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HomeMy WebLinkAbout07-26-2007 VC WS-M• • • Present: Absent: ROLL CALL MINUTES OF THE WORKSHOP SESSION VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA JULY 26, 2007 Dr. Edward M. Eissey, Mayor William Manuel, Vice Mayor Darryl Aubrey, Councilman T.R. Hernacki, Councilman Jimmy Knight, Village Manager Leonard Rubin, Village Attorney Melissa Teal, CMC, Village Clerk David B. Norris, President Pro Tem Mayor Eissey called the Workshop Session to order at 8:55 p.m. All members of Council were present, except David Norris, who was out of town. All members of staff were present. COMMERCIAL VEHICLE PARKING Brief discussion was held concerning options for addressing the parking of commercial vehicles in residential neighborhoods. Vice Mayor Manuel requested that Council send this item to the Planning Commission for review and recommendation. Village Attorney Len Rubin advised that this is an appearance issue and the Planning Commission administers the Appearance Plan. Council consensus was to refer this issue to the Planning Commission in its capacity as the Appearance Board. This item will be placed on an upcoming Workshop Agenda after the Planning Commission makes its recommendation. ADVISORY BOARD DIRECTION AND RESPONSIBILITY Discussion took place on Council direction to Village Boards. A suggestion was made that the Village Clerk or other staff member attend meetings of the Boards to review and discuss the Advisory Board and Committees policies and procedures established by Ordinance 2007-13, rather than have each Board attend a Village Council Workshop Session. Discussion ensued on providing guidance to the Boards concerning continued discussion on topics that the Council may not be interested in pursuing. It was suggested that the Council representative present at the meeting should bring such as issue forward to the Council for consensus on direction to the Board. Discussion ensued on the Boards establishing rules and regulations for the conduct of meetings as specified in Ordinance 2007-13. It was suggested that any rules and regulations so adopted be submitted to the Village Clerk's office. It was further noted that the ordinance provides for Council review of Board membership in the event of absence from 25% of meetings within a 12- month period; however, the Waterways Board meets six times per year, which would trigger review upon absence from two meetings. Minutes of Village Council Workshop Session held June 14, 2007 Page 2 of 2 • • • Brief discussion took place regarding Board and Committee Chairs attending Council meetings periodically. Additionally, it was suggested that the Council representative at monthly Board meetings could report to the Council on the meeting they attended, if there is something exceptional that needs to be addressed. Discussion took place concerning interpretation and enforcement of Village codes. Mr. Knight advised that correcting interpretation issues could be addressed by Council bringing it to staff s attention for the appropriate Board to review, with subsequent discussion by Council at a Workshop Session. Mr. Knight noted that if provisions in the Code are felt to be outdated, the Code may be amended by collective decision of the Council. Mr. Rubin briefly reviewed quasi- judicial proceedings, in which an established policy is applied to a set of specific facts, and advised that the final ruling of the decision -making body must be based on the facts and merits brought up during the hearing on the case. It was requested that not only the Council representative who is attending an Advisory Board meeting, but also the full Council, be provided with any agenda backup for the meeting. ADJOURNMENT With no further business to come before the Council, the meeting adjourned at 9:37 p.m. Melissa Teal, CMC, Village Clerk 7