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Home My WebLink About05-08-2008 VC REG-MPresent: Absent: ROLL CALL MINUTES OF THE REGULAR SESSION VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA MAY 8, 2008 William Manuel, Mayor David B. Norris, Vice Mayor Darryl Aubrey, Sc.D. President Pro Tem Edward M. Eissey, Ph.D. Councilman Jimmy Knight, Village Manager Leonard Rubin, Village Attorney Melissa Teal, CMC, Village Clerk T.R. Hernacki, P.E., Councilman Mayor Manuel called the meeting to order at 7:30 p.m. All members of Council were present, except Councilman Hernacki, who was out of town. All members of staff were present. INVOCATION AND PLEDGE OF ALLEGIANCE Councilman Eissey gave the invocation and Vice Mayor Norris led the public in the Pledge of Allegiance to the Flag. APPROVAL OF MINUTES The minutes of the Special Session held 4/24/08 and the minutes of the Regular Session held 4/24/08 were approved as written. STATEMENTS FROM THE PUBLIC Teresa O'Keefe, 124 Atlantic Road, addressed the Council concerning her wish to make a donation for a memorial at Lakeside Park in memory of her father, Jackie House. CONSENT AGENDA Vice Mayor Norris moved to approve the consent agenda. Councilman Eissey seconded the motion, which passed unanimously. The following items were approved: Receive Minutes of Code Enforcement Board meeting held 4/7/08 Receive Minutes of Golf Advisory Board meeting held 4/14/08 Receive Minutes of Library Advisory Board meeting held 4/22/08 VILLAGE ENGINEERING SERVICES — PRESENTATIONS AND MOTION TO RANK FIRMS The following four firms made presentations to the Village Council: A & B Engineering, Inc. Engenuity Group, Inc. TBE Group, Inc. Wantman Group, Inc. By written ballot, the original of which is attached to the minutes of record, the Village Council ranked the firms from one to four, respectively: Wantman Group, Inc., Engenuity Group, Inc., TBE Group, Inc., and A & B Engineering, Inc. President Pro Tem Aubrey moved to accept the ranking. Vice Mayor Norris seconded the motion, and all present voted aye. Minutes of Village Council Regular Session held May 8, 2008 Page 2 of 3 RESOLUTION 2008-29 ADOPTED — BRIDGE REPAIRS — LIGHTHOUSE DR AND MONET RD. Councilman Eissey moved that Resolution 2008-29 entitled A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA ACCEPTING THE BID SUBMITTED BY C. E. M. ENTERPRISES, INC. FOR REPAIRS TO THE LIGHTHOUSE DRIVE AND MONET ROAD BRIDGES AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE AN AGREEMENT RELATING TO SUCH SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE be adopted. Vice Mayor Norris seconded the motion. Brief discussion ensued on a discrepancy in the unit price and total price. Village Attorney Len Rubin noted a mathematical error in carrying out the unit price and opined that the unit price controlled; therefore, the correct total price is $120,170. Thereafter, the motion passed with all present voting aye. RESOLUTION 2008-30 ADOPTED — WEBTRAC SOFTWARE PURCHASE Vice Mayor Norris moved that Resolution 2008-30 entitled A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING AND AUTHORIZING THE PURCHASE OF WEBTRAC BASIC EDITION SOFTWARE FROM VERMONT SYSTEMS FOR USE BY THE VILLAGE PARKS AND RECREATION DEPARTMENT; AND PROVIDING FOR AN EFFECTIVE DATE be adopted. President Pro Tem Aubrey seconded the motion, which passed unanimously. RESOLUTION 2008-31 ADOPTED — BUDGET AMENDMENT — COMMUNITY CENTER Councilman Eissey moved that Resolution 2008-31 entitled A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND VILLAGE CLERK TO AMEND THE 2007-2008 BUDGET FOR THE PURPOSE OF TRANSFERRING $250,000 FROM THE VILLAGE'S UNRESERVED, UNDESIGNATED FUND BALANCE TO THE PARK MAINTENANCE — CONSTRUCTION AND MAJOR RENOVATION