'EACH LANTANA MAITLAND NEW PORT RICHEY NORTH MIAMI NORTH MIAMI BEACH NORTH PALM BEACH OAKLAND PARK PALM SPRINGS RIVIERA BEACH SANIBEL WEST PALM BEACH WILTON MANORS WINTER PARK Total OPE TING GRANT $10,555 $2,219 $59,888 $54,356 $23,330 $37,406 $6,119 $4,425 $17,758 $21,980 $24,828 $20,447 $19,179 $16,983 $1,6,624 $22,612 $37,469 $105,471 $17,477 $64,499 ,324,148 EQUALIZATION GRANT TOTAL GRANT $0 $10,555 $0 $2,219 $0 $59,888 $0 $54,356 $0 $23,330 $0 $ 37,406 $0 $6,119 $© so $0 $0 $0 $0 $©' $0 $0 $0 $0 $0 $0 $5,596,030 Multicounty Grants HEARTLAND LIBRARY COOPERATIVE NEW RIVER PUBLIC LIBRARY COOPERATIVE NORTHWEST REGIONAL LIBRARY SYSTEM PAL "UBLIC LIBRARY COOPS TIVE PANHANDLE PUBLIC LIB RY COOPED. a..TIVE SYSTEM SUWANNEE RIVER REGIONAL LIBRARY SYSTEM THREE RIVERS REGIONAL LIBRARY SYSTEM WILDERNESS COAST PUBLIC LIBRARIES Total Grand Total *Lake Worth Beach opted to not submit an application for F'Y2019-20. $4,425 $17,758 $21,980 $24,828 $20,447 $19,179 $16,983 $16,624 $22,612 $37,469 $105,471 $17,477 $64,499 $18,920,178 $450,000 $327,087 $350,000 $350,000 $338,764 $350,000 $368,043 $350,000 $2,883,894 $21,804,072 State Aid to Libraries Grant Agreement (Form DLIS/SA02) Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 06.2019. Page 3 of 3 Division of Library and Information Services Comparison of FY2018-19 Final Grants with FY2019-20 Estimated Grants 8/6/2019 2018-19 Grants OPERATING EQUALIZATION TOTAL GRANT: GRANT GRANT OPERATING AND EQUALIZATION ALACHUA 363,587 0 363,587 BAKER 4,296 57,099 61,395 BAY 53,361 0 53,361 BRADFORD 11,444 303,588 315,032 BREVARD 380,163 0 380,163 BROWARD 1,398,383 0 1,398,383 CALHOUN 7,973 213,687 221,660 CHARLOTTE 105,378 0 105,378 CITRUS 69,705 0 69,705 CLAY 59,232 0 59,232 COLLIER 195,181 0 195,181 COLUMBIA 21,529 521,247 542,776 DESOTO 4,838 63,402 68,240 DIXIE 5,260 140,680 145,940 DUVAL 760,288 0 760,288 ESCAMBIA 115,188 0 115,188 FLAGLER 26,107 0 26,107 FRANKLIN 4,718 61,403 66,121 GADSDEN 16,720 439,259 455,979 GILCHRIST 3,110 41,471 44,581 GLADES 1,657 22,130 23,787 GULF 3,491 45,691 49,182 HAMILTON 8,882 236,599 245,481 HARDEE 3,078 40,308 43,386 HENDRY 10,806 140,702 151,508 HERNANDO 51,174 521,247 572,421 HIGHLANDS 14,638 179,669 194,307 HILLSBOROUGH 969,521 0 969,521 HOLMES 2,977 39,858 42,835 INDIAN RIVER 86,869 0 86,869 JACKSON 8,553 111,999 120,552 JEFFERSON 5,646 150,753 156,399 LAFAYETTE 1,259 16,917 18,176 LAKE 171,395 0 171,395 LEE 594,853 0 594,853 LEON 150,760 0 150,760 LEVY 7,757 101,314 109,071 LIBERTY 1,854 49,861 51,715 MADISON 8,217 219,046 227,263 MANATEE 170,550 0 170,550 MARION 122,756 0 122,756 (MARTIN 95,408 0 95,408 2019-20 Estimated Grants OPERATING EQUALIZATION TOTAL GRANT: Difference GRANT GRANT OPERATING AND EQUALIZATION 419,464 0 419,464 55,877 3,836 51,977 55,813 (5,582) 60,079 0 60,079 6,718 11,980 323,942 335,922 20,890 454,090 0 454,090 73,927 1,505,471 01 1,505,471 107,088 9,245 252,560 261,805 40,145 121,131 0 121,131 15,753 72,862 01 72,862 3,157 83,562 01 83,562 24,330 221,697 01 221,697 26,516 21,038 551,1201 572,158 29,382 5,271 70,425 75,696 7,456 3,630 49,482 53,112 (92,828) 818,734 0 818,734 58,446 139,686 0 139,686 24,498 27,840 01 27,840 1,733 5,271 69,942 75,213 9,092 14,269 382,127 396,396 (59,583) 3,377 45,913 49,290 4,709 2,477 33,710 36,187 12,400 3,610 48,164 51,774 2,592 9,553 259,424 268,977 23,496 4,477 59,761 64,238 20,852 11,398 151,284 162,682 11,174 58,413 552,801 611,214 38,793 15,369 192,291 207,660 13,353 1,019,782 0 1,019,782 50,261 3,362 45,881 49,243 6,408 91,514 0 91,514 4,645 9,299 124,129 133,428 12,876 5,458 148,570 154,028 (2,371) 3,229 88,454 91,683 73,507 181,194 0 181,194 9,799 650,986 0 650,986 56,133 158,833 0 158,833 8,073 7,403 98,559 105,962 (3,109) 1,919 52,608 54,527 2,812 8,927 242,570 251,497 24,234 186,336 0 186,336 15,786 134,723 0 134,723 11,967 109,414 