01-10-2002 VC WS-MMINUTES OF THE WORKSHOP SESSION
_ OF THE VILLAGE COUNCIL
OF NORTH PALM BEACH, FLORIDA
HELD THURSDAY, JANUARY 10, 2002
Present: David B. Norris, Mayor
Dr. Edward M. Eissey, Vice Mayor
President Pro Tem Don Noel
Charles R. O'Meilia, Councilman
Joseph A. Tringali, Councilman
Dennis W. Kelly, Village Manager
George W. Baldwin, Village Attorney
Kathleen F. Kelly, CMC, Village Clerk
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Mayor Norris called the meeting to order at 7:56 p.m. All members of the Council were present.
All members of staff were present.
VILLAGE TREE-TRIMMING POLICY
Discussion was held concerning the Village's policy on tree-trimming and consideration of
amnesty days for debris collection. During the discussion, it was agreed that residents should be
educated regarding the risks involved in using unlicensed tree trimmers. If friends or family do
the tree trimming, the Village will pick it up. If a licensed tree trimming company does the
work, the tree trimmer must haul it away. This item will come back to the Workshop Session of
January 24, 2002.
SWALE TREE COMMITTEE -RECOMMENDATIONS
Discussion was held concerning the recommendations of the Swale Tree Committee regarding
the planting and removal of Swale trees. The consensus was to require a permit for planting of
trees, but no permit will be required for removing. During discussion, it was noted that notices
of all the committee meetings had not been posted. Village Attorney George Baldwin was
directed to review the sunshine Law regarding this and to report back at the next meeting. Mr.
Baldwin suggested that the reference to the Swale areas being maintained by the adjacent
property owner or tenant be removed from the Definition section. Also, reference to the FP&L
publication "Plant the Right Tree in the Right Place" should be deleted. Mr. Baldwin will
prepare a draft ordinance, and will delete the requirement to have a permit for removal. A permit
will be still be required for planting. This item will be brought back to next workshop.
Minutes of Regular Session
Held January 10, 2002
Mr. Chuck Haas of Haas, Diaz & Co. presented examples of Performance Budgeting for the
- Sanitation Department based on number of tons, Sanitation, based on number of stops, and
Emergency Medical Services Department. Mr. Haas recommended that departments continue on
with developing performance measures, using the example in problem areas. At minimum, he
suggested it be continued internally, as Mr. Khan similarly did before. No action was taken on
this item at this time.
RECESS
The meeting recessed at 9:25 p.m. and reconvened at 9:38 p.m.
EQUIPMENT/LEASE PURCHASE FINANCING -PROPOSALS
Discussion was held concerning the proposals received for financing lease purchase equipment
budgeted for FY 2001-2002 and the staff's recommendation to accept the proposal of First Union
Bank. Additionally, Finance Director Shaukat Khan asked the Council to accept a change to the
recommendation by accepting First Union Bank's offer of a variable 30 day LIBOR rate. Mr.
Paul Vincent, Vice President of First Union Bank, was present to answer questions. Mr. Vincent
assured the Council that pre-payment penalties were only applicable when fixed rates were
chosen. If a change is made later from floating to fixed rate because interest rates are climbing,
there would be no prepayment penalty. This item was forwarded to the Regular Session of
January 24, 2002.
BID AWARD - WILLIAMS-SCOTSMAN TRAILERS
The Council discussed the bid of Williams-Scotsman for three temporary leased office trailers to
house Village Hall personnel during the renovation project, in the amount of $37,089 from
K5500-66200. The Council forwarded the bid to the Regular Session agenda of January 24,
2002. In continuing discussion concerning a fourth trailer to replace the north substation trailer,
the Council forwarded to Regular Session the proposal of Re-Sun Company to provide a trailer
for the Public Safety Department substation north of the bridge in the amount of $17,300.
