07-12-2005 VC B WS-MMINUTES OF THE BUDGET WORKSHOP SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
JULY 12, 2005
Present:
Absent:
ROLL CALL
Dr. Edward M. Eissey, Mayor
David B. Norris, Vice Mayor
Robert F. Rennebaum, President Pro Tem
Charles R. O'Meilia, Councilman
Mark Bates, Village Manager
Melissa Teal, CMC, Village Clerk
Donald G. Noel, Councilman
Mayor Eissey called the meeting to order at 7:00 p.m. All members of Council were present,
except Don Noel, who was absent due to illness. All members of staff were present, except the
Village Attorney.
COUNTRY CLUB
Mr. Bates reported that the Country Club Advisory Board unanimously approved the Country
Club budget. Mr. Bates distributed a "Budget Discussion Overview" handout concerning the
proposed Country Club budget. Country Club Administrator Marcy Verrastro provided a
summary of the proposed Country Club budget. Mrs. Verrastro discussed projected revenues
and expenses. Brief discussion took place concerning elimination of the $4 food and beverage
credit and implementation of a frequent play card. Mrs. Verrastro detailed proposed rates and
fees for golf, including new "shoulder" rates, which will be used to transition between seasonal
rates. Discussion ensued on resident and non-resident membership rates, proposed greens fee
rates for non-member and guest of a member categories, and problems associated with
verification of residency. Mr. Bates discussed revenues and expenditures in the 2004 budget.
Mrs. Verrastro reviewed proposed tennis and pool rates. Mr. Bates reviewed staff reductions in
golf course maintenance, golf shop, and clubhouse grounds. Brief discussion took place
concerning depreciation. Mr. Bates reported on expenses for materials and supplies, operating
costs, and capital items in the golf budget, as well as projected net income. Discussion took
place on the 5/10/15/20 year capital equipment plan.
Mr. Bates reviewed changes in the staffing chart for Tennis. Mr. Bates reported that staff
changes have resulted in the courts opening at 7:00 a.m., which allows for three sessions of
tennis by 11:00 a.m. Mr. Bates noted a projected increase in operating income. Discussion was
held concerning renovation of the tennis facility.
Mr. Bates discussed the possibility of funding pool improvements through grants, if the pool was
part of Recreation rather than part of an enterprise fund. Mr. Bates briefly mentioned the
possibility of extending pool hours. Mr. Bates reported that funds have been budgeted to
resurface the pool deck. Discussion ensued on desirable improvements, such as replacing pool
- heaters, renovation of the locker rooms, and resurfacing the pool.
JULY 12, 2005 BUDGET WORKSHOP SESSION
Mr. Bates reviewed the proposed Food and Beverage budget. Discussion took place concerning
the air conditioning unit. Mr. Bates detailed recent repairs to the system. Discussion ensued on
supplementing the air conditioning in the lounge with another unit. Consensus of Council was
that improvements to air conditioning at the Country Club should be a priority of the Manager.
Mr. Bates reviewed the budget for Country Club Administration, including debt service and
contingency. Marketing costs were discussed. Mr. Bates detailed new marketing efforts.
Discussion was held on the proposed pay range and pay grade for the position of Country Club
Director. Mr. Bates advised that any positions the Administration has recommended creating
were budgeted at the mid-point level. Mr. Bates explained the charge in each department for
Administrative Allocation. Mr. Bates advised that these are non-operational costs, including
debt service, contingency, and administrative costs such as bookkeeping, which have been
allocated among the various Country Club departments. Discussion was held concerning the
impact of the proposed golf course renovation on projected revenue and personnel. Brief
discussion ensued on reciprocal agreements for golf memberships.
COMPREHENSIVE PAY AND CLASSIFICATION PLAN
Assistant Village Manager Doug Smith reviewed the proposed Comprehensive Pay and
Classification Plan for 2005-2006. Mr. Smith reviewed recommendations for 3% COLA and 3%
average performance increase. Mr. Smith highlighted personnel changes, including title
changes, added, deleted, and reclassified positions, as well as the assignment of salary ranges for
certain positions. The position of Country Club Director was discussed. Discussion took place
concerning the position of pool manager as independent contractor. Mr. Bates briefly discussed
pool matters. A short discussion was held regarding the addition ofthe Village Clerk position to
the pay plan and the establishment of a salary range. Mr. Bates endorsed the inclusion of all
employment positions in the pay plan, with the exception of contract positions, such as Manager
and Attorney, and independent contractor positions.
Mr. Smith reviewed pay policies and benefit plans. Mr. Smith referred to changes to the merit
pay program, the recommended addition of the deferred compensation match, elimination of
short-term disability, a new sick leave incentive program, and changes to certification pay.
Mr. Bates briefly discussed the 457 Pension Matching Program, proposed changes in life
insurance, and replacement of the current sick and vacation leave reimbursement programs with
a sick leave incentive program.
Mr. Bates reviewed choices and options available for Council consideration regarding budgetary
decisions. A short discussion ensued on lateral entry pay, vacancies, and hiring at mid-level
versus hiring at entry level. In discussion of the employee suggestion program, it was noted that
this program was not specifically budgeted, but could be funded from Village Manager or
Council contingency accounts. Discussion ensued on the Council Policy Manual,
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 10:00 p.m.
Melissa Teal, CMC
Village Clerk
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