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ORDINANCE 30-2001
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, REPEALING DIVISION 2, DEPARTMENT OF TREASURY, AND
SECTION 2-51, TREASURER'S DUTIES, OF ARTICLE III OF CHAPTER 2,
ADMINISTRATION, OF THE CODE OF ORDINANCES OF THE VILLAGE; AMENDING
SUBSECTION (b) OF SECTION 2-40, DEPARTMENTAL ORGANIZATION, OF DIVISION 1
OF ARTICLE III OF CHAPTER 2, TO DELETE REFERENCE TO A DEPARTMENT OF
TREASURY; AMENDING SUBSECTION (2) OF SECTION 2-42, BONDS REQUIRED OF
CERTAIN OFFICERS, OF DIVISION 1 OF ARTICLE III OF CHAPTER 2, DELETING THE
REQUIREMENT THAT THE VILLAGE. TREASURER POST A BOND AND REQUIRING A
BOND FROM THE FINANCE DIRECTOR; AMENDING SECTION 2-59, FINANCE
DIRECTOR; DUTIES, OF DIVISION 3, DEPARTMENT OF FINANCE, OF ARTICLE III OF
CHAPTER 2, ADMINISTRATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR THE
REPEAL OF ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH;
AND, PROVIDING FOR AN EFFECTIVE DATE.
BE IT ORDAINED BY THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA:
Section 1. The Village Council of the Village of North Palm Beach, Florida, does hereby rescind
and repeal Division 2, Department of Treasury, and Section 2-51, Treasurer's Duties, of Article III
of Chapter 2, Administration, of the Code of Ordinances of the Village.
Section 2. Subsection (b) of Section 2-40, Departmental Organization, of Division 1 of Article III
of Chapter 2, Administration, of the Code of Ordinances of the Village, is hereby amended to read
as follows:
"Section 2-40. Departmental organization.
(b) In addition, there shall be a department of records headed by the
village clerk under the village council, which department shall be coordinated into
the administrative service and cooperate with the administrator so as to coordinate
the entire administrative service of the village."
Section 3. Subsection (2) of Section 2-42, Bonds Required of Certain Officers, of Division 1 of
Article III of Chapter 2, Administration, of the Code of Ordinances of the Village, is hereby
amended to read as follows:
"Section 2-42. Bonds required of certain officers.
(2) Finance director, two hundred thousand dollars ($200,000.00)."
Section 4. Section 2-59, Finance Director; Duties, of Division 3, Department of Finance, of Article
III of Chapter 2, Administration, of the Code of Ordinances of the Village, is hereby amended to
read as follows:
"Section 2-59. Finance director; duties.
The department of finance shall be headed by the finance director, who shall:
(1)
Prescribe form. Prescribe the form of accounts and reports to be
rendered by him.
(2) Budget duties. Prepare estimates of revenue, and shall give such other
assistance in the preparation of the budget as may be required of him
by the village manager.
Financial statements. Transmit to the village manager at least
monthly statements of cash on hand and of classified unencumbered
appropriation balances for the village as a whole, and such other
financial statements as the manager may from time to time require.
He shall keep all departments, boards, commissions or institutions
currently informed of their classified unencumbered appropriation
balances.
(3)
(4) Keep accounts. Keep all general accounts of the village government
and of the respective departments, offices, boards, commissions and
institutions thereof.
(5)
Fiscal supervision over officers. Exercise general supervision over
all officers of the village regarding the proper management of the
fiscal concerns of their respective offices.
(6) Examine books. Examine the books of each department, from time
to time, and see that they are kept in proper form.
Responsibility for proceeds of bonds. Deposit the proceeds of all
sales of bonds in village accounts immediately after he shall have
received the same; until such deposit, he shall be responsible for the
amount thereof.
(7)
(8) Accounts of receipts and expenditures. Keep in proper books, a full
and accurate account of all the moneys received and disbursed by him
in behalf of the village, specifying the time of receipt and
disbursement, from whom received and to whom disbursed, and on
what account received and disbursed, and how paid.
(9)
Cancellation of evidences of debt. Cancel all warrants and other
evidences of debt, against the village, whenever paid by him, by
writing or stamping across the face thereof the words "Paid by the
Village Finance Director," with the date of payment written or
stamped thereon.
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(10) Receive and disburse moneys. Receive and have custody of all
moneys paid to the village and shall disburse all village moneys.
(11) Pay village employees. Pay village employees upon presentation of
the properly certified payroll.
(12) Collect moneys and fees due village. Demand and receive all moneys
and fees owing to the village whenever any person is indebted to the
village in any manner, and the means of collection of such debt is not
otherwise provided by law. When any claim shall not be collectible
by other methods, he shall report the same to the village attorney for
prosecution.
(13) Is responsible for the design, implementation and application of
accounting and financial recording systems and procedures; ensures
the development and implementation of internal controls, as well as
new processes and procedures to ensure efficiency, accuracy, and
maximum productivity.
(14) Ensures the validity, reliability, and integrity of all financial, statistical,
and accounting data related to the Village's financial systems."
Section 5. If any section, paragraph, sentence, clause, phrase or word of this Ordinance is for any
reason held by a Court to be unconstitutional, inoperative or void, such holding shall not affect the
remainder of this Ordinance.
Section 6. All Ordinances or parts of Ordinances in conflict herewith are hereby repealed.
Section 7. This Ordinance shall take effect immediately upon passage.
PLACED ON FIRST READING THIS 27th DAY OF SEPTEMBER, 2001.
PLACED ON SECOND, FINAL READING AND PASSED THIS l lth DAY OF O;CB,ER, 2001.
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