03-12-2009 VC REG-MMINUTES OF THE REGULAR SESSION
• VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
MARCH 12, 2009
Present: William Manuel, Mayor
David B. Norris, Vice Mayor
Darryl Aubrey, Sc.D., President Pro Tem
Edward M. Eissey, Ph.D., Councilman
T.R. Hernacki, P.E., Councilman
Jimmy Knight, Village Manager
Leonard Rubin, Village Attorney
Melissa Teal, CMC, Village Clerk
ROLL CALL
Mayor Manuel called the meeting to order at 7:30 p.m. All members of Council were present.
All members of staffwere present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Mayor Manuel gave the invocation and Councilman Eissey led the public in the Pledge of
Allegiance to the Flag.
AWARDS AND RECOGNITION
Joe Giulietti, Executive Director, South Florida Regional Transportation Authority, gave a
presentation on the planned extension of Tri-Rail service to the north county area.
ADMINISTRATION OF COUNCILMAN OATHS
Village Clerk Melissa Teal administered the oath of office to re-elected councilmen T.R Hernacki
and David B. Norris. Said Oaths are attached to the official Minutes.
COUNCIL REORGANIZATION
Mayor Manuel thanked the administration, staff, and his fellow council members for their
dedicated work during the last year, and for the support and energy they give to the Council.
At this time, the floor was open to nominations for Council Officers for the coming year.
William Manuel nominated David Norris for Mayor. With no other nominations for Mayor,
David Norris was declared Mayor.
David Norris nominated William Manuel for Vice Mayor. With no other nominations for Vice
Mayor, William Manuel was declared Vice Mayor.
T.R. Hernacki nominated Darryl Aubrey for President Pro Tem. With no other nominations for
• President Pro Tem, Darryl Aubrey was declared President Pro Tem.
Thereafter, the names of David Norris, William Manuel, and Darryl Aubrey were entered into
Resolution 2009-19.
Minutes of Village Council Regular Session held March 12, 2009 Page 2 of 4
RESOLUTION 2009-19 ADOPTED -APPOINTING COUNCIL OFFICERS
• Councilman Eissey moved that Resolution 2009-19 entitled
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, APPOINTING THE MAYOR, VICE MAYOR AND PRESIDENT PRO
TEM FOR THE UPCOMING YEAR; AND PROVIDING FOR AN EFFECTIVE DATE
be adopted. President Pro Tem Aubrey seconded the motion, which passed unanimously.
ADMINISTRATION OF OATHS TO COUNCIL OFFICERS
Village Clerk Melissa Teal administered the Oath of Office to Mayor Norris, Vice Mayor
Manuel, and President Pro Tem Aubrey. Said Oaths are attached to the official Minutes.
APPROVAL OF MINUTES
The Minutes of the Special Session held 2/26/09 and the Minutes of the Regular Session held
2/26/09 were approved as written.
CONSENT AGENDA
Councilman Eissey moved to approve the consent agenda. President Pro Tem Aubrey seconded
the motion, which passed unanimously. The following items were approved:
Receive Minutes of Library Advisory Board meeting held 2/24/09
Receive Minutes of Code Enforcement Board meeting held 3/2/09
RESOLUTION 2009-20 ADOPTED -ACTUARIAL VALUATION PROPOSAL
Councilman Eissey moved that Resolution 2009-20 entitled
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA APPROVING AND ACCEPTING THE PROPOSAL SUBMITTED BY
MILLIMAN, INC. TO PERFORM THE ACTUARIAL VALUATION REQUIRED BY
GOVERNMENT ACCOUNTING STANDARDS BOARD ("GASB") STATEMENT
NUMBER 45; AND PROVIDING FOR AN EFFECTIVE DATE
be adopted. Vice Mayor Manuel seconded the motion, which passed unanimously.
