04-20-2009 VC SP WS-MMINUTES OF THE SPECIAL WORKSHOP SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
APRIL 20, 2009
• Present:
David B. Norris, Mayor
William Manuel, Vice Mayor
Darryl Aubrey, Sc.D., President Pro Tem
Edward M. Eissey, Ph.D., Councilman
T.R. Hernacki, P.E., Councilman
Jimmy Knight, Village Manager
Melissa Teal, CMC, Village Clerk
ROLL CALL
Mayor Norris called the meeting to order at 6:10 p.m. All members of Council were present.
All members of staff were present, except the Village Attorney. Finance Director Samia Janjua
and Public Works Director Wiley Livingston were present.
GOALS AND OBJECTIVES
Mr. Knight distributed an amended copy of his presentation entitled Village Council FY 2009/10
Goals & Objectives, along with a copy of an article by Theodore H. Pointer and Gregory Streib,
Georgia State University, entitled Elements of Strategic Planning and Management in Municipal
Government: Status after Two Decades.
President Pro Tem Aubrey provided an analysis of the Village's strengths, weaknesses,
opportunities, and threats (SWOT) entitled Village of North Palm Beach SWOT Analysis. Council
discussed President Pro Tem Aubrey's analysis, added additional items, and concluded as follows:
STRENGTHS
Affluent community
Strong financial reserves
Infrastructure in good condition
Taken steps to reduce costs
Generally supportive residents
Unified Council
High quality staff
Advisory Boards/citizen participation
Location/waterways
Tradition/2nd & 3rd generation residents
WEAKNESSES
Shrinking tax base
Shrinking sources of non-ad valorem revenues
State budgets in red
State pressures on municipal taxing authority
Limited retail
No anchor or destination
OPPORTUNITIES
Seek additional funding sources
Service fees
Grants
Seek to influence State legislature
Pursue further cost efficiencies
Improve relationship with business community
Annexation
THREATS
Economy in decline
State and County pressures on home-rule authority
of municipalities
Increase in unfunded mandates
Increased foreclosures of residential property
Under-funded retirement accounts
Hurricane threats
Water shortage
• Mr. Knight noted that afive-star hotel in close proximity to the Country Club would draw guests
to the Country Club, local business and dining establishments, and afford an opportunity for tram
and water taxi service. Regarding annexation, Mr. Knight noted voluntary annexation requests
have been received from property owners west of the railroad tracks, and suggested Council
could consider light industrial uses for the property if that area was annexed.
Minutes of Village Council Special Workshop Session held April 20, 2009 Page 2 of 2
Mr. Knight reviewed the mission statements of the Council and Manager, and suggested
combining both to create a new Mission Statement for the Village. Mr. Knight discussed the
• Village's core values, including exemplary customer service, teamwork, ethics and integrity,
leadership and vision, dedication, open communication, and respect for differences.
Mr. Knight discussed the following five-year (2010-2015) goals: develop financial stability (debt free
status), improve maintenance of infrastructure, maintain Public Safety that is responsive and cost-
effective, enhance public awareness and participation, increase economic development.
Mr. Knight reviewed the Council's current goals and objectives, as well as actions taken to
achieve these goals. Mr. Knight noted that goals must be both attainable and measurable.
MID-YEAR BUDGET REVIEW AND FY 2010 TAX REVENUE PROJECTIONS
Mr. Knight presented amid-year review of the General Fund and Country Club budgets.
Discussion ensued on the Country Club budget. Mr. Knight reported on preliminary contract
negotiations with IGM.
Mr. Knight discussed tax revenue projections for FY 2010 and presented an action plan to offset
the anticipated decrease in ad valorem revenue while maintaining current service levels.
Discussion took place concerning the level of sanitation service currently provided and alternate
revenue sources. Mr. Knight noted that outsourcing of sanitation services is prohibited by
Village Charter, unless approved by referendum.
INVESTMENT POLICY
Mr. Knight gave a status report on the Village's investment policy. Mr. Knight related that
investment advisor PFM Asset Management obtained quotes from banking institutions for
investment custodian services, and TD Bank was selected to provide custodial services; therefore,
monies have been moved from Evergreen to TD Bank. Mr. Knight advised that administration is
not seeking any changes to the Village's current investment policy.
Brief discussion took place concerning funding of the Village's pension plans, which will be
reviewed in more detail during upcoming budget workshops.
GOALS AND OBJECTIVES RECAP
Discussion ensued on changes to the Council's goals and objectives. Mr. Knight noted Council's
final goals and objectives will be presented to departments during the staff budget retreat on May 1.
Council determined to review the information presented and meet again on 4/30/09 (immediately
following the Special Session to appoint advisory board members) t0 finalize lts goals and Objectives for the
coming year. Mr. Knight requested that councilmen communicate their individual goals and
objectives to him before 4/30/09. Mr. Knight will compile these for Council prioritization in
determining its collective goals and objectives on 4/30/09.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 7:45 p.m.
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Melissa Teal, CMC, Village Cler