0 109,414 14,006 Page 1 of 3 Division of Library and Information Services Comparison of FY2018-19 Final Grants with FY2019-20 Estimated Grants 8/6/2019 I 2018-19 Grants 2019-20 Estimated Grants OPERATING EQUALIZATION TOTAL GRANT: OPERATING EQUALIZATION TOTAL GRANT: Difference GRANT GRANT OPERATING GRANT GRANT OPERATING AND AND EQUALIZATION EQUALIZATION MIAMI-DADE 1,363,324 0 1,363,324 1,572,231 0 1,572,231 208,907 MONROE 74,262 0 74,262 84,061 0 84,061 9,799 NASSAU 30,811 0 30,811 32,813 0 32,813 2,002 OKALOOSA 85,284 0 85,284 91,883 0 91,883 6,599 OKEECHOBEE 6,853 89,471 96,324 7,659 101,9241 109,583 13,259 ORANGE 830,417 0 830,417 953,803 01 953,803 123,386 OSCEOLA 162,424 0 162,424 176,522 0 176,522 14,098 PALM BEACH 1,002,522 0 1,002,522 1,057,153 0 1,057,153 54,631 PASCO 148,477 0 148,477 170,379 0 170,379 21,902 PINELLAS 709,858 0 709,858 a 747,810 0 747,810 37,952 Y POLK 249,327 0 249,327 302,342 0 302,342 53,015 PUTNAM 12,050 152,905 164,955 10,360 134,016 144,376 (20,579) SAINT JOHNS 134,619 0 134,619 ' 150,483 0 150,483 15,864 SAINT LUCIE 100,926 0 100,926 118,339 0 118,339 17,413 SANTA ROSA 45,251 0 45,251 48,913 0 48,913 3,662 SARASOTA 258,743 0 258,743 272,453 0 272,453 13,710 SEMINOLE 148,756 0 148,756 156,709 0 156,709 7,953 SUMTER 56,961 0 56,961 66,711 0 66,711 9,750 SUWANNEE 28,247 521,247 549,494 29,912 552,802 582,714 33,220 TAYLOR 5,608 73,802 79,410 5,274 70,758 76,032 (3,378) UNION 3,252 87,427 90,679 3,265 89,479 92,744 2,065 VOLUSIA 376,694 0 376,694 404,345 0 404,345 27,651 WAKULLA 6,896 90,981 97,877 7,080 95,223 102,303 4,426 WALTON 18,784 0 18,784 20,173 0 20,173 1,389 WASHINGTON 6,478 172,043 178,521 8,244 223,189 231,433 52,912 ALTAMONTE SPRINGS 10,053 10,053 11,093 11,093 1,040 'APALACHICOLA 2,141 2,141 2,627 2,627 486 BOYNTON BEACH 60,001 60,001 61,576 61,576 1,575 IDELRAY BEACH 54,726 54,726 , 57,652 57,652 2,926 FORT MYERS BEACH 31,454 31,454 29,556 29,556 (1,898) IHIALEAH 32,615 32,615 39,309 39,309 6,694 ILAKE PARK 7,192 7,192 6,852 6,852 (340) ILAKE WORTH 12,320 12,320 11,788 11,788 (532) ILANTANA 3,741 3,741 4,662 4,662 921 IMAITLAND 17,625 17,625 18,408 18,408 783 NEW PORT RICHEY 22,272 22,272 ' 21,362 21,362 (910) NORTH MIAMI 22,620 22,620 26,111 26,111 3,491 Page 2 of 3 Division of Library and Information Services Comparison of FY2018-19 Final Grants with FY2019-20 Estimated Grants 8/6/2019 2018-19 Grants OPERATING EQUALIZATION TOTAL GRANT: GRANT GRANT OPERATING AND EQUALIZATION NORTH MIAMI BEACH 20,814 NORTH PALM BEACH 17,859 IOAKLAND PARK 14,456 PALM SPRINGS 17,200 RIVIERA BEACH 17,836 SANIBEL 41,281 WEST PALM BEACH 108,948 20,814 17,859 14,456 17,200 17,836 41,281 108,948 WILTON MANORS 17,040 17,040 WINTER PARK 66,114 66,114 Subtotal 12,563,694 4,905,806 17,469,500 Multicounty HEARTLAND INEW RIVER NORTHWEST REGIONAL PAL PUBLIC LIBRARY COOPERATIVE PANHANDLE PUBLIC LIBRARY COOPERATIVE SUWANNEE RIVER REGIONAL THREE RIVERS REGIONAL WILDERNESS COAST Subtotal Total 20,304,072 450,000 330,831 350,000 350,000 333,009 350,000 347,274 323,458 2,834,572 2019-20 Estimated Grants OPERATING EQUALIZATION TOTAL GRANT: Difference GRANT GRANT OPERATING AND EQUALIZATION 23,046 23,046 2,232 20,056 20,056 2,197 14,495 14,495 39 16,988 16,988 (212) 23,765 23,765 5,929 47,595 47,595 6,314 110,851 110,851 1,903 17,946 17,946 906 64,584 64,584 (1,530) 13,809,446 5,163,085 18,972,531 1,503,031 450,000 0 327,087 (3,744) 350,000 0 350,000 0 338,502 5,493 350,000 0 343,998 (3,276) 321,955 (1,503) 2,831,542 (3,030) 21,804,072 1,500,000 The Fiscal Year (FY) 2019-20 estimates were based on estimated local expenditures for FY 2017-18 provided in the December 2018 State Aid application. Grant amounts and eligibility for Equalization Grants will change after the certified expenditures are received in October 2019. Page 3 of 3 Library FY 2020 Mission Statement The