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01-13-2000 VC WS-MMINUTES OF THE WORKSHOP SESSION OF THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA HELD THURSDAY, JANUARY 13, 2000 Present: Dr. Edward M. Eissey, Mayor Joseph A. Tringali, Vice Mayor Gail H. Vastola, President Pro Tem David B. Norris, Councilman Charles R. O'Meilia, Councilman Dennis W. Kelly, Village Manager George W. Baldwin, Village Attorney Kathleen F. Kelly, Village Clerk ROLL CALL Mayor Eissey called the meeting to order at 9:15 p.m. All members of Council were present. All members of staff were present. COUNCIL COMMENTS Discussion was held regarding holding a Special Workshop for the Goals and Objectives before the budget process begins. The Village Manager was directed to poll the Council for a meeting date. iNTERLOCAL AGREEMENT WITH PALM BEACH COUNTY FORA MUNICIPAL PUBLIC SAFETY COMMUNICATIONS CONSORTIUM Discussion was held concerning a proposed Interlocal Agreement to establish a Municipal Public Safety Communications Consortium of Palm Beach County for an 800 MHz Communications system for all emergency services in Palm Beach County. This was forwarded to the Regular Session agenda of January 27, 2000. LAND RESEARCH MANAGEMENT, INC. PROPOSAL Discussion took place concerning a proposal from Land Research Management, Inc. (LRM) for preparation of small-scale Comprehensive Plan Amendment. This will be placed on the Regular Session agenda of January 27, 2000. VILLAGE HALL RENOVATION Discussion was led by Architect Anderson Slocombe of Gee & Jenson, for the renovation of the Village Hall, with Mr. Slocombe displaying the initial design proposal. The Council requested a Minutes of Workshop Session Held Thursday, January 13, 2000 separate drawing showing detail of the Council Chambers. This will be continued at a future workshop. MONTHLY CHARGE TO NPBCC GOLF MEMBERS The Council discussed the monthly $10 charge to golf members at the North Palm Beach Country Club. The consensus of Council was to delay a monthly charge to pool and tennis members until the next fiscal year. This item was forwarded to the Regular Session agenda of January 27, 2000. NORTH SUBSTATION PROPERTY SEARCH Discussion was held concerning a broker agreement for Public Safety substation property search north of Parker Bridge. Staff was authorized to utilize the services of North Palm Beach Real Estate brokers, if possible. CONROY DRIVE ASSESSMENT SURVEY Discussion took place concerning the survey of Conroy Drive property owners for a special assessment for water service on Conroy Drive with a 15-year assessment schedule. Staff authorization to proceed with the plan for water service will be placed on the Regular Session agenda of February 10, 2000, after the plan is published in the February newsletter. PROPOSAL FOR TRAFFIC CALMING DESIGN Discussion was held concerning the fee proposal and scope of services to initiate Traffic Calming Design implementation. The Council directed Village Attorney George Baldwin to research the "warrant" criteria and to check with the City of West Palm Beach on how they conducted the stop sign corridor in Northwood. Public Services Director Tom Hogarth was to determine the locations involved in the pilot program developed by Village Engineer Howard Searcy. This will be brought back to the next workshop on January 27, 2000. AMENDMENT TO PURCHASING REGULATIONS Discussion was held concerning an amendment to the Village's Purchasing Regulations to allow approval by the Village Council of purchases on the open market that are in excess of $5,000 but less than state contract price. This was forwarded to the Regular Session agenda of January 27, 2000. CODE AMENDMENT -ART. VI CHAPTER 2 OF THE CODE OF ORDINANCES -CODE ENFORCEMENT Discussion took place concerning updating the Village code enforcement provisions to conform with Florida Statutes. This will be placed on the Regular Session agenda of January 27, 2000. 2 Minutes of Workshop Session Held Thursday, January 13, 2000 ADOPTION OF NATIONAL ELECTRIC CODE Discussion was held concerning adoption of the 1999 National Electric Code and amendments, as recommended by Palm Beach County Building Code Advisory Board. This will be placed on the Regular Session agenda of January 27, 2000. UPDATE OF RECREATION MASTER PLAN The Council discussed staff recommendation to initiate negotiations with Michael Redd & Associates to update the Recreation Master Plan of Anchorage Park. This was forwarded to the Regular Session agenda of January 27, 2000. UNUSED VACATION REIMBURSEMENT POLICY -NON-UNION EMPLOYEES This item will be brought back to the next Workshop Session on January 27, 2000. VACATION ACCRUAL POLICY -NON-UNION EMPLOYEES This item will be brought back for discussion at the next Workshop Session on January 27, 2000. PALM BEACH COUNTY RECREATION ASSISTANCE PROGRAM FUNDING AGREEMENT Discussion was held concerning a proposed agreement between the Village and Palm Beach County for reimbursement of costs up to $10,000 for new batting cages at the North Palm Beach Community Center. This was forwarded to the Regular Session agenda of January 27, 2000. COMPENSATION STUDY IMPLEMENTATION FOR SBWA (SERVICE & BUSINESS WORKERS OF AMERICA) This item will be discussed at the next Workshop Session on January 27, 2000. EMPLOYEE LIFE INSURANCE This item will be discussed at the next Workshop Session on January 27, 2000. REZONING Discussion was held concerning an application to rezone a parcel of land located at 300 Prosperity Farms Road from CIA Limited Commercial District to CC Transitional Commercial District. This will be placed on the Regular Session agenda of January 27, 2000. Minutes of Workshop Session Held Thursday, January 13, 2000 PARKING 1N SWALES This item was dropped from the agenda. HURRICANE IRENE DISASTER FUNDING AGREEMENT Discussion was held concerning disaster relief funding agreement between the Village and the State of Florida for reimbursement of costs (87.5%) incurred. from Hurricane Irene. This was forwarded to the Regular Session agenda of January 27, 2000. HURRICANE FLOYD DISASTER FUNDING AGREEMENT Discussion was held concerning disaster relief funding agreement between the Village and the State of Florida for reimbursement of costs (87.5%) incurred from Hurricane Floyd. This was forwarded to the Regular Session agenda of January 27, 2000. LOCAL MITIGATION STRATEGY INTERLOCAL AGREEMENT Discussion took place concerning an interlocal agreement with Palm Beach County to implement a strategy to distribute state and federal funds for the purpose of mitigating future disaster damage. This will be placed on the Regular Session agenda of January 27, 2000. ADJOURNMENT Having reach the curfew of 11 p.m., the meeting adjourned. ~~~ Kathleen F. Kelly, CMC Village Clerk 4