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HomeMy WebLinkAboutRes 1965-227 Contract with Hunnicutt for taxable year 1965• • • • RESOLUTION NO. 227-65 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AUTHORIZING THE MAYOR AND VILLAGE CLERK TO ENTER INTO A CONTRACT WITH HUNNICUTT & ASSOCIATES, INC. FOR THE PURPOSE OF TAX ASSESSMENTS. BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA: Section 1. The Mayor and the Village Clerk be, and are hereby, authorized to enter into a contract between the Village of North Palm Beach and Hunnicutt & associates, Inc. for the latter to do tax assessing work for the Village for the taxable year 1965, according to the contract attached hereto marked Exhibit 1 and by reference made a part hereof. (SEAL) ATTEST: Section 2. All resolutions in conflict with this resolution are hereby repealed. PASSED AND ADOPTED THIS 9th day of February, 1965. Village Clerk Mayor • • • • CONTRACT between THE VILLAGE OF NORTH PALM BEACH, FLORIDA and HUNNICUTT & ASSOCIATES, INC. THIS CONTRACT, made and entered into this 9th day of February, 1965, by and between THE VILLAGE OF NORTH PALM BEACH, a municipal corporation of the County of Palm Beach and the State of Florida, hereinafter referred to as the +TVILLAGEII and HUNNICUTT AND ASSOCIATES, INCORPORATED, a Florida corporation with offices located at St. Petersburg, Florida, hereinafter referred to as the TICORPORATIONtI. WITNESSETH: That for and in consideration of mutual promises and agreements herein contained, the VILLAGE hires, employs, and contracts with the CORPORATION to make a complete revaluation of all taxable real property in the VILLAGE, and the CORPORATION hereby accepts said hiring and employment and contracts with the VILLAGE, all upon the following terms and ocnditions hereby agreed upon, to wit: WORK TO BE DONE BY THE CORPORATION WHEREAS: The CORPORATION shall, to the best of its ability and in accordance with modern, established tax appraisal principles, methods, and systems appraise all taxable real property within the present corporate boundaries of the VILLAGE all for the information, guidance, and use of the VILLAGE Tax Assessor in preparing the VILLAGE tax roll as provided by law for municipal taxation. It is understood and agreed that this contract excludes the appraisement of all personal property or properties whose valuations are returned by the State of Florida and any and all properties exempt from ad valorem taxation, with the exception of homestead exempt property. The work shall be handled as hereinafter set forth. PART I PREPARATION OF ASSESSMENT MAPS Prints of.existing VILLAGE maps and recorded plats to be furnished by the VILLAGE shall be prepared by the CORPORATION as assessment maps and shall show property ownership boundaries as they existed on January 1, 1965. Where available, lot and block dimensions shall be noted on the assessment maps. Where dimensions are not available, they shall be estimated by scaling from the existing maps and plats. Parcel numbers shall be assigned to each owner- ship. One set of prints shall be prepared as the land assessment maps and shall have indicated thereon sales and market data and all unit land values as estimated by the CORPORATION'S appraisers. A second set of prints shall be prepared as field maps for use by the CORPORATION's personnedl in measuring and appraising the improvements. - 1 - • RESOLUTION NO. 227-65 Page - 2 - PART II APPRAISAL OF REAL PROPERTY A. REAL PROPERTY RECORD CARDS The CORPORATION shall prepare and have printed property record cards which shall be suitable to both residential and commercial -industrial property. A separate card shall be used for each property within the VILLAGE OF NORTH PALM BEACH. Each card shall provide space for the appraisal of land and improvements separately. B. FIELDWORK Each building having remaining value or utility shall be ,napected and measured; and in the graph space provided on each property record card, a perimeter sketch of each building measured shall be made to scale and dimensions noted. Each property record card shall be designed to handle up to four buildings; and where more than four buildings are found on any one property, additional cards shall be used as supple- mentary cards. The type of construction shall be recorded on the property record card by component parts. The construction information recorded shall consist of the essential elements to estimate replacement costs with a high degree of accuracy. C. THE APPRAISAL OF IMPROVEMENTS In the main, buildings