02-12-2009 VC REG-MMINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
• FEBRUARY 12, 2009
Present: William Manuel, Mayor
David B. Norris, Vice Mayor
Darryl Aubrey, Sc.D., President Pro Tem
Edward M. Eissey, Ph.D., Councilman
T.R. Hernacki, P.E., Councilman
Jimmy Knight, Village Manager
Leonard Rubin, Village Attorney
Melissa Teal, CMC, Village Clerk
ROLL CALL
Mayor Manuel called the meeting to order at 7:30 p.m. All members of Council were present.
All members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
President Pro Tem Aubrey gave the invocation and Vice Mayor Norris led the public in the
Pledge of Allegiance to the Flag.
APPROVAL OF MINUTES
The Minutes of the Regular Session held 1/22/09 and the Minutes of the Special Session held
1/29/09 were approved as written.
AWARDS & RECOGNITION
Village Manager Jimmy Knight introduced the new Director of Public Safety, Robert O'Neill.
Mayor Manuel administered the Oath of Office to Chief O'Neill.
CONSENT AGENDA APPROVED
Councilman Eissey moved to approve the consent agenda. Councilman Hernacki seconded the
motion and all present voted aye. The following items were approved:
Receive Minutes of Waterways Board meeting held 11/18/09
Receive Minutes of Golf Advisory Board meeting held 1/12/09
Receive Minutes of Library Advisory Board meeting held 1/27/09
Receive Minutes of Code Enforcement Board meeting held 2/2/09
RESOLUTION 2009-09 ADOPTED -INVESTMENT ADVISORY SERVICES AGREEMENT
Councilman Eissey moved that Resolution 2009-09 entitled
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
• FLORIDA APPROVING AN AGREEMENT FOR INVESTMENT ADVISORY SERVICES WITH
PFM ASSET MANAGEMENT, LLC AND AUTHORIZING THE MAYOR AND VILLAGE
CLERK TO EXECUTE SAME; AND PROVIDING FOR AN EFFECTIVE DATE
be adopted. President Pro Tem Aubrey seconded the motion.
Minutes of Village Council Regular Session held 2/12/09
Page 2 of 4
RESOLUTION 2009-09 ADOPTED -INVESTMENT ADVISORY SERVICES AGREEMENT continued
• Mel Hamilton, Senior Managing Consultant with PFM Asset Management, LLC (PFM), gave a
presentation on the company and detailed the services it will provide to the Village.
Discussion ensued on authorization for decisions on investment transactions. Mr. Hamilton
advised that PFM will review transactions with staff prior to execution. Discussion took place
on custody of assets. Mr. Hamilton stated custody would be retained by a third party, typically a
bank, and advised expenses for this service will be approximately $1,500. It was confirmed that
PFM's fee is eight basis points, which equates to an annual fee of approximately $5,600.
Village Manager Jimmy Knight noted that all transactions must be made according to the
requirements of the Village's Investment Policy, and will be reviewed and approved by our
Finance Director.
Thereafter, the motion to adopt Resolution 2009-09 passed unanimously.
RESOLUTION 2009-10 ADOPTED -HERITAGE DAY AMUSEMENT RIDES AGREEMENT
Councilman Eissey moved that Resolution 2009-10 entitled
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA ACCEPTING THE PROPOSAL SUBMITTED BY BIG FUN, INC. FOR
HERITAGE DAY 2009 AMUSEMENT RIDES AND AUTHORIZING THE MAYOR AND
VILLAGE CLERK TO EXECUTE AN AGREEMENT RELATING TO SUCH SERVICES;
AND PROVIDING FOR AN EFFECTIVE DATE
be adopted. Vice Mayor Norris seconded the motion, which passed unanimously.
RESOLUTION 2009-11 ADOPTED - INTERLOCAL AGREEMENT FOR INTERIM PLAN
REVIEW AND BUILDING OFFICIAL SERVICES
Councilman Eissey moved that Resolution 2009-11 entitled
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA APPROVING AN INTERLOCAL AGREEMENT WITH THE CITY OF
PALM BEACH GARDENS TO PROVIDE INTERIM PLAN REVIEW AND BUILDING
OFFICIAL SERVICES AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO
EXECUTE SAME; AND PROVIDING FOR AN EFFECTIVE DATE
be adopted. Vice Mayor Norris seconded the motion.
Mr. Knight advised that, due to a vacancy in the position of Building Official, it is necessary to
obtain outside assistance until a qualified Building Official can be hired. Mr. Knight detailed
arrangements for compensation under the Agreement. Mr. Knight noted we are currently
operating under a 10-day interim service letter, in order to avoid any gaps in service. Mr. Knight
reported that the City Council of the City of Palm Beach Gardens has approved and executed the
Agreement. Mr. Knight confirmed that the Village is statutorily required to have a Building Official.
Thereafter, the motion to adopt Resolution 2009-11 passed unanimously.