RESOLUTION 2009-21 ADOPTED -FLORIDA LIBRARY SERVICES AND TECHNOLOGY
GRANT APPLICATION
Councilman Eissey moved that Resolution 2009-21 entitled
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA AUTHORIZING THE MAYOR, VILLAGE CLERK AND VILLAGE
ADMINISTRATION TO TAKE ALL STEPS NECESSARY TO APPLY FOR AND
• EFFECTUATE A GRANT IN THE AMOUNT OF $31,500 FROM THE STATE OF FLORIDA
LIBRARY SERVICES AND TECHNOLOGY ACT PROGRAM TO FUND THE
ACQUISITION AND IMPLEMENTATION OF A NEW AUTOMATION SYSTEM FOR THE
VILLAGE LIBRARY; AND PROVIDING FOR AN EFFECTIVE DATE
be adopted. Councilman Hernacki seconded the motion, which passed unanimously.
Minutes of Village Council Regular Session held March 12, 2009 Page 3 of 4
MOTION AUTHORIZING EXPANSION OF ANCHORAGE PARK IMPROVEMENT PROJECT
• PHASE 1 AND CHANGE ORDER
Vice Mayor Manuel moved to authorize expansion of Phase 1 of the Anchorage Improvement
Project to include additional construction components through direct purchase or through a
change order to the existing contract with American Engineering & Development Corporation at
a cost not to exceed akeady allocated funding and to waive purchasing policies that would
otherwise require separate Council approval of the additional components. The motion was
seconded by President Pro Tem Aubrey.
Mr. Knight noted that implementation of various park improvements was initially planned in
three phases; however, due to economic conditions, Phase 2 and Phase 3 improvements are likely
to be delayed. Mr. Knight recommended expanding Phase 1 in order to achieve a finished look
while remaining within the budget for this project. Mr. Knight detailed current changes orders
for the water line, relocation of power lines, and removal of the handicapped ramp. Mr. Knight
discussed removal of the utility building at an estimated cost of $6,500, not including asbestos
abatement. Mr. Knight advised that Council will be informed of all change orders during the
course of the project, which is expected to be completed on or about April 15, 2009.
Discussion ensued on grants received for Phase 1, and funding for future park components, some
of which are not eligible for grant funding.
It was requested that after completion of the project, an accounting of the grant funds and how
they were used be provided to the Council.
Thereafter, the motion passed unanimously.
VILLAGE MANAGER MATTERS
Mr. Knight notified Council of the need to repair a storm drain at Village Garden Apartments,
which will come forward for Council approval at the next meeting.
Mr. Knight reported that the draft copy of the Comprehensive Annual Financial Report will be
provided to the Audit Committee tomorrow, with a presentation by the auditors to the Audit
Committee on Monday and to Council at its March 26th Regular Session.
Mr. Knight advised the refurbishment of Parker Bridge by the Florida Department of Transportation
(FDOT) has been moved up to July 2009, and will include a complete mechanical changeover,
widening the bridge to accommodate two pedestrian walkways, noise dampening devices in the
bridge spans, and construction of a new bridge tender's house. FDOT projects completion of
this project by March 2010. Mr. Knight stated FDOT will give a presentation to Council at its
next meeting, and will hold a "town hall" meeting as well. Mr. Knight confirmed that there will
be no change in elevation of the bridge, and no total closure of the bridge will be allowed.
Director of Golf Operations Mike Gray presented ideas to increase play on the golf course.
Discussion ensued on advertising a $10 off coupon, as well as participating with other area clubs
in a "premier Wolf card" which would cost Palm Beach Countv residents $99 for one vear and
• would allow unlimited play at various courses for the cart fee or a fee set by the participating
club that is less than the summer walk-in rate. Mr. Gray reported that revenue from card sales is
split among the participating clubs. Mr. Gray advised that costs to the Village would include
advertising, membership cards, and a brochure counter display.
Minutes of Village Council Regular session held March 12, 2009 Page 4 of 4
Mr. Crray anticipated approximately 500 cards could be sold this summer and noted a "premier
• golf pass" has been available in Dade and Broward counties for 20 years, with 5500 cards sold
last year.