and other improvements shall be appraised by the depreciated replacement method. Summation values shall be carefully checked and compared with actual sales and market data of similar properties. Each and every building, residential, commercial, or industrial, which can be standardized according to the CORPORATION'S systems and manuals, will be classified; and those not susceptible to classification shall be inspected and rated by structural engineers of wide training and experience. Building depreciation schedules for each class of structures shall be prepared. In estimating depreciation of a building, consideration shall be given to physical deterioration, economic and functional obsolescence, and many other factors affecting values. A thorough study and analysis of material and labor prices prevailing in the VILLAGE OF NORTH PALM BEACH area shall be made to determine, with a high degree of accuracy, the current building cost index. For buildings which are largely dependent upon income for their value, the income approach to value would be given consideration. D. LAND 1. Land Valuation Studies In the appraisal of land, the market or comparison method of appraisal shall be the controlling approach used in estimating value. Records of actual sales shall be compiled by the CORPORATION'S appraisers and carefully studied and analyzed. The type of construction shall be recorded on the property record card by component parts. Also considered shall be such factors as location, accessibility, utility, topography, zoning, restrictions, transportation facilities, corner, depth of area, and numerous other influences and factors. - 2 - RESOLUTION NO. 227-65 Page - 3 - 2. Appraisal of Land (a) Residential Land: Residential land, other than undeveloped tracts of acreage shall be appraised on the front foot basis, with basic units of value ascribed to the various blocks. (b) Undeveloped Acreage: Undeveloped tracts of acreage shall be evaluated on a per acre basis, with the exception of those parcels which provide sufficient justifi- cation for use on the front foot value method. Commercial Land: In the appraisal of commercial land, the front foot shall also represent the unit or standard of measurement applied. (d) Industrial Land: Industrial land shall be evalued on a square foot or per acre basis, depending upon existing conditions. In the appraisal of both commercial and industrial land, the highest and best use of the land and value resulting therefrom shall be given careful consideration. PART III (c) GENERAL A. LAWS TO BE OBSERVED All federal, state, and local laws, codes, ordinances which affect the project or those employed in the work shall be strictly adhered to. B. PUBLIC RELATIONS The CORPORATION agrees, during the progress of the work hereunder, to make use of every reasonable opportunity to acquaint the citizens of the VILLAGE OF NORTH PALM BEACH, with the revaluation program and the advantages accruing to the VILLAGE by reason of a revaluation, as well as the methods used in order to secure equalization of valuations, with a resultant uniform distribution of the tax burden. C. PUBLIC INSPECTION OF APPRAISALS The CORPORATION shall hold open for public inspection all appraisal records in the VILLAGE for a period of three (3) days, during which time all properties upon which complaints are received will be rechecked. D. ASSISTANCE The CORPORATION agrees to have one or more representatives at the meeting of 1965 Board of Equalization for a period not to exceed five (5) eoniecutive days to aid and assist the Tax Assessor and Board of Equalization in the settlement of complaints. E. DEFENSE The CORPORATION shall fully cooperate with the VILLAGE and its attorneys in the defense of any and all suits at law or in equities arising out of or resulting from any appraisal made by'the CORPORATION without additional cost to the VILLAGE for a period of one (1) year following the completion of the work herein contained, with the exception, however, that all court costs and attorneys' fees incidental to such trials be borne by the VILLAGE. - 3 - • RESOLUTION 227-65 Page - 4 - F. SERVICE AND MATERIAL DELIVERY SCHEDULE On or before July 1, 1965, the CORPORATION shall deliver to the VILLAGE all property record cards showing the CORPORATION'S appraisal of each parcel of property as heretofore stipulated, field maps, and land assessment maps as prepared from existing VILLAGE maps. Such cards and maps shall be leased to the VILLAGE, with an option to purchase within a period of two hundred seventy (210) days from the date of delivery. It is agreed and understood that the VILLAGE shall not receive calculating machines, typewriters, measuring tapes, and other equipment and machines owned by or purchased by the CORPORATION for use in the work described herein. G. WHAT THE VILLAGE SHALL FURNISH The VILLAGE agrees to furnish to the CORPORATION, without charge, the following: 1. Adequate and furnished work space within the VILLAGE HALL for the duration of th this contract. 