North Palm Beach Public Library provides materials, services, and programs for community residents of all ages while focusing on personal enrichment and enjoyment and meeting educational needs. The Library has a special mission that encourages a love of reading and learning among children and their parents. Service Levels Narrative Library Services in North Palm Beach were first provided in 1963 by the Library Society at a room in the old Country Club. With the library growing at a rapid pace, operations were turned over to the Village in 1965. The decision to build a new library at its current location was made in 1968. A ground breaking ceremony on October 24, 1968 launched the construction of the new building. Upon completion, Mayor Tom Lewis cut the ribbon in front of the library during dedication services on October 4, 1969. The two-story building, which can be described as "modified Aztec," sits behind the Village Hall, off U.S. 1 and includes a multi -purpose meeting room, a Florida book collection, a genealogy section, the local history & archives, a main reading area, a children's library, and a computer lab. The library is staffed with one (1) Director of Library, one (1) Administrative Coordinator, one (1) Librarian, one (1) Senior Library Assistant, three (3) Library Assistants, and nine (9) part-time Library Clerks for a total of 11.5 FTE. The Director and Librarian each have a Master's degree in Library Science. The Library consists of two (2) departments: Adult Services, which issues library cards, checks in and out books, provides readers advisory and reference services, prepares and catalogs materials for lending, and processes requests for items not in our collection; and Youth Services, which conducts activities for children and families and hosts weekly class visits from local schools. Services are available seven (7) days a week, sixty (60) hours per week, and many resources such as Rosetta Stone language learning software, Heritage Quest, MyHeritage, and Overdrive ebooks and audiobooks are accessible 24/7 through the Library's website. The Library's collection includes 45,000 print and media items as well as electronic resources available through the website. Formats include print, large print, newspapers and magazines, music CDs, books on CD, DVDs, ebooks and audiobooks, and e-readers containing bestsellers and classics. The computer lab provides access to fourteen (14) Internet computers and offers printing, photocopying, scanning, and faxing services. Microsoft Office is installed on the computers and patrons have in-house access to Ancestry Genealogy and ABCmouse. Wi-Fi is available for free throughout the building. The children's department contains play areas and reading corners, soft seating, two (2) teen rooms, three (3) large screen TVs for gaming and movies, two (2) kid -friendly computer stations with educational software, fourteen (14) laptops for afterschool use, and toys, games and puzzles. The Friends of the Library actively support the Library's many programs through fundraising activities and have been integral to the success of the Library in the community since 1982. Since that time they have raised thousands of dollars. For Fiscal Year 2019/2020, the Friends gifted $16,000 to the library. Library Personnel Changes The personnel/ title changes for Fiscal Year 2019/2020 are: • Addition of two (2) full-time Library Assistant positions; • Addition of two (2) part-time Library Clerks; • Deletion of two (2) full-time Senior Library Assistant positions Current Year Accomplishments and New Initiatives FY 2020 During Fiscal Year 2018/2019, the Library achieved the following new initiatives and goals for improvement: Youth Services • Expanded program offerings for teens to include culinary literacy, creative writing, Animanga book