Minutes of Village Council Regular Session held 2/12/09 Page 3 of 4
RESOLUTION 2009-12 ADOPTED - PLAYGROUND EQUIPMENT AND PARK
• AMENITIES PURCHASE
Councilman Eissey moved that Resolution 2009-12 entitled
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA APPROVING A CONTRACT AWARD TO KOOL PLAYGROUNDS IN
THE AMOUNT OF $182,992.07 FOR THE PURCHASE AND INSTALLATION OF
PLAYGROUND EQUIPMENT AND PARK AMENITIES FOR ANCHORAGE PARK AND
AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE SAME; AND
PROVIDING FOR AN EFFECTIVE DATE
be adopted. President Pro Tem Aubrey seconded the motion.
Mr. Knight advised that the Invitation to Bid (ITB) for Anchorage Park Improvements provided
for unit pricing on certain items required under grants received by the Village for this project.
Mr. Knight reported that after reviewing the bids received, it was determined that the Village
could purchase these items directly at a lower cost. Mr. Knight advised staff has located an
existing contract that meets the Village's purchasing requirements. Mr. Knight recommends
"piggybacking" the Osceola County contract with Kool Playgrounds, in order to complete the
project by the grant deadline of April 15, 2009.
Mr. Knight confirmed that the equipment being purchased is the same scope specified in the ITB
for Anchorage Park Improvements, and meets the parameters specified by the grant, as verified
by the Village's grant coordinator for conformance.
Thereafter, the motion to adopt Resolution 2009-12 passed unanimously.
RESOLUTION 2009-13 ADOPTED -EMS EOUIPMENT PURCHASE
Councilman Eissey moved that Resolution 2009-13 entitled
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA APPROVING THE PURCHASE OF TWO ZOLL 12-LEAD
MONITORlDEFIBRILLATORS AND TWO AUTOMATIC EXTERNAL DEFIBRILLATORS
IN THE TOTAL AMOUNT OF $32,489.00 FOR USE BY THE VILLAGE PUBLIC SAFETY
DEPARTMENT; AND PROVIDING FOR AN EFFECTIVE DATE
be adopted. President Pro Tem Aubrey seconded the motion, which passed unanimously.
COUNCIL MATTERS
Mayor Manuel announced the following events: Advisory Board Dinner on 2/15/09, Old Port
Cove Breakfast meeting on 2/18/09, and Country Club Member Guest Tournament on 2/18/09.
President Pro Tem Aubrey reported on discussions at the North County Intergovernmental
• Committee meeting concerning the proposed extension of Tri-Rail to the Jupiter area, and
suggested that Council may wish to have a representative from FDOT give a presentation to the
Council on this issue. Council consensus was to invite a representative to speak at an upcoming
Council meeting. President Pro Tem Aubrey will determine the individual to be contacted.
Minutes of Village Council Regular Session held 2/12/09 Page 4 of 4
COUNCIL MATTERS continued
• Councilman Hernacki noted that the League of Cities is compiling a master list of unfunded state
mandates and suggested that North Palm Beach identify and provide information on the services
we are required by the state to perform that are not funded. Mayor Manuel is meeting with the
Executive Director of the Palm Beach County League of Cities and will obtain the list of
unfunded mandates and provide it to Village staffto determine if there is anything to add to it.
VILLAGE MANAGER MATTERS
Mr. Knight discussed the issue of landscape maintenance on Prosperity Farms Road, pursuant to
the Village's permit for the Beautification Project. Although maintenance of the swale area is
customarily the responsibility of the resident, Mr. Knight advised that, under the terms of the
Village's permit with Palm Beach County, the Village is required to maintain this area.
Mr. Knight estimated yearly maintenance costs at $5,000 to $6,000. Mr. Knight stated
Commissioner Marcus has agreed to provide aone-time disbursement of $10,000 to offset the
cost of landscape maintenance. Additionally, funds remaining in the Prosperity Farms Road
Beautification Project account will be used for maintenance, in accordance with permit requirements.
Mr. Knight gave an update on the Library window replacement project. Because the Library was
constructed in 1968, it requires retrofitting the window openings in order to install impact
windows. Mr. Knight advised that this project, as well as the replacement of the elevator
cylinder, will necessitate temporary closures of the Library. Mr. Knight reviewed plans to
provide services to Library patrons during this time. Discussion ensued on the cost for labor and
materials for the retrofit.
Mr. Knight displayed an engraved memorial brick for former Councilman Charles O'Meilia, and
reviewed plans for the paver brick walkways at the Country Club. Discussion ensued on the
project and the price to be charged for the memorial bricks. By consensus, Council authorized
the Village Manager to move forward with this project.
Mr. Knight reported that the Invitation to Bid for the new Tennis Center will be in Sunday's
newspaper, with the bid opening scheduled for March 9, 2009.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 8:45 p.m.
~~~~~~~~~~ ~G~~
Melissa Teal, CMC, Village Clerk
•