2. Two copies of the VILLAGE map tracing at a scale of one (1) inch equals two hundred (200) feet and one copy of all existing recorded plats within the boundaries of the VILLAGE. 3. The use of VILLAGE records which will be of assistance to the CORPORATION In the appraisals. PART IV CONTRACT PRICE AND PAYMENT A. LEASE WITH OPTION TO PURCHASE AND REMEDIES 1. Lease: It is expressly understood and agreed by and between the parties of this__ Agreement, anything in this Agreement to the contrary notwithstanding, that the FIVE THOUSAND FIVE HUNDRED (:5,500) DOLLARS which has heretofore been appropriated by the VILLAGE for the purpose of securing the services of the CORPORATION to perform the work necessary for the Tax Assessor's information, guidance, and use in bringing about equalization in property assessments as heretofore set forth, shall constitute and be the cost of leasing all of the information gathered by the CORPORATION for the period commencing with the effective date of this Agreement and terminating on the 15th day of January, 1966. During said lease period, all records and information furnished to the Tax Assessor shall remain the exclusive property of the CORPORATION, including but not limited to all building record cards, conversion tables, sales data compilations, and maps (regardless of who furnished said maps to the CORPORATION) together with any duplications of said information, regardless of who procured or paid for duplications. 2. Option to Purchase It is further expressly agreed and understood by and bebeen the parties hereto that the VILLAGE shall have the option of purchasing all of said records and information from the CORPORATION by paying over to the CORPORATION at their principal office and place of business No. 433 Fourth Street, North,St. Petersburg, Florida, the sum of - 4 - • RESOLUTION NO. 227-65 Page - 5 - SEVENTHOUSAND THREE HUNDRED FIFTY ($7,350) DOLLARS on or before the 15th day of February, 1966. 3. Remedies: In the event the VILLAGE fails, refuses, or for any reason does not execute its option to purchase said records and information as above set forth, then the CORPORATION shall have the absolute right to enter the Tax Assessor's office or any other VILLAGE office wherein said records or information may be kept at the time and remove 01 of said records and information from said office, except the actual tax roll whereupon the Assessor's assessed values as opposed to the CORPORATION'S appraised values are recorded, which said tax roll shall remain the property of the VILLAGE. No legal action shall be necessary for the CORPORATION to take possession of this information, records, and/or copies of same. Any provision of this Agreement obligating the CORPORATION to perform any acts or services after the option to purchase date has expired, including but not limited to the defense of values, shall be null and void and of no effect if the VILLAGE does not exercise its option to purchase the information and records within the time limits as herein con- tained. 4. Payments Payments under Section I (above) under A, LEASE WITH OPTION TO PURCHASE AND REMEDIES, shall be made monthly to the CORPORATION at their principal office and place of business No. 433 Fourth Street, North, St. Petersburg, Florida, on the following payment schedule: March 1, 1965 $1,300 April 1, 1965 $1,300 May 1, 1965 $1,400 June 1, 1965 $1,500 IN WITNESS WHEREOF, the VILLAGE has caoused these.presents to be executed by its duly authorized officers and the official seal of the VILLAGE affixed hereto, after having been duly authorized by proper resolution of the VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA, and the CORPORATION has caused this contract to be signed in its name by its president, and its corporate seal to be affixed, attested to by its secretary, all as of the day and year first above written. ArnsSTED: VILLAGE OF NORTH PALM BEACH, FLORIDA AS TO FORM: ATTESTED: Village Attorney Secretary By Mayor Village Clerk HUNNICUTT & ASSOCIATES, INC. A Florida Corporation By -5 President