07-11-2005 VC B WS-MMINUTES OF THE BUDGET WORKSHOP SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
JULY 11, 2005
Present:
Rnr i mar r
Dr. Edward M. Eissey, Mayor
David B. Norris, Vice Mayor
Robert F. Rennebaum, President Pro Tem
Charles R. O'Meilia, Councilman
Donald G. Noel, Councilman
Mark Bates, Village Manager
Melissa Teal, CMC, Village Clerk
Mayor Eissey called the meeting to order at 7:00 p.m. All members of Council were present.
All members of staff were present, except the Village Attorney.
Mayor Eissey briefly discussed his procedure for conducting the meeting.
Mr. Bates outlined the order of departmental budget presentations. Mr. Bates explained the
intent of the budget workshop meetings is to ensure that Council has a full understanding of what
is proposed in the budget and to answer any questions concerning the budget, with Council
decisions on what to add, delete or change to come in late July and August, continuing to the
budget hearings in September.
LIBRARY
Library Director Kathie Olds reported on personnel changes. Mrs. Olds discussed the expansion
of Library hours on Friday and Saturday, and the addition of Sunday hours, with the Library to
be open the same hours all year. This change does not require additional staff or funding, and is
proposed to begin when the normal winter season hours would start in September. Mr. Bates
discussed capital costs. Mrs. Olds reported that separate drops for books and videos will be soon
be available in front of the Library, utilizing funds provided by the Friends of the Library. Brief
discussion took place concerning the gift fund.
VILLAGE ATTORNEY
Village Clerk Melissa Teal reported on operating costs for Labor Services. Mr. Bates briefly
detailed bargaining unit contracts currently under negotiation and new contracts to be negotiated
in the coming year.
VILLAGE CLERK
Mrs. Teal briefly discussed personnel costs. Mrs. Teal reported the addition of a separate line
item for election expenses. Brief discussion took place concerning telephone costs, which are
allocated throughout Village departments, as well as photocopy costs. Mr. Bates expressed his
intent to consolidate these items in one operating account next year. Mrs. Teal reported on
operating costs and capital expenditures.
JULY 11, 2005 BUDGET WORKSHOP SESSION
VILLAGE COUNCIL
Mrs. Teal discussed a proposed increase in Personnel -Regular Pay to increase Council
compensation. Mrs. Teal detailed changes in operating costs. Discussion took place concerning
conferences and travel, with Council consensus that these funds be allocated for necessary events
as determined by the Council and not earmarked for specific functions. Discussion was held on
donations. Council consensus was to increase donations to include a contribution for the annual
Boat Parade. Discussion took place concerning auditing fees.
FINANCE
Finance Director Trey Sizemore discussed personnel changes, which include the transfer of
supervision of the Information Technology (IT) department from Public Safety to Finance, and
the elimination of one vacant IT position, to be replaced with an independent contractor.
Discussion took place concerning independent contractor versus staff position for IT services.
Mr. Sizemore explained that a final determination has yet to be made on this issue.
Mr. Sizemore detailed IT projects in the coming year. Mr. Sizemore briefly discussed capital
expenditures. Mr. Sizemore reported plans to implement bi-weekly payroll.
VILLAGE MANAGER
Assistant Village Manager Doug Smith presented a recommendation to add a position for
Human Resources Specialist. Mr. Smith discussed funds budgeted to implement the Village's
annexation goals. During discussion of the annexation budget it was determined that Planning &
Community Development can be decreased by $15,000, as those funds are included in the
Manager's budget. Discussion ensued on the addition of a Human Resources Specialist.
PUBLIC SERVICES
Public Services Director Don Jacobovitz discussed personnel changes. Discussion took place
concerning part-time and full-time positions for Code Enforcement Officers. Discussion was
held on street repaving. Mr. Jacobovitz will provide a cost estimate for repaving Monet Road.
Mr. Jacobovitz discussed operating costs and capital equipment in the Sanitation Division.
Discussion ensued on costs for gasoline. Brief discussion was held concerning capital
improvements. Discussion took place on the facilities maintenance budget, which will
incorporate repair and maintenance items for all buildings. During discussion of utility costs,
Mr. Bates advised that operating costs for the Public Safety building, such as electricity, are
included in the police budget. Mr. Bates reported on the Debt and Other department in the
General Fund budget, which includes debt service, general insurance, utility bills, custodial
costs, newsletter costs, postage machine, and copier. Mr. Jacobovitz reported on operating costs
and capital equipment in the Development, Licensing, Code and Administration Division.
Discussion was held on renovation of Public Services offices and moving the Building
Department to Village Hall. Discussion took place on the fuel tank replacement project.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 9:30 p.m.
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Melissa Teal, CMC
Village Clerk
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