Council consensus was to both proposals as presented. It was suggested that coupon holders be
provided membership information.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 9:02 p.m.
Melissa Teal, CMC, Village Clerk
•
~ OATH OF OFFICE
State of Florida )
County of Palm Beach ) ss.
Village of North Palm Beach )
I, T.R. Hernacki, do solemnly swear or affirm that I will support, protect, and
defend the Constitution and Government of the United States and of the State of
Florida; that I am duly qualified to hold office under the Constitution of the State,
and that I will well and faithfully perform the duties of Councilman on which I
am now about to enter, so help me God.
~~f~o ~ ~
Sworn to and subscribed before me this 12th day of March, 2009, by T.R. Hernacki,
who is personally known to me.
*: MY CCMMISSICN # DD 437560 /d `~O ~-~~~ ~ /
w•~o` EXPIRES: July 13.2009 CC/
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OATH OF OFFICE
State of Florida )
County of Palm Beach )
Village of North Palm. Beach )
ss.
I, David B. Norris, do solemnly swear or affirm that I will support, protect, and
defend the Constitution and Government of the United States and of the State of
Florida; that I am duly qualified to hold office under the Constitution of the State,
and that I will well and faithfully perform the duties of Councilman on which I
am now about to enter, so help me God.
Sworn to and subscribed before me this 12th day of March, 2009, by David B. Norris,
who is personally known to me.
u~':e ~~~- MELISSA A. TEAL
°~'
":, :,: ,r_ MY COMMISSION # DD 437560
~~:. .0. EXPIRES: Jury t3, 2ti09
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Notary Public
•
OATH OF OFFICE
State of Florida )
County of Palm Beach )
Village of North Palm Beach )
ss.
I, ~~¢//lO~ ,~ ~®/~.S do solemnly swear that I will support the
Constitution of the United States, the Constitution of the State of Florida, and the
Charter and Code of the Village of North Palm Beach; and that I will faithfully,
honestly and impartially discharge my duties as Mayor during my continuance
therein, so help me God.
Subscribed and sworn to before me this 12th day of March, 2009, by ./~.¢~/l GY ~ ~~/'~•~
who is personally known to me.
+' •• , MELISSA A TEAL
~' ~ ' ~- MY COMMISSION # DD 437560
~,: r= EXPIRES: July 13, 2009
'' Bonded Thru Ndary P~1ic Ur~detwriters
Notary
•
•
OATH OF OFFICE
State of Florida )
County of Palm Beach )
Village of North Palm Beach )
ss.
I, ~`~ ,L • j~'/,4~1/GIE~ do solemnly swear that I will support the
Constitution of the United States, the Constitution of the State of Florida, and the
Charter and Code of the Village of North Palm Beach; and that I will faithfully,
honestly and impartially discharge my duties as Vice Mayor during my continuance
therein, so help me God.
~~~ ~~~~
Subscribed and sworn to before me this 12th day of March, 2009, by ~l//`1,~~~C• ~~~,~~
who is personally known to me.
;~~~?y~~" MELISSA A. TEAL
.#: .: MY COMMISSION # OD 437560
` ~•• '' - ~a EXPIRES: July 13, 2009
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OATH OF OFFICE
State of Florida )
County of Palm Beach )
Village of North Palm Beach )
ss.
I, `~,~ ~~// ~ ~ ~~~ , do solemnly swear that I will support the
Constitution of the United States, the Constitution of the State of Florida, and the
Charter and Code of the Village of North Palm Beach; and that I will faithfully,
honestly and impartially discharge my duties as President Pro Tem during my
continuance therein, so help me God.
,_
~~ - - -
Subscribed and sworn to before me this 12th day of March, 2009, by ~,dl~y~,~~~ ,
who is personally known to me.
.~;~9 '•••, MELISSA A. TEAL
s,~~'~ ~~ MY COMMISSION # DD 437560
;:;; EXPIRES: July 13, 2009
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•