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HomeMy WebLinkAboutRes 1974-18 Authorizing Mayor & Clerk to Sign Agreement with PBC for PBC Library Membership1 1 1 RESOLUTION NO. 18-74 A RESOLUTION OF THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND VILLAGE CLERK TO SIGN THAT CERTAIN AGREEMENT WITH PALM BEACH COUNTY REGARDING MEMBERSHIP IN THE PALM BEACH COUNTY LIBRARY SYSTEM. BE IT RESOLVED BY THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA: Section 1. The Mayor and the Village Clerk be, and they are hereby, authorized and directed to sign that certain contract between the Village of North Palm Beach and the County of Palm Beach concerning County library service, a copy of which is attached hereto, marked Exhibit A, and by reference made a part hereof. Section 2. The Village Clerk is hereby authorized and directed to affix the Village Seal thereto. Section 3. A copy of this Resolution, together with the ex- ecuted contract, shall be sent forthwith to County Administrator Jack Dean. Section 4. This Resolution shall take effect immediately upon passage. PASSED AND ADOPTED THIS 25 DAY OF APRIL, 1974. ATTEST: /s/ Dolores R. Walker Village Clerk /s/ Walter N. Colbath, Jr. MAYOR • • AGREEMENT THIS AGREEMENT, entered into this 25 day of April l9 74 , between the VILLAGE OF NORTH PALM BEACH , Florida, a municipal corporation organized under the laws of Florida, whose post office address is c/o City Hall, NORTH PALM BEACH Florida, hereinafter designated as City, and the County of Palm Beach, a political subdivision in the State of Florida, whose post office address is Palm Beach County Courthouse, West Pa]n. Beach, Florida, hereinafter designated as County: WITNESSETH: WHEREAS, the City has a public library located in Palm Beach County, Florida, and WHEREAS, the County desires to provide free public library service to the residents of the County described in Paragraph 1 hereof; NOW, THEREFORE, in consideration of the premises and of the mutual covenants .and conditions hereinafter set forth, the parties agree as follows: I. For a period of one year commencing October 1, 1974 , the City shall provide Tree public library service and free use of its public library facili- ties and materials, on both a direct borrowing basis and through interlibrary loan, to (a) all residents of the County residing outside the corporate limits of a municipality, and (h) all residents of the County residing within the corporate limits of a municipality which does not use ad valorem tax money for public library purposes, and (c) all residents of the County residing within the corporate limits of any municipality in the County which currently uses ad valorem taxes for public library purposes but which elects to discontinue such municipal taxes and to have its residents taxed by the County for County Public Library service, and (d) all residents of the County residing within the corporate limits of any municipality in the County which does use ad valorem taxes for public library purposes and which has entered into an agreement with the County in form and substance as set forth herein, rn the same manner and under the same rules and regulations applying to the residents of the City. During the period of this contract, the City shall provide physical facilities used exclusively for public library service with space for reference and reader use by persons of various age groups, and keep its public library open for a minimum of forty hours per week with paid personnel on duty daring all such hours and whose time is devoted exclusively to public library service. During said period, the City shall appropriate and spend from the City budget a mini- mum sum equal to $2.00 per person for all persons residing within the limits of the City or shill appropriate and spend a minimum sum equal to .75 mills tax on the taxable value of the property in the City, whichever sum is less. 2. The books and materials of the City shall remain the property of the City which shall have complete authority in operating its public library subject only to the free use of its facilities and materials as set forth herein. 3. The County shall pay to the Ciry hereunder an amount equal to 15% of the actual money expended by the City for public library purposes during the Citv's previous fiscal year. As used herein, the phrase "actual money expended by the City for public library purposes" shall not include any moneys paid to the City by the County or any moneys received by the City as a federal or state grant. The phrase shall include all funds spent exclusively for public library purposes, except expenditures for capital improvements. The term "capital improvements" shall include such items as office machines and typewr.itcrr. hut :nail not include such items as books, periodicals, phonograph records, and art works. genii.? to capital equipment ra buildings shall not he regarded as an expencfitrre for capirai improvements unless itentbe capitalized for accounting purposes under proper and standard accounting protedurer.. Where the maintet.artce of Cae public library building and grounds, insuience, ,nrlitie:=, Soc1.l "- arity, .,u.d such items are combined with other expenses, a proper prorated amount of such expenses ahall he allocated as money spent for public library purposes. Any question as to whether an item should be regarded as within the meaning of the phrase "actual money expended by the City for public library purposes" shall be decided by the County Comptroller, whose determina- tion shall be binding upon both the County and the City. 4. The amount to he paid by the County to the City hereunder shall be paid in full on or about February 1, 1975 , upon the basis of a financial report to fife/ tarnished by the City, containing the customary C,P,A. certificate, setting tolth "the actual money expended by the City for public library purposes" during the City's previous fiscal year as defined above. It is further provided that such payment by the County to the City shall be subject to the availability of funds from the collection of County library taxes. In the event that such funds are not available for disbursement on or about February 1, 1975 , payment shall he made as soon thereafter as practicable. 5. All moneys paid by the County to the City hereunder shall be used by the City solely for the City's public library. 6. At the request of the City, the County may purchase public library materials for the City. Reimbursement by the City shall be made to the County upon presentation of documents confirming the actual cost. The library materials so purchased shall be the property of the City. 7. No provision of this Agreement shall prevent the acceptance of any other funds by the City or the County for the further development of public library services within the County of Palm Beach, Florida. ATTEST: r 41 --- ter%., NORTH PALM BEACH City Clerk Mayor J'„ ;i'i I . DUNKLE, CIrRK Bc,Ir 1 ,'I ,1�'i lty iinnlnlyblo:...`rE.. AT PEST: I4y J. PAUL. IOA.Ru , Deputy C.lerk!Cut trr!ler Clerk of the Circuit Court of Palm Beach County, Floc icta 3 , FLORIDA