club, holiday-themed crafts, interactive games, and summer reading. • Partnered with The Conservatory School to host various school -funded programs, performances by the Kravis Center, One Humanity, and visits from authors/ illustrators. • Renovated former technical services room into new teen programming space. • Continued to host weekly class visits from The Conservatory School and issue fine -free memberships to students without a library card. • Purchased (6) additional laptops, bringing total number to fourteen (14), along with a Yeti Microphone, to be used in teen tech -related programs. • Recruited teen volunteers to help with day-to-day activities and also with summer reading. • Initiated Babies and Brews program with coffee, social time, and playdates for moms and babies. • Provided 603 free lunches and 728 free snacks during the summer to children ages 0-18 in partnership with the Palm Beach County School District as part of a USDA grant. • Facilitated successful year-end water wars event with dunk tank, squirt guns, water balloons, pizza and ice cream for 35 children and 52 teens. • Accepted $750 donation from the Parent payment of one (1) summer reading program. • Implemented new policy requiring children to remain in library after school studying, reading, or 30000 participating in a program until signed 25000 out by a parent or guardian, and 20000 requiring all children younger than 15000 fourth grade to be supervised by a parent or guardian at all times. • Initiated daily storytimes for children afterschool prior to all programming to instill a love of reading. • Increased year -over -year programming attendance by 10%. including Teachers Organization (PTO) at The Conservatory School for Total Attendance at Children's programs by Fiscal Year ■ 28000 • 29000 - 25423 • 14191 10000 a 6-171 5000 0 FY15/16 FY16/17 FY17/18 FY18/19 FY19/20 (Actual) (Actual) (Actual) (Projected) (Estimated) Library FY 2020 • Continued successful summer reading program to children, inviting special guest performers, and promoting the program to students and residents with approximately 4,143 participants. • Participated in Village events such as Heritage Day, Hot Cars and Chili Cook -Off, Veterans Day Ceremony, Santa's Trolley Rides, and Tree Lighting. • Participated in county events such as Read for the Record and Families Reading Together. • Coordinated with The Conservatory School to host Fall and Spring Scholastic book fairs, netting the library $3,700 to spend on STEM kits for programming. • Hosted toddler's birthday party in children's room after family's event got rained out at Anchorage Park. Circulation • Issued 1,047 new library cards through the first ten (10) months of Fiscal Year 2019, resulting in highest number of cardholders (8,619) since May 2014 when the library had 9,500 • Replaced current ILS (integrated library system) Sirsi with new open source, web -based ILS Koha for better reporting, financial savings, and ease of use. • Installed Hearing loop device at circulation desk. Total Print Circulation 54000 .53732 53500 53000 52500 52000 51500 51000 50500 ■ 53000 ■ 52452 FY17/18 (Actual) FY18/19 FY19/20 (Projected) (Estimated) Adult Services • Hosted hearing loss group, rock painting club, yoga classes, and local camera club meetings/ classes. • Coordinated with Palm Beach Sail & Power Squadron for free boating safety courses. • Coordinated second annual Village Art show with Village Manager's office. • Partnered with Palm Beach Bar Association for lawyer program. • Coordinated second annual Women's History program with AAUW. • Hosted monthly Wellness presentations by HR in Obert room. • Planned 50th anniversary library celebration in conjunction with the Friends for Saturday, October 19, 2019. Collections • Added genealogy database MyHeritage, available 24/7 from library's