PUBLIC SERVICES REORGANIZATION
Discussion took place concerning a reorganization of the Public Services Department by
replacing one full-time Building Inspector with apart-time Inspector and adding one part-time
Code Enforcement Officer. This will be placed on the Regular Session agenda of January 24,
2002.
ANNEXATION AREA AGREEMENT -PALM BEACH GARDENS
Discussion was held concerning annexation conflicts with Palm Beach Gardens and a future
annexation area agreement. Public Services Director Tom Hogarth reported that in discussions
with Palm Beach Gardens, they propose to give up their claim to Lost Tree and Portage Landing
where currently there is an overlapping future annexation area. They propose to keep Hidden
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Minutes of Regular Session
Held January 10, 2002
Key, as well as Pirates Cove which is north of Prosperity Harbor North. Additionally, they
would give up the office building on the corner of Prosperity Farms and Monet Rd. if North
~-- Palm Beach de-annexes the Pelican Car Wash south of PGA Blvd. on U. S. 1. Further, an area
of Ellison Wilson Road on the west side immediately south of PGA Blvd. would be split
between the Gardens and North Palm Beach in exchange for Pirates Cove being removed from
North Palm Beach's future annexation area. The Village Council directed staff to resolve the
issues with Palm Beach Gardens regarding the Monet Road office building, the area on the west
side of Ellison Wilson Road, and the Pelican Car Wash. No concession is to be made regarding
Hidden Key, Lost Tree, Portage Landing and Pirates Cove. Village Attorney George Baldwin
was directed to do an analysis of the Village's legal position in these matters.
PURCHASE AGREEMENT -GOLF CARTS
The Council discussed an equipment lease purchase agreement with CitiCapital Commercial
Corporation for golf carts at the North Palm Beach Country Club. The consensus of Council was
to get a new lease for new equipment, but with maintenance agreement extended rather than to
have a purchase agreement. A release would have to be obtained for the fourth year of the
current lease agreement. This will come back to the first February workshop.
CODE AMENDMENT -DISTANCE RESTRICTIONS FOR ADULT ENTERTAINMENT
ESTABLISHMENTS
Discussion was held concerning the recommendations of the Planning Commission regarding
distance restrictions in locating churches, hospitals, schools, parks and playgrounds in the
vicinity of adult entertainment establishments and businesses that sell alcoholic beverages, oil
filling stations. Under Section 1., Prohibited locations, the last sentence of paragraph (d) on
Page 3 was changed by striking the word "specified" and replacing it with "operated and
licenses"... This item will be placed on the Regular Session agenda of January 24, 2002.
COMP PLAN AMENDMENT 1.1 -FUTURE ANNEXATION AREAS
This item was tabled, pending resolution of annexation conflicts with Palm Beach Gardens.
COMP PLAN AMENDMENT 1.2 -FUTURE LAND USE ELEMENT
Discussion was held concerning revisions to special policies 5.8 and 5.11 of the Future Land Use
Element. This was forwarded to the Regular Session agenda of January 24, 2002.
COMP PLAN AMENDMENT 1.3 -GRACES DESIGNATION
Discussion took place concerning designation of Prosperity Farms Road from Northlake Blvd. to
Burns Road as GRACES facility, including related policies. This will be placed on the Regular
Session agenda of January 24, 2002.
U. S. 1 SIDEWALK DESIGN AND PERMITTING
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Minutes of Regular Session
Held January 10, 2002
Discussion was held concerning directing staff to either advertise Request for Proposals or
authorize the Village's Consulting Engineer to design and permit a sidewalk on the west side of
- U. S. 1 between McLaren Road and Carolinda Drive. The consensus of Council was to authorize
the Village Engineer to design and permit the sidewalk. This was forwarded to the Regular
Session agenda of January 24, 2002.
LIBRARY LIGHTING DESIGN
Due to the approaching curfew, this item was not discussed, and will be brought back to the next
workshop on January 24, 2002.
ADJOURNMENT
Having reached the 11 p.m. curfew, the meeting adjourned.
athleen F. Kelly, CMC
Village Clerk
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