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02-26-2009 VC REG-MMINUTES OF THE REGULAR SESSION VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA FEBRUARY 26, 2009 Present: William Manuel, Mayor David B. Norris, Vice Mayor Darryl Aubrey, Sc.D., President Pro Tem Edward M. Eissey, Ph.D., Councilman T.R. Hernacki, P.E., Councilman Jimmy Knight, Village Manager Leonard Rubin, Village Attorney Melissa Teal, CMC, Village Clerk ROLL CALL Mayor Manuel called the meeting to order at 7:30 p.m, All merrxbers of Council were present. All members of staff were present. INVOCATION AND PLEDGE OF ALLEGIANCE Mayor Manuel gave the invocation and Councilman Eissey led the public in the Pledge of Allegiance to the Flag. APPROVAL OF MINUTES The Minutes ofthe Regular Session held 2/12/09 were approved as written. CONSENT AGENDA APPROVED Councilman Eissey moved to approve the consent agenda. Vice Mayor Norris seconded the motion and all present voted aye. The following items were approved: Resolution 2009-12 correcting an account number error in the prior version of Resolution 2009-12 passed and adopted by Council on 2112109 Receive Minutes of Police & Fire Pension Board meeting held 9/2/08 Receive Minutes of Police & Fire Pension Board meeting held 1018/08 Receive Minutes of Police & Fire Pension Board meeting held 11/15/08 Receive Minutes of Waterways Board meeting held 1120109 Receive Minutes of Recreation Advisory Board meeting held 2110109 RESOLUTION 2009-14 ADOPTED -AMBULANCE PURCHASE Councilman Eissey moved that Resolution 2009-14 entitled A RESOLUTION OF THE VIL LAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA DECLARING TWO EXiST1NG AMBULANCES AND ONE FIRE ENGINE AS SURPLUS PROPEI'~TY AND APPROVING THE PURCHASE OF ONE FULLY EQUIPPED MEDTEC AMBULAI~7CE IN THE TOTAL AMOUNT OF $1$4,900 FOR USE BY THE VILLAGE'S PUBLIC SAFETY DEPARTMENT; AND PROVIDING FOR AN EFFECTIVE DATE be adopted. Vice Mayor Norris seconded the motion. Minutes of Village Couucil Regular Session held 2/2fi/09 Page 2 of 4 RESOLUTION 2009-14 ADOPTED -AMBULANCE PURCHASE continued Village Manager Jimmy Knight noted the resolution was revised from the one included in Council's agenda packet by deleting the proposed trade-in of one ambulance to Ten-S Fire Equipment, Inc. Mr. Knight advised that the purchase price remains at $184,900; however, the Village is not accepting the $10,000 trade-in offer. Mr. Knight recommended Council declare one 1996 Ford ambulance, one 2002 Ford ambulance, and one 1985 Ford Fire Truck as surplus. Mr. Knight reported that the Village can sell the vehicles for more than is being offered on trade-in. Discussion ensued on the mileage and life span to be expected from our ambulances. Discussion was held concerning donating vehicles to a municipality that is not able to afford such items. Consensus of Council was to sell all three vehicles. Thereafter, the motion to adopt Resolution 2009-14 passed unanimously. RESOLUTION 2009-15 ADOPTED -FPL UTILITY EASEMENT AT ANCHORAGE PARK Councilman Eissey moved that Resolution 2009-15 entitled A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPROVING A UTILITY EASEMENT IN FAVOR OF FLORIDA POWER AND LIGHT RELATING TO T_HE A ~VCHORAGE PARK IMPROVEIVLFNTS AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE SAME; AND PROVIDING FOR AN EFFECTIVE DATE be adopted. President Pro Tem Aubrey seconded the motion. Mr. Knight reported that the Anchorage Park improvement project makes it necessary to relocate FPL power lines #o the north side afthe park. Mr. Knight advised that FPL requires the Village to execute a utility easement in favor of FPL. Because a section of existing power pales will be removed, FPL will abandon its current easement upon completion of the project. Discussion took place concerning the boundary and asbuilts survey prepared by Engenuity Group, Inc., the engineer for TBE Group, Inc. Discussion ensued regarding language in the easement that permits other entities to attach wires or lay cable or conduit within the easement. Mr. Rubin advised this is standard language required by FPL. Thereafter, the motion to adopt Resolution 2009-15 passed unanimously. RESOLUTION 2009-16 ADOPTED -LIBRARY ELEVATOR CYLINDER REPLACEMENT Councilman Eissey moved that Resolution 2009-16 entitled A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA ACCEPTING THE BID SUBMITTED BY SILVESTER DEVELOPMENT CORP FOR THE REPLACEMENT OF THE SINGLE BOTTOM CYLINDER IN THE LIBRARY ELEVATOR AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE AN AGREEMENT RELATING TO SUCH SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE be adopted. President Pro Tem Aubrey seconded the motion. Mr. Knight advised that this project will not begin until the Library window replacement project is completed. Public Works Director Wiley Livingston reported that replacement of the cylinder will bring the elevator into compliance with Florida regulations. Thereafter, the motion to adapt Resolution 2D09-16 passed unanimously. Minutes of Village Council Regular Session held 2126109 Page 3 of 4 RESOLUTION 2009-17 ADOPTED - MUNIS SOFTWARE SUPPORT & LICENSE AGREEMENT Councilman Eissey moved that Resolution 2009-17 entitled A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPROVII~IG AN ANNUAL SUPPORT AGREEMENT AND LICENSE AGREEMENT FOR MUNIS SOFTWARE WITH TYLER TECHNOLOGIES, INC. AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE SAME; AND PROVIDING FOR AN EFFECTIVE DATE be adopted. Vice Mayor Norris seconded the motion. Mr. Knight confirmed that this is an annually recurring cost; however, because a new Windows- based version has just been installed, the cost will decrease in the future, as IT staff will be able to provide some support in-house. Thereafter, the motion to adopt Resolution 2009-17 passed unanimously. RESOLUTION 2009-18 ADOPTED -JULY 4, 2009 FIREWORKS DISPLAY AGREEMENT Councilman Eissey moved that Resolution 2009-18 entitled A RESOLUTION OF THE VIL LAGS COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA ACCEPTING THE PROPOSAL SUBMITTED BY GARDEN STATE FIREWORKS, INC. FOR THE JULY 4, 2009 FIREWORKS DISPLAY AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE AN AGREEMENT RELATING TO SUCH SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE be adopted. President Pro Tem Aubrey seconded the motion. Brief discussion ensued on the number and size of fireworks shells. Thereafter, the motion to adopt Resolution 2009-18 passed unanimously. FINAL CLOSEOUT OF ANCHORAGE PARK WASTEWATER TREATMENT FACILITY DEMOLITION PROJECT APPROVED Councilman Eissey moved to authorize final closeout of the Anchorage Park Wastewater Treatment Facility project and final payment to Devland Site Development in the amount of $42,145 in accordance with Village policies. Vice Mayor Norris seconded the motion, and all present voted aye. FINAL CLOSEOUT OF EARMAN RIVER SUPPLY LINE PROJECT APPROVED Councilman Eissey moved to authorize final closeout of the Earman River Supply Line project and final payment to D.S. Eakins Construction Corp. in the amount of $149,117.73 in accordance with Village policies. Councihnan Hernacki seconded the motion. Discussion ensued on the line item account, potential grant reimbursement, and paying a portion of the cost from the Country Club budget. Mr. Knight advised that replacement of the water supply line is considered repair and maintenance of infrastructure and payment will come from the General Fund budget. It was noted that funds were carried over from last year's budget for this item. Minutes of Village Council Regular Session held 2126/09 Page 4 of 4 FINAL CLOSEOUT OF EARI~L4N P.IVER SUPPLY LINE PROJECT APPROVED continued Public Works Director Wiley Livingston reported that engineering costs for the project were invoiced separately. Mr. Livingston stated that the Village has applied for a grant to offset 50% of the cost of the project. Mr. Livingston advised that the water flow is monitored every month, and noted that during the first partial month since the supply line was replaced, the water loss has been reduced by SO%. Mr. Livingston confirmed that the water is used for irrigation of U.S. Highway 1 medians, Lakeside Park, Village Hall, and the Fublic Safety Complex, as well as the golf course. Finance Director Samia Janjua advised that the expense can't be charge to the Country Club because the Village intends to use grant funds to offset part of the project's cost. Mrs. Janjua advised that the Country Club can be charged for water use only. Thereafter, the motion to approve final closeout and final payment passed unanimously. MAYOR AND COUNCIL MATTERS Mayor Manuel congratulated Country Club staff on a successful member-guest golf tournament. VILLAGE MANAGER MATTERS Mr. Knight announced receipt of a $250,000 payment from Kolter Properties in connection with the Dornani project. Mr. Knight directed attention to the informational display on the paver brick program for the Country Club, and noted that two bricks have been sold today. Mr. Knight reminded Council and the public of the "Pride Picnic" at the Tennis Facility on Friday. ADJOURNMENT With no further business to come before the Council, the meeting adjourned at 8:12 p.m. Melissa Teal, CMC, Village Clerk