website. • Digitized entire local history & archives in high -resolution 600 dpi Tiff format for preservation and greater access. Library -. FY 2020 Facilities • Upgraded Comcast high speed interne to 300mbps. • Replaced all tile flooring, cove base, and covered front lobby stairs with new treads featuring added safety strip. • Repaired all windowsill damage from old water leaks and repainted as necessary. • Installed new shelving in Obert room closet to store all meeting room -related supplies. • Purchased 40 new meeting room chairs, along with two chairs dollies for easy storage. • Installed locks on all downstairs cabinets/ drawers. • Professionally cleaned all carpets and will continue to do so twice per year. Safety & Security • Installed additional HD security cameras downstairs. • Installed new buzzer for downstairs rear door for delivery drivers. • Completed mandatory Security Awareness Training (All staff). • Completed mandatory Ethics training (All staff). • Completed 3 hours of American Heart Association Heartsaver CPR/AED training (eleven out of sixteen staff members). • Installed AED downstairs near Obert room. The Friends of the Library • Allocated $16,000 to the Library in support of programs and events, including summer reading, and for any items and materials not covered through the Library's regular operating budget. • Broke all-time Annual Booksale record of $4,365, taking in $4,556.00. • Increased year -over -year in-house Booksale revenues by 200%, netting $6,778.22 versus $2,203.59 for the previous year. • Diversified payment options by adding PayPal as a payment method for the purchase of books and Friends memberships. • Donated $5,000 to library for the purchase of equipment in the newly renovated teen room. • Donated $5,000 to library for the purchase of new meeting room chairs. Grants • Applied for and received State Aid to Libraries grant in the amount of $17,859. • Applied for and received LSTA grant in the amount of $2,875.11. Conferences • Attended 2018 Florida Public Library Directors Meeting in Tampa; 2019 Directors' Academy & Florida Library Association Conference in Orlando. FY 2020 Goals and Obiectives In the coming year, the Library plans to achieve the following goals and objectives: Strategic Goal: Beautification & Quality of Life Department Goal: Implement services that meet the needs of the community Obi ectives: a. Continue speaker series to complement adult programming and bring interesting subjects to life with community experts. b. Continue partnership with schools and daycares in the area to include library card sign up, class visits, out -of -school -time programs, summer reading, and volunteer opportunities for teens. c. Implement afterschool sports program for elementary students in conjunction with Parks and Recreation at Anchorage Park. d. Partner with Palm Beach Opera for storytime series for elementary students. e. Partner with Institute for Academic and Career English to offer a mommy and me, pre-k, elementary or teen Spanish class, or a conversational Spanish class for adults. f. Furnish new teen room with money donated for that purpose. g. Continue participation in community activities such as Heritage Day Parade, Veterans Day Ceremony, Trolley Rides, Holiday Tree Lighting, Hot Cars & Chili, etc. Strategic Goal: Organizational Excellence Department Goal: Continuously improve the way the Library operates Obi ectives: a. Increase Friends of the Library revenues through partnerships with Parks and Recreation and Farmer's Table and by holding a second annual Booksale. b. Identify volunteer opportunities and create job titles and descriptions to match library needs. c. Continue updating policies and procedures. d. Make available online the newly digitized local history & archives for easy searching and greater accessibility.