07-18-2001 VC B WS-M~1 • `'
,,
Office of the Village Manager
DEVNIS W. KELLY
(~61) 841-3380. FAX (561) 848-3344
E-iL1AIL: villnpbna evcom.net
The Village of
tiORTH PALM BEACH
X01 U.S. Highway #I
North Palm Beach, Florida 33408
DATE: July 19, 2001
TO: Mayor & Village Council
FROM: Dennis W. Kelly, Village Manage
SUBJECT: Village Council Budget Workshop of July 18, 2001
The Village Council met in workshop session on Wednesday July 1 S, 2001 at 7:00 p.m.
to continue their review of the General Fund budget starting with Public Services -Street
Maintenance budget of FY 01-02. All Council members were present with the exception
of Councilman Tringali who is recovering from surgery. Staff present were: Public
Services Director Tom Hogarth, Public Services Superintendent Hal Beard, Library
Director Nancy Moore, Village Clerk Kitty Kelly, Village Manager Dennis Kelly,
Assistant Village Manager Doug Smith, and Finance Director Shaukat Khan.
The Council entered into budget workshop discussions and made the following changes
(see attachment):
The Council ended their discussion with the Village Managers budget at approximately
10:00 p.m. There being no further business to come before the Council, they stood
adjourned at 10:00 p.m.; in addition, they decided not to meet on Thursday July 19, 2001
but to reconvene on Monday July 23, 2001 at 7:00 p.m. wherein they will begin their
budget discussions regarding debt service and complete their discussions with revenues.
DWK:jwc
Attachment
cc: Shaukat Khan, Finance Director
Douglas E. Smith, Assistant Village Manager
Tom Hogarth, Public Services Director
Hal Beard, Public Services Superintendent
Nancy Moore, Library Director
Kathleen Kelly, Village Clerk
MEMORANDUM
'`...
VILLAGE COUNCIL BUDGET WORKSHOP CHANGES (7-18-01)
Account No.
General Fund
EMS
A6416-66410
Name Remarks _ From: To:
Village Manager discussed contacts made with consultants
regarding proposed cost for providing research and
assistance in conducting annexation referendums for certain
neighbors.
Automotive A correction was made to the Emergency Medical Service $47,569 $24,000
budget.
Council was presented with the minutes of the Capital
Improvements Coordinating Committee held July 9, 2001.
Street Maintenance A7321-33190
Street Maintenance
Street Maintenance
A7321-34420
Professional Services $16,000 $41,000
Rental -Equipment $500 $1,000
Staff to contact Seacoast Utility Authority and arrange to be
placed on their reclaimed water standby list and initiate
necessary steps to connect the street potable water system to
the reclaimed water system and develop contractual
arrangements for reclaimed water from SUA.
1.Staff to generate vehicle replacement programs under a five,
ten, and fifteen year basis among all departments.
2. Public Services to develop a quarterly special pickup day
program to report back to the Village Council.
3. Public Services to look into the Florida Power & Light
reduction plan and develop a recommendation for Council.
Page 1 of 4
Dept. Account No. Name Remarks
Street Maintenance A7321-34682 R & M Street Paving Council committed to maintaining a street overlay program for
the next seven years in order to maintain consistency on the
street paving program at $200,000. plus inflation per year.
Staff is to survey the residents of the Southwest neighbor to
determine their desire to install sidewalks. Staff is to install
the concrete post street signs in lieu of the green galvanized
post street signs. Scooner wheels -staff to install plantings
around the scooner wheel at Prosperity Farms Road and
Monet Road and staff to attempt to install a sign on the corner
of North Anchorage Drive and U. S. One at the Bank of
America property.
Street Maintenance A7321-35222 Trees & Sod
Plant more trees on Lighthouse Drive east of U.S. One in the
mediums. Plant more trees in the residential median. Plant
more trees in the medians on Golfveiw Drive.
A7321-35226 Catch Basin Grates
A7321-35280 Gas, Oil & Lubricants
A7321-66210 Construction & Renovation Re-instate replacement of 1200 linear feet of storm drain pipe
from Lighthouse Drive to Alamanda.
A7321-66410 Automotive Re-instate replacement of truck #20 with 3/4 ton pick-up truck
with tail gate lift under a five year financing program.
From: To:
$50,000 $200,000
$7,000 $9,000
$2,500 $4,000
$5,900 $7,600
$0 $180,000
$0 $5,500
Vehicle A5522-35270 Custodial Supplies $1,000 $1,200
Maintenance
A5522-66410 Automotive Replace 1989 shop truck #21 under a five year financing $0 $5,500
program.
A5522-66490 Machinery & Equipment Eliminate new fork lift for shop. $15,000 $0
Page 2 of 4
l
Dept. Account No. Name Remarks From To
Park Maintenance Staff to investigate alternatives for im rovin
p g quality of grass
and aesthetics at Lakeside Park. One option will be to apply
for a water restriction wavier from the South Florida
Management District, a second option is to drop a irrigation
well at the Public Safety Building and take the Public Safety
water demand off the central system and use that volume to
water Lakeside Park.
A8023-34627 R & M Marina $6,000 $8,000
A8023-35214 Building Maintenance Supplies Village Council to leave the $23,000. in the budget pending $14,000 $23,000
comments from the Recreation Director regarding improving
the basketball courts or replacing them with some other
activity venue such as a skateboard park, etc.
A8023-66210 Construction & Major Re-instate the renovation of Osborne Recreation Building $0 $50,000
Renovation design and construction. The design should include windows
on the west side and design restrooms for both indoor usage
and outdoor usage.
A8023-66410 Change the purchase price of $20,000. for a workman utility $20
000 $5
500
vehicle with top dresser to $5,500. on a five year financing ,
,
plan.
Library Library Director to provide data missing from the projected
2001-2002 column on the performance data sheet on page
149.
A7927-34620 R & M Building & Grounds Re-instate $2,000. for landscaping and the landscaping to be $5,000 $6,200
improved is only that portion on the west side and south side
of the Library Building. The north side and east side are not to
be improved pending the development of the Village Hall
A7927-34621 R & M Windows $250 $400
A7927-34622 R & M Carpet $900 $1,400
A7927-34623 R & M Lights
$0 P~ t3 00~
1
De t. Account No. Name Remarks
From:
To:
A7927-34651 R & M Elevator
$1,300 $1,626
A7927-35217 Machine & Equipment Suppl ies
$1,000 $1,500
A7927-35270 Custodial Supplies
$1,200 $1,500
A7927-66210 Construction & Major
Renovation $110,000
$0
Village Clerk A4904-11300 Part Time Pay
Council agreed to establish a position for a new part time
Administrative Secretary in the Village Clerks Office but will
not fund it until the renovation of Village Hall is completed.
A4904-33491 Contractual Services
$1,500
$3,000
A4904-34710 Printing & Binding
$1,300 $1,670
Village Council A4801-33160 Donation $5000. for Policeman's Ball and $10,000. for general $0 $15,000
donations. Staff instructed to develop a policy for the
distribution of the $10,000. to be brought back at future Village
Council Workshop.
Village Manager A4902-35420 Membership & Dues Add the Florida Innovation Group membership for $1
500. $3
225
, , $4,725
Finance Staff to obtain status report from Labor Attorney Jim Cherof
regarding progress on the status of the Accountant II position
with the collective bargaining unit. Staff to develop
recommendation on how the GASB 34 rule will be
implemented.
Page 4 of 4