ACCOUNT; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE be adopted. Vice Mayor Norris seconded the motion, which passed unanimously. RESOLUTION 2008-32 ADOPTED — STORM DRAIN SYSTEM REPAIR — 905 DOGWOOD RD. Vice Mayor Norris moved that Resolution 2008-32 entitled A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING A CONTRACT AWARD TO D.S. EAKINS CONSTRUCTION CORPORATION TO PROCEED WITH THE REPAIRS TO THE STORM DRAIN SYSTEM IN FRONT OF 905 DOGWOOD ROAD AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE SAME; AND PROVIDING FOR AN EFFECTIVE DATE be adopted. Councilman Eissey seconded the motion, which passed unanimously. Minutes of Village Council Regular Session held May 8, 2008 Page 3 of 3 • • RESOLUTION 2008-33 ADOPTED — STORM DRAIN SYSTEM REPAIR — 917 DOGWOOD RD. Councilman Eissey moved that Resolution 2008-33 entitled A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING A CONTRACT AWARD TO D.S. EAKINS CONSTRUCTION CORPORATION TO PROCEED WITH THE REPAIRS TO THE STORM DRAIN SYSTEM IN FRONT OF 917 DOGWOOD ROAD AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE SAME; AND PROVIDING FOR AN EFFECTIVE DATE be adopted. President Pro Tem Aubrey seconded the motion, which passed unanimously. COUNCIL MATTERS Discussion took place concerning engineering projects in progress with Engenuity Group, Inc. Mr. Knight recommended that Engenuity Group, Inc. be allowed to finish any projects currently in progress Mr. Knight requested Council authorization for himself and Mr. Rubin to begin negotiations with the Wantman Group, Inc. Council consensus was to direct the Village Manager and Village Attorney to commence negotiations with the first ranked firm. It was requested that the Village Clerk send letters to the top four ranked engineering firms. VILLAGE MANAGER MATTERS Mr. Knight reported that Palm Beach County has requested the Village enter into a Financial Assistance Agreement for the Northlake Boulevard Beautification Project Phase 1. Mr. Knight noted that the Council previously entered into an agreement with the County for this purpose, and advised that the Village is simply renewing the agreement. Mr. Knight stated that the original agreement has lapsed, and renewing the agreement is necessary in order to obtain final reimbursement for this project. Mr. Knight reported that Teresa O'Keefe, who addressed the Council earlier in the evening, wishes to donate funds to the Village for the erection of a tiki hut at Lakeside Park in memory of her father. Council consensus was to accept the donation. It was clarified that Mr. Knight will review this project with Council, prior to construction. Mr. Knight gave an overview of golf course operations. Mr. Knight gave an update on the status of the tennis facility project. ADJOURNMENT With no further business to come before the Council, the meeting adjourned at 9:30 p.m. Melissa Teal, CMC, Village Clerk • • • BALLOT VILLAGE ENGINEERING SERVICES May 8, 2008 Please rank from 1 — 4 A & B Engineering, Inc. Engenuity Group, Inc. TBE Group, Inc. Wantman Group, Inc. (Signature) v2 3 • • • BALLOT VILLAGE ENGINEERING SERVICES May 8, 2008 Please rank from 1 — 4 A & B Engineering, Inc. Engenuity Group, Inc. TBE Group, Inc. Wantman Group, Inc. t 1 z, • • • BALLOT VILLAGE ENGINEERING SERVICES May 8, 2008 Please rank from 1 — 4 A & B Engineering, Inc. Engenuity Group, Inc. TBE Group, Inc. Wantman Group, Inc. 3 21 C 2 40 AGA, ii,d_ (Signature) • • • BALLOT VILLAGE ENGINEERING SERVICES May 8, 2008 Please rank from 1 — 4 A & B Engineering, Inc. Engenuity Group, Inc. TBE Group, Inc. Wantman Group, Inc. (Signature) ✓ BALLOT VILLAGE ENGINEERING SERVICES May 8, 2008 Please rank from 1 — 4 A & B Engineering, Inc. Engenuity Group, Inc. TBE Group, Inc. Wantman Group, Inc. (Signature) • /aG 9 /0 9 / rre I