07-26-2004 VC B WS-MY
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Douglas E. Smith The Village of
Assistant Village Manager NORTH PALM BEACH
(561) 841-3358. FAX (561) 848-3344 501 U.S. Highway # 1
E-MAIL: dsmith@vllage-npb.org North Palm Beach, Florida 33408
TO: Mayor and Village Council
FROM: Doug Smith, Assistant Village Manager
SUBJECT: Village Council Budget Workshop -Monday, July 26, 2004
DATE: July 27, 2004
The Village Council met in Workshop Session on Monday, July 26, 2004 beginning at 7:00
PM to begin review of the proposed General Fund budget for FY 2004-2005. All Council
Members were present. Village staff present were Assistant Village Manager Doug Smith,
Finance Director Shaukat Khan, Public Services Superintendent Hal Beard.
The Council entered into budget Workshop Session: see attachment.
The meeting adjourned at approximately 10:00 PM during discussion of the Public Services
Street Maintenance budget. The Council will continue discussion of the General Fund budget
at the Workshop Session scheduled for Tuesday, July 27, 2004.
cc: Shaukat Khan, Finance Director
Hal Beard, Public Services Superintendent
VILLAGE COUNCIL BUDGET WORKSHOP CHANGES (7-26-04) (DRAFT) BRA
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Account No. De t Name Remarks From: To:
Public Services Discussion took place concerning organization of Public
Services Department and the Public Services Director
position.
Public Services Discussion took place on the possibility of a Solid Waste
Sanitation Enterprise Fund. Staff will prepare information
to bring back to the Council on a study of a fully
automated system and Solid Waste Enterprise Fund.
Staff will check with EMI concerning whether they can
provide sexual harassment training. Staff will check with
EMI concerning break down of workers comp cost by
different areas of Village Departments.
Public Services On page 99, the organizational chart -correct the spelling
of licensing for the Permit and Technician Licensing
position.
A6018 Public Services Council discussed Northlake Blvd. Task Force Project
Phase II concerning the possibility of the Village
contributing $250,000 towards a Grant. The Council
decided to wait and to look for future funding for this
project.
Public Services On page 102, remaining numbers for 2003 performance
data need to be filled in before the budget is finalized.
A6018-33491 Public Services Contractual Services Updating zoning map. $4,200 $5,700
A6018-34811 Public Services Employee Relations $1,000 $0
A6018-34010 Public Services Travel Correction of $400 travel amount for APWA in state $1,000 $1,400
conference on page 109.
Staff will provide information concerning the Village
phone cost.
Staff to provide a cell phone list by employee.
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Account Nc~ De t. Name Remarks From: +~'_ ___I
A6018-3542G Public Services Membership & Dues Removal of Florida Engineering Society Agency $2,975 $2,8b5
Membership.
A6018- Public Services Code Enforcement Action Line item eliminated $500 $0
Staff to add the amount for certification pay with the
employee names listed in the budget.
A5519- Public Services Facilities Maintenance Page 119, change second Trades Mechanic III position to
Trades Mechanic II. Dollar amount for regular pay
change from $266,151 to $286,689. This amount is
already reflected in the updated overall budget numbers
provided by the Finance Director.
A7020 Public Services Sanitation Page 115, change the first Goal statement from "Provide
a high level of refuse collection ... " to "Continue to
provide a high level of refuse collection ..." Change the
second Goal statement from "Improve customer
satisfaction and lower customer complaints" to "Maintain
excellent level of customer satisfaction".
A7020-33101 Public Services Preventative Medical Funding for Hepatitis B vaccine. Staff to determine if $500 $1
200
Services Public Safety personnel can provide these vaccinations. ,
A7020-35213 Public Services Shop Tools & Supplies
$1,000 $1,200
A6018- Public Services Council discussed rat bait and garbage bag programs.
These will be discussed at future Council Workshop
Session.
A7020-66410 Public Services Automotive Addition of Packer Truck. This item is marked for review $0 $120,000
later in the budget process.
A7321- Street Maintenance On page 121, change the wording of the objective that
reads "re-establish annual street overlay program..." to
Continue annual street overlay program ..."
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Account N~~ De t. Name Remarks From:
A7321-3522 c;~eet Maintenance Trees & Sod Additional funding for proactive replacement of landscape $7,000 $10,000
and updating ships wheel. Council wants our staff to
maintain Village properties, etc. in a high quality manner.
If more funds are needed above the $10,000 then staff is
directed to bring that to the Council for their Action.
Council directed staff to bring back information
concerning what is wrong with the Lighthouse Drive
bridge. Discussion took place concerning a sidewalk
program. Staff is to bring back information to the Council
on this.
Budget meeting scheduled for Wednesday and Thursday
of this week will be changed from 7:00 PM to 10:00 PM to
6:00 PM to 11:00 PM for advertising.
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