02-09-2006 VC WS-MMINUTES OF THE WORKSHOP SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
FEBRUARY 9, 2006
Present: Dr. Edward M. Eissey, Mayor
David B. Norris, Vice Mayor
Robert F. Rennebaum, President Pro Tem
Charles R. O'Meilia, Councilman
Donald G. Noel, Councilman
Mark Bates, Village Manager
Melissa Teal, CMC, Village Clerk
George W. Baldwin, Village Attorney
ROLL CALL
Mayor Eissey called the meeting to order at 9:34 p.m. All members of Council were present.
All members of staffwere present.
VILLAGE HALL LANDSCAPE DESIGN
Village Manager Mark Bates presented a proposed landscape design for the Village Hall
property. Mr. Bates reported a cost estimate of $47,000 for the installed and guaranteed
landscaping. Mr. Bates advised that the developers of the Mariner Court project have discussed
making a $60,000 contribution to the Village, which would underwrite both the cost of
landscaping at Village Hall and the cost to install the curb cut required for the Mariner Court
property. Mr. Bates noted that under a previous property agreement, the Village is responsible
for installation of the curb cut. Mr. Bates will report back to the Council when discussions with
Mariner Court's representatives are completed.
The Council requested a color rendition of the landscape design.
Discussion ensued on constructing a sidewalk on the north side of the building, east to west,
parallel to the parking lot. Upon Council approval of the conceptual landscape plan, Mr. Bates
will bring back a final landscape design that incorporates a plan for lighting and parking lot overlay.
GT SUPPLIES, INC.
Discussion was held concerning the use of GT Supplies, Inc. to provide solid waste disposal
assistance. Mr. Bates reported that the cost for GT Supplies services is being charged to the
sanitation division contractual services account. Mr. Bates explained that primarily staffing
issues have necessitated the use of GT Supplies, Inc. for collection and disposal of solid waste in
the Village. Mr. Bates advised that GT Supplies leases its equipment and driver to the Village
on an as-needed basis. Discussion ensued on obtaining bids for this service. Mr. Bates offered
to provide a schedule showing the vacancies in the sanitation department over the past six
months and line item detail from the sanitation division showing the expenditure in contractual
services for GT Supplies, Inc. through 12/31/05. Discussion took place on the need to find
MINUTES OF WORKSHOP SESSION HELD FEBRUARY 9, 2006
alternatives to the use of GT Supplies on a perpetual basis to supplement Village collection, as
- well as the need to follow the purchasing rules and regulations. Council consensus was that it
was not necessary to obtain bids. Discussion ensued on adjusting the dollar amount of the
purchase order. Mr. Bates advised that it will be charged as needed and as used. It was
requested that Mr. Bates provide a fmancial report that shows where the monies are budgeted
that are being used to pay GT Supplies, Inc. and how it was funded. The Village Manager was
requested to contact Mr. Brandner to address his question concerning a GT Supplies contract.
COUNCIL MATTERS
Mr. Bates reported that a contract for hurricane debris removal will be coming forward for
Council action within the next two months.
Discussion took place concerning the extension of Congress Avenue by Palm Beach County.
Mr. Bates will distribute copies of the county report to the Council. Palm Beach County will
hold a public hearing on this issue 2/14/06.
Brief discussion ensued on holding a Goals and Objectives meeting prior to preparation of the
budget. A special workshop meeting will be scheduled.
Discussion took place concerning the Manatee Committee. Village Attorney George Baldwin
reported that the agreement requires certain members to meet, and also requires sending meeting
notification to every law enforcement agency in the county. Mr. Baldwin advised that the
manatee protection area is not limited to the Village, but runs from Lake Worth to Jupiter, so the
Committee would have to agree on the allocation of funds throughout this area. Council
expressed concern that the money in the trust fund needs to be distributed. Discussion ensued on
taking action through the court system. Public Safety Director Jimmy Knight discussed the
problem with obtaining a quorum of three members in order to hold a meeting. Mr. Baldwin will
review the agreement and come back with a recommendation on how to resolve this issue.
Brief discussion took place on the golf course renovation project with regard to the loan
fmancing. Mr. Bates recommended that Council engage a financial advisor, who would solicit
and evaluate proposals from fmancial institutions in order to obtain the best rate. Mr. Bates
reported that the request for construction bids will be advertised in Sunday's newspaper, and he
anticipates receiving bids in mid-March, with the bid award at the end of March or early April,
and construction beginning in May. Mr. Bates will send Council the quote for fmancial advisory
services he received from Mr. Ford.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 10:55 p.m.
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-- Melissa Teal, CMC ~